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PUM19951220'i PUBLIC UTILITIES COMMITTEE - CITY OF MUSKEGO MINUTES OF MEETING HELD WEDNESDAY, DECEMBER 20, 1995 The meeting was called to order at 7:05 P.M. by Chairman Sanders. Also present were Committee Members Rasmussen and Salentine, Utility Superintendent Scott Kloskowski, Richard Eberhardt (Ruekert & Mielke) and those per the attached list. Mayor De Angelis arrived at 8:45 P.M. The Committee noted that the meeting was posted on December 15, 1995, in accordance with the Open Meeting Law. Boxhorn, Groveway, Ryan The Contractor expects to start easement and lift station in mid January. It was noted that the City Engineers are recommending that the release of payment to the Contractor be significantly less than requested because of work outstanding. Mayor will be meeting with City Engineers and Contractor on Thursday, December 21, 1995, to review project and payment. The City Engineers are compiling information on existing and previous road elevations and will report results as soon as compiled. Woods Road Sewer & Water Project The lift station has been relocated and plans will be sent to MMSD and DNR for approval. Racine Avenue Water Project The installation has been completed and restoration must be completed and checked in Spring of 1996. Ald. Rasmussen questioned plastic shavings found in pipes as a result of the project and Mayor De Angelis explained that he has been in touch with the Contractor and that all fitting repairs will be done by the Contractor and parts have been ordered. Hillendale (Raboine) Sewer Extension Plans are being finalized by the City Engineers for submittal to MMSD and DNR. Ald. Salentine moved to include the Daliege property (Tax Key 2177.936) in the project and request that the Plan Director advise the City Engineers of the assessable frontage and units for all properties in the project. Seconded by Ald. Sanders, motion carried 3-0. Rich Eberhardt will provide a map for Plan Director determination. Hi -View Acres/Holz Dr. Sewer Extension • City Engineers have started drafting work on the project. Design work will start the week of December 26th. PUBLIC UTILITIES COMMITTEE - PAGE 2 DECEMBER 20, 1995 Waukesha County Park Sewer & Water Project • The City is awaiting MMSD and DNR approval. Super Excavators are ready to start work as soon as approval is received. Loomis Road Lift Station Work is continuing with substantial completion by mid May 1996. The Committee reviewed the new timeline and the City Engineers will monitor time closely. Contractor has been advised that there will be no time extensions given. Southeast Forcemain Restoration must be checked in Spring of 1996. Electricity to flow meter has not been completed. A punch list with minor items to be completed has been given to the Contractor. As builts should be completed and submitted to MMSD in December. Loomis/North Cape Sewer Project Rich Eberhardt, Ruekert & Mielke, presented quotes from the Contractor for various options to install the gravity main under the proposed new HWY 36 to the new lift station. The Committee rejected the proposals as being too expensive and Supt. Kloskowski suggested exploring the possibility of extending the main up to the new highway right-of-way with future extensions to be done • with the Loomis Drive Sewer project. Sanitary Sewer & Water Study/Industrial Park Sites City Engineers are completing draft which will be available the first week of January 1996. Sewer Timeline Update -Southeast District No changes at this time. The Committee reviewed the status of REC Allocation and noted that with removing RECs for Southeast Sewer Projects (275), the REC allocation available is 768. Supt. Kloskowski reported on the status of commercial sewer metering and reported that installations are continuing. Affected property owners appeared, at the Committee's request, to further discuss requests for sewer service for several properties on Martin Drive and Lannon Drive. Rich Eberhardt, Ruekert & Mielke, reviewed with those present a cost analysis provided by the City Engineers dated December 1, 1996. A representative from the Baas property expressed concerns on how the sewer would be constructed and the cost of the project. Mr. Reynolds indicated • that he may be interested depending on the cost. Utility Supt. Kloskowski indicated that the Committee is required to provide service to failing systems, if practical. Mr. Stack asked if,the PUBLIC UTILITIES COMMITTEE - PAGE 3 DECEMBER 20, 1995 • • item had to be decided tonight. Ald. Rasmussen indicated that we can proceed to provide more refined cost and project information. A vote of the following affected property owners was taken: Wilber M. Reynolds Hortense D. Baas S67 W17236 Martin Drive Robert W. Stack S67 W17176 Martin Drive Robert 0. Klatt W171 56810 Lannon Drive Bill & Amy Denson W171 56826 Lannon Drive In Favor of Project In Favor of Project In Favor of Project Request one month deferral In Favor of Project In Favor of Project Citizens questioned whether interest could be paid each year on the assessment. The method would eliminate paying interest on interest. Ald. Salentine moved to investigate the feasibility of paying interest on a yearly basis. Seconded by Ald. Rasmussen, motion carried 3-0. Ald. Salentine moved to direct Ruekert & Mielke to proceed with development of design for the project. Seconded by Ald. Rasmussen, motion carried 3-0. Ald. Rasmussen asked that alternatives for the Reynolds properties be researched, including potential connection at tennis court on Reynolds property. The Committee also asked that the City Engineers explore servicing Lannon Drive and Martin Drive properties through an easement in the Marlan Meadows Subdivision, from Rossmar Court. Seconded by Ald. Salentine, motion carried 3-0. The Committee further discussed assessment policy and hardship policy and reviewed correspondence from City Attorney and City Financial Consultant in regard to qualifications for candidates. Ald. Salentine moved to leave interest the same, use May 1st as the required annual date for application renewal, amend page 2, No. 1, to add "and be determined to qualify" after the words "persons must apply", and to use the following language for qualification for Hardship Status: Individuals or Families with an annual income not in excess of 50% of the median family income for Waukesha County with adjustments for family size, shall be qualified for hardship status by the Common Council, committee or representative making said determination following Rules and Regulations as the City may from time to time direct. Seconded by Ald. Sanders, motion carried 3-0. The Committee will review final draft at the January meeting. The Committee discussed Emerald Park Landfill Sewer project. Rich • Eberhardt, Ruekert & Mielke, advised that site plans have been sent to Briggs & Stratton for approval. EPI received clarification of connection date per agreement. The City is PUBLIC UTILITIES COMMITTEE - PAGE 4 DECEMBER 20, 1995 looking at project and will research possible easement for future extension. The Committee discussed 1996 RCA rates and interest payment plan rates. Ald. Sanders moved to decrease the interest rate for RCA payment plan from the present 9% to 8%. Seconded by Ald. Salentine, motion carried. Ald. Sanders moved to recommend approval of the following rates for 1996: Interest rate for ten (10) year payment plan for front foot and lateral assessment will remain at 8% 1996 RCA Rate: $2,715.00 Single Family/New Construction $ 452.50 Existing Family Duplex: 3 Bedroom Each $5,430.00 (2.0 REC's) 2 Bedroom Each $4,072.50 (1.5 REC's) 1 Bedroom Each $2,715.00 (1.0 REC) Multi -Family Charge Per Unit: 3 Bedroom $2,715.00 Each Unit 2 Bedroom $2,036.25 Each Unit 1 Bedroom $1,357.50 Each Unit Seconded by Ald. Salentine, motion carried 3-0. The Committee discussed establishing an assessment policy for • wetland frontage. The Committee determined if the wetland is part of the lot and necessary to meet the zoning requirements, the frontage for wetlands would be assessed. If a larger expanse of wetlands occur, the assessment would not be applied because the property does not derive a benefit. Decisions would be made on a case -by -case basis. The Committee reviewed Amended Engineering Report for the Boxhorn,Groveway/Ryan Sewer project and letter from Mrs. Kathie Rivera requesting her house be assessed, but that she not be required to connect at this time. Ald. Salentine moved to remove property with the house from the project and verify new land division for property on north/south of Boxhorn. Seconded by Ald. Rasmussen, motion carried 3-0. The Committee reviewed additional 7 ft. of possible assessment for the Boxhorn/Groveway/Ryan Sewer project for tax key 2262.999/2261.982. Rich Eberhardt covered a number of problems with the assessment roll, including the following: 1. The 7 ft. easement noted above was not previously included. 2. The Krause property is being overcalculated on frontage. 3. Calculation for frontage on end of Groveway in cul de sac. jo Ald. Rasmussen moved to use the straight frontage calculation for cul de sac because of the: PUBLIC UTILITIES COMMITTEE - PAGE 5 DECEMBER 20, 1995 1. Layout of the properties. • 2. The lack of the normal configuration of the cul de sac, with properties all around the cul de sac. 3. The cul de sac is primarily for the benefit of school buses, city plows, and other vehicles that need to turn around at the end of Groveway. Seconded by Ald. Salentine, motion carried 3-0. Ald. Salentine moved to include the 7 ft. of additional footage. Seconded by Ald. Sanders, motion carried 3-0. Ald. Salentine moved to adopt option "C" assessment roll which recalculates assessment based on removal of 1,230 ft. from Krause property and redistributing through the remaining properties. Seconded by Ald. Sanders, motion carried, 2-1, with Ald. Rasmussen casting the dissenting vote. The Committee reviewed the assessment policy for dividable lots. Rich Eberhardt discussed with the Committee the problem where houses are in the middle of a dividable lot. If the Plan Director has specific examples of these cases; they should be presented to the Committee for their review and determination on a case -by -case basis. The Committee discussed status of Well Site Investigation. Well should be done in late December and well testing should be • completed by early January 1996. The Assessment and Hardship policy for water utility was discussed along with sewer utility discussion. The Committee discussed status of Well Testing requirement. Nancy Payne, DNR, will have to come to properties to look at well and determine if a variance can be granted. Property owner must initiate contact. The Committee reviewed establishing Second Amended WCA District. Ald. Sanders moved to defer. Seconded by Ald. Salentine, motion carried 3-0. Mr. Dave Koscielniak, representing from Muskego Regency, appeared before the Committee with water and sewer plans. Ald. Sanders moved to agree on the conceptual plan, as submitted, subject to review and negotiations for payment for a) hydrant review for Racine Avenue; b) Extension of 12" on Woods Road; c) hydrant review by the Fire Department; and d) stub end valve on intersection of Jean Drive and Racine Avenue on 16" main. Seconded by Ald. Rasmussen, motion carried 3-0. Utility Supt. Kloskowski will contact the Fire Department to insure timely review of the project. Scott also expressed a concern on Woods Road connection so that the road is not paved prior to connection. Mr. Mark Longstaff, PCS PrimeCo, appeared before the Committee to request approval to lease antenna space on top of water tower PUBLIC UTILITIES COMMITrPEE - PAGE 6 DECEMBER 20, 1995 along with Mr. Brad Reynolds, Spring Telecommunications Venture • who is also requesting to lease space on or under the water tower. Ald. Sanders questioned how they are attached. Mr. Reynolds indicated that they weld the equipment to the tower at three points and liability is part of the lease agreement. Ald. Rasmussen asked for pricing. Mayor De Angelis asked if buildings had to be separate. Scott suggested single building with common wall. Petitioners were agreeable to the proposal of a single building. Ald. Salentine moved to have Mayor pursue negotiations with the applicants. Seconded by Ald. Rasmussen, motion carried 3-0. Ald. Sanders asked if screening would be available to make it more uniform looking. Applicants indicated that equipment can be painted same color as the tower and screening was available. Ald. Rasmussen suggested that the antennaes be below the ball of the tower so they are more hidden and screening was available. The Committee reviewed WCA, front foot for residential/Commercial and interest payment plan rates for water plans for 1996. Ald. Salentine moved to approve the following: Front Foot - $33.85 Residential Front Foot - $38.20 Commercial WCA (5/8" Meter) - $1,230.00 New Construction - $ 738.00 Existing • Lateral: $875.00 as set by the PSC Seconded by Ald. Sanders, motion carried 3-0. The Committee reviewed proposal for participation in sandstone aquifer study received from Bonestroo, Rosene, Anderlik & Associates. Ald. Salentine moved to not participate at this time. Seconded by Ald. Sanders, motion carried 3-0. Ald. Rasmussen moved to defer review of quotes for internal paint inspection for the water tower. Seconded by Ald. Salentine, motion carried 3-0. The Committee discussed external painting of water tower. Ald. Salentine moved to direct Ruekert & Mielke to develop design and specifications for painting and obtain bids. Seconded by Ald. Rasmussen, motion carried 3-0. The Committee reviewed assessment policy for dividable lots for water projects in above section where they discussed policy for sewer projects. Supt. Kloskowski discussed with the Committee illegal water connections. Ald. Sanders moved to write a letter to each property owner that has an illegal connection billing them for the • $522.00 Water Capacity Assessment for each dwelling, advise that they must have a meter installed within fifteen (15) days, and also advise the property owner of property addressed S74 W17314 PUBLIC UTILITIES COMMITTEE - PAGE 7 DECEMBER 20, 1995 Lake Drive that they have thirty (30) days to disconnect house and • provide separate water service to property addressed S74 W17314 Lake Drive and that they have thirty (30) days to locate and expose the service valve box on the water lateral. Seconded by Ald. Rasmussen, motion carried 3-0. Ald. Rasmussen moved to adjourn the meeting at 12:15 A.M. Seconded by Ald. Salentine, motion carried 3-0. /ca • u Respectfully submitted, Ald. Robert Rasmussen Secretary .. SIGN -IN SHEET FOR CITY MEETINGS PLEASE PRINT YOUR NAME AND AGENDA ITEM BELOW. THANK YOU. 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