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PUM19900517- PUBLIC UTILITIES COMMITTEE - CITY OF MUSKEGO 2 MINUTES OF MEETING HELD MAY 17, 1990 The meeting was called to order at 7:00 P.M. by Co -Chairman Hilt. Also present were Committee Member D. Sanders, Mayor Salentine, Utility Superintendent Kloskowski and those per the attached list. Mayor Salentine updated the Commitee on Status of FLOW. The Committee reviewed the following sewer projects: Highway L Sewer Project Utility Superintendent reported that the project has been completed with the exception of the change order to extend the main to serve the Stave Coach Tavern. Woods Road South Sewer Proiect The City Engineers reviewed the extent of the project and it has been determined that the last two possible lots on the Spitzner property will not be served by gravity. These two lots may be served by grinder pump. The Committee was advised that the Plan Commission reviewed the anticipated zoning change. Ald. Hilt moved to petition to rezone the affected properties from R2 to RS-2. Seconded by Ald. D. Sanders, motion carried. Woods Road South Water Project The Committee discussed the status of Woods Road/South of Hwy L Water Project. Ald. Hilt moved to direct the City Engineers to extend the water main to the end of the Spinner property as the last two divisions could possibly be served by grinder pumps. Seconded by Ald. D. Sanders, motion carried. Hillendale/Lembezeder/Wentland Mr. and Mrs. Laschen (Tax Key 2130.979) have contacted the City regarding possible service to their existing home. The City Engineers have estimated an additional $12,000.00 to serve the home because of the extra depth. Mayor Salentine was directed to meet with the property owners and work out an agreement to connect this existing house by grinder pump. Mr. Roger Johnston (Tax Key 2180.985.001) appeared before the Committee to request that risers be installed for future development. Hillendale/Lembezeder/Tans The Committee determined that Mr. Beatka's property (Tax Key 2177.932.003) will receive a theorectical assessment for the frontage on Hillendale. The City is waiting for response from Mr. Clarence Froelich as to quantity and placement of laterals • and also a signed agreement that with the installation of sewers, the exisiting home will be razed. Public Utilities Committee - Page 2 May 17, 1990 f 6 • Hillendale/North of Hwy. L The City Engineers have advised that in order to serve the Yaeger property (Tax Key 2229.999), it will require extra depth at a cost of $17,000. Aid. Hilt moved to approve the extra depth. Seconded by Aid. D. Sanders, motion carried. The City Engineers also reported that the Cox property (Tax Key 2188.991) and the Kebbekus property (Tax Key 2188.994) can both be served by gravity and should be informed that they will be part of the project. The Committee requested that all property owners in the project that have the ability to make land divisions, be sent a letter requesting that they notify the City of their intentions for future divisions. Aid. Hilt moved to petition to rezone the affected properties from R1 to RS-1. Seconded by Aid. D. Sanders, motion carried. Highway L Extension (Annamax to Crowbar) The City Engineers are preparing the plans and specifications for the project and the Committee agreed to pick up cost for nonassessable frontaee. The Committee further discussed Sewer Assessment Policy. The Committee discussed the Theoretical Assessment Policy for sewer projects. Aid. Hilt moved to amend (d) of the Assessment Sewer Policy to read: (d) Theoretical front foot cost for sewer projects shall be based upon the most recent sewer project where construction -in -aid monies are not received. Seconded by Aid. D. Sanders, motion carried. The Committee recommended adoption of the following procedure: When a proposed sewer project has been approved, and a landowner has not determined where his lot and road layouts areT-tie City Engineer will determine such layouts, the layouts will be sent to the Planning Commission for approval, and the landowner will be advised. The Committee discussed sewer/water service for Valley View Heights with affected property owners who were invited to attend. They were advised that Terra Development is willing to extend sewer at this time, but only phase water service in as they expand their development over a 3 to 5 year period. Public Utilities Committee - Page 3 May 17, 1990 The water could be extended at the same time if it was served through Hillendale extension. The property owners were receptive to both sewer and water. Ald. Hilt moved to invite property owners on Hillendale, North of Hwy. L, to attend the June meeting to discuss proposed water extension on Hillendale north to serve Valley View. Seconded by Ald. D. Sanders, motion carried. Ald. D. Sanders moved to direct the City Engineers to prepare the plans and specifications and bid the Valley View Sewer Project. Seconded by Ald. Hilt, motion carried. The residents of Valley View Subdivision were informed that this project is totally dependent on the development of Lake Forest. Mr. & Mrs. Earl Mattfes, Lot #40, Golden Country Estates, appeared before the Committee to request permission to install a driveway over sewer easement. Ald. D. Sanders moved to grant permission and direct the Mayor to draft an agreement which will be recorded with the property. Seconded by Ald. Hilt, motion carried. Ald. Hilt moved to recommend approval of third FLOW payment for 1990 in the amount of $21,000. Seconded by Ald. D. Sanders, motion carried. The Committee removed the request for sewer connection - S86 W11981 Woods Road from the Agenda at the request of the petitioner. The Committee review the gallonage and user charges from Town of Norway for 1989 and requested an auditor's report on a pro-rata share of the addition to their treatment plant. The Committee reviewed the status of the transfer of the Kristin Down Water Trust easements as follows: Niemann - Property owner has been asked to re-sign. D. Rowinski attempting to obtain signature. Monreal - Signature of property owner and one of the lending institutions has been obtained. City attempting to obtain remaining two required signatures. Michael - All necessary signatures obtained. Krieger - Document has been forwarded to lending institution by Mr. Rowinski. Public Utilities Committee - Page 4 May 17, 1990 Mayor Salentine advised the Committee that the easement for the Lake/Park/Richard Water Project has been signed. The City Engineer has advised that the pre -construction meeting will be scheduled within the next two to three weeks with construction to start soon after. The Committee discussed request for reconsideration of assessment for the Arrowood property (Tax Key 2193.075) to be a corner lot assessment instead of a three sided assessment. The Committee rejected the request and determined that the three sided assessment status will remain. The Committee reviewed correspondence from City Engineer Ken Ward dated May 17, 1990, recommending that the water main in the alley between Richards Drive and Lake Drive be installed. Ald. Hilt moved to approved installation of this water main, but not assess affected homeowners on Center Drive. Seconded by Ald. D. Sanders, motion carried. The City Engineers are in the process of drawing the plans and specifications to bid the Racine Avenue -Challenger to Lions Park Water Project. The Committee discussed amendment to WCA District in order to include the Terra Development, Valley Heights Subdivision and certain properties on Hillendale. Ald. Hilt moved to amend WCA District and schedule public hearing for after the June Public Utilities Committee meeting. Seconded by Ald. D. Sanders, motion carried. Mr. Peavy (W164 S7683 Bay Lane Terrace) appeared before the Committee to request water service to his new home from the water main on Bay Lane. The Committee is receptive to request with petitioner being responsible for obtaining easements to his property. Utility Superintendent discussed with the Committee the latest peak flows as a result of the May 11th storm. The meeting adjourned at 11:00 P.M. ca • Respectfully submitted, Ald. David J. Sanders Secretary • • adopted 9/21/89 *revised 5/22/90 SEWER ASSESSMENT POLICY FOR CONSTRUCTION OF SANITARY SEWERS 7. Theoretical Assessments A. Theoretical assessments may be levied on properties not included in the original assessment roll and where improvements may subsequently be made for certain properties not abutting the improvement subject to recommendation by the Public Utilities Committee and by Common Council adoption of a Final Resolution and Waiver of Assessments and Public Hearings. B. Theoretical assessments shall be levied based on front footage or zoning at the discretion of the Public Utilities Committee. C. If a determination is made by the Public Utilities Committee that circumstances exist which would escalate the cost of providing sewer service to the property, the Public Utilities Committee has the authority to waive the theoretical assessment. * D. Theoretical front foot cost for sewer projects shall be based upon the most recent sewer project where construction -in -aid monies are not received. E. A theoretical assessment can be put on a ten year payment plan after the City Clerk has obtained signature on the Waiver of Special Assessments & Public Hearings. F. Credit shall be given for payment of attorney, engineering, etc. bills up to 12% of the total front foot theoretical assessment. MCC: M-TheoSewa Pub[ L kTiLIrIG-s n4 /V G a S l 6- N ,ate --- -- '�-n A-t ' g