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PUM19890316PUBLIC UTILITIES COMMITTEE - CITY OF MUSKEGO fro MINUTES OF MEETING HELD MARCH 16, 1989 // The meeting was called to order at 7:00 P.M. by Chairman Sanders. Also present were Committee Member Hilt and Repischak, Mayor Salentine, Utility Superintendent Kloskowski, and those per the attached list. The Committee discussed Water Assessment Policy. Ald. Repischak moved to recommend the following amendment to 2.A. of the Assessment Policy for Construction of Water Main: The assessment rates shall be as determined from time to time by the Public Utilities Committee and accepted by Council, unless actual cost per linear foot of frontage is less, then the assessment shall be the lessor amount. Seconded by Ald. Hilt, motion carried. Mayor Salentine updated the Committee on FLOW, noting that there will be bi-weekly negotiations with MMSD starting on April 7, 1989. The court date is scheduled for April 24, 1989. Ald. Sanders moved to release all funds presently being held in escrow for the Bay Lane Sewer and Water Projects. Seconded by • Ald. Repischak, motion carried. The Committee reviewed plans supplied by City Engineer Tom Renner showing the capping and filter systems for the McShane Lift Station and the filter for the Woods Road Lift Station. Ald. Sanders moved to approve plans for the McShane Lift Station only and to recommend the Engineers to secure bids. Seconded by Ald. Hilt, motion carried. The Committee will study the effectiveness of the filter system at the McShane plant before installing it in the Woods Road Lift Station. The Committee referred the improvements to the McShane Lift Station to the Finance Committee to determine if there will be any cost sharing between the Utility and the City for the improvements because the capping of the McShane lift station enhances the value of the property which is presently for sale. Attorney Molter and the City Engineer are finalizing the Waste Management agreement for the Highway L Sewer Project. Mayor Salentine and Chairman Sanders updated the Committee on their meeting with Attorney McCabe, Jim Petersen and Earl Hawkins of MMSD on March 16, 1989, where they discussed the disapproval of the MMSD commissioners to the proposed amendment to the Highway 45 corridor sewer service area. Mayor Salentine has written to the MMSD Board of Commissioners asking to be placed on . their next agenda to be able to address the concerns of the commissioners. Public Utilities Committee - Page 2 March 16, 1989 The Committee reviewed correspondence from City Engineer dated March 8, 1989, in regard to frontage for affected properties in the Woods Road, Mystic to Durham, sewer project. The Committee agreed with the front foot assessment figures which were reviewed by the Assessor and the Director of Planning & Development with the following adjustments: The Elmer C. Beissel property (W151 S7569 Woods Road), tax key 2203.998, should be computed as a triangular property and the front footage should be 165 ft.; the Ludwig/Strampe property (tax key 2202.998) will have an assessable frontage of 230 ft. for two buildable lots, and the project will have a road overlay. The Committee directed Mayor Salentine and Superintendent Kloskowski to meet with the affected vacant landowners to determine the amount of laterals required for the project, and requests that the City Engineer provide a rough sketch showing possible divisions for all the vacant land and land that can be divided into additional buildable parcels. Mr. Ralph Becker appeared before the Committee to further discuss his request for sewer usage reimbursement for the property addressed 6292 South Racine Place. Mayor Salentine advised that this issue was presented to MMSD and they will take it under consideration and advise. The Committee further discussed setting minimum sewer charges for • meter users. Due to the minimum number of metered sewer users upon which a sewer charge could be calculated, Ald. Sanders moved to continue to charge a rate based upon the REC chart, which is Exhibit A of Chapter 21 of the Sewer Ordinance, to be charged quarterly for 1989. Seconded by Ald. Hilt, motion carried. Ald. Repischak moved to recommend approval of payment of FLOW contribution in the amount of $21,000. Seconded by Ald. Hilt, motion carried. The Committee reviewed Sewer Indebtedness Study provided by the Auditors. Ald. Repischak moved to recommend adoption of the Study. Seconded by Ald. Hilt, motion carried. Mr. & Mrs. Frank Narlock appeared before the Committee to discuss sewer assessment for parcel 1 of a recent land division on Hillendale Drive and Lakeview Drive. Ald. Sanders moved that no front foot assessment be levied on this property, as service will be obtained through use of a grinder pump connected to the sewer on Lakeview Drive. An agreement will be drawn up between the City and the property owner to state that if sewer service ever becomes available adjacent to the property, that a front foot assessment will be levied and this agreement will be recorded with the certified survey map. The owner was also notified that road opening permits for crossing Hillendale Drive and Lake View . Drive will have to be obtained through the Department of Planning and Development. Seconded by Ald. Repischak, motion carried. Public Utilities Committee - Page 3 March 16, 1989 Mr. Todd Bushberger appeared before the Committee to request sewer service for a piece of property (tax key 2228.993) on Woods Road, west of Woodcrest Heights Subdivision, for multiple housing. His request is to use an easement into the Woodcrest Heights Subdivision for sewer service. Ald. Hilt moved to defer action to allow the petitioner time to discuss with adjoining property owners alternate routes for sewer service. Seconded by Ald. Repischak, motion carried. The Committee reviewed correspondence from the DNR dated March 8, 1989, to Mr. and Mrs. Don Ross in regard to feasibility of installing a private well, along with memorandum to file documenting a meeting held on March 7, 1989 with Mr. George Meinholz of Waste Management, wherein it was stated by Mr. Meinholz that Waste Management would be willing to participate in the costs that are beyond the normal water costs that a home would incur if served by private well. Ald. Repischak moved to approve water connection without a front foot assessment, subject to an agreement being signed by Mr. and Mrs. Ross agreeing to pay an assessment at the time that watermains are installed on Crowbar Road, adjacent to the property. Seconded by Ald. Hilt, motion carried. The City Engineer and City Attorney are finalizing agreements for • the connection of the Kristin Downs Water Trust to the Municipal System. The Committee reviewed correspondence from City Engineer Ken Ward dated March 15, 1989, responding to the Utility's request for cost figures on water as-builts. The total estimated cost for as-builts for all existing water mains are $37,550. The Committee recommends Common Council approval to direct the City Engineers to prepare as-builts on all projects except the Industrial Park, Kristin Downs Subdivision and Guernsey Meadows Subdivision at an estimated cost of $22,400, and also directed the City Engineers to prepare as-builts for all future Utility water projects and have developers provide as-builts for any Subdivision development. The Committee reviewed front foot assessment rate for 1989 water projects set by the Finance Committee. Ald. Hilt moved to approve $15.29 per foot for residential and $17.47 per foot for commercial and set the 1989 interest rate for all water projects at 8%. Seconded by Ald. Repischak, motion carried. The Committee reviewed the bids for the Ann/Valley Drive Sewer Project as follows: L & L Contractors, Inc. $59,200.00 • United Sewer & Water 50,878.50 DeBelak Bros. 43,888.60 Wanasek Corp. 52,693.00 Tomasini Contractors 51,949.40 U • E Public Utilities Committee - Page 4 March 16, 1989 Underground Pipeline 43,099.25 American Sewer Service 51,523.00 D. F. Tomasini 47,651.00 J. J. Ram 48,173.00 Rawson Contractors 43,900.00 Mainline Sewer & Water 58,269.75 Rock Contractors 45,000.00 Ald. Hilt moved to recommend approval of low bid of Underground Pipeline, Inc. for $43,099.25. Seconded by Ald. Repischak, motion carried. The Committee also reviewed the assessment roll, Engineer's report, and minutes of the Public Hearing held March 14, 1989. Affected property owners appeared before the Committee to voice their concern at the cost for individual laterals for properties not involved in the Ann Drive development. The property owners felt that they were subsidizing the Developer by sharing equally in the cost of laterals. The Committee agreed that the cost of laterals for the new development should not be the responsibility of the existing homeowners and directed Mayor Salentine and Superintendent Kloskowski to meet with the Developer. Barbara Diedrich (W181 S7738 Valley Drive) appeared before the Committee to state that she is willing to provid an easement to the Jajtner property (W181 S7718 Valley Drive), which is landlocked behind her property, for the purpose of connecting to sewer and water. Superintendent Kloskowski will research to determine if the Jajtner property can be served by gravity or will require a grinder pump and will report his findings at the April 20, 1989 Public Utilities Committee meeting. The sewer easement request for the Narlock Land Division was removed from the agenda. The meeting adjourned at 9:55 P.M. ca Respectfully submitted, Ald. Thomas Repischak Secretary I • I 0