PUM19950817*CORRECTED
• PUBLIC UTILITIES COMMITTEE - CITY OF MUSKEGO
MINUTES OF MEETING HELD THURSDAY, AUGUST 17, 1995
The meeting was called to order at 7:05 P.M. by Chairman Sanders.
Also present were Committee Members Rasmussen and Salentine,
Utility Superintendent Scott Kloskowski, Richard Eberhardt
(Ruekert & Mielke), and those per the attached sheet. Ald. Miskc
arrived during the meeting.
The Committee noted that the meeting was posted on 8/8/95 in
accordance with the Open Meeting Law.
The Committee reviewed the status of the following projects:
Southeast Sewer Proiect
The Southeast Sewer forcemain is on hold waiting for valves and
surge tanks to come in; the work on the liftstation is four weeks
behind schedule.
Boxhorn, Groveway. Rvan
Two representatives from Gustafson Construction Corporation
appeared before the Committee to discuss scheduling for the sewer
project. The Committee reviewed communication from Gustafson's
• attorneys, O'Neil, Cannon & Hollman, S.C.,.dated August 17, 1995,
and deferred action to allow City Attorney review and directed
that a special Public Utilities Committee meeting be scheduled for
Tuesday, August 22, 1995, at 6:30 P.M. to address this issue.
Mr. Richard Bennett, S90 W13960 Boxhorn Drive, appeared before the
Committee to discuss hardship with the Boxhorn, Groveway, Ryan
Sewer project as a result of extra grinder pumps and installation
required. The Committee asked Mr. Bennett to return to the
September meeting with a cost estimate.
The Committee directed the City Engineer to prepare a new
engineer's report and new assessment roll in accordance with the
proposed zoning changes.
Woods Road Sewer & Water
Project is presently on hold.
Racine Avenue Water Project
The Committee discussed the project and Ald. Salentine moved to
direct Ruekert & Mielke to rebid the project for the City Hall
portion only to stop past Pioneer Drive and to bid the project as
soon as possible. Seconded by Ald. Sanders, motion carried.
• Hillendale (Raboine) Sewer Extension
Mr. Raboine is in the process of finalizing sewer extension plans
and securing easements from all affected properties.
PUBLIC UTILITIES COMMITTEE - PAGE 2
AUGUST 17, 1995
• HiView Acres/Holz Dr. Sewer Extension
The City Engineers are beginning field locations and will be out
on site within the next two to three weeks.
Sanitary Sewer and Water Study for Industrial Park Sites
The City Engineers will be beginning the sewer capacity study in
the near future.
SEWER TIMELINE UPDATE - SOUTHEAST DISTRICT
It was requested that a Loomis -North Cape item be added to future
agendas under status of projects.
The Committee discussed report showing Status of REC Allocation
which is 1,056 to date, and request that the Sewer Utility Clerk
update the report to include the amount of RECs available as of
January 1, 1995.
Supt. Scott Kloskowski advised that he is still waiting for the
Plumbing Contractor to start metering commercial buildings.
There has been no response to the City's letter to the Town of
• Norway requesting sewer connections to the -.Haut property.
Further discussion on purchase of new Utility Billing Package was
deferred until the September meeting.
Further discussion on need for Quarterly Billing was deferred
until the September meeting.
Review of Sewer Assessment Policy was deferred until the September
meeting.
The Committee discussed request for Hardship Policy and noted the
following:
1. Utility Superintendent Kloskowski advised the Committee
that he has received a list from the DNR of available grants
and loans (i.e, WHEDA, VA, etc.).
2. The Committee noted that the City has available a ten (10)
year payment plan to be paid on the tax roll.
3. Possible use of the Federal Income Tax Guidelines to
defer, interest free, with a two year review.
4. Using the now available Reverse Mortgage.
• 5. The possibility of a water deferral if they fell under
income tax guidelines.
PUBLIC UTILITIES COMMITTEE - PAGE 3
AUGUST 17, 1995
• 6. How a property should be considered when a Mound System
has just been put installed.
7. Provide the ability to pay the annual interest annually
on deferments.
8. Application process for individuals to apply for hardship
concerns.
Aid. Rasmussen moved to have above list distributed to all
aldermen, department heads, consultants for their review and
comments. Seconded by Aid. Salentine, motion carried.
Mr. Scott Krause appeared before the Committee to discuss deferred
assessments and cost of connection for future sewer connections on
Ryan Road. Mr. Krause has three properties that abut Ryan Road
and as he states that he will be connecting them internally, he
does not see the need for the deferred assessment. The Committee
reminded Mr. Krause that even though this is his intent, if
something happened and the property was in different ownership and
that person would connect off of Ryan Road, the City would be out
that revenue for those connections. Mr. Krause requested that the
City look into the possibility of a conditional assessment. Aid.
Rasmussen moved to have City Attorney review the impact of a
• conditional assessment for the Krause parcels and determine impact
if a limited access proposal restricting connections to Ryan Road
was implemented. Seconded by Aid. Salentine, motion carried 3-0.
The Committee requests that Mr. Krause correspondence of July 12,
1995, become part of these official minutes.
The Committee discussed proposed assessment for the Dahlman
property (Tax Key #2256.985) which is part of the Boxhorn,
Groveway, Ryan Sewer Project and Aid. Salentine moved to remove
one unit cost as ACOE found more wetlands on the property, which
would change his assessment to five (5) unit charges instead of
the original six (6). Seconded by Aid. Sanders, motion carried
3-0.
Aid. Rasmussen discussed complaints that he has received from
constituents on an odor coming from the McShane Lift Station.
Utility Superintendent Kloskowski requested that all future calls
be forwarded to him so that he can check out the Lift Station and
remedy the situation.
Utility Superintendent advised that Waukesha County would be
addressing the Well Site #7 agreement at their Board meeting
scheduled for August 22, 1995, as well as their sewer and water
assessment. The Committee reviewed agreement and recommend
Council approval.
• The Committee reviewed a report supplied by the City Engineers on
the Water Reservoir Site for the week of August 14, 1995, as -
follows:
PUBLIC UTILITIES COMMITTEE - PAGE 4
AUGUST 17, 1995
• HILLENDALE DR. WATER RESERVOIR - Ringwall and Valve Pit
concrete complete. Backfilling complete. Rough grading
95% complete. Steel tank crew to be onsite this week.
Approximately two to three weeks behind Contractor's
schedule, but crew could very well make up time in next
two weeks.
HILLENDALE DR. BOOSTER STATION - Foundation, pipe trench
concrete complete. Block and brickwork 98% complete.
Approximately one week behind Contractor's schedule, which
calls for achieving Substantial Completion two weeks before
Contract.
Request for Hardship Policy for Water projects was discussed with
the Sewer Hardship Policy above.
Utility Superintendent Kloskowski advised that as of August 17,
1995, the Water Emergency will be lifted.
The Committee discussed Water Assessment Policy and Ald. Salentine
moved to direct the City Attorney to amend our three (3) year
testing policy, making it a five (5) year testing requirement.
Seconded by Ald. Sanders, motion carried.
• The Committee discussed with residents on Woods Road who were
invited in to the meeting the City's proposal to amend the WCA
District for the proposed Candlewood Creek Subdivision which
should be expanded to include their property. The Committee
assured the property owners that this would not necessarily mean
that there would be water available to connect to and that there
would be no assessment to their property until such time as water
is available and they choose to connect their property. Ald.
Rasmussen moved to send to all affected property owners a post
card asking them to indicate if they would be receptive to being
included in the expansion of the WCA District and ask for response
before September meeting. Seconded by Ald. Salentine, motion
carried.
Ald. Salentine moved to adjourn at 11:45 P.M. Seconded by Ald.
Rasmussen, motion carried.
/ca
•
Respectfully submitted,
Ald. Nancy Salentine
Secretary