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PUM19990517PUBLIC UTILITIES COMMITTEE MEETING - CITY OF MUSKEGO Approved/Amended • MINUTES OF MEETING HELD MONDAY, May 17, 1999 The meeting was called to order at 7:05 PM by Chairman David Sanders. Present were committee members Ald. Mark Slocomb and Ald. William LeDoux, Utility Supt. Scott Kloskowski, Richard Eberhardt (Ruekert & Mielke), Mayor De Angelis and those per the attached list. The Recording Secretary noted that the meeting was posted in accordance with the Open Meeting Law on May 13, 1999. Review Minutes of Previous Meeting - The minutes of the April 19, 1999 meeting were amended and accepted. STATUS OF PROJECTS - Mr Eberhardt provided an update on existing projects. Specific discussion regarding the following projects: Boxhorn. Ryan, Groveway - Depositions from Ald. Slocomb, Clerk Treasurer and Financial Director to occur Tuesday. Scott K., and the Mayor will provide their depositions next week. Linnie Lac Sewer Allocation (New Berlin) - The revised agreement with the City Attorney providing commentary and appropriate language for payment of Special Assessments was included. The document should be ready by next month's meeting. North Cape (HIView to Schaefer) Sewer Project - Still have punch list items left to be completed. Seeding will need to be redone due to the recent heavy rains which washed away • much of the seed. Manhole -Smoke Testing Requirement - Eastern 1/3rd of the City has had manhole inspection. Due to the favorable conditions (wet) the remainder of the manholes will be inspected. Smoke testing to occur this fall when drier conditions are found. Champions Village - Rich reports that MMSD will require a new application for the areas not currently developed in the subdivision since 4 years have lapsed since the original agreement plan approval. Woods Road Water Project (Racine/Brooke Lane) - The Muskego/Norway School District was invited to the meeting to discuss a proposed project to extend the watermain from Racine Avenue to Brooke Lane which would result in a water assessment to the School District. The assessment would cost approximately $80,000. The School District could connect directly to Jean Drive and then they would not be assessed for the extension. They would then, upon project completion, be connected to the new line. Scott suggests that some type of assessment be negotiated so that the District does share some of the burden of this project since they may ultimately benefit from it with increased capacity. The 150 foot rule could be imposed which could cut the cost to the District from the proposed $80,000 to approximately $10,000 up -front with a 20 year repayment schedule. Alternative repayment solutions were discussed. Aid. Sanders moved to approve the water project extending the watermain from Racine Avenue to Brooke Lane and directs R&M to design and bid the project. Seconded by Aid. Slocomb. Carried by all. As a side note, Rich mentioned that all sanitary manholes are now required to be vacuum tested • per MMSD rules. This will add significant costs to all projects constructed this year SEWER UNFINISHED BUSINESS Status of REC Allocation - 720 as of 5/1/99 Public Utilities Meeting - May 17, 1999 Page 2 Status of Town of Norway Contract - The Committee directs Scott to register the City's opinion regarding the contract with the Town of Norway. Status of MMSD Non-WPAP Charges - Nothing new to report. Status of Forced hook-ups (Jones property/Boxhorn Drivel - Ald. Slocomb was unable to find additional location data for the property in question. At last month's meeting, the Committee directed R&M to proceed with the design bid for the Jones property (Tax Key #2252.993) project. The bid will include the connection to the manhole into the street. Further discussion on connection deadline (Hi View Sewer project) - All but 4 properties have contracts for hook-up. One resident (Tax Key #2209.941) has indicated that they will be performing the hook-up on their own. The Committee questioned why, if the individual will be doing the work himself, has he waited to complete the hook-up if there is no contractor involved? The Committee will work with the individuals Aldermen to ensure that progress is being made and may, if necessary request that the plumbing permit and connection fees be obtained and paid. The Aldermen will also work with the remaining residents on their special situations. Status of Town of Norway 1998 Balance - Neither the Mayor or Scott K., has received any communication from the Town of Norway due to the City of Muskego objecting to the bill that was submitted by the Town of Norway. Attorney comment was anticipated. SEWER NEW BUSINESS Review request for sewer lateral connection - New Berlin (Matte's Bar and Grille) - A • diagram from Wayne Stever describing the proposed connection was reviewed. The County will have to approve the boring under College Avenue. Review request for sewer lateral connection - Linnie Lac (Gratzek) - Nothing new to report. The residents are waiting for the 208 amendment. Discuss statement of fees for Muskeno Norway School - Representatives from the Muskego Norway Schools were on hand to discuss the future sewer assessments for the new middle school. The Town of Norway is ready to give ROW dedication on Kelsey and Crowbar if they are not charged a sewer assessment. The Committee and the Mayor agreed that if the land was used for school district purposes the assessment would be waived. Sewer and water assessment waiver is being requested by the Town of Norway. The Committee discussed the ability of the City to waive a water assessment within the parameters of PSC rules. The City could defer charging for water based on the value of the well in place. Aid. Sanders moved to not charge the Town of Norway with a sewer assessment along Kelsey and Crowbar Roads provided the land remain used for School District purposes. If and when the City would have a water system in the area would credit the Town of Norway for the value of the well that would be currently in place. Seconded by Aid. Slocomb. Carried by all. Review sewer backup claim - John Sablich - The residents and several family members were present to discuss the situation that has occurred, according to the resident over the past 20 years. The lift station on Woodland Court has backed up raw sewage at least 8 times into the basement of the residents. The residents are requesting a "perfect" system that never fails. The . Mayor and Committee members indicated that a perfect/fail-safe system was impossible to create. Safeguards are in place and improvements in the system can be made but failures can and do occur The most recent incident occurred due to a false "clear" signal being given to the foreman on call. According to computer technicians, no explanation can be given for the false clear. The residents, with the assistance of RA Smith Engineering provided several enhancements to the Public Utilities Meeting - May 17, 1999 Page 3 current system. The Committee added several solutions as well. They include: 1, New SCADA • system (installation almost complete). 2. Adjust lift station control floats. 3. Back-up telephone dialer to detect high water level. 4. Lift station force main with pumps rated to 80 gallons per minute (current 50 gpm) and a velocity of 2 feet per second. 5. Installation of a J.R. Smith flood gate valve in the manhole. 6. Manual check of any alarm for this lift station. 7 Electrical line burial. 8. Back flow detector The cost of the pumps and controls necessary to increase the lift station capacity will be determined by Scott and then the timeline to install will be established. The resurfacing project slated for this road will be pushed to next year in order to complete this task. The owners reiterated that they will seek legal counsel if another incident occurs. The owners did request that they be removed from the District and be allowed to have their own septic system which they would maintain. At this time, that option is not being considered. Aid. Sanders moved to approve the system improvements as stated in the 8 points above. Subject to quotes being obtained for manhole and check valve directing Scott to take the most responsible bidder for the project. Seconded by Aid. Slocomb. Carried by all. Review sewer service request - Kelsey Drive (Salentine) - Mr Salentine was present to discuss the division of a 40 acre parcel. A 5 acre parcel is to be donated to the City for Parks and Recreation across from Denoon Park. A portion of Mr. Salentine's parcel is within the sewer District and another portion is not contained. Can on -site septic be used or will he be required to connect to the District? Scott indicated that a grinder pump across Kelsey Drive can be used. A deed restriction for front footage set -backs will be required for the 4 lots to be developed. A 2 inch pipe can handle 12 homes. A retention pond on the 5 acre donated parcel will need to be created and noted on the Certified Survey Map alerting potential property owners about the location of the pond. Aid. Slocomb moved to approve the 4 parcel to be connected to the Janis Lane sewer service, subject to capacity verification. A public easement will be granted for the bike path • proposed. WATER UNFINISHED BUSINESS Further discussion of main extension - Parks Garacie - The Committee directs R&M to proceed with the design bid process for this project. WATER NEW BUSINESS Discussion of water Droiect - Hillendale (Amendment to WCA District) - Scott reports that the area south of Janesville road with the vinyl chloride contaminated wells is slated for a main extension. The landfill will be paying for the entire cost of the project and the connection expenses. R&M will be designing the project. Field work has already begun. Aid. Sanders moved to amend the WCA District and the Water Service Area approving the water main extension on Hillendale and the properties to be connected. Full cost to be absorbed by Waste Management. Seconded by Aid. Slocomb. Carried by all. REPORT OF UTILITY SUPERINTENDENT- Scott and his staff made it through the major rain that fell last evening. McShane is back on line. COMMUNICATIONS - None ADJOURNMENT- Being no further business to discuss, Aid. Slocomb moved to adjourn at 9:55 P.M. Aid. Sanders seconded. Carried by all. R;tfupy submitted, inda Gul9 owski . Recording Secretary PUBLIC UTILITIES COMMITTEE MAY 17, 1999 LAKEWOOD MEADOWS ADD NO 2 NOTHING NEW MUSKEGO - NORWAYMIDDLE SCHOOL FORCEMAIN INSTALLED AND TESTED AS BUILT DRAWINGS TO BE COMPLETED AND SENT TO TOWN OF NORWAYSANITARYDISTRICT NO 2 MUSKEGO MOTOR CAR CO OPEN PUNCH LIST AS BUILTS SENT TO MMSD OCTOBER 6, 1998, NO APPROVAL RECEIVED YET MUSKEGO REGENCY OPEN PUNCH LIST UNTIL ROAD IS INSTALLED NORTH CAPE FARM PRECONSTRUCTION CONFERENCE HELD APRIL 19, 1999 RAINDELAYED GRADINGAND UTHUTYINSTALLATION OUTLOT 3 KIMBERLY ESTATES SEWER AND WATER PUNCHLIST SENT TO CONTRACTOR, RESTORATION REMAINS • MMSD APPROVED AS BUILT DRAWINGS PIONEER DRIVEIPARES DEPARTMENT GARAGE WATER MAIN AND SERVICE OPEN BIDS JUNE 3, 1999 DNR WATER APPROVAL RECEIVED PARK ESTATES (AKA PARK VIEW ESTATES) RESTORATION AND SURFACE COURSE PAVEMENT REMAIN ROSEWOOD ESTATES (FORMERLY WOODGATE ESTATES) NOTHING NEW RECEIVED SAL FERRITO SEWER (PRIVATE SANITARY SEWER) DEWATERING WELL NOT REMOVED LATERALS NOT CONNECTED YET VICTORIAN VILLAS VIDEO OF SEWER NOT YET RECEIVE WISA FORCE MAIN CONSTRUCTION COMPLETED AS BUILTS TO BE COMPLETED AND SENT TO MMSD • NOTE: MMSD RULES NOWREQUIREALL SANITARYMANHOLES TO BE VACUUM TESTED. THIS WILL ADD SIGNIFICANT COSTS TO ALL PROJECTS CONSTRUCTED THIS YEAR • PUBLIC UTILITIES COMMITTEE MONDAY, MAY 17, 1999 CITY PROJECTS: BOXHORN,RYAN,GROVEWAY- STATUS UNCHANGED HIGHVIEW ACRES MSS-1-97 AND MSS - 2- 97 PUMP STATION SITES ORDERED RESEEDING (WARRANTY WORK) NORTH CAPE STATION- ORDERED REPAIRS TO PHASE CONVERTER MC SHANE BYPASS PIPING/STORAGE BUILDING IN DESIGN WATER TOWER REPAINTING 98 % DONE FINAL TOUCH UPS IN SPRING NORTH CAPE ROAD - HI VIEW TO SCHAEFFER PUMP STATION PAVEMENT DONE, STILL HAVE PUNCH LIST ITEMS LOOMIS DRIVE / NORTH CAPE RD - US45 / MSS-IC-96 - UNDER CONSTRUCTION PROJECT COMPLETION JUNE 15, 1999 • WOODS ROAD - KURTZE LANE TO BAYLANE PROJECT MW-26-99 FIELD SURVEY DONE, DRAFTING STARTED WOODS ROAD - BROOKE LANE TO EAST OF RACINE AVENUE COMMITTEE TO SET LIMITS, SCHEDULE DEVELOPMENTS: AVION ESTATES MMSD PLAN APPROVAL NOT RECEIVED CHAMPIONS VILLAGES - PHASE 3 METROPOLITAN ENGINEERING INQUIRED ABOUT MMSD, DNR APPROVALS DEER CREEK TWO PUNCH LIST SENT TO CONTRACTOR EPI LIFT STATION / FORCE MAIN RECEIVED FROM EPI AWAITING MMSD LIFT STATION SITE APPROVAL . HOLTZ-ARROWOOD NOTHING FROM DEVELOPER FOR SCHEDULE PAGE 2 PUBLIC UTILITIES COMMITTEE • MAY 17, 1999 LAKEWOOD MEADOWS ADD NO 2 NOTHING NEW MUSKEGO - NORWAYMIDDLE SCHOOL FORCEMAIN INSTALLED AND TESTED AS BUILT DRAWINGS TO BE COMPLETED AND SENT TO TOWN OF NOR WAY SANITARY DISTRICT NO 2 MUSKEGO MOTOR CAR CO OPEN PUNCH LIST AS BUILTS SENT TO MMSD OCTOBER 6, 1998, NO APPROVAL RECEIVED YET MUSKEGO REGENCY OPEN PUNCH LIST UNTIL ROAD IS INSTALLED NORTH CAPE FARM PRECONSTRUCTION CONFERENCE HELD APRIL 19, 1999 RAIN DELAYED GRADING AND UTILITY INSTALLATION OUTLOT 3 KIMBERLY ESTATES SEWER AND WATER PUNCHLIST SENT TO CONTRACTOR, RESTORATION REMAINS MMSD APPROVED AS BUILT DRAWINGS • PIONEER DRIVEIPARKS DEPARTMENT GARAGE WATER MAIN AND SERVICE OPEN BIDS JUNE 3, 1999 DNR WATER APPROVAL RECEIVED PARK ESTATES (AKA PARK VIEW ESTATES) RESTORATION AND SURFACE COURSE PAVEMENT REMAIN ROSEWOOD ESTATES (FORMERLY WOODGATE ESTATES) NOTHING NEW RECEIVED SAL FERRITO SEWER (PRIVATE SANITARY SEWER) DEWATERING WELL NOT REMOVED LATERALS NOT CONNECTED YET VICTORIAN VILLAS VIDEO OF SEWER NOT YET RECEIVE WISA FORCE MAIN CONSTRUCTION COMPLETED AS BUILTS TO BE COMPLETED AND SENT TO MMSD NOTE: MMSD RULES NOW REQUIRE ALL SANITARYMANHOLES TO BE VACUUM TESTED. . THIS WILL ADD SIGNIFICANT COSTS TO ALL PROJECTS CONSTRUCTED THIS YEAR • CITY OF MUSKEGO MEETING GUEST SIGN -IN SHEET MEETING u6,41l! iJ i �L,/ i i �S -_ N I Y/ LA?99 NAME (Please Print) AGENDA ITEM thl �_X44_ r