PUM19981019PUBLIC UTILITIES COMMITTEE MEETING - CITY OF MUSKEGO (Approved)
MINUTES OF MEETING HELD MONDAY, October 19, 1998
• The meeting was called to order at 7:20 PM by Chairman David Sanders. Present were Committee
members Ald. Mark Slocomb, Ald. Donna Woodard, Utility Supt. Scott Kloskowski, Richard Eberhardt
(Ruekert & Mielke), Christopher Zoppa, and those per the attached list.
The Committee noted that the meeting was posted in accordance with the Open Meeting Law on
October 15. 1998.
Review Minutes of Previous Meeting - The minutes of the September 21, 1998 meeting were
accepted and placed on file.
PERSONAL APPEARANCE - Auditor Don Vilione and Finance Director Dawn Gunderson, 1999
Sewer and Water Budget - Don and Dawn were present to provide the Committee with the proposed
budget numbers for both Water and Sewer Sewer- 1999 budget projects 2.7 million in revenue.
$581,965 is the projected net income loss for 1999. Even with this loss, a rate increase is not
suggested. The $500,000+ loss is the worst case scenario and will more than likely be less. There is
almost 3 million in working capital available. Due to that amount of capital available, the loss in net
income is offset. A rate increase may be considered in the year 2000 or 2001 Water - 1999 total
operating budget of $813,840. No rate increase has been suggested. Unlike Sewer rates, Water rate
hikes need to be submitted to the Public Services Commission for consideration. 1999 will see a net
income loss of $212,319, however the significant working capital will cover this loss. Additionally, Don
commended on how minimal their involvement with the creation of the budgets has been this year and
applaud the efforts and expertise of the Finance Director and the staff at the City.
• Status of Projects - Mr Eberhardt provided an update on existing projects with items italicized and in
bold print that had recent activity (attached). Specific discussion regarding the following projects:
McShane Lift Station - A non -objection letter was to be forthcoming from MMSD this week, but due
to personnel changes at MMSD the individual who is to send the letter to the City will have to be
educated on this issue and then the letter will be sent.
Water Tower Painting - Scott Kloskowski reports that the Mayor has spoke with individuals at
PrimeCo regarding the re -installation of their equipment on the water tower The delay in finishing
their portion of the task has caused the painting to be slowed. The Project Leader at PrimeCo has
indicated that they will have their equipment in place by October 20, 1998 or significant penalties will
be imposed on their contractor
Hwy. 36/45 Project- Why 45 South Easement -Plan Update/Assessment Roll - Rich provided the
Committee with an updated Assessment Roll and a memo with specific questions regarding how the
assessments will be calculated for several properties with particular oddities on the properties along
the roadway (i.e., 2 parcels have been determined to be non -dividable yet contain multiple buildings
on the parcel, under one tax key number). The Committee will await the Plan Commission and City
Engineers decisions on the matter and will then make their determination at a future meeting.
Muskego Motor Car Company - Pre -construction meeting will occur this week.
. Linnie Lac sewer allocation - Scott met with Ken Ward and a representative from New Berlin
regarding Linnie Lac. A meter will be installed that will be tied into Muskego's SCADA system for
monitoring. 100 total connections are being sought by New Berlin (65 existing connections). The
agreement will be rewritten by the City Attorney and our Engineers, upon New Berlin's approval. New
Public Utilities Meeting - October 19, 1998
Page 2
Berlin will pay for the agreement and the review of the agreement with legal Counsel. Base flow
numbers are yet to be determined.
• SEWER UNFINISHED BUSINESS
Status of REC Allocation - 737 as of 10/1/98
Status of Town of Norway Contract - Nothing new to report.
Status of MMSD Non-WPAP Charges - Nothing new to report.
Status of Counter sewer assessment - City Attorney working on language of the policy.
Status of Forced hook-ups - The Jones property (Tax Key #2252.993) will have bids submitted for a
gravity system.
Further review of ready -to -serve properties - At the August 17, 1998 meeting, it was determined
that due to the size of the frontage of the Stack property (Tax Key #2171.991) and the Masse property
(Tax Key #2180.990) being unknown at that time, a decision to extend the hardship policy for these
two specific properties was deferred. The Stack property is approximately 320 feet and the Masse
property is over 700 feet. Aid. Woodard moved to have the Utility Clerk send notification to the
Stack property of a 9 month notice to connect. Seconded by Aid. Sanders. Carried by all.
After further discussion regarding the rulings on the remaining hardship cases, it was determined that
more historical information was needed to understand the decisions when they were made for these
properties. Aid. Slocomb moved to defer the hardships granted until historical data could be
collected on the properties in questions. Seconded by Aid. Woodard. Carried by all.
• Further discussion of Acceptance of Improvements - Sewer & Water - Kimberly Estates: Scott
K., reports that improvements will be done shortly. The contractor will landscape around the hydrant
and the area will be tapered to match the grade level.
SEWER NEW BUSINESS
Acceptance of Improvements - Miller Townhouse - Aid. Sanders moved to accept the
improvements of Miller Townhouse development. Seconded by Aid. Woodard. Carried by all.
Acceptance of Improvements - Agenten - Aid. Sanders moved to approve the improvements of
Willow Wood Addition #1. Seconded by Aid. Woodard. Carried by all.
Review of Town of Norway and MMSD Third Quarter Billings - The Committee reviewed the usage
for both the Town of Norway and Milwaukee Metropolitan Sewerage District. One overage was cited
on the billing, occurring on August 5, 1998 where 6 inches of rain fell within a 24 hour period. Aid.
Sanders moved to approve the payment of $21,513.70 to the Town of Norway and $158,731.76
to the Milwaukee Metropolitan Sewerage District. Seconded by Aid. Woodard. Carried by all.
Review request for deferment of REC charges - Wiza/Berg Construction - Ms. Susan Sorrentino
of Berg Construction was present requesting that the REC charges be deferred for a property that
currently only has a concrete slab with no walls or supporting structure. Ms. Sorrentino is requesting
that the fee be deferred until occupancy is granted. Scott indicated that due to the building pad being
put in place and hook up actually occurring, REC charges must be assessed in order to remain
consistent with the current policy. Similar situations were discussed with other commercial developers
and residential developments in the area. The Committee is concerned about the precedent that this
connection fee relief, if granted would create. Additionally, the ordinance would need to be changed to
grant this exception. Aid. Sanders moved to not approve the REC charge deferral. Seconded by
Public Utilities Meeting - October 19, 1998
Page 3
Aid. Woodard. Carried by all. Regarding the Wiza request for deferment of their REC charges, Aid.
Woodard moved to deny REC charge deferral for the Wiza Industries property. Seconded by
• Aid. Slocomb. Carried by all.
Review quotes for pumps and authorize payment from equipment replacement/Simandl Lift
Station - Scott K., provided two quotes to replace the 30 year old pumps at the lift station. The
complete pump replacement would cost $8,906.00 each. The complete pump, less pump base and
suction elbow would cost $8,295.00 each. Scott suggests the second option. Aid. Slocomb moves
to approve the purchase of two pumps less pump base and suction elbow at a cost of
$8,295.00 each. Seconded by Aid. Sanders. Carried by all.
Contribution to Southeastern Wisconsin Regional Aquifer Performance Simulation Modeling
Program - Scott provided the recommended cost allocation for the participating communities. The
program hopes to develop computer models of the ground water in the area to help forecast water
tables and well drilling prospects for the future. $4,500 has been budgeted for 1999 for this project,
contingent upon this Committees approval of the expenditure. Aid. Sanders moved to approve a
contribution, not to exceed $4,500 for the Southeastern Wisconsin Regional Aquifer
Performance Simulation Modeling Program. Seconded by Aid. Woodard. Carried by all.
Recommendation on 1999 Sewer Budget - Aid. Sanders moved to recommend approval of the
1999 Sewer Budget. Seconded by Aid. Slocomb. Carried by all.
WATER UNFINISHED BUSINESS
Further review of Well Head Protection Ordinance - Nothing new.
•WATER NEW BUSINESS
Recommendation on 1999 Water Budget - Aid. Slocomb moved to recommend approval of the
1999 Water Budget. Seconded by Aid. Woodard. Carried by all.
REPORT OF UTILITY SUPERINTENDENT- Scott reports that on Woods Road a resident
experienced some damage to his driveway with a portion of the asphalt on the apron of the driveway
being damaged by a construction vehicle. The resident is requesting that the entire apron be replaced
with 6 inches of asphalt. The contractor is willing to either pay the individual for a portion of the
damage or replace the piece that has been damaged and overlay entire pavement with 1'/2 inches of
asphalt. Scott feels that the resident is making an unreasonable request and will inform the contractor
that the 1'/z inches of asphalt will be sufficient to repair the damage. Additionally, fire hydrant flushing
has begun this week. Because the flushing was diverted to a different area than in the past, two
apartments on Lions Park Drive were flooded. The residents have been asked to contract with a
water extraction specialist and forward the bills to the City for our insurance carrier to handle and
reimburse the residents.
COMMUNICATIONS: None.
ADJOURNMENT: Being no further business to discuss, Aid. Woodard moved to adjourn at 10:07
P.M. Aid. Slocomb seconded. Carried by all.
pectfully submitted,
40 �7
Linda ul�, Recording Secretary
• CITY OF MUSKEGO MEETING GUEST SIGN -IN SHEET
MEETING' o utc oc-roses +g, iags.
NAME (Please Print) AGENDA ITEM
PUBLIC UTILITIES COMMITTEE
• MONDAY OCTOBER 19, 1998
*AMENDED
CITY PROJECTS:
BOXHORN, RYAN, GROVEWAY
BONDING COMPANY JOINING CONTRACTORS SUIT
CITY ATTORNEY WAS TO FILE AGAINST BONDING COMPANY
DEPOSITIONS STARTED (AT LEAST TWO MORE DAYS)
CITY'S ATTORNEY OPINION BONDING COMPANY MUST STILL
START/COMPLETE REPAIRS EVEN THOUGH THEYARE JOINED IN
THE LAW SUIT
MSS-1-97 AND MSS - 2- 97
MINOR PUNCH LIST ITEMS REMAIN
HOLZ DRIVE SEWER MSS-3-97
FINAL QUANTITIES SENT TO CONTRACTOR
MC SHANE BPASS PIPING/STORAGE BUILDING
*MMSD LETTER SHOULD BE OUT THIS WEEK STATING IT IS NON -
REVIEW ITEMAND NO OBJECTION
• PUMP HOUSE FOR WELL #7
*STILL SOME RESTORATION ITEMS
WATER TOWER REPAINTING
LOGO COMPLETED, CABLES/ANTENNAE BEING REATTACHED,
for✓fjwfflff4LL"j
NORTH CAPE ROAD - HI VIEW TO SC14AEFFER
PUMP STATION WAITING FOR CORRECT DECKS AND DOORS
EMERGENCYPOWER MODULE SHOP DRAWINGS APPROVED
SCHAEFER DRIVE PAVING HAS BEEN ORDERED TO BE COMPLETED
CONTRACTOR STATED HE IS TRYING TO GET HIS SUBCONTRACTOR
SCHEDULED. TENTATIVELYPUL VERIZE SATURDAY OCTOBER 17, WITH
PAVEMENT ON TUESDAY OR WEDNESDAY OCTOBER 20 OR 21, 1998
LOOMIS DRIVE I NORTH CAPE RD - US451 MSS -I C-96
PLAN UPDATE AND FIELD LOCATIONS BY UTILITIES HAVE
DETERMINED THAT REDESIGN/RELOCATION IS NOT NECESSARY
DEVELOPMENTS:
AVION ESTATES
MMSD FLOW ALLOCATION RECEIVED, PLAN APPROVAL USUALLY
. FOLLOWS NEXT MONTH
• PAGE 2
PUBLIC UTILITIES COMMITTEE
OCTOBER 19, 1998
BENNETT/ BOXHORN GUN CLUB
AS BUILTS VERBALLYAPPROVED BY MMSD ONSEPTEMBER 24
PUNCH LIST REVIEW FOUND NO DEFECTS
VIDEO TAPE OF SEWER FOUND NO DEFECTS
DEER CREEK TWO
PUNCH LIST SENT TO CONTRACTOR
EPI LIFT STATION / FORCE MAIN (AGENDA ITEM)
REDESIGN TO BE RESUBMITTED TO WIDOT, MMSD, DNR
MMSD IS REVIEWING IF SERVICE AREA BOUNDARY MUST BE REVISED
NOTE EPI EXPANSION MAY FORCE BOUNDARY CHANGE ANYWAY
FLINTLOCK TRAIL FORCE MAIN (WERNETTE)
AS BUILT AND SYSTEM MAP SUBMITTED TO MMSD OCTOBER], 1998
LAKEWOOD MEADOWS ADD NO 2
NOTHING NEW (SOME ROAD CONSTRUCTION OCCURRED NOT ALL)
MUSKEGO MOTOR CAR CO
SEWER PLANS SUBMITTED TO MMSD OCTOBER 6, 1998
*PRECONSTR UCTION CONFERENCE OCTOBER 22 AT LOAM
• MUSKEGO REGENCY
OPEN PUNCH LIST UNTIL ROAD IS INSTALLED
PARK ESTATES (AKA PARK VIEW ESTATES)
RESTORATION AND SURFACE COURSE PAVEMENT REMAIN
OUTLOT 3 KIMBERLY ESTATES SEWER AND WATER
RESUBMITTED TO DNR
PRECONSTRUCTION CONFERENCE HELD SEPTEMBER 15
RACINE AVENUE SEWER - MILLER
RESTORATION WORK REMAINS
SAL FERRITO SEWER (PRIVATE SANITARY SEWER)
DEWATERING WELL NOT REMOVED
LATERALS NOT CONNECTED YET
VICTORIAN VILLAS
MMSD APPROVED AS BUILTS RECEIVED, CONNECTIONS PERMITTED
VIDEO OF SEWER NOT YET RECEIVED
WISA FORCE MAIN
MMSD PLAN APPROVAL RECEIVED
WOODGATE ESTATES (NEW NAME ROSEWOOD PER PLAN COMMISSION AGENDA)
NOTHING NEW RECEIVED