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PUM19951019PUBLIC UTILITIES COMMITTEE - CITY OF MUSKEGO MINUTES OF MEETING HELD THURSDAY, OCTOBER 19, 1995 The meeting was called to order by Chairman Sanders at 7:10 P.M. Also present were Committee Members Rasmussen and Salentine, Mayor De Angelis, Utility Superintendent Scott Kloskowski, Richard Eberhardt (Ruekert & Mielke) and those per the attached list. The Committee noted that the meeting was posted on 10/13/95 in accordance with the Open Meeting Law. The Committee discussed status of the following projects: Southeast Sewer Project - Temporary patches need to be placed on North Cape Road. Restoration is underway. Ald. Rasmussen questioned delays in getting lawns restored on Hwy "00". Property owners have been waiting months. Boxhorn, Groveway, Ryan - Contractor working. There continue to be problems with materials that do not pass specifications and have to be replaced. Backfilling, speeding trucks, road breakup and driving condition of roads still are not satisfactory. Contractor will start Ryan Road, west of Boxhorn, on Monday. This will allow for all of Boxhorn, Groveway and Ryan, west of Boxhorn, to be installed and paved in 1995. Ryan, east of Boxhorn, will remain to be installed in 1996. • Woods Road Sewer & Water Project - Rich Eberhardt discussed with the Committee options for locating lift station on Woods Road. Ald. Sanders moved to locate lift station on property addressed S86 W17916 Woods Road (tax key #2224.991) and to direct the City Engineers to prepare plans for the project which will end at the entrance to the proposed Muskego Regency Senior Housing, with that portion to be charged back to that property. It was noted that plans for watermain extension will be prepared from Country Brook Estates, southwesterly to the quarter section line. Muskego Regency will extend the watermain from the quarter section line into and throughout their system, including Racine Avenue and the connection to Jean Drive. Seconded by Ald. Salentine, motion carried 3-0. It was noted that the City Engineers will determine place of hydrants along Woods Road and that the Plan Director will forward Muskego Regency plans to the Fire Department for their hydrant placement determination. The hydrants in the Muskego Regency development shall be located 10 ft. off of the edge of pavement pending approval of Fire Department. Racine Avenue Water Project - Under Construction with completion this year. Hillendale (Raboine) Sewer Extension - Florence and Ron Daliege appeared before the Committee to indicate that they want the option to connect to sewer for their property addressed W192 56666 Hillendale Drive. Connection off of Hillendale would require extra depth and the preferred connection would be to install a lateral for connection to Lakewood Meadows-Addn. #1 Subdivision. Ald. Rasmussen moved to permit connection of the property to the Public Utilities Committee - Page 2 October 19, 1995 • Lakewood Meadows-Addn. #1 Subdivision. Seconded by Ald. Salentine, motion carried 3-0. Ald. Salentine moved to direct the City Engineer to proceed with design of system and preparation of legal description for required easement on lot 4 (Tax Key 2177.939.005) of Certified Survey Map #6683 (Ferguson Development). Seconded by Ald. Sanders, motion carried. It was noted that the City has not received sewer plans for the Raboine sewer extension. Hiqhview Acres/Holz Dr. Sewer Extension - The engineering survey crews are working and design is anticipated in three weeks. Waukesha County Park Sewer & Water Project - The City is still waiting for DNR and MMSD approval. Waukesha County has awarded contract which was sent to contractor on October 16, 1995. Construction is scheduled for October through December, 1995. Loomis Lift Station - Project is one month behind contractor's original schedule. Major wall pours are completed and they are preparing outside for waterproofing. Decking to be placed next week. Masonry to be completed by second week of December. Site piping to be installed November/December. Roof installed by second week in January, 1996, with substantial completion scheduled for mid May, 1996. • Loomis/North Cape Sewer Project - Loomis Road/Drive Crossing sent to MMSD; will be sent to Wisconsin Department of Transportation next week. Change Order to Loomis Lift Station for December installation to be sent to Contractor later. Sanitary Sewer & Water Study/Industrial Park Sites - Work is continuing and surcharge racks have been installed; evidence indicates need for a few more. Surcharge is when water level rises above pipe into manhole. Sewer Timeline Update -Southeast District - Utility Supt. Kloskowski provided an update on sewer response. The votes are as follows: Yes No Undecided North Cape, Hi -View south of Durham 14 4 3 North Cape, 600' north of Boxhorn to Ryan Road 3 2 2 Loomis Dr./Loomis Rd/North Cape Rd, south of Ryan Road 20 8 10 The Committee noted that the Status of RECs is 1,045 available for allocation. Utility Superintendent Kloskowski advised that contractor is back . from illness and work is resuming on commercial metering. The Committee further reviewed Sewer Assessment Policy and the possible adoption of a Hardship Policy. Ald. Sanders indicated Public Utilities Committee - Page 3 October 19, 1995 that Federal Low Income figures be used as a guideline to determine hardship. He also suggested exploring extended payment plan for sewer and water, as well as investigating deferred payment for water until connection, and forgiving interest during deferral with a yearly review on water. Ald. Rasmussen suggested that if a property owner with a hardship case sells the property, the payments would become payable in full. Utility Supt. Kloskowski, Mayor De Angelis and City Clerk Marenda were asked to develop a draft of the sewer assessment/hardship policy for review. Mr. Scott Krause appeared before the Committee to discuss request for conditional assessment for his property abutting Ryan Road. Rich Eberhardt indicated that an assessment policy is for assessing properties fronting the sewers. At this point, only conceptual plans have been submitted to the City. Therefore, the properties can be assessed because there is a benefit as a home could be built on Ryan Road. Scott Krause reviewed historical background indicating that past contact with City resulted in his belief that he was encouraged to develop internally and not access Ryan Road. Mayor De Angelis indicated that while the homes could have their driveway on internal roads, there is no provision to prevent sewer connection through back yards abutting Ryan Road. Mayor read proposal from Attorney Molter for a proposed modification of assessment policy as follows: • Cancellation of Deferred Assessments If No Use Made After Development If the Common Council determines that the property subject to a deferred assessment is used in such a manner as to make no use of and obtain no benefit from the deferred portion of the assessment, the Council may cancel said assessments and any interest thereon and that portion of the improvement shall be paid as a non -assessable cost. Utility Supt. Kloskowski suggested that the assessment stand and when a plan for the area is submitted, the Committee remove the assessment. Rich Eberhardt indicated that there is a possible scenario with the Dahlman property across the street. Ald. Salentine moved to direct Attorney Molter to refine the above proposed language. Seconded by Ald. Sanders, motion carried 3-0. Ald. Rasmussen moved to amend above motion to have the policy include determination of assessment if subdivider connects to the main. Seconded by Ald. Salentine. Amendment carried 3-0. Motion, as amended, carried 3-0. Mr. Richard Bennett appeared before the Committee to review assessment for his property (Tax Key 2254.998), S90 W13960 Boxhorn Drive, as part of the Boxhorn, Ryan, Groveway Sewer Project. Rich Eberhardt covered the issues concerning Mr. Bennett. Sewer was at . a higher elevation which reduced costs. He is required to also have an 8 inch main. Second issue is how far from sewer does City want service by gravity. Third issue is the topography of the land which make sewers on the property difficult. Utility Supt. Public Utilities Committee - Page 4 October 19, 1995 • Kloskowski stated that in the past, the City forgave the front foot assessment if grinder pump was required. The City has also paid for grinder pump and charged assessment. Ald. Salentine moved to pay for grinder pump for Mr. Bennett. Seconded by Ald. Sanders, motion carried 3-0. Utility Supt. Kloskowski offered to purchase the pump through the City to help reduce cost. This specific agreement was made because of the uniqueness of the installation and the benefit for not having to increase the depth of sewer to service his property by gravity. The Committee further reviewed the proposed 1996 Sewer Budget and will discuss with Auditor Don Vilione at the November meeting. Mr. Chester Spitzner and Mrs. Judy Radish appeared before the Committee to further discuss Sewer Service Boundary for the Spitzner property on the west side of Woods Road South. Rich Eberhardt reviewed his letter of September 27, 1995, which stated that the applicant would have to submit a request for service to MMSD because it crosses the City's MMSD boundary line. Mrs. Radish presented a copy of the asbuilts of the previous land division which show six (6) laterals. They are asking for one additional lateral for the proposed new land division and approval to use one of the previously approved laterals, which will be abandoned, for the proposed new land division. They will then use this connection, along with the requested additional connection, • for the proposed new land division. Ald. Salentine moved to approve one more REC assignment and the two lateral connections outside of the District boundaries for the Spitzner property subject to MMSD approval. Seconded by Ald. Rasmussen, motion carried 3-0. Ald. Rasmussen moved to direct the City Engineer to provide a cost estimate for the property owner for submission to MMSD and the cost be borne by the property owner. Seconded by Ald. Sanders, motion carried 3-0. Ald. Salentine moved to require water connection for the properties as a requirement for sewer connection. Seconded by Ald. Rasmussen, motion carried 3-0. The Committee reviewed response from Town of Norway for capacity which indicated that they were in agreement to give the City of Muskego some further connections but that the required 105 connections were in excess. Mayor suggested that the City continue to seek the original allocation that was paid for by the City. Ald. Rasmussen moved to have the City Engineers determine the number of connections due from the Town of Norway, as per our contract. Seconded by Ald. Sanders, motion carried 3-0. The Committee reviewed request from Bethel Lutheran Church to forgive penalty for late charge relative to Sewer REC adjustment as outlined in their letter of October 2, 1995, in the amount of $65.53 for their properties (Tax Key 2195.081 and 2195.051). Ald. Salentine moved to deny the request to forgive the late charge and . to direct that the Utility Clerk send a letter informing Mr. Walter Getzel, Treasurer, of the Committee's decision. Seconded by Ald. Sanders. Motion carried 3-0. Public Utilities Committee - Page 5 October 19, 1995 • The Committee reviewed request from Mr. Ron Badertscher to reduce RCA charge for his property (Tax Key 2221.001). Ald. Sanders moved to add the quarter REC to this property for the additional business, at the current rate, and to back -bill the property for sewer usage for the last two years, plus current year, per policy. Seconded by Ald. Salentine. Motion carried 3-0. Mr. and Mrs. Gary Thelen appeared before the Committee to request the City to reduce their RCA charge for their storage building in Muskego Industrial Park, S83 W18550 Saturn Drive (Tax Key (2223.003). Ald. Sanders moved that since the storage building has no employees and makes no use of the sanitary facilities, that the City forgive the quarter REC charge and additional sewer usage charge for the quarter REC until such time as facilities are shared by employees of a second business and requests that a letter be sent to the owner of the property by the Utility Clerk. Seconded by Ald. Rasmussen. Motion carried 3-0. The Committee reviewed request from Candlewood Creek Subdivision for extension of a portion of their REC Allocation that has become due. Ald. Sanders moved to extend the total REC allocation of 230 RECS (original of 151 plus addition of 79) for one year from approval of these minutes by the Common Council. Seconded by Ald. Salentine. Motion carried 3-0. • Mr. Robert Stack and Roger Klatt appeared before the Committee to request sewer service for four properties; two on Lannon Drive and two on Martin Drive. Ald. Sanders moved to direct the City Engineer to prepare preliminary feasibility study with estimates of costs; assessable, nonassessable, and deferred. Seconded by Ald. Rasmussen. Motion carried 3-0. The Committee reviewed quarterly billing from MMSD for the third quarter in the amount of $154,625.24. Review of third quarter bill from the Town of Norway was removed from the agenda as it has not yet been received. The Committee discussed Deferred Assessment Elimination request received for the Rivera property (Tax Key 2255.994) from the Boxhorn, Ryan, Groveway Sewer Project. Ms. Kathie Rivera appeared before the Committee to request that her deferred assessment on the Boxhorn, Ryan, Groveway Sewer Project be removed as she plans to deed restrict her property from any future land divisions. Ald. Salentine moved to approve request subject to receipt of recorded deed restriction and to recommend amendment to the Final Assessment Roll for the Boxhorn, Ryan, Groveway Sewer Project to reflect one unit cost, plus 150 ft. frontage for this property. Seconded by Ald. Rasmussen. Motion carried 3-0. • Mr. Gary Gerlach, president of the Lakeridge North Apartments Association, appeared before the Committee to inquire as to what outstanding sewer and water items need to be completed and the timeframe for completion in order for the City to accept water Public Utilities Committee - Page 6 October 19, 1995 • improvements; the sewer system will remain a private system but must be completed to City specifications. The Committee directed City Engineer to provide Mr. Gerlach with maps detailing the items in need of repair. The Committee discussed status of Well Site V . The Contractor has finished drilling test well and is presently "developing" test well, cleaning screen, etc. Should be test pumping next week. The Committee discussed status of Water Reservoir Site. Tank almost completely painted. The Reservoir should be in service in three weeks. Landscaping not in project and the City Engineers suggest that the City landscape as soon as possible. The Committee discussed Water Assessment Hardship along with Sewer Assessment Hardship earlier in the meeting. The Committee further reviewed proposed 1996 Water Budget and will be discussing with Auditor Don Vilione at November meeting. Ald. Salentine moved to adjourn at 12:40 A.M. Seconded by Ald. Rasmussen. Motion carried 3-0. /ca Respectfully submitted, Ald. Robert L. Rasmussen Secretary SIGN -IN SHEET FOR CITY MEETINGS PLEASE PRINT YOUR NAME AND AGENDA ITEM BELOW. THANK YOU. 1 Ij �� [� S Date: NAME: ITEM o8 Y N� y V %R -r c�iF.e-6awyat•c�5 A(00/104,