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LIBRARY BOARD Packet 11152022CITY OF MUSKEGO LIBRARY BOARD AGENDA , l 11 /15/2022 i PM Lbr Library Conference Room, S73 W16663 Janesville MUSKEGO Road PUBLIC LIBRARY IDEAS. INFORMATION. COMMUNITY. Please click the link below to join the webinar https://us02web.zoom.us/j/8359987821 1 Webinar ID: 835 9987 8211 Phone: 312-626-6799 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Approval of Minutes - October 18, 2022 October 18, 2022 Library Board Minutes October 2022 Financials October 2022 Financials PRESIDENTS REPORT DIRECTOR'S REPORT November 2022 Director's Report November 2022 Director's Report UNFINISHED BUSINESS Discussion update and possible action maybe taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Discussion/Action: 2023 Annual Addendum to the Bridges Library System Member Library & Cafe Agreements 1 N11 049F_ IITM. WITO reweM0 Discussion/Action: 2023 Action Plan 2023 Action Plan Draft 112022 NOTICE OF CLOSED SESSION The Library Board of the City of Muskego will meet at approximately 5:OOPM, or as soon thereafter as time permits on Tuesday, November 15, 2022 in the Library Conference Room, Muskego Public Library, S73 W16663 Janesville Road, Muskego, Wisconsin, following conclusion of consideration of the above portion of its regularly scheduled agenda, to vote on a motion to convene in closed session at said time and place for discussion/action relative to: Discussion/Action relative to Feedback to Personnel Committee on 2022 Library Director Performance Evaluation. The Library Board will hold the closed session in the Library Conference Room. A closed session for the above purpose is authorized pursuant to the provisions of Wis. Stats. Section §19.85(1)(c) , which authorizes a governmental body, upon motion duly made and carried, to meet in closed session to consider employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Upon conclusion of the closed session, the Library Board will convene in open session to consider its public agenda, including motions to recommend approval or rejection of the above -listed deliberations or any of the public agenda items that have not been acted upon. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. K CITY OF MUSKEGO LIBRARY BOARD MINUTES t �� 10/18/2022 5:00 PM Library Conference Room, S73 W16663 MUSKEGO Janesville Road PUBLIC LIBRARY IDEAS. INFORMATION. COMMUNITY. Please click the link below to join the webinar: https://us02web.zoom.us/j/88321425612 Webinar ID: 883 2142 5612 Phone: 312-626-6799 CALL TO ORDER President Konkel called the meeting to order at 5:04PM. PLEDGE OF ALLEGIANCE ROLL CALL Present were President Konkel, Trustee Blair, Trustee Foundos, Trustee Heinowski, Trustee Humphreys, Trustee Kangas, Trustee Woodward, Alderperson Schroeder and Director Larson. Trustee Blair was excused. STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Alderperson Schroeder made a motion to approve the CONSENT AGENDA, Trustee Kangas seconded. Motion Passed 7 in favor. Approval of Minutes - September 20, 2022 September 2022 Financials PRESIDENTS REPORT DIRECTOR'S REPORT October 2022 Director's Report UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Discussion: Trustee Training: Policy Writing and Collection Development 3 COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Alderperson Schroeder made a motion to adjourn, Trustee Heinowski seconded. Motion Passed 7 in favor. Meeting adjourned at 5:50 PM. NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. 2 4 CITY OF MUSKEGO Payment Approval Report -Library Board Report Alpha Page: 1 Report dates: 10/1/2022-10/31/2022 Nov 03, 2022 09:59AM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = {<>] "1099 adjustment' Invoice Detail.Type = {>] "adjustments" Invoice Detail.GL account = "1000571000000'-"1000571999999","5020000000000'-"5029999999999","5030000000000'-"5039999999999","4100890716500'-"4100890716599" Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number AMAZON CAPITAL SERVICES 13Y3-6H96-9Y 1 Invoice PRINT 10/10/2022 11/09/2022 57.62 1022 100.05.71.01.5711 1CKN-4R6K-Y 1 Invoice ELECTRONIC MATERIALS -AMAN 10/15/2022 11/14/2022 176.33 1022 100.05.71.03.5711 1G4Q-DKC9-3 2 Invoice PRINT 10/19/2022 11/18/2022 47.19 1122 100.05.71.01.5711 1G4Q-DKC9-3 1 Invoice RFID TAG HOLDER 10/19/2022 11/18/2022 12.68 1122 100.05.71.00.5702 1 HLJ-YCVN-F9 1 Invoice FOL KIDS 09/28/2022 10/28/2022 45.63 1022 100.05.71.00.5752 1J7D-KMN6-M 1 Invoice NOV CRAFTERNOON 10/10/2022 11/09/2022 119.39 1022 100.05.71.00.6062 1 KKL-RDTN-F 1 Invoice BOOK SALE LABELS 10/05/2022 11/04/2022 87.45 1022 100.05.71.00.5752 1LLG-6XQG-V 1 Invoice AV 10/10/2022 11/09/2022 25.37 1022 100.05.71.02.5711 1 MLQ-NYTG-1 1 Invoice INNOVATIVE GRANT - VR 10/16/2022 11/15/2022 39.98 1022 100.05.71.00.5740 1 NYV-D4GH-7 1 Invoice PROGRAMMING - GOLF HOLES 10/18/2022 11/18/2022 49.88 1022 100.05.71.00.6062 Total AMAZON CAPITAL SERVICES: 661.52 BAKER & TAYLOR COMPANY 2037037454 1 Invoice PRINT 09/27/2022 10/27/2022 403.99 1022 100.05.71.01.5711 2037042839 1 Invoice PRINT 09/28/2022 10/28/2022 334.27 1022 100.05.71.01.5711 2037044648 1 Invoice PRINT 09/28/2022 10/28/2022 779.13 1022 100.05.71.01.5711 2037050993 1 Invoice PRINT 10/03/2022 11/03/2022 627.10 1022 100.05.71.01.5711 2037053907 1 Invoice PRINT 10/03/2022 11/03/2022 151.13 1022 100.05.71.01.5711 2037056008 1 Invoice PRINT 10/04/2022 11/04/2022 1,255.12 1022 100.05.71.01.5711 2037062533 1 Invoice PRINT 10/06/2022 11/06/2022 383.40 1022 100.05.71.01.5711 20370625334 1 Invoice PRINT 10/07/2022 11/07/2022 479.91 1022 100.05.71.01.5711 2037065492 1 Invoice PRINT 10/07/2022 11/07/2022 102.92 1022 100.05.71.01.5711 2037073402 1 Invoice PRINT 10/11/2022 11/11/2022 532.81 1022 100.05.71.01.5711 2037079813 1 Invoice PRINT 10/13/2022 11/13/2022 1,059.16 1122 100.05.71.01.5711 2037080035 1 Invoice PRINT 10/14/2022 11/14/2022 1,157.40 1122 100.05.71.01.5711 2037082321 1 Invoice PRINT 10/14/2022 11/14/2022 299.73 1122 100.05.71.01.5711 Total BAKER & TAYLOR COMPANY: 7,566.07 BAKER & TAYLOR ENTERTAINMENT H62527320 1 Invoice AV 09/23/2022 10/23/2022 14.98 1022 100.05.71.02.5711 H62559140 1 Invoice AV 09/26/2022 10/26/2022 50.06 1022 100.05.71.02.5711 H62561210 1 Invoice AV 09/26/2022 10/26/2022 33.07 1022 100.05.71.02.5711 H62570080 1 Invoice AV 09/27/2022 10/27/2022 14.23 1022 100.05.71.02.5711 H62570081 1 Invoice AV 09/27/2022 10/27/2022 80.61 1022 100.05.71.02.5711 H62587160 1 Invoice AV 10/05/2022 11/05/2022 31.48 1022 100.05.71.02.5711 H62587161 1 Invoice AV 10/05/2022 11/05/2022 142.45 1022 100.05.71.02.5711 H62656000 1 Invoice AV 10/11/2022 11/11/2022 213.70 1022 100.05.71.02.5711 H62703130 1 Invoice AV 10/12/2022 11/12/2022 14.98 1022 100.05.71.02.5711 H62703131 1 Invoice AV 10/12/2022 11/11/2022 27.33 1022 100.05.71.02.5711 Total BAKER & TAYLOR ENTERTAINMENT. BUILDING SERVICE INC. 162351 1 Invoice Total BUILDING SERVICE INC.: 50% DEPOSIT - 3 6FT TABLE & 14 10/07/2022 622.89 10/17/2022 3,231.93 1022 410.08.90.71.6511 3,231.93 5 CITY OF MUSKEGO Payment Approval Report -Library Board Report Alpha Page: 2 Report dates: 10/1/2022-10/31/2022 Nov 03, 2022 09:59AM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number BUTLER PUBLIC LIBRARY 2022-20 1 Invoice THE HIT - DAVID BALDACCI 10/20/2022 11/20/2022 35.00 1122 100.05.71.00.5774 Total BUTLER PUBLIC LIBRARY: 35.00 CARDMEMBER SERVICE 3469blaSept22 3 Invoice ADIRONDACK CHAIRS & DISPLAY 09/28/2022 10/24/2022 1,578.95 1022 410.08.90.71.6511 3469blaSept22 1 Invoice 08/29/22-09/28/22 BUSINESS INTE 09/28/2022 10/24/2022 109.98 1022 100.05.71.00.5505 3469blaSept22 2 Invoice WAUKESHA FREEMAN - 1YR SUB 09/28/2022 10/24/2022 264.00 1022 100.05.71.01.5711 3905ahSept22 1 Invoice LIB CARD MO PROMO 09/28/2022 10/24/2022 13.20 1022 100.05.71.00.6062 3905ahSept22 2 Invoice TEEN FOL 09/28/2022 10/24/2022 23.67 1022 100.05.71.00.5752 3913abSept22 2 Invoice FOL KIDS 09/28/2022 10/24/2022 15.60 1022 100.05.71.00.5752 3913abSept22 3 Invoice KIDS PASSIVE PROGRAMMING 09/28/2022 10/24/2022 47.15 1022 100.05.71.00.6062 3913abSept22 1 Invoice FOL KIDS - RETURN 09/28/2022 10/24/2022 15.52- 1022 100.05.71.00.5752 Total CARDMEMBER SERVICE: 2,037.03 EBSCO INFORMATION SERVICES 2205711 1 Invoice DISCONTINUED PUBLICATION CR 04/13/2022 05/13/2022 21.47- 1022 100.05.71.01.5711 2301519 1 Invoice PUBLICATION RATE ADJUSTMENT 10/13/2022 11/13/2022 26.99 1022 100.05.71.01.5711 Total EBSCO INFORMATION SERVICES: 5.52 ELLIOTT'S ACE HARDWARE 601005/SEPT2 3 Invoice LIB MAINT 09/30/2022 10/31/2022 31.48 1022 100.05.71.00.5415 Total ELLIOTT'S ACE HARDWARE: 31.48 ENVISIONWARE, INC INV-US-61955 1 Invoice 2000 RFID 2X2 TAGS 10/20/2022 11/19/2022 268.00 1122 100.05.71.00.5702 Total ENVISIONWARE, INC: 268.00 FINDAWAY WORLD LLC 407124 1 Invoice AV 09/28/2022 10/28/2022 303.95 1022 100.05.71.02.5711 407969 1 Invoice AV 10/07/2022 11/07/2022 67.99 1022 100.05.71.02.5711 409151 1 Invoice AV 10/20/2022 11/19/2022 623.90 1122 100.05.71.02.5711 Total FINDAWAY WORLD LLC: 995.84 FIRST IMPRESSIONS ERFLW202211 1 Invoice PERFORMANCE 08/22/2022 10/27/2022 170.00 1022 503.05.00.00.6007 Total FIRST IMPRESSIONS: 170.00 IMPACT ACQUISTIONS LLC 2725854 7 Invoice LIB -BASE RATE (10/11/22-1/10/23); 10/11/2022 11/10/2022 586.57 1022 100.05.71.00.5401 Total IMPACT ACQUISTIONS LLC: 586.57 JANI-KING INC- MILW REGION MIL10220625 1 Invoice JUL 22 -AUG 22 FRI CLEANINGS 10/04/2022 10/04/2022 1,350.00 1022 100.05.71.00.5835 MIL11220104 3 Invoice LIBRARY 11/01/2022 11/30/2022 3,125.00 1022 100.05.71.00.5835 Total JANI-KING INC- MILW REGION: 4,475.00 JM BRENNAN, INC. SALES000146 1 Invoice SERVICE CALL - AHU 2 VFD WON' 09/30/2022 10/30/2028 424.40 1022 100.05.71.00.5415 CITY OF MUSKEGO Payment Approval Report -Library Board Report Alpha Report dates: 10/1/2022-10/31/2022 Page: 3 Nov 03, 2022 09:59AM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total JM BRENNAN, INC.: 424.40 KUJAWA ENTERPRISES INC. 136232 1 Invoice 10 22 PLANT MAINTENANCE 10/01/2022 11/01/2022 61.00 1022 100.05.71.00.5415 Total KUJAWA ENTERPRISES INC.: 61.00 LIBRARY FURNITURE INT, INC 8075 1 Invoice CIRC DESK - 50% DEPOSIT 09/27/2022 10/17/2022 29,563.48 1022 410.08.90.71.6512 Total LIBRARY FURNITURE INT, INC: 29,563.48 MERGENT INC 1673021180 1 Invoice 10/1/22-9/30/23 HARRIS DIRECOT 10/05/2022 11/05/2022 403.00 1022 100.05.71.01.5711 Total MERGENT INC: 403.00 MICROMARKETING LLC 900572 1 Invoice AV 09/27/2022 10/27/2022 40.00 1022 100.05.71.02.5711 902874 1 Invoice AV 10/13/2022 11/13/2022 112.77 1122 100.05.71.02.5711 903572 1 Invoice AV 10/20/2022 11/20/2022 45.00 1122 100.05.71.02.5711 Total MICROMARKETING LLC: 197.77 MIDWEST TAPE 502615770 1 Invoice HOOPLA USAGE 08/22 09/01/2022 09/30/2022 498.31 1022 100.05.71.03.5711 502749890 1 Invoice AV 09/30/2022 10/30/2022 151.20 1022 100.05.71.02.5711 502749891 1 Invoice AV 09/30/2022 10/30/2022 223.95 1022 100.05.71.02.5711 502756839 1 Invoice HOOPLA USAGE 09/22 10/01/2022 10/31/2022 442.22 1022 100.05.71.03.5711 502781479 1 Invoice AV 10/07/2022 11/07/2022 347.91 1022 100.05.71.02.5711 502782470 1 Invoice AV 10/07/2022 11/07/2022 149.69 1022 100.05.71.02.5711 Total MIDWEST TAPE: 1,813.28 SAFEWAY PEST MANAGEMENT INC. 694546 1 Invoice 10 OCT 22 PEST CONTROL 10/03/2022 11/03/2022 35.00 1022 100.05.71.00.5415 Total SAFEWAY PEST MANAGEMENT INC.: 35.00 THE HAPPY MOWER 2535 3 Invoice MEDIANS/BLVDS 10/01/2022 10/31/2022 1,416.00 1022 100.05.71.00.5415 Total THE HAPPY MOWER: 1,416.00 TIAA BANK 9187143 1 Invoice STAFF PRINTER LEASE 11/1/22-11/ 10/10/2022 10/30/2022 336.55 1022 100.05.71.00.5401 Total TIAA BANK: 336.55 US ALLIANCE FIRE PROTECTION 1046-FO89490 1 Invoice SEP 22 ANNUAL DRY SPRINKLER 1 10/07/2022 10/07/2022 490.00 1022 100.05.71.00.5415 Total US ALLIANCE FIRE PROTECTION: 490.00 WE ENERGIES 4310349835 1 Invoice LIBRARY (00118) 10/03/2022 10/24/2022 6,978.32 1022 100.05.71.00.5910 CITY OF MUSKEGO Payment Approval Report -Library Board Report Alpha Page: 4 Report dates: 10/1/2022-10/31/2022 Nov 03, 2022 09:59AM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total WE ENERGIES: 6,978.32 Grand Totals: 62,405.65 Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = {<>] " 1099 adjustment' Invoice Detail.Type = {>] "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599" CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1 Period: 10/22 Nov 03, 2022 09:29AM Account Number Account Title r7��I�:L•1�1�1.1� CULTURE, REC AND EDUCATION 100.05.71.00.4140 LIBRARY GRANTS REVENUE 100.05.71.00.4150 LIBRARY -SYSTEM, ETC 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 100.05.71.00.4313 LIBRARY FINES 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 100.05.71.00.4542 LIBRARY PHONE USE 100.05.71.00.4544 ROOM RENTAL 100.05.71.00.4551 SALE OF F/A- COMPUTERS 100.05.71.00.4552 LIBRARY FRIENDS REVENUE Total LIBRARY DEPARTMENT 2022-22 2022-22 2022-22 Adopted Amended YTD Budget Budget Actual .00 .00 1,178.70 144,178.00 144,178.00 144,177.72 1,300.00 1,300.00 2,320.03 17,000.00 17,000.00 8,978.67 9,000.00 9,000.00 9,399.06 .00 .00 .00 1,000.00 1,000.00 1,587.50 .00 .00 .00 5,000.00 5,000.00 6,151.81 177,478.00 177, 478.00 173, 793.49 2022-22 % Actual Over / Current month To (Under) Actual Budget Budget .00 .00 1,178.70 70,722.00 100.00% 0.28- 217.78 178.46% 1,020.03 792.71 52.82% 8,021.33- 771.11 104.43% 399.06 .00 .00 .00 475.00 158.75% 587.50 .00 .00 .00 1,168.49 123.04% 1,151.81 74,147.09 97.92% 3,684.51- CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period: 10/22 Nov 03, 2022 09:21AM Account Number Account Title 2022-22 Adopted Budget 2022-22 Amended Budget 2022-22 YTD Actual 2022-22 Current Month Actual % Actual To Budget Over/ (Under) Budget GENERALFUND CULTURE, REC AND EDUCATION 100.05.71.00.5101 SALARY & WAGES 690,746.40 690,746.40 555,205.00 51,454.12 80.38% 135,541.40- 100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00- 100.05.71.00.5201 FICA 54,831.10 54,831.10 42,335.11 3,876.58 77.21% 12,495.99- 100.05.71.00.5202 PENSION 38,732.26 38,732.26 30,403.65 2,894.56 78.50% 8,328.61- 100.05.71.00.5203 HEALTH 92,656.59 92,656.59 86,493.63 9,616.86 93.35% 6,162.96- 100.05.71.00.5204 LIFE 1,404.29 1,404.29 1,017.72 108.15 72.47% 386.57- 100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 24,000.00 24,000.00 18,400.00 1,600.00 76.67% 5,600.00- 100.05.71.00.5302 MILEAGE 2,000.00 2,000.00 644.93 25.63 32.25% 1,355.07- 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 746.92 .00 21.34% 2,753.08- 100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 1,204.47 .00 92.65% 95.53- 100.05.71.00.5401 LIBRARY EQUIPMENT 18,000.00 18,000.00 13,046.94 923.12 72.48% 4,953.06- 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 45,200.00 45,200.00 46,401.14 3,124.88 102.66% 1,201.14 100.05.71.00.5505 COMPUTER CHARGES 42,086.00 42,086.00 33,643.82 109.98 79.94% 8,442.18- 100.05.71.00.5602 TELEPHONE 648.00 648.00 .00 .00 .00 648.00- 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 7,500.00 7,500.00 3,860.24 27.74- 51.47% 3,639.76- 100.05.71.00.5702 PROCESSING SUPPLIES 16,500.00 16,500.00 6,318.69 344.14 38.30% 10,181.31- 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,500.00 3,500.00 2,114.72 .00 60.42% 1,385.28- 100.05.71.00.5740 LIBRARY GRANT EXPENSE .00 .00 1,774.01 39.98 .00 1,774.01 100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 6,348.26 156.83 126.97% 1,348.26 100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 390.00 .00 30.00% 910.00- 100.05.71.00.5835 HOUSEKEEPING SERVICES 45,300.00 45,300.00 33,800.00 1,350.00 74.61% 11,500.00- 100.05.71.00.5910 GAS & ELECTRIC 73,000.00 73,000.00 57,803.51 6,978.32 79.18% 15,196.49- 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 1,057.64 .00 42.31% 1,442.36- 100.05.71.00.6062 PROGRAMMING 6,900.00 6,900.00 4,527.99 229.62 65.62% 2,372.01- 100.05.71.01.5711 PRINT MATERIALS 113,500.00 113,500.00 86,837.67 10,215.09 76.51% 26,662.33- 100.05.71.01.5713 PRINT MATERIALS -ADULT .00 .00 .00 .00 .00 .00 100.05.71.02.5711 AUDIO VISUAL MATERIALS 34,900.00 34,900.00 22,805.11 2,685.59 65.34% 12,094.89- 100.05.71.03.5711 ELECTRONIC MATERIALS 21,819.00 21,819.00 19,562.04 1,116.86 89.66% 2,256.96- 100.05.71.03.5714 AUDIO VISUAL MATERIAL -A.V. .00 .00 .00 .00 .00 .00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT: 1,348,823.64 1,348,823.64 1,076,743.21 96,822.57 79.83% 272,080.43- 10 CITY OF MUSKEGO BALANCE SHEET OCTOBER 31, 2022 FEDERATED LIBRARY SYSTEM FUND ASSETS 503.00.00.00.1001 EQUITY IN POOLED CASH TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY 503.00.00.00.3510 FUND BALANCE -RESERVED 503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT REVENUE OVER EXPENDITURES - YTD TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 40,632.33 14,784.97 25,347.36 500.00 40,632.33 40,632.33 40,632.33 11 CITY OF MUSKEGO BALANCE SHEET OCTOBER 31, 2022 LIBRARY EXPANSION TRUST FUND ASSETS 502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00) 502.00.00.00.1011 CASH IN BANK- LIBRARY-113 12,958.03 502.00.00.00.1105 LIBRARY INVESTMENTS 46,145.35 TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY 502.00.00.00.3501 FUND BALANCE -RESERVED 61,692.95 502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 35,814.89) REVENUE OVER EXPENDITURES - YTD 328.32 TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 26,206.38 26,206.38 26,206.38 12 Director's Report November 15, 2022 1. Reference Update (from Elke Saylor - Head of Reference, Samantha Quail - Adult Services Librarian, Jolyn Lobe and Laura Boeck, Reference Assistants): Fall continues to offer a wide variety of entertaining and educational program opportunities for adults. Since the last board meeting we have had presentations by The Retirement Classroom on Social Security benefits, Muskego Health and Wellness Center on overcoming stress, and Waukesha County Health and Human Services Department on emergency preparedness planning. Thanks to a generous donation from a local family in remembrance of their mother, we were able to bring in Eleanor Roosevelt impersonator Jessica Michna. We also had the largest turnout of the year at our most recent movie matinee, and great interest in our virtual program on weekly meal planning. In the coming weeks, keep an eye out for: -"Dealing with Grief During the Holidays" on 11/22, where a representative from Compassus Hospice will discusses how to handle holidays without our loved ones. -Our third annual "5 for Fun: Winter Reading Challenge" which will begin on 12/1 and take place virtually on Beanstack. -"Holiday Mockatils," a program presented by staff from Inmoxicated, a sober bar in Racine that specializes in premium non-alcoholic beverages, where patrons will get to make and sample different types of festive holiday drinks on 12/6. -"Board Buddies" a joint program for teen and adults where patrons will sand, stain, and paint a personalized wood sign on 12/10. 2. Children's Update (from Abby Bussen, Children's Librarian, Courtney Metko and Heather Ziolecki, Children's Assistants): ATLAS (the after -school program for elementary aged children) showcased the voting process to kids this month by having them vote for important topics (chocolate milk vs white milk, oreo vs off brand). The kids had a great time! The Children's STEAM Team group is in full swing, and our recent snake program (with real snakes!) was a hit. 3. Young Adult Update (from Amanda Hyland, Young Adult and Marketing Librarian): The Young Adult Librarian has been working on building two literary themed mini golf holes for the Friends of the Library Mini -Golf Fundraiser in addition to coordinating with the teen volunteer groups that will be building the remaining holes. Amanda and Brittany had another Communications Plan Cohort Meeting through the Bridges Library System. This month we discussed how to organize library services and evaluate which stakeholders are served by them and how these services are 13 communicated. We are also evaluating where we have competition and what this means for our services. There are new Teen VR sessions scheduled for November. 4. Circulation Update (from Jane Matusinec, Circulation Supervisor): Jane is happy to report that circulation is at full staff once again. Two new shelvers, Robin and Emily, and new circulation aide Claudia Engler complete the team. Jane will be busy training over the next couple of months. Circulation staff put out a Veterans Day display to honor those who served. Later this month it will transition to holiday themes. Circ staff enjoys this opportunity to be creative. The RFID tagging project has entered the phase of specialty collections. Our management team has refined the processes and clarified who will be responsible, who will train and who will troubleshoot. 5. Other Updates: a. Dates of Note: The Personnel Committee is meeting November 16th. The next full Library Board meeting is December 20th. Please notify Brittany as soon as possible if you will not be able to attend this December meeting so that she can determine if we have a quorum. b. Friends' of the Library: The Friends' of the Library had their literary mini golf fundraiser event on November 13th from 11am-4pm. The next fundraiser staff will work with the Friends' on is the December 10th "Santa's Booked at the Library" event. Santa will be present for photos, and the Friends' will run a bake sale, art sale, book/dvd sale, and mitten sale (mittens generously donated by the Woman's Club!). c. Building Updates: Patrons seem happy with the new "shortcut" path to the book drop. d. Positive Impact Story: A patron came in because her family member was very ill and could not leave the house. She needed assistance finding materials that would help her family member keep busy while she recovered. Staff helped her find items that would work for her family member and the patron was able to leave that day with items. e. Other Projects: Brittany designed and taught a day long in-service on Library Emergency procedures. Staff discussed policies related to weather, safety, facilities issues (leaks/power failure), and more. Special thanks to Sergeant Monreal for giving us safety education. 6. Employee Anniversaries: Abby Bussen, Children's Librarian (7 years) 14 Monthly Statistics for Muskego Public Library 2022 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC I TOTAL OCT YTD Checkouts 2019 21,785 21,507 24,231 23,645 21,420 26,506 30,895 26,132 21,640 22,944 20,647 18,821 280,173 240,705 2021 17,136 16,739 18,981 17,152 15,839 24,118 23,556 21,439 16,422 17,686 17,576 15,319 221,963 189,068 2022 18,684 17,194 19,312 18,134 16,801 23,958 24,023 23,062 17,716 19,091 197,975 197,975 22 vs 21 % Change 9.0% 2.7% 1.7% 5.7% 6.1% (0.7%) 2.0% 7.6% 7.9% 7.9% (10.8%) 4.7% Overdrive Checkouts (E-books, E-Audio, E-Video) 2019 2,247 2,119 2,302 2,198 2,232 2,262 2,455 2,351 2,312 2,358 2,220 2,202 27,258 22,836 2021 3,088 2,839 3,141 2,931 3,127 2,9651 3,114 3,004 2,863 3,007 3,012 2,857 35,948 30,079 2022 3,520 3,266 3,294 3,347 2,857 2,930 3,295 3,334 3,083 3,238 32,164 32,164 22 vs 21 % Change 14.0% 15.0% 4.9% 14.2% (8.6%) (1.2%) 5.8% 11.0% 7.7% 7.7% (10.5%) 6.9% Kanopy/Hoopla Play Withdrawal KANOPY 2019 21 29 53 41 75 54 44 62 56 59 58 53 605 494 KANOPY/HOOPLA 2021 207 258 217 197 228 221 237 263 218 213L53 219 2697 2259 KANOPY 2021 HOOPLA 2021 60 147 00266 74 184 62 155 i 59 162 79 15! �8 155 752 1945 638 1,621 KANOPY/HOOPLA 2022 230 249 238 233 256 289 276 235 282 2554 2554 KANOPY 2022 73 42 - 54 50 67 46 49 571 571 ')OPLA 2022 193, 188 176 1 179 206 222 230 _78 233 1983 1,983 22 vs 21 % Change TOTAL 28.5% (10.9%) 14.7% 20.8% 2.2% 15.8% 21.9% 4.9% 7.8% 32.4% (5.3%) 13.1% 22 vs 21 %Change Kanopy ONLY 21.7% (43.2%) 17.7% 3.4% (25.0%) (15.3%) (15.2%) (23.3%) 1.8% (15.5%) (24.1%) (10.5%) Owning Holds Shipped 2019 3,296 2,872 2,914 2,669 2,670 2,975 3,148 2,811 3,107 2,980 2,902 2,495 34,839 29,442 2021 3,715 3,082 3,647 3,203 2,847 3,612 3,029 3,202 3,157 3,054 2,989 2,533 38,070 32,548 2022 3,666 3,167 3,266 3,118 2,722 3,077 2,927 3,247 2,922 3,052 31,164 31,164 22 vs 21 % Change (1.3%) 2.8% (10.4%) (2.7%) (4.4%) (14.8%) (3.4%) 1.4% (7.4%) (0.1%) (18.1%) (4.3%) Self -Service Transaction Percentage of Total Circ (Self -check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts) 2019 56.4% 60.6% 62.5% 63.0% 65.6% 63.3% 65.1% 65.2% 66.6% 62.9% 64.0% 65.3% 63.4% 63.2% 2021 53.6% 57.3% 63.1% 63.6% 64.7% 60.0% 63.0% 62.7% 63.2% 62.9% 64.5% 64.3% 61.9% 61.4% 2022 61.7% 63.1% 62.2% 62.2% 64.1% 58.8% 64.6% 64.6% 64.0% 62.4% 62.7% 62.7% Curbside Pickups 2021 63 39 26 18 11 7 6 8 6 8 4 7 203 192 2022 9 1 1 7 2 1 4 2 0 0 27 27 22 vs 21 % Change (85.7%) (97.4%) (96.2%) (61.1%) (81.8%) (85.7%) (33.3%) (75.0%) (100.0%) (100.0%) (86.7%) (85.9%) Library Visits 2019 10,151 11,418 12,525 13,775 10,701 14,463 14,851 13,447 10,803 12,373 11,118 10,601 146,224 124,506 2021 7,190 6,753 7,826 7,291 6,425 10,424 9,978 9,488 8,207 8,076 8,782 8,150 98,587 81,656 2022 8,834 8,792 10,571 9,333 8,806 13,031 10,781 10,960 8,620 9,284 99,012 99,012 22 vs 21 % Change 22.9% 30.2% 35.1% 28.0% 37.1% 25.0% 8.1% 15.5% 5.0% 15.0% 0.4% 21.3% Reference Transactions (DPI defined) 2019 1,182 1,123 1,067 995 1,002 1,211 1,331 1,215 1,171 1,118 987 878 13,280 11,415 2021 832 758 933 763 728 895 984 795 799 791 762 633 9,673 8,278 2022 982 759 929 742 646 1,077 1,111 1,031 830 904 9,011 9,011 22 vs 21 % Change 18.0% 0.1% (0.4%) (2.8%) (11.3%) 20.3% 12.9% 29.7% 3.9% 14.3% (6.8%) 8.9% Technical/Other Information Transactions 2019 0 576 528 427 492 3,152 4,030 1,362 481 536 450 346 12,380 11,584 2021 1,067 1,016 1,055 818 654 1,958 1,581 1,149 518 590 570 617 11,593 10,406 2022 580 671 820 583 699 1,992 1,966 1,327 486 579 9,703 9,703 22 vs 21 % Change (45.6%) (34.0%) (22.3%) (28.7%) 6.9% 1.7% 24.4% 15.5% (6.2%) (1.9%) (16.3%) (6.8%) Meeting Room Use 2019 78 89 107 97 91 87 Ip 7 68 78 96 106 78 1,062 878 2021 25 23 26 33 48 64 48 48 69 76 78 71 609 460 2022 59 83 99 94 67 71 51 66 63 67 720 720 22 vs 21 % Change 136.0% 260.9% 280.8% 184.8% 39.6% 10.9% 6.3% 37.5% (8.7%) (11.8%) 18.2% 56.5% 15 2023 Annual Addendum to the Bridges Library System Member Library & CAFE Agreements Subject to the terms and conditions of the member and CAFE agreements between the Library System and the member library, both parties agree to make the payments listed in the charts below. County reimbursement funds will be made in two equal payments no later than April and October. Hoopla grant funds will be distributed in March. MUSKEGO PUBLIC LIBRARY Waukesha County Lakeshores Library Hoopla Grant System (for Walworth & Racine Counties) Paid to Library $81,057 $72,743 $3,124 Databases Movie Digital WI Advantage Gale CAFE Fee License Magazines Digital Program Courses Library Content* Paid by $1,422 $435 $944 $3,974 $4,946 $3,099 $23,287 Library *WI Digital Library fee is invoiced by and paid by library directly to WiLS. LI BRARY President, Board of Trustees Secretary, Board of Trustees BRIDGES LIBRARY SYSTEM President, Board of Tr tees Secreta�y, Board of Trustees Date Date Date L r Date 16 \l • ►�i►�.��) �4�.�i��► 2023 Action Plan The purpose of the Muskego Public Library Action Plan is to provide a list of actions (projects, tasks, or ideas) designed to improve the library building and services. All actions relate back to the strategic initiatives and goals from the Library's current Strategic Plan. Actions submitted under each goal are projects that will have an endpoint and supplement Library staff's routine (daily) operational duties on behalf of the community. Facility - Strategic Initiative GOALS AND ACTION ITEMS • Update the Muskego Public Library facility to improve functionality for patrons and staff, by establishing ongoing maintenance directives for the building's interior and exterior. • Investigate maintenance door to connect interior HVAC controls to exterior units • Create a comprehensive technology plan (hardware/software lifecycle documentation) • Manage design and creation of additional study rooms • Investigate rust maintenance on surfaces of outdoor lampposts • Investigate condition of library sidewalks for possible repair (cracks/cross slope) • Investigate early cost estimates for 2025 roof replacement • Investigate early cost estimates for 2024/2025 parking lot reconstruction • Investigate improvements to outdoor amphitheater for access and comfort Improve the quality and access to Muskego Public Library facilities to improve the patron experience. Consider aesthetic, comfort, and universal design. • Manage renovation of family restroom • Investigate addition of water bottle filling station • Investigate allowable maintenance to all other library restrooms • Continue to work on Accessibility Checklist updates S73W16663 Janesville Road, Muskego WI 53150, www.cityofmuskego.org 17 • Introduce infrastructure changes leading to increased staff efficiencies and/or improved patron service levels. • Implement RFID (Radio Frequency ID) collection conversion and hardware deployment • Train patrons and staff on RFID circulation processes post -collection conversion • Evaluate effectiveness of wayfinding signage to improve patron experience • Develop road map for improved wayfinding signage in building Services - Strategic Initiative GOALS AND ACTION ITEMS Place strong focus on programs and resources for children, especially related to early literacy. Maintain variety of early literacy programming for different age groups • Provide engaging services and programming to attract young adults. Enhance Library potential as a study and collaborative learning center for teens. • Gather young adult feedback using annual feedback plan • Offer programming with STEAM concepts for young adults • Develop innovative and appealing programming plus enhance existing services, for a wide range of adults. • Offer a spotlight speaker program • Create programs targeted towards patrons in their 20s-30s • Investigate offering a Winter Market (Indoor Farmer's Market) • Explore new programming and outreach ideas for seniors • Maintain virtual programming presence based on patron interest 18 • Develop all staff by providing access to high -quality professional development and continuing education opportunities. • Build training modules on these topics: emergency response, privacy, trustees, and inclusivity • Provide annual staff training sessions • Analyze how Muskego Public Library services reach out to patrons. Reduce or remove barriers to Muskego Public Library service access. • Review DPI WI Public Library Standards and work to meet relevant objectives • Investigate updating and expanding assistive technology offered • Investigate online chat reference through instant messaging platform • Investigate in partnership with the Bridges Library System, video tutorials on Overdrive, Libby, use of online catalog, and patron online account navigation • Review all Muskego Public Library fees • Review Muskego Public Library fine structure and loan periods • Investigate grace period for fines and/or additional fine forgiveness days Communication/ Outreach - Strategic Initiative GOALS AND ACTION ITEMS • Increase awareness and communication regarding Library resources, services, programs, and opportunities. • Review records retention schedule • Evaluate additional ways to market movie screenings to adults • Develop and implement a welcome package for new Muskego Library card holders • Create library advertising corners within each public meeting room • Investigate Library Aware as a communication platform. • Review all Muskego Public Library Board Policies and Bylaws and identify gaps • Explore cost and potential effectiveness of a library -oriented mailer • Improve patron feedback process (i.e. upgrade comment card box) 19 Communication and Outreach - Strategic Initiative GOALS AND ACTION ITEMS • Increase awareness and communication regarding Library resources, services, programs, and opportunities. (continued) • Develop data gathering framework for the 2024-2027 Strategic Plan • Disseminate community survey and feedback boards for the 2024-2027 Strategic Plan • Run community focus groups and stakeholder interviews for the 2024-2027 Strategic Plan • Perform website usability study for 2024-2027 Strategic Plan • Update Communication and Marketing Plan to support the 2024-2027 Strategic Plan • Analyze and build report of data from surveys/studies and focus groups/interviews Write the 2024-2027 Strategic Plan • Collaborate and build partnerships with schools, non -profits, businesses, organizations, and community groups to expand service capacities and increase engagement with the Library. • Create a recognition platform for local businesses who donate • Review 2035 City of Muskego Comprehensive Plan and evaluate Muskego Library intersection points • Investigate making library commercials for high school events as well as on social media • Work with local businesses and community organizations to enhance summer reading • Strategize new ways to increase visibility of online resources to stakeholder groups • Identify community events to promote Muskego Public Library services • Increase Muskego Public Library advocacy and secure funding resources to maintain desired service levels. • Support FOL in developing fundraiser planning initiatives • Work with the FOL to investigate planned giving opportunity • Support FOL in developing a membership campaign 20 2023 Strategic Planning Year: Planning For Our Future FRAMEWORK Planning Process The 2024-2027 Strategic Plan will use the following timeline: Development of 2024-2027 Strategic Planning Framework: Winter 2022/2023 Data collection phase: Winter 2023-Summer 2023 Data analysis and report composition: Fall 2023 Planning development meetings with Library Staff and Strategic Planning Committee: Fall 2023 Review of draft by full Library Board: November 2023 Approval of 2024-2027 Strategic Plan with full Library Board: December 2023 Implementation start date of 2024-2027 Muskego Library Strategic Plan: January 1st, 2024 Data Collection Methods: Community Feedback Survey: Collection method will be online and print Community Focus Groups: Collection method will be in -person and via Zoom Community Feedback Boards: Collection method will be in -person Community Stakeholder Interviews: Collection method will be in -person, email, Zoom Website Usability Study: Collection method will be in -person Demographic and Statistical Trend Analysis: Collection method will be research Staff Strategic Planning Day Demographic and Statistical Trend Analysis Documents: Community Stakeholders: Previous Muskego Strategic/Action Plans Library Staff Wisconsin Public Library Standards 6th Edition Library Board Friends of the Library Waukesha County Library Services Plan 2022-2026 City Staff School District and DPI Data City Council School District State Annual Reports and Bridges Library System Statistics Community groups Adults Teens Children Businesses Bridges System Staff Neighbor libraries New residents Facilities Services Routine Duties Addendum • Coordinate with maintenance and contractors on general building upkeep • Respond to issues regarding building condition and facility performance • Monitor building cleanliness and work with professional cleaning company on tasks • Evaluate and resolve building safety issues (security, emergencies, accessibility, weather) • Coordinate with IT related to technology hardware and software issues, updates, and enhancements • Monitor library grounds to ensure property is well kept • Manage library cash registers and coin -op machines • Maintain Public Health standards, using Muskego Public Library Public Health Emergency Protocol (PHEP) if needed. File location: T drive> Library>Pandemic> Muskego Library PHEP.pdf • Routinely assess and remove outdated materials to keep the collection up to date • Analyze circulation trends to identify borrowing habits and provide relevant collections • Utilize professional literature as purchasing aids to provide a well-rounded and current collection • Research current and upcoming technology formats to provide the most up to date materials reflecting user needs • Regularly update the online catalog through record creation from new purchases • Process new materials to allow for shelf -ready status Routine Duties Addendum Services (continued) • Manage and respond to questions related to patron accounts • Check items in/out and evaluate condition of items • Repair and clean library materials to extend shelf life • Process library materials and requests from inside and outside system • Offer year-round programs for a variety of age groups • Create early literacy guidance for families • Provide reader's advisory to all age groups • Offer technical support to public computer users • Provide research services to community members based on their information needs Communication and Outreach • Update library website • Create monthly program calendars, flyers, and posters • Work with community groups to host partner events • Coordinate with patrons to book their public meeting room requests • Communicate regularly with schools & early learning centers regarding library services • Collaborate with the FOL on events and marketing • Monitor and respond to Library social media accounts • Manage communications with patrons regarding their account status • Serve on city, county, state, and national committees to contribute to library field 23