PUM19990118I]
•
PUBLIC UTILITIES COMMITTEE MEETING - CITY OF MUSKEGO (Approved)
MINUTES OF MEETING HELD MONDAY, January 18, 1999
The meeting was called to order at 7:20 PM by Chairman David Sanders. Present were Committee
members Ald. Mark Slocomb, Ald. Donna Woodard, Utility Supt. Scott Kloskowski, Richard
Eberhardt (Ruekert & Mielke), Christopher Zoppa, Mayor De Angelis and those per the attached
list.
The Committee noted that the meeting was posted in accordance with the Open Meeting Law on
January 14, 1999.
Review Minutes of Previous Meeting - The minutes of the November 16, 1998 meeting were
accepted and placed on file.
STATUS OF PROJECTS - Mr Eberhardt provided an update on existing projects with items
italicized and in bold print that had recent activity (attached). Specific discussion regarding the
following projects:
Hwy. 36/45 Project -Hwy 45 South - The Clerk -Treasurer provided a detailed synopsis of a
meeting held on January 14, 1999 to review the assessment roll for Project MSS-1 C-96
(Loomis/North Cape). Scott K., explained the various issues the group discussed including Tax
Keys #2257.273.001/2260.999 (Bouraxis). Scott will discuss with Mr. Bouraxis the size (6" or 8") of
the laterals and the number of laterals requested. The roll was presented without a lateral. An
easement needs to be signed and will occur this week. Tax Key #2257.982 (Erdman). This parcel
received a front foot assessment on a previous project. The property owner might want a lateral
connection to CTH 45. Rich Eberhardt will prepare an addendum to call for alternate bid for this
lateral. Scott will try to persuade the property owner to not pursue this option due to the amount of
money necessary to make the connection. Tax Key #2257.984 (Alex). Scott to write a letter asking
the property owner if they would like additional laterals for the warehouses located in the back of
the property. Tax Key 2257.992 (Eckstein). The frontage may be reduced on this property.
Currently, there are two existing houses on one parcel, with the ability to divide the parcel in the
future. The current policy states that one unit would be assessed now and one unit would be
deferred. The Committee agrees that one lot, one unit, one deferred assessment. Aid. Woodard
moved to assess the Eckstein property (Tax Key 2257.992) one unit with the second parcel
assessment deferred. Seconded by Aid. Sanders. Carried by all. Tax Key 2259.981
(Machulak). The owner needs to determine the number of laterals required. Scott to contact the
owner Tax Key 2260.998.001 (Bethlehem). Again, a question regarding the unit count. Due to
the church having both a parsonage and a church located on the parcel, the amount of units needs
to be clarified. The parcel would be dividable based on zoning, but not dividable based on use
(parking spaces to conform to zoning). Aid. Woodard moved to assess the Bethlehem
property (Tax Key 2260.998.001) as one unit. Due to the use of the parcel it is deemed not
dividable. Seconded by Aid. Sanders. Carried by all.
North Cape (HiView to Schaefer) Sewer Project - The contractor has requested an extension
until 1/22/99. The dual force main calculations were not complete and the contractor claims that
they could not order the correct sized pumps until the calculations were complete.
HiView Sewer Project - MSS1-97, MSS-2-97 - Renee Kowalik reminded the Committee via memo,
that the 9 month connection notice deadline is April 12, 1999. Currently 14 homes have been
connected with a total of 60 that had required connection. Scott reports that due to the number of
firms that actually perform this service (2), the residents have had a difficult time securing the
Public Utilities Meeting - January 18, 1999
Page 2
workforce to complete the task. The Committee will, when approached by the citizens extend the
deadline for connection. Stipulations will be included requesting proof of a contract between the
• service provider and the homeowners prior to granting any connection extensions.
Linnie Lac sewer allocation - New Berlin has made a formal request to the City of Muskego,
requesting 3 sewer connections to 3 residents in New Berlin. The current contract has been sent
to New Berlin and they have yet to respond to the request by Muskego for formalization of the
contract. The Committee is concerned that as situations such as this arise, New Berlin will
continue to request additional connections without an agreement ever being reached. At this time,
if Muskego approves the additional connections, there is no incentive for New Berlin to finalize a
contract. Aid. Sanders moved to deny the request by New Berlin for 3 additional sewer
connections until an agreement is finalized between Muskego and New Berlin. Seconded by
Aid. Slocomb. Carried by all. The Committee agrees that until a time -table for completion of the
agreement is made and committed to, no additional connections will be granted.
•
•
McShane By-pass Facility - More drawings have been requested by the DNR. Looks like
approval is forthcoming. Scott would like direction on who is to design the garage and generator
facility? Aid. Sanders moved to direct Chris Zoppa to work with R&M staff to develop design
and specification for by-pass facility. Public Utilities Committee to review final plan prior to
bid process. Seconded by Aid. Slocomb. Carried by all.
Denoon Middle School Sewer/Approvals/Schedules - The construction start date has been set
for May 3, 1999. R&M suggests that due to the permit requirements and the long time since the
original preconstruction conference for the school, they recommend that a new preconstruction
conference be held April 21, or 22, 1999 to reacquaint all parties with the project, permit conditions
and project schedule. Aid. Sanders questioned the progress and the number of wells being dug on
the property? Scott reports that he does not supervise the drilling of the wells and the function lies
with the DNR and the Planning Department.
SEWER UNFINISHED BUSINESS
Status of REC Allocation - 711 as of 1/1/99
Status of Town of Norway Contract - Nothing new. Scott attended their Town Meeting last week,
no news from their attorney.
Status of MMSD Non-WPAP Charges - The Mayor did meet with the MMSD today and 4 issues
remain unresolved. The next meeting is to take place 2/15/99.
Status of Forced hook-ups - The Jones property (Tax Key #2252.993) bid for the gravity system
is estimated at $20,000. Scott reports that the City will need to draw up bids and specs and
publicly bid the job for this property. Two areas need to be addressed in the bid. 1 The lateral
needs to be raised to the correct height (road level) and the connection to the house needs to be
made. Aid. Slocomb moved to direct Chris Zoppa to draw up the bid and specifications for
the Jones property (Tax key #2252.993) forced connection. The specifications to include
the raising of the lateral to the proper height, connection to the house, and any internal
work that is required to complete the project. Seconded by Aid. Woodard. Carried by all.
Submittal Status - Holz/Arrowood - Sewer materials sent to MMSD last week.
her review of Resi
Council meeting,
#235-98 - Sam
item was sent
"c - At the December 8, 1998
for further review. Ald. Salentine
Public Utilities Meeting - January 18, 1999
Page 3
had questioned the vagueness of the term "reasonable time" and Attorney Molter stated that every
situation would have to be reviewed. The current Resolution with edits in strikeout format reads as
• follows: A final assessment resolution may provide for commencement of interest on a
deferred portion of an assessment at a later date than that date provided for in this
paragraph if, in the final assessment resolution, a finding is made that it is impossible for
the specially benefited property to make use of the improvement '
based on a government restriction as long as the restriction exists after adoption of the
final assessment resolution. Aid. Slocomb moved to recommend to Council approval of the
Resolution with the new wording. Seconded by Aid. Woodard. Carried by all.
Further review of REC Allocation - Country Club Villages - This item was referred back to this
Committee after review by the City Attorney. The Mayor provided a brief review of the issues and
indicated that CCV will have until 2002 to use the REC's or within 5 years. CCV can sell back the
purchased REC's to the City if CCV does not require them.
Further review of Ready -To -Serve Properties - Renee Kowalik provided some additional
research regarding the Ready -To -Serve properties and the past practices of connecting such
properties after the sale of "hardship status' properties. This is in addition to other qualifiers such
as a failed septic system. Aid. Slocomb moved to direct the Sewer Utility Clerk to send letters
to individuals classified as "hardship status" properties that when their property is sold, the
property will be connected. This is in addition to other qualifiers (i.e., failed septic system).
Seconded by Aid. Woodard. Carried by all.
SEWER NEW BUSINESS
Review revisions to Chapter PSC 187- Wisconsin Admin. Code (Sewer) - See Water New
• Business #2.
Review proposal for manhole Smoke Testing - Scott has talked with Mike Campbell of R&M
regarding a reimbursement of $55.00 per manhole from MMSD for the inspection and smoke
testing of a portion of the City's sewer system. Currently $80,000 is in the budget for 1/1 this year
and would cover the cost of doing one basin. The Mayor questioned the time limit imposed on the
reimbursement (3 years 12/31/2001). R&M propose $35,950 for the inspection of 719 manholes
and $50,328 for the 218,816 lineal feet of smoke testing. Chris Zoppa questioned if this was a
good price for this type of service? Rich provided cost examples from Menomonee Falls and
indicated that R&M's profit margin on this particular task was small. Ald. Slocomb questioned what
exactly Scott hoped to find with this procedure? Scott believes that missing clean -out caps can be
found and replaced, the source of 1/1 as well as gutters and down spouts that discharge directly into
the system can be found using this type of process. Aid. Sanders moved to approve the smoke
testing and inspection of manholes within Basin #2, contingent upon written approval from
the District that reimbursement from the District is available and forthcoming. Seconded by
Aid. Woodard. Carried by all. The Mayor asked Scott what his plans were for the sewer system
this year and the amount of money necessary to complete those additional tasks. Scott reports
that he will have two men working most of the summer installing internal seals.
Review quarterly billing for MMSD - The Committee reviewed the quarterly billing statement.
Questioned who, other than this Committee went through the billing. Scott reports that his Sewer
Utility Clerk and the Financial Director both review the billings. Aid. Sanders moved to
recommend approval and payment of the quarterly MMSD bill. Seconded by Aid. Woodard.
• Carried by all.
Public Utilities Meeting - January 18, 1999
Page 4
Review quarterly billing for Town of Norway - the Committee reviewed the submitted billing from
the Town of Norway. Aid. Sanders moved to recommend approval and payment of the
• quarterly Town of Norway bill. Seconded by Aid. Woodard. Carried by all.
Recommendation to Amend Amended Assessment Roll - North Cape/Schaefer - The
Committee received a request to amend the amended Assessment Roll. Three assessments
require clarification. Tax Key #2212.999 (Pipke) should read 1 8" main extension and 2 6" laterals
(reducing the original assessment by 3-6"). Tax Key #2209.934 (Jansen) should read 1 8" main
extension. Tax Key #2209.933 (Jansen) should read 1 6" lateral. Aid. Sanders moved to amend
the amended Assessment Roll to reflect the clarifications stated in the November 17, 1998
memo. Seconded by Aid. Slocomb. Carried by all.
Review additional REC needed for New Markets - The Sewer Utility Clerk is requesting approval
for an additional REC for New Markets. Previously 14.5 REC's were approved. Currently 15.5
REC's are needed. Aid. Sanders moved to approve 1 additional REC for New Markets.
Seconded by Aid. Slocomb. Carried by all.
Review Assessment Policy - Deferred Assessment Boehls on Boxhorn - Mr and Mrs. Boehls
were present to discuss their situation. Tax Key #2252.931 To ensure that their property is never
divided, the couple is in the process of requesting that a Deed Restriction be placed on their
property. The owners were advised that the only way that the sewer assessment would be
charged is if and when the property was divided. The owners are steadfast in their request to
secure a Deed Restriction. The Committee is concerned that if at some time in the future, the
individual who owns the land decides to divide the parcel comes back to the City and requests that
the Deed Restriction be lifted the City and the residents who paid for the sewer would be out the
• assessment fee for that parcel(s). The Mayor questioned if the City has ever looked into a lump
sum charge to those areas where a Deed Restriction has been removed to help recoup the costs of
the deferred assessment. The Assessment Roll would have to be opened and changed to reflect
this reduction if the Committee does grant the Deed Restriction on this parcel. A fee schedule
could be developed with a sliding scale of fee charges to those properties that have Deed
Restrictions removed in the future. The Mayor will contact the City Attorney and the legal counsel
for the City of Waukesha to obtain information regarding this issue. Aid. Woodard moved to
defer this item until next months meeting. Seconded by Aid. Slocomb. Carried by all. Ald.
Slocomb will keep in contact with the property owners to keep them apprised of any relevant
findings and decisions on this issue.
WATER UNFINISHED BUSINESS
Further discussion of contaminated wells - Hillendale/Janesvilie Road - Scott reports that
Waste Management has expanded their testing of the ground water for possible contamination.
Scott has provided Waste Management a cost estimate for extending the 8" lateral. Waste
Management will be comparing the cost to connect to the lateral versus the cost of drilling
additional/deeper wells
WATER NEW BUSINESS
Review Resolution #236•
- At the
the Assessment Policy for Construction of Water
on Council meeting, this item was also sent back to
Committee for further review. Ald. Salentine had questioned the vagueness of the term
"reasonable time" and Attorney Molter stated that every situation would have to be reviewed. The
• current Resolution with edits in strikeout format reads as follows: A final assessment resolution
may provide for commencement of interest on a deferred portion of an assessment at a
later date than that date provided for in this paragraph if, in the final assessment resolution,
Public Utilities Meeting - January 18, 1999
Page 5
a finding is made that it is impossible for the specially benefited property to make use of the
improvementuilthiA a rvasanable4lvAe based on a government restriction as long as the
• restriction exists after adoption of the final assessment resolution. Aid. Slocomb moved to
recommend to Council approval of the Resolution with the new wording. Seconded by Aid.
Woodard. Carried by all.
Review revision to Chapter PSC 187 - Wisconsin Administrative Code (Water) - A fax was
received to alert municipalities of the proposed Public Service Commission Rules on Cost
Recovery for Sewer Main Extensions. The PSC may reimburse developers up to 50% of the cost
of infrastructure (sewer, main extensions etc..). The City Attorney stated that this proposed rule
puts additional requirements on municipalities to give information concerning requirements of this
chapter
Review Model Resolution for approval of the Regional Aquifer Performance Simulation
Modeling Program Prospectus - SEWRPC - Scott reports that the City will participate in this
program and has committed the money to partake in the study. $4,173 per year over 3 years is the
City's portion of the total cost of the project. A model Resolution has been provided to the City.
Aid. Slocomb directs the City Clerk -Treasurer, pending City Attorney review to complete the
model Resolution indicating participation in the Regional Aquifer Performance Simulation
Modeling Program with the additional verbiage of "at a cost of $4,173 per year for 3 years."
Seconded by Aid. Sanders. Carried by all.
REPORT OF UTILITY SUPERINTENDENT- Scott reports that a new employee (Steve Ludwig)
started earlier this month.
• REPORT OF CITY ENGINEER - Chris wanted this Committee aware of an opportunity to extend
the water line up Woods Road. The Road is being slated for rehabilitation in the near future. Scott
suggests that the entire length of Woods Road from Lannon Drive to Durham Drive be included.
COMMUNICATIONS - It was requested that any Committee handouts and reports also be provided
to the City Engineer (Chris Zoppa). It is also requested that "Report of City Engineer' be included
as a standard agenda item for subsequent Public Utilities Committee meetings.
ADJOURNMENT- Being no further business to discuss, Aid. Woodard moved to adjourn at 9:40
P.M. Aid. Slocomb seconded. Carried by all.
eseoy p
na kbCim�/i/tted,
Recording Secretary
0 CITY OF MUSKEGO MEETING GUEST SIGN -IN SHEET
MEETING
NAME (Please Print) AGENDA ITEM
i
JAN-11-99 MON 4.50 PM RUEKERT & MIELKE, INC. FAX NO. 414 542 5631
P 2
PUBLIC UTILITIES COMMITTEE
MONDAY JANUARY 18, 1999
GTY PROJECTS:
BOXIIORN, RYAN, GROVEWAY
BONDING COMPANY REPAIRS COMPLETED: ASPHALT PAVEMENT,
SAG SEWER AT RYAN AND BOXHORN
NOT COMPLETED: ALL OTHER LEAKS, RESTORATION,
BACKFILL ISSUE
IIIGIIVIEW ACRES
MSS- 1-97 AND MSS - 2- 97
WORKING ON FINAL PAPER WORK
PUMP STATION SITES TO BE RF1,7FIVED IN SPRING FOR GRASS
GROWTH (WARRANTY WORK)
IIOLZ DRIVE SEWER MSS-3-97
OWNER COMPLAINT RESPONDED TO (SETTLED TRENCH)
MC SHANE BYPASS PIPING/STORAGE BUILDTNG
DNR RESPONDED NEED SKETCH OF PIPE FOR APPROVAL
SENT SKETCH JANUARY I1,1999
• PUMP k10USE FOR WELL #7
STILL SOME RESTORATION ITEMS
WATER TOWER REPAINTING
98 % DONE FINAL TOUCH UPS IN SPRING
NORTH CAPE ROAD - HE VIEW TO SCHAEFFER
PUMP STATION WAITING FOR CORRECT DECKS AND DOORS
GMERGI:NCYPOWER MODULE SET
CONTRACTOR ASKING FOR TIME EXTENSION
LOOMIS DRIVE / NORTH CAPE RD - US45 / MSS-1 C-96
ADVERTISE JAN 14 AND 21
OPEN BIDS JANUARY 28, 1999
UTILH IES COMMITTEE FEB 15 AND MARCH 15
PUBLIC HEARING MARCH 11, 1999
AWARD MARCH 23 AND START AFI'ER APRIL 19
PROJECT COMPLETION JUNE 15, 1999
DEVELOPMENTS:
AVION ESTATES
MMSD FLOW ALLOCATION RECEIVED, PLAN APPROVAL NOT RECEIVED
AT RIM
JAN-11-99 MON 4.50 PM RUEKERT & MIELKE, INC. FAX NO. 414 542 5631
P. 3
PAGE 2
PUBLIC UTILITIES COMMITTEE
JANUARY 18, 1999
DEER CREEK TWO
PUNCH LIST SENT TO CONTRACTOR
EPI LIFT STATION / FORCE MAIN (AGENDA ITEM)
REDESIGN TO BE RESUBMITTED TO WIDOT, MMSD, DNR' SEE LETTER
MMSD IS REVIEWING IF SERVICE AREA BOUNDARY MUSTBE REVISED
NOTE BPI EXPANSION MAY FORCE BOUNDARY CHANGE ANYWAY
FLINTLOCK TRAIL FORCE MAIN (WERNETTE)
HOLTZ - ARROWOOD
MMSD SUBMITTAL PACKAGE SENT JANUARY 11,1999
LAKEWOOD MEADOWS ADD NO 2
NOTHING NEW (SOME ROAD CONSTRUCTION OCCURRED NOT ALL)
MUSKEGO MOTOR CAR CO
PUNCHLIST
AS BUILT.S SENT TO MMSD OCTOBER 6,1998, NO APPROVAL
RECEIVED YET
MUSKEGO REGENCY
OPEN PUNCH LIST UNTIL ROAD IS INSTALLED
PARK ESTATES (AKA PARK VIEW ESTATES)
RESTORATION AND SURFACE COURSE PAVEMENT REMAIN
OUTLOT 3 KIMBERLY ESTATES SEWER AND WATER
PUNCHLIST SENT TO CONTRACTOR 12110198
SAL FERRITO SEWER (PRIVATE SANITARY SEWER)
DEWATERINU WELL NOT REMOVED
LATERALS NOT CONNECTED YET
VICTORIAN VILLAS
VIDEO OF SEWER NOT YET RECEIVED
WISH FORCE MAIN
MMSD PLAN APPROVAL RECEIVED
WOODGATE ESTATES (NEW NAME ROSEWOOD PER PLAN COMMISSION AGENDA)
NOTHING NEW RECEIVED
ft