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PUM19950316PUBLIC UTILITIES COMMITTEE - CITY OF MUSKEGO • MINUTES OF MEETING HELD THURSDAY, MARCH 16, 1995 The meeting was called to order at 7:05 P.M. by Chairman Sanders. Also present were Committee Members Woodard and D'Acquisto, Mayor De Angelis, Supt. Kloskowski, Richard Eberhardt (R&M), and those per the attached list. Plan Director Sadowski arrived at 7:45 P.M. and Ald. Misko arrived at 10:15 P.M. The Committee noted that the meeting was posted on 3/10/95 in accordance with the Open Meeting Law. The Committee reviewed the status of the following projects: Hillendale-North of HWY L Sewer and Water Nothing new to report. Southeast Sewer Proiect Richard Eberhardt (R&M) updated the Committee. Boxhorn. Groveway. Rvan Richard Eberhardt reviewed with the Committee a revised plan for the above sewer project. Ald. Woodard moved to direct City • Engineers to proceed with preparation of easement documents. Seconded by Ald. Sanders, motion carried 3-0. Ald. Woodard moved to also authorize the City Engineers to proceed with submittal of plans to MMSD and DNR. Seconded by Ald. D'Acquisto, motion carried. Mystic Drive/Foxboro North Nothing new to report. Lakewood Meadows (City Engineers) The Committee reviewed correspondence from City Engineer Steven Schultz regarding status of Lakewood Meadows Well Pumpstation & Reservoir. As of 3/16/95, the station was still under construction and no testing was completed. It was noted that, if the contractors chose to, it could be completed in a few days. Racine Avenue/Woods Road Sewer & Water Affected property owners on Woods Road appeared before the Committee to discuss possible sewer and/or water project on Woods Road, west of Country Brook Subdivision to the proposed retirement center. Plan Director Matt Sadowski reviewed with the property owners the zoning of the vacant land on the south side of Woods Road and discussed density for future development. Eight of the • ten affected property owners were in attendance and after Richard Eberhardt (R&M) described potential costs, seven of the ten affected property owners were in favor of the sewer and water project. Ald. D'Acquisto moved to direct City Engineers to Public Utilities Committee - Page 2 March 16, 1995 • proceed with preparation of plans and specifications for a 1996 project, possibly 1995 if funds are available. Seconded by Ald. Woodard, motion carried. The Committee determined that the Woods Road Sewer & Water project will be a separate project from the proposed Water Project for Racine Avenue. Ald. Woodard moved to recommend approval of Racine Avenue Water Project and to authorize the City Engineers to submit water plans to the DNR for approval. Seconded by Ald. Sanders, motion carried. A representative from the Senior Retirement Center will be invited to the April 20th meeting. Champion Villaaes (CCV The Committee reviewed sixth submittal of sanitary sewer and water plans and noted that all items have been complied with. Ald. D'Acquisto moved to direct City Engineers to.add this subdivision onto the southeast district sewer system maps. Seconded by Ald. Woodard, motion carried. Candlewood Creek Nothing new to report Premiere Development • Richard Eberhardt (R&M) advised that the Engineer for the Development has met with City Engineer and submittal should be following shortly. The Committee reviewed status of REC Allocation which shows that there are 1,080 connections available. Utility Superintendent Kloskowski reported that there was nothing new on commercial sewer metering. There was nothing new to react to in regard to a previous request for sewer extension on Hillendale Drive for the Miedzybrocki property. Richard Eberhardt (R&M) reviewed with the Committee Preliminary Assessment Roll and Estimated Costs for Boxhorn/Ryan/Groveway Sewer Project. The following were determined: Ald. Woodard moved to assess 150 ft. to Tax Key 2261.996 (Earl & Dean Meinen), with 275 ft. deferred. Seconded by Ald. Sanders, motion carried. • Ald. Woodard moved to assess 150 ft. to Tax Key 2252.949 (Sally Slocomb), with 282.9 ft. deferred. Seconded by Ald. Sanders, motion carried. the amendments Public Utilities Committee - Page 3 March 16, 1995 • • Ald. Woodard moved to delete Assessment Numbers 59, 82, and 90 as these parcels are non -buildable and non -assessable parcels. No. 59 being owned by Waukesha County, and No. 82 and No. 90 being owned by Wisconsin Electric Power Company. Seconded by Ald. Sanders, motion carried. The Committee reviewed the following bids for the Southeast Area Sewage Forcemain: Mainline Sewer & Water James Cape & Sons Underground Pipeline Wanasek Corp. Rawson Contractors Globe Contractors United Sewer & Water Super Excavators Michels Pipeline D. F. Tomasini $1,675,601.00 1,688,744.20 1,722,537.00 1,763,737.00 1,872,454.00 1,899,935.00 1,920,974.90 1,935,301.00 2,231,757.00 2,233,322.00 Ald. Woodard moved to recommend acceptance of low bid submitted by Mainline Sewer & Water in the amount of $1,675,601. Seconded by Ald. Sanders, motion carried. The Committee reviewed the following proposed amendments to the 150 ft. Sewer Assessment Policy: 5. Addition of (2) - If a land division is made, the nondeferred assessment is part of the land division, then said assessment and all of the remaining lateral assess- ment charges shall be immediately due and payable in full and if not paid by the first November 1st after the division, the front feet and applicable laterals shall be placed on the tax roll, plus interest through January 31st. If there is an unusual situation as to the calculation of an assessment, the applicable committee of the Common Council may make reasonable exceptions to the above requirements to address said unusual situation. 6. A. (2)(d) Addition: However, if the nondeferred assessment is part of the land division, then said assessment and all of the remaining lateral assessment charges shall be immediately due and payable in full and if not paid by the first November 1st after the division, the front feet and applicable laterals shall be placed on the tax roll, plus interest through January 31st. • 6. A. (2)(f) Addition: "only if said lands are not part of the land division. Public Utilities Committee - Page 4 March 16, 1995 • Review of RCA Charges for Great Clips was removed from the agenda. The discussion on possible sewer extension on Woods Road was handled above with discussion of Racine Avenue/Woods Road Water Project. Supt. Kloskowski reviewed with the Committee the 1994 Audit from the Town of Norway. Ald. Woodard moved to send to auditors for their review. Seconded by D'Acquisto, motion carried. The Committee reviewed Acceptance of Improvements for Lakeview Highlands -North sewer improvements. Ald. Woodard moved to recommend acceptance. Seconded by Ald. Sanders, motion carried. Supt. Kloskowski informed the Committee that the contractor for lot 1 of the Kablitz land division on Woods Road inadvertently connected lot 1 to the lateral for lot 2. The contractor has agreed to install a new lateral for lot 2. Supt. Kloskowski is recommending that the road opening permit for this lateral installation be waived as the City has some responsibility because the installation was inspected by the City. Ald. Woodard moved to recommend to the Public Works Committee to waive road opening fee to allow extension of sewer service. Seconded by Ald. D'Acquisto, motion carried. • Mr. David Ludwig appeared before the Committee to request reimbursement of a theoretical assessment that he paid on Mystic Drive. After considerable discussion, Mr. Ludwig withdrew his request as well as indicated that he was not proceeding, at this time, with a sewer extension along Woods Road or Mystic Drive. Mr. Ludwig requests that, when the Committee approves the sewer extension for the proposed Candlewood Subdivision, the sewer be extended to his abutting property. The Committee advised that this is the City's current policy. Supt. Kloskowski reviewed with the Committee the following quotes for combination sewer jetter/vacuum machine: Great Lakes Jet Vac (Ram Rodder Model 910) $130,095.00 Super Products $126,866.15 Great Lakes Jet Vac (Vactor 2110-36) $155,934.00 Supt. Kloskowski is recommending approval to purchase the Great Lakes Jet Vac at a purchase price of $155,934.00 with justification being as follows: 1. The low quote from Great Lakes Jet did not meet specifications as quoted. • 2. Upon careful review, the quote from Super Products for a Camel 200 does not meet some of the key components of this machine. Public Utilities Committee - Page 5 March 16, 1995 • Supt. Kloskowski stated that both machines were demonstrated; referrals were analyzed and it is obvious that the best machine to purchase that will meet all needs, will have the greatest service available, and will last twenty years is the Great Lakes Jet Vacuum. Vendors of both machines appeared before the Committee and discussed their machines. Ald. D'Acquisto moved to approve recommendation of Utility Supt. to purchase the Great Lakes Jet Vac at a cost of $155,934.00. Seconded by Ald. Woodard, motion carried. It was noted that the purchase price is $10,000.00 underbudget. The Committee removed the request for sewer service for College Avenue for Thiensenheusen as no one appeared to discuss. Mr. Robert Poss and Mrs. Kathleen Poss appeared before the Committee to request sewer service for the property in Hi View Acres Subdivision. Ald. Woodard moved to have the City send out a mailing to residents in the Hi View and Holz Drive area to determine the need for sewers and to schedule a special meeting at which time the sewer extension can be discussed. Seconded by Ald. Sanders, motion carried. Mr. Richard Knudsen appeared before the Committee to request sewer lateral extension to a parcel on Hillendale Drive by connecting into force main if he is able to obtain an easement from owners of • CSM 7148, parcel 1. Ald. D'Acquisto moved to approve lateral connection to force main subject to verification of suitability by the City Engineer. Seconded by Ald. Woodard, motion carried. The Committee discussed status of Well Site Investigation. The plans and specifications are being prepared and Mayor advised that he, Utility Supt. Kloskowski and Steve Schultz (Ruekert & Mielke) met with representatives of Waukesha Park & Planning and viewed a similar pump house in New Berlin. It was agreed that a similar building will be acceptable and Steve Schultz will work with Waukesha Park & Planning to prepare plans and specifications. The Committee discussed status of Water Reservoir Site and noted that the contracts are being signed and that site grading work is scheduled to commence within 2 to 3 weeks, with start of reservoir construction to occur in 3 to 4 months. The bid opening is scheduled for April 11, 1995, and will be reviewed at the April 20, 1995 meeting. The Committee reviewed the following proposed amendments to the 150 ft. Water Assessment Policy: 5. Addition of (2) - If a land division is made, the nondeferred assessment is part of the land division, then said assessment and all of the remaining lateral assess- ment charges shall be immediately due and payable in full and if not paid by the first November 1st after the division, the front feet and applicable laterals shall be placed on the tax roll, plus interest through January Public Utilities Committee - Page 6 March 16, 1995 i 31st. If there is an unusual situation as to the calculation of an assessment, the applicable committee of the Common Council may make reasonable exceptions to the above requirements to address said unusual situation. 6. A. (2)(d) Addition: However, if the nondeferred assessment is part of the land division, then said assessment and all of the remaining lateral assessment charges shall be immediately due and payable in full and if not paid by the first November 1st after the division, the front feet and applicable laterals shall be placed on the tax roll, plus interest through January 31st. 6. A. (2)(f) Addition: "only if said lands are not part of the land division. The Committee discussed certain WCA's billed based on incorrect meter size data. Ald. D'Acquisto moved to adopt recommendation of City Attorney and Auditor Don Vilione not to charge back WCA's that were incorrectly underpaid; refund WCA's overpaid; and not do anything about usage bills that were incorrect because of meter sizes but, in the future, bills should reflect charges according to actual meter size. Seconded by Ald. Woodard, motion carried. • Mr. Rich Anderson appeared before the Committee to request permission to install water softener ahead of meter in a multi -family building on Apollo Drive. Ald. Woodard moved to approve above request and to establish a policy whereby water softeners can be installed ahead of meter in multi -family buildings subject to the softener being installed as per attached sketch and with the approval of the Utility Superintendent. Seconded by Ald. Sanders, motion carried. The Committee reviewed plans for community well/water system for Champion Villages (CCV). Ald. Woodard moved to recommend approval. Seconded by Ald. Sanders, motion carried. The Committee reviewed Waukesha Park & Planning sewer and water plans. Ald. D'Acquisto moved to recommend approval of plans and to authorize submittal to MMSD and DNR. Seconded by Ald. Sanders, motion carried. The meeting adjourned at 12:50 P.M. Respectfully submitted, . Ald. Domonic R. D'Acquisto Secretary /ca 4- C,/21/'35 10: 49 C I T'r OF HUSKEGO Y VLIT I L I T i E'o - 414679567Cl ov ivir l9-(J llr.MlI11U-WHltK btKylu b MA NU, 91041b(O Aermald WATCR CONOITrONINO lTYTHM9 3G 01,,, P. UVO WATER SERVICES'" MNAA M3353 LJ1t.1'G S I� 6v�1.v W1i r 4iiir rYlkr -W i yvitr' 1615 Macon5in Avin,m Graflon- Wisconsin 53024 (414) 377-2100 1601 PBWaukes Road Waukeshe, Wisconsin 63188 (414) 547.M2 FAX (414) W 5728 1603 North Main 1Neet Aand, Wisconsin MR (414)33$,2100