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PUM19960321PUBLIC UTILITIES COMMITTEE - CITY OF MUSKEGO MINUTES OF MEETING HELD THURSDAY, MARCH 21, 1996 The meeting was called to order at 7:10 P.M. by Chairman Sanders. Also present were committee members Salentine and Rasmussen, Mayor De Angelis, Utility Superintendent Scott Kloskowski, Richard Eberhardt (Ruekert & Mielke), and those per the attached list. The committee noted that the meeting was posted on March 15, 1996, in accordance with the Open Meeting Law. The committee reviewed minutes of the previous meeting of February 15, 1996. Ald. Salentine moved to clarify gallon figure on page 3, paragraph 3, regarding agreement for Waste Management sewer capacity for Stoneridge Landfill to read "The peak flow would be 30,000 gallons per day..". Seconded by Ald. Rasmussen, motion carried 3-0. The committee reviewed the status of the following projects: Southeast Sewer Project - Restoration for the Southeast forcemain will be checked in Spring of 1996. Boxhorn, Groveway, Ryan - The contractor is working in Ryan Road; the lift station work is underway and the gas main has been moved. Mr. Rudolph Heinrich and Mr. Wayne Salentine appeared before the • Committee to request sewer connection for proposed land division for parcel 2255.994, which was recently divided into three parcels (CSM 7958) recorded on March 1, 1996. Ald. Sanders moved to disapprove the connection due to the land being out of the Sewer Service Area. Seconded by Ald. Salentine, motion carried. Utility Superintendent Kloskowski will send a letter to Mr. Heinrich explaining denial and when the sewer service service limits were created and by whom. The committee noted that the deferred assessment portion for tax key 2255.991 (Green) should have been removed from the assessment roll for the Boxhorn, Groveway, Ryan sewer project. Ald. Rasmussen moved:to recommend amendment to the Revised and Amended Assessment Roll to remove the following: 2255.991 - Darwin & Kim Green - 84.0 deferred ft. - $2,121.00 Seconded by Ald. Salentine, motion carried 3-0. Utility Superintendent Kloskowski advised the committee that an 8" lateral stub has been assessed to tax key 2252.985 (Blavat) in error as it was not requested and the property owners advise they have no intention of dividing the property. Ald. Salentine moved to recommend amendment to the Revised and Amended Assessment Roll to forgive the 8" lateral stub and that amount will become part of • the nonassessable costs for the project. Seconded by Ald. Sanders, motion carried. PUBLIC UTILITIES COMMITTEE - PAGE 2 March 21, 1996 • The committee reviewed the Hardship Application supplied by the City Clerk and approved the format. Woods Road Sewer & Water Project - Sewer plans have been approved by the DNR, but MMSD letter has not been received. Water main approval has also been received from the DNR and the engineers are waiting for connection detail plans from Muskego Regency. Racine Avenue Water Project - The water project from Apollo to Pioneer Drive will be restored in spring. The water project from Pioneer to Muskego Regency is on hold for connection detail plans from Muskego Regency. Hillendale (Raboine) Sewer Extension/Review of cost estimates - The committee reviewed cost estimate and estimated assessment rate calculations for the project. The committee determined that the four parcels abutting the easement that are already serviced by sanitary laterals but of which three will have to be reconnected to the new main when installed will remain nonassessable properties. Ald. Salentine moved to have the costs of the easement main and the three lateral reconnections become part of the nonassessable cost of the project. Seconded by Ald. Rasmussen, motion carried 3-0. The city is still waiting for the sewer plans from Mr. Raboine, • the signed easements from the Wisconsin Electric Power Company and MMSD approval. HiView Acres/Holz Dr. Sewer Extension - Design and drafting has been started. City still has to determine lift station sites and road issues. The committee reviewed the comments from the informational meeting with affected property owners on Holz Drive that was held prior to this meeting and deferred action until after the Holz Drive people meet with Public Works Committee regarding the road concerns. The committee requested the city engineers to secure wetland deliniation for the project. Waukesha County Park Sewer & Water Project - Both projects are under construction. Well #7 - Muskego County Park - Contractor having difficulty developing well. Pumphouse for Well #7 - Muskego County Park - Approval from DNR has been received and the city is waiting successful well completion. Loomis Road Lift Station - Roof sheeting has been installed, • exterior brick work has started, and forcemain installed and connected to southeast forcemain. Southeast Forcemain - Restoration must be checked in Spring of 1996. PUBLIC UTILITIES COMMITTEE - PAGE 3 March 21, 1996 • Loomis/North Cape Sewer Project - City is awaiting Wisconsin Department of Transportation road crossing permit. MMSD approval has not yet been received for crossing sewer. wer & Water Study/Industrial revisions based upon City sta - Report Hillendale Water Reservoir - Project is completed with site clean up remaining to be done by the Contractor. Martin/Lannon Sewer Project - The options for servicing the area as correspondence of March 19, 1996. review at the April meeting. committee reviewed and discussed outlined in the City Engineer's The committee will further The committee noted that the status of RECs left to be allocated is 1149 as of March 1, 1996. Supt. Kloskowski advised that he will be securing additional contractors for installation of commercial sewer metering to expedite installation. The committee reviewed request for Capacity Utilization Permit for Victorian Villas for 16 RECs for two eight -family buildings, each with one bedroom and one den. The property currently has two RECs • for a duplex which will be razed as part of the development. The committee determined that these are two -bedroom units as DILHR defines a "bedroom" or "sleeping room as any room that contains or is directly adjacent to a closet. Therefore, a "den" or "study" with a closet immediately next to it must be considered a bedroom or sleeping room"; a two -bedroom unit requires .75 REC. Ald. Salentine moved to approve the required 10 additional RECs to comply with the two eight -family buildings. Seconded by Ald. Rasmussen, motion carried 3-0. The committee reviewed sewer plans for Victorian Villas. Ald. Salentine moved to recommend approval and reminded developer that submit sanitary sewer plans must be submitted to MMSD. Seconded by Ald. Rasmussen, motion carried 3-0. The committee reviewed proposed amendment to amend Chapter 21, Section 21.06 (5) - Sewer Utility Metering which incorporates MMSD regulations regarding meters which states "Any facility discharging more than 1,000 gallons per day must be metered." Ald. Salentine moved to recommend approval of amendment to ordinance. Seconded by Ald. Rasmussen, motion carried 3-0. Mr. and Mrs. Rodenbach, W200 57714 Prospect Drive (Lake Forest Subdivision) appeared before the Committee to request a $500.00 lateral reimbursement as their contractor insists that there was . no lateral for the property. Ald. Rasmussen moved to authorize expenditure for televising to verify if lateral was installed or missing. If lateral was not installed, the city would then reimburse the property owners the $500.00 and bill the city's engineers for the $500.00 as well as the cost of the televising. PUBLIC UTILITIES COMMITTEE - PAGE 4 March 21, 1996 • If the lateral was installed, the cost of the televising will be taken out of Sewer Utility and the $500.00 would be the responsibility of the property owners. Seconded by Ald. Salentine, motion carried 3-0. Ald. Rasmussen moved to defer request for sewer service on College & Lentini as a formal petition has not yet been received. Seconded by Ald. Salentine, motion carried 3-0. The committee reviewed leachate agreement with Emerald Park Landfill dated March 5, 1996, along with City Attorney's comments dated March 18, 1996. Ald. Rasmussen moved to defer. Seconded by Ald. Salentine, motion carried 3-0. The committee reviewed the following bids for the interior repainting of the Sandy Beach lift Station: Porta-Painting, Inc. Aero Painting, Inc. $15,722 $19,610 Ald. Sanders moved to recommend acceptance of low bid of Porta-Painting, Inc., in the amount of $15,722. Seconded by Ald. Salentine, motion carried 3-0. The committee reviewed REC allocation for Egg Products as • requested by the Sewer Utility Clerk. Egg Products is currently being metered for their sewer usage. With the number of gallons used in 1996, the total number of RECs required is 73; they have a total of 60. Ald. Salentine moved to follow past practice and charge Egg products for 13 additional RECs. Seconded by Ald. Rasmussen, motion carried 3-0. The committee reviewed authority given in 1994 to Supt. Kloskowski to assign RECs to businesses that do not return the required employee surveys. The minutes of the meeting of December 16, 1993, defined the authorization for the year 1994. Ald. Salentine moved to give Supt. Kloskowski the permanent authorization to assign RECs to all businesses that do not return surveys. Seconded by Ald. Rasmussen, motion carried 3-0. There was nothing new to report on status of Well Site Investigation. Soil Erosion Inspector Tom Chiconas is preparing plan for restoration and plantings at the Water Reservoir Site on Hillendale. Utility Superintendent advised that there are 30 properties that are in noncompliance for well testing, and letters are being sent. • The committee reviewed back charges due as a result of illegal water connection for the property addressed S74 W17310 Lake Drive as outlined in Supt. Kloskowski's letter of December 21, 1995. Ald. Rasmussen moved to allow the property addressed S74 W17314 to be connected to the existing well, pending safe water test and PUBLIC UTILITIES COMMITTEE - PAGE 5 March 21, 1996 • inspection and to allow the property owners' in-laws to be dropped from citation, and to assess property addressed S74 W17310 a WCA charge for 1993, along with usage from 1993 to present. Seconded by Ald. Sanders, motion carried 3-0. The committee deferred review of ordinance on amendment to WCA Chart as City Engineers have not completed. The committee discussed status of Muskego Regency development. Ald. Salentine moved to waive the new requirements of tracer wires, location boxes, and valve stem risers as the requirements were initiated by the city after approval and submittal of plans. The committee was informed that the developer, his engineer, Ruekert & Mielke, the Public Works Superintendent and Public Utilities Supt. are meeting Monday to review the plan corrections for completion. It was noted that MMSD sewer and DNR water approvals have not been received. Seconded by Ald. Rasmussen, motion carried 3-0. The meeting adjourned at 11:30 P.M. /ca U Respectfully submitted, Ald. Nancy Salentine Secretary • SIGN -IN SHEET FOR CITY MEETINGS PLEASE PRINT YOUR NAME AND AGENDA ITEM BELOW. THANK YOU. o u Meeting: Date: NAME: S /CUE G iJTA/CICJ JF I ITEM `4 • cod