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PUM19890216• PUBLIC UTILITIES COMMITTEE - CITY OF MUSKEGO MINUTES OF MEETING HELD FEBRUARY 16, 1989 The meeting was called to order at 7:00 P.M. by Chairman Sanders. Also present were Committee Members Hilt and Repischak, Utility Superintendent Kloskowski, Ald. Dumke, and those per the attached list. The Committee reviewed the proposed sewer project on Woods Road, Mystic to Durham, with affected property owners. Ald. Dumke presented the Committee with a petition against the project which was obtained before the January Public Utilities meeting and was considered obsolete because several of the property owners on the petition are now in favor of the project. A secret ballot was taken of the property owners present and the result was seven (7) voting for the project and five (5) voting against the project. Ald. Hilt moved to direct the City Engineers to prepare the plans and specifications for the project and to let the bid. It was the concensus of the Committee that the property tax keyed 2201.998 (Michael & Gloria Bartz) would not be a part of the project as their property can be serviced by sewers internally. Seconded by Ald. Sanders, motion carried. • No new information was presented to the Committee on FLOW. Restoration on Sewer Projects were reviewed. Superintendent Kloskowski advised the Committee that he has been working with City Engineer Tom Renner on the capping of lift stations and a carbon filter system is now being considered. The Committee reviewed the Highway L Sewer Project and Chairman Sanders updated the Committee on the status of the agreements with Waste Management and the securing of the easement from Mr. Harold DeBack. Attorney Molter is working with Waste Management to finalize the agreement. Mr. Stan Potrykus appeared before the Committee to present the sewer and water plans for the Parkland Road Extension south of Highway L. Ald. Hilt moved to approve plans subject to the plans being reviewed by all other agencies. Seconded by Ald. Repischak, motion carried. Chairman Sanders updated the Committee on the MMSD Public Policy Committee meeting approving the proposed amendment to the sewer service area for Highway 45 and "00". Mr. Stan Potrykus appeared before the Committee to present the final sewer plans for the Vesbach property on Woods Road, west of • Lannon. Ald. Sanders moved to approve subject to the plans being reviewed by all other agencies. Seconded by Ald. Hilt, motion carried. • Public Utilities Committee - Page 2 February 16, 1989 The Committee reviewed correspondence from Director and Land Use Administrator G. P. Lee dated January 17, 1989, recommending the following policy for Private Sewer Interceptors: All plans for private mains must be submitted to the Department of Planning and Development. The Department shall route the plans to the Engineers and, if there is a division of land, to the Public Utilities Committee and the Plan Commission. Generally, there will be a street opening and the Department will notify the Public Works Superintendent and collect necessary fees. Ald. Hilt moved to approve the above policy. Seconded by Ald. Repischak, motion carried. The Committee discussed a policy for Theoretical Sewer Assessments and recommends the following policy: Theoretical front foot charges will be computed on the last completed sewer project. The property will be charged at either minimum front foot per zoning requirements or on an actual lot footage; on a case by case basis as determined by the Public Utility Committee. Ald. Hilt moved to recommend the above policy. Seconded by Ald. Sanders, motion carried. The Committee reviewed the correspondence from City Clerk Marenda dated February 16, 1989, regarding the Sewer Usage Billing. The Committee determined that the sewer stand-by charge of $251.04/per year will be used as a minimum charge starting with the second quarter of 1989. Mr. Ralph Becker, Director of Public Works from the City of New Berlin, appeared before the Committee to request a refund of monies paid by the City of New Berlin for a property addressed 6292 South Racine Place, New Berlin, which was never connected to sewers. Communications previously received from Mr. Becker showed that $2,970 had been paid from 1979 thru 1989. The Committee directed the Utility Clerk to refund the City of New Berlin for the 1989 Sewer Usage payment of $375.00, and directed the City Clerk to request a refund from MMSD for the portion paid to MMSD from 1984 thru 1988, and to advise Mr. Becker of any response. Mr. Becker also indicated that the City of New Berlin will be responsible for any and all attorney fees resulting from securing the requested refund. Ii Public Utilities Committee - Page 3 February 16, 1989 The Committee reviewed correspondence from Future Parkland Development proposing amendments to the Leachate Hauling Agreement. The Committee directed the Mayor to work with Attorney Molter to finalize this agreement. The Committee reviewed restoration on water projects. The City has received no update on the status of the Kristin Downs Water Trust. The Committee reviewed the proposed water project on Woods Road, west of Lannon Drive and a memorandum from Mayor Salentine dated February 16, 1989, in which he refers to the City Engineer's recommendation that the water main be installed on the north side of the road. Mr. Stan Potrykus requested that the main be placed on the south side of the road. The Committee agreed to proceed with the City Engineer's recommendation to install the water main on the north side of the road. Mr. Hollmann appeared before the Committee to request the use of the Utility driveway at Pumphouse #4, located on Bay Lane. The Committee granted this request and directed the Mayor to prepare an agreement to be entered into between the City and Mr. Hollman releasing the City of all future liability and stipulating that no vehicle will ever be parked on Utility property. Mr. Hollmann agrees to pay for any attorney fees involved with preparing this agreement. Mr. and Mrs. Donald Ross appeared before the Committee to request water connection to a manhole located on Crowbar and Highway L. Ald. Hilt moved to grant the connection. Seconded by Ald. Repischak, motion carried. The Committee determined that the lateral from the main to the County property line of the road right-of-way will be the responsibility of the Utility after it has been installed. The Deferred Assessment for the Pellmann property was removed from the agenda at the request of the Pellmanns. The Committee reviewd the Utility Superintendent report for February and placed on file. The minutes of the previous meeting were reviewd and placed on file. ca Respectfully submitted, Ald. Thomas E. Repischak Secretary li Pu 0 k(c (r(� li - I I I� (fit 7-6 - rib, /6 , / 9,V 7