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LIBRARY BOARD Packet 10182022CITY OF MUSKEGO LIBRARY BOARD AGENDA , l 10/18/2022 i PM Lbr Library Conference Room, S73 W16663 Janesville MUSKEGO Road PUBLIC LIBRARY IDEAS. INFORMATION. COMMUNITY. Please click the link below to join the webinar: https://us02web.zoom.us/j/88321425612 Webinar ID: 883 2142 5612 Phone: 312-626-6799 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Approval of Minutes - September 20, 2022 September 20, 2022 Library Board Minutes September 2022 Financials September 2022 Financials PRESIDENTS REPORT DIRECTOR'S REPORT October 2022 Director's Report October 2022 Director's Report UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Discussion: Trustee Training: Policy Writing and Collection Development Pages from 2020Trustee Essentials 1 COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. CITY OF MUSKEGO LIBRARY BOARD MINUTES 09/20/2022 5:00 PM Library Conference Room, S73 W16663 Janesville Road Please click the link below to join the webinar: https://us02web.zoom.us/j/89592608645 Webinar ID: 895 9260 8645 Phone: 312-626-6799 CALL TO ORDER President Konkel called the meeting to order at 5:01 PM. PLEDGE OF ALLEGIANCE POI I CAI I MUSKEGO PUBLIC LIBRARY IDEAS. INFORMATION. COMMUNITY. Present were President Konkel, Trustee Blair, Trustee Foundos, Trustee Heinowski, Trustee Humphreys, Trustee Kangas, Trustee Woodward, and Director Larson. Alderperson Schroeder arrived at 5:11 pm. Trustee Schroeder was excused. Trustee Blair left at 5:50pm. STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Trustee Foundos made a motion to approve the CONSENT AGENDA, Trustee Humphreys seconded. Motion Passed 6 in favor. Approval of Minutes - August 16, 2022 August 2022 Financials PRESIDENTS REPORT DIRECTOR'S REPORT September 2022 Director's Report UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Discussion/Action: Shelver Job Description Update Trustee Kangas made a motion to approve the Shelver Job Description Update, Trustee Woodward seconded. Motion Passed 7 in favor. 1 3 Discussion: Landscaping Renewal Plan Discussion: 2022 Action Plan Update COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Alderperson Schroeder made a motion to adjourn, Trustee Woodward seconded. Motion Passed 6 in favor. Meeting adjourned at 5:57 PM. NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. 2 4 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1 Report dates: 9/1/2022-9/30/2022 Oct 06, 2022 02:59PM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = {<>] " 1099 adjustment" Invoice Detail.Type = {>] "adjustments" Invoice Detail.GL account = "1000571000000'-"1000571999999","5020000000000'-"5029999999999","5030000000000'-"5039999999999","4100890716500'-"4100890716599" Invoice Number SegNo Type ADVANCED CHEMICAL SYSTEMS 171477 1 Invoice Total ADVANCED CHEMICAL SYSTEMS: Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number 09 22 QTRLY CONTRACT PAYMEN 09/01/2022 09/30/2022 288.75 922 100.05.71.00.5415 288.75 AMAZON CAPITAL SERVICES 1393-LMHK-PV 1 Invoice LIB CARD MO PROGRAMMING 08/28/2022 09/27/2022 116.85 922 100.05.71.00.6062 1CVD-XLYN-T 1 Invoice AV 09/25/2022 10/25/2022 62.83 1022 100.05.71.02.5711 1D4K-3FNX-7D 1 Invoice OCT CRAFTERNOON SUPPLIES 09/11/2022 10/11/2022 32.99 922 100.05.71.00.6062 1HQL-T16V-91 1 Invoice AV 09/25/2022 10/25/2022 253.46 1022 100.05.71.02.5711 1LPV-H1GT-7F 1 Invoice BLOCK PARTY PROGRAMMING 08/16/2022 09/15/2022 639.96 922 100.05.71.00.6062 1LVV-MN7K-39 1 Invoice AV 08/17/2022 09/16/2022 46.00 922 100.05.71.02.5711 1M1G-TTQ7-K 1 Invoice 2 -WIIRELESS KEYBOARD,MICE, 09/11/2022 10/11/2022 80.14 922 100.05.71.00.5701 1N7W-7JGR-9 1 Invoice 3HOLE PUNCH & INTEROFFFICE 09/25/2022 10/25/2022 52.28 1022 100.05.71.00.5701 1PM1-VGNK-M 1 Invoice BATTERIES & LABELS 08/28/2022 09/27/2022 62.59 922 100.05.71.00.5701 1WG6-WR97-9 1 Invoice TRASH CLAW GRABBER 09/18/2022 10/18/2022 17.98 1022 100.05.71.00.5701 Total AMAZON CAPITAL SERVICES: 1,365.08 BAKER & TAYLOR COMPANY 2036943497 1 Invoice PRINT 08/12/2022 09/12/2022 450.06 822 100.05.71.01.5711 2036943747 1 Invoice PRINT 08/12/2022 09/12/2022 407.19 822 100.05.71.01.5711 2036943756 1 Invoice PRINT 08/12/2022 09/12/2022 237.74 922 100.05.71.01.5711 2036950591 1 Invoice PRINT 08/16/2022 09/16/2022 301.90 922 100.05.71.01.5711 2036955396 1 Invoice PRINT 08/17/2022 09/17/2022 202.47 922 100.05.71.01.5711 2036957304 1 Invoice PRINT 08/18/2022 09/18/2022 300.15 922 100.05.71.01.5711 2036962738 1 Invoice PRINT 08/22/2022 09/22/2022 1,774.07 922 100.05.71.01.5711 2036968966 1 Invoice PRINT 08/23/2022 09/23/2022 294.66 922 100.05.71.01.5711 2036970371 1 Invoice PRINT 08/25/2022 09/25/2022 326.58 922 100.05.71.01.5711 2036979669 1 Invoice PRINT 08/30/2022 09/30/2022 563.09 922 100.05.71.01.5711 2036981743 1 Invoice PRINT 08/31/2022 09/30/2022 124.70 922 100.05.71.01.5711 2036981744 1 Invoice PRINT 08/31/2022 09/30/2022 17.31 922 100.05.71.01.5711 2036992308 1 Invoice PRINT 09/07/2022 10/07/2022 309.49 922 100.05.71.01.5711 2036993271 1 Invoice PRINT 09/08/2022 10/08/2022 1,362.58 922 100.05.71.01.5711 2036993717 1 Invoice PRINT 09/08/2022 10/08/2022 448.52 922 100.05.71.01.5711 2036999150 1 Invoice PRINT 09/13/2022 10/13/2022 322.09 1022 100.05.71.01.5711 2037003457 1 Invoice PRINT 09/14/2022 10/14/2022 1,404.46 1022 100.05.71.01.5711 2037008639 1 Invoice PRINT 09/14/2022 10/14/2022 336.97 922 100.05.71.01.5711 2037010272 1 Invoice PRINT 09/15/2022 10/15/2022 360.74 1022 100.05.71.01.5711 2037016927 1 Invoice PRINT 09/19/2022 10/19/2022 443.83 1022 100.05.71.01.5711 2037020742 1 Invoice PRINT 09/20/2022 10/20/2022 30.57 1022 100.05.71.01.5711 2037025592 1 Invoice PRINT 09/22/2022 10/22/2022 1,873.48 1022 100.05.71.01.5711 Total BAKER & TAYLOR COMPANY: 11,892.65 BAKER & TAYLOR ENTERTAINMENT H62232530 1 Invoice AV 08/09/2022 09/09/2022 82.76 922 100.05.71.02.5711 H62241080 1 Invoice AV 08/09/2022 09/09/2022 64.73 922 100.05.71.02.5711 H62241090 1 Invoice AV 08/09/2022 09/09/2022 89.74 922 100.05.71.02.5711 H62247470 1 Invoice AV 08/10/2022 09/10/2022 53.24 922 100.05.71.02.5711 5 CITY OF MUSKEGO Invoice Number SegNo Type H62252910 1 Invoice H62252911 1 Invoice H62299780 1 Invoice H62299781 1 Invoice H62299782 1 Invoice H62355920 1 Invoice H62370390 1 Invoice H62376490 1 Invoice H62376491 1 Invoice H62383230 1 Invoice H62387620 1 Invoice H62394350 1 Invoice H62398950 1 Invoice H62416260 1 Invoice H62416261 1 Invoice H62456260 1 Invoice H62460800 1 Invoice H62477140 1 Invoice H62477650 1 Invoice H62481680 1 Invoice H62481681 1 Invoice H62481682 1 Invoice H62507230 1 Invoice H660954CM 1 Invoice CARDMEMBER SERVICE 3871 esAUG22 1 Invoice 3871esAUG22 2 Invoice 3897sgAUG22 1 Invoice 3897sgAUG22 2 Invoice 3905ahAUG22 2 Invoice 3905ahAUG22 1 Invoice 3913abAUG22 3 Invoice 3913abAUG22 2 Invoice 3913abAUG22 1 Invoice Total CARDMEMBER SERVICE: COMPLETE OFFICE OF WIS 1850 1 Invoice 2608 1 Invoice 2990 1 Invoice 993539 1 Invoice 999251 1 Invoice Total COMPLETE OFFICE OF WIS DEMCO EDUCATIONAL CORP 7187400 1 Invoice Total DEMCO EDUCATIONAL CORP: FINDAWAY WORLD LLC 402452 1 Invoice Payment Approval Report - Library Board Report Alpha Report dates: 9/1/2022-9/30/2022 Description Invoice Date Payment Due Date AV 08/11/2022 09/11/2022 AV 08/11/2022 09/11/2022 AV 08/16/2022 09/16/2022 AV 08/16/2022 09/16/2022 AV 08/16/2022 09/16/2022 AV 08/23/2022 09/23/2022 AV 08/26/2022 09/26/2022 AV 08/26/2022 09/26/2022 AV 08/26/2022 09/26/2022 AV 08/30/2022 09/30/2022 AV 08/31/2022 09/30/2022 AV 09/02/2022 10/02/2022 AV 09/08/2022 10/08/2022 AV 09/13/2022 10/13/2022 AV 09/13/2022 10/13/2022 AV 09/14/2022 10/14/2022 AV 09/14/2022 10/14/2022 AV 09/16/2022 10/16/2022 AV 09/16/2022 10/16/2022 AV 09/16/2022 10/16/2022 AV 09/16/2022 10/16/2022 AV 09/16/2022 10/16/2022 AV 09/20/2022 10/20/2022 AV RETURN 08/26/2022 09/26/2022 Page: 2 Oct 06, 2022 02:59PM Total Cost GL Period GL Account Number 20.14 922 100.05.71.02.5711 12.73 922 100.05.71.02.5711 22.06 922 100.05.71.02.5711 32.35 922 100.05.71.02.5711 21.59 922 100.05.71.02.5711 11.88 922 100.05.71.02.5711 95.00 922 100.05.71.02.5711 27.34 922 100.05.71.02.5711 10.18 922 100.05.71.02.5711 19.43 922 100.05.71.02.5711 53.94 922 100.05.71.02.5711 21.56 922 100.05.71.02.5711 25.18 922 100.05.71.02.5711 14.39 922 100.05.71.02.5711 33.11 922 100.05.71.02.5711 685.16 922 100.05.71.02.5711 58.29 1022 100.05.71.02.5711 77.71 1022 100.05.71.02.5711 157.84 1022 100.05.71.02.5711 28.79 1022 100.05.71.02.5711 11.88 1022 100.05.71.02.5711 20.14 1022 100.05.71.02.5711 36.70 1022 100.05.71.02.5711 10.79- 922 100.05.71.02.5711 RIBBON 08/29/2022 09/24/2022 16.78 922 100.05.71.00.5701 TEEN FOL 08/29/2022 09/24/2022 13.65 922 100.05.71.00.5752 FOL ADULT SRP 08/29/2022 09/24/2022 440.17 922 100.05.71.00.5752 NOOK CC VALIDATION 08/29/2022 09/24/2022 .01 922 100.05.71.03.5711 TEEN FOL 08/29/2022 09/24/2022 440.65 922 100.05.71.00.5752 KIDS FOL SRP PRIZES 08/29/2022 09/24/2022 100.00 922 100.05.71.00.5752 FOL KIDS 08/29/2022 09/24/2022 189.54 922 100.05.71.00.5752 BLOCK PARTY 08/29/2022 09/24/2022 87.94 922 100.05.71.00.6062 ROOTING FOR MUSKEGO 08/29/2022 09/24/2022 39.88 922 100.05.71.00.6062 2023 DESK CALENDARS (3), PLAN 09/15/2022 10/15/2022 56.06 922 100.05.71.00.5701 2023 PLANNER 09/15/2022 10/15/2022 19.00 922 100.05.71.00.5701 3X3 2023 CALENDAR FOR REF DE 09/16/2022 10/16/2022 9.58 922 100.05.71.00.5701 BATTERIES AND BINDER INDEX 09/06/2022 10/06/2022 16.62 922 100.05.71.00.5701 TRASH LINERS & BATHROOM TIS 09/13/2022 10/13/2022 395.94 922 100.05.71.00.5703 497.20 COLORED LABELS, CD CASES, "N 09/19/2022 10/19/2022 344.14 1022 100.05.71.00.5702 344.14 AV 08/23/2022 09/23/2022 382.94 922 100.05.71.02.5711 6 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3 Report dates: 9/1/2022-9/30/2022 Oct 06, 2022 02:59PM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GLAccount Number Total FINDAWAY WORLD LLC: 382.94 IMAGE APPAREL INK 4047 11 Invoice LIBRARY 08/23/2022 09/23/2022 1,557.00 922 100.05.71.00.5701 Total IMAGE APPAREL INK: 1,557.00 IMPACT ACQUISTIONS LLC 2678529 1 Invoice PUBLIC MFD 9/1-11/30/22 + OVER 09/01/2022 10/01/2022 387.04 922 100.05.71.00.5401 Total IMPACT ACQUISTIONS LLC: 387.04 INGERSOLL LIGHTING 120461 1 Invoice LIGHT BULBS 08/10/2022 09/10/2022 770.00 922 100.05.71.00.5415 120506 1 Invoice 29 MIKE LIGHT BULB LED 09/20/2022 10/20/2022 667.00 1022 100.05.71.00.5415 Total INGERSOLL LIGHTING: 1,437.00 JANI-KING INC- MILW REGION MIL10220104 3 Invoice LIBRARY 10/01/2022 10/31/2022 3,125.00 922 100.05.71.00.5835 Total JANI-KING INC- MILW REGION: 3,125.00 KUJAWA ENTERPRISES INC. 119911 1 Invoice 08 22 PLANT MAINT 08/08/2022 09/08/2022 61.00 922 100.05.71.00.5415 125856 1 Invoice 09 22 PLANT MAINT 09/01/2022 10/01/2022 61.00 922 100.05.71.00.5415 Total KUJAWA ENTERPRISES INC.: 122.00 MICROMARKETING LLC 897843 1 Invoice AV 08/25/2022 09/25/2022 209.45 922 100.05.71.02.5711 898751 1 Invoice AV 09/06/2022 10/06/2022 141.99 922 100.05.71.02.5711 899195 1 Invoice AV 09/08/2022 10/08/2022 46.99 922 100.05.71.02.5711 900210 1 Invoice AV 09/22/2022 10/22/2022 45.00 1022 100.05.71.02.5711 Total MICROMARKETING LLC: 443.43 MIDWEST TAPE 502503971 1 Invoice AV 08/09/2022 09/09/2022 147.98 922 100.05.71.02.5711 Total MIDWEST TAPE: 147.98 QUALITY AWARDS LLC 31614 1 Invoice NAME TAG 08/13/2022 08/29/2022 12.00 922 100.05.71.00.5701 Total QUALITY AWARDS LLC: 12.00 SAFEWAY PEST MANAGEMENT INC. 692294 1 Invoice 09 SEP 22 PEST CONTROL 09/14/2022 10/14/2022 35.00 922 100.05.71.00.5415 Total SAFEWAY PEST MANAGEMENT INC.: 35.00 SUPPLE 5000 1 Invoice OPAC STAND FOR MEDIA & STAC 09/01/2022 10/01/2022 4,920.00 922 410.08.90.71.6511 Total SUPPLE: 4,920.00 CITY OF MUSKEGO Invoice Number SegNo Type THE HAPPY MOWER 2530 3 Invoice Total THE HAPPY MOWER: TIAA BANK 9135757 1 Invoice Total TIAA BANK: WE ENERGIES 4274820209 1 Invoice Total WE ENERGIES: Grand Totals: Payment Approval Report - Library Board Report Alpha Page: 4 Report dates: 9/1/2022-9/30/2022 Oct 06, 2022 02:59PM Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number MEDIANS/BLVDS 08/30/2022 09/29/2022 1,416.00 922 100.05.71.00.5415 STAFF PRINTER LEASE 10/1/22-10 09/10/2022 09/30/2022 336.55 922 100.05.71.00.5401 336.55 LIBRARY (00118) 08/31/2022 09/22/2022 7,734.29 922 100.05.71.00.5910 7,734.29 39,549.74 Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = {<>} "1099 adjustment' Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599" CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period: 09/22 Oct 06, 2022 03:27PM Account Number Account Title 2022-22 Adopted Budget 2022-22 Amended Budget 2022-22 YTD Actual 2022-22 Current Month Actual % Actual To Budget Over/ (Under) Budget GENERALFUND CULTURE, REC AND EDUCATION 100.05.71.00.5101 SALARY & WAGES 690,746.40 690,746.40 503,750.88 51,789.44 72.93% 186,995.52- 100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00- 100.05.71.00.5201 FICA 54,831.10 54,831.10 38,458.53 4,047.11 70.14% 16,372.57- 100.05.71.00.5202 PENSION 38,732.26 38,732.26 27,509.09 2,894.59 71.02% 11,223.17- 100.05.71.00.5203 HEALTH 92,656.59 92,656.59 76,876.77 9,616.86 82.97% 15,779.82- 100.05.71.00.5204 LIFE 1,404.29 1,404.29 909.57 108.15 64.77% 494.72- 100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 24,000.00 24,000.00 16,800.00 1,600.00 70.00% 7,200.00- 100.05.71.00.5302 MILEAGE 2,000.00 2,000.00 619.30 154.38 30.97% 1,380.70- 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 746.92 .00 21.34% 2,753.08- 100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 1,204.47 .00 92.65% 95.53- 100.05.71.00.5401 LIBRARY EQUIPMENT 18,000.00 18,000.00 12,123.82 723.59 67.35% 5,876.18- 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 45,200.00 45,200.00 43,276.26 2,631.75 95.74% 1,923.74- 100.05.71.00.5505 COMPUTER CHARGES 42,086.00 42,086.00 33,533.84 .00 79.68% 8,552.16- 100.05.71.00.5602 TELEPHONE 648.00 648.00 .00 .00 .00 648.00- 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 7,500.00 7,500.00 2,330.98 272.77 31.08% 5,169.02- 100.05.71.00.5702 PROCESSING SUPPLIES 16,500.00 16,500.00 5,974.55 .00 36.21% 10,525.45- 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,500.00 3,500.00 2,114.72 395.94 60.42% 1,385.28- 100.05.71.00.5740 LIBRARY GRANT EXPENSE .00 .00 1,734.03 .00 .00 1,734.03 100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 6,191.43 1,184.01 123.83% 1,191.43 100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 390.00 .00 30.00% 910.00- 100.05.71.00.5835 HOUSEKEEPING SERVICES 45,300.00 45,300.00 29,325.00 .00 64.74% 15,975.00- 100.05.71.00.5910 GAS & ELECTRIC 73,000.00 73,000.00 50,825.19 7,734.29 69.62% 22,174.81- 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 1,057.64 .00 42.31% 1,442.36- 100.05.71.00.6062 PROGRAMMING 6,900.00 6,900.00 4,298.37 917.62 62.30% 2,601.63- 100.05.71.01.5711 PRINT MATERIALS 113,500.00 113,500.00 76,622.58 6,600.23 67.51% 36,877.42- 100.05.71.01.5713 PRINT MATERIALS -ADULT .00 .00 .00 .00 .00 .00 100.05.71.02.5711 AUDIO VISUAL MATERIALS 34,900.00 34,900.00 20,119.52 2,361.07 57.65% 14,780.48- 100.05.71.03.5711 ELECTRONIC MATERIALS 21,819.00 21,819.00 18,445.18 .01 84.54% 3,373.82- 100.05.71.03.5714 AUDIO VISUAL MATERIAL -A.V. .00 .00 .00 .00 .00 .00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT: 1,348,823.64 1,348,823.64 975,238.64 93,031.81 72.30% 373,585.00- E CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1 Period: 09/22 Oct 06, 2022 03:23PM Account Number Account Title 104014:?,1N1i1.1I CULTURE, REC AND EDUCATION 100.05.71.00.4140 LIBRARY GRANTS REVENUE 100.05.71.00.4150 LIBRARY -SYSTEM, ETC 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 100.05.71.00.4313 LIBRARY FINES 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 100.05.71.00.4542 LIBRARY PHONE USE 100.05.71.00.4544 ROOM RENTAL 100.05.71.00.4551 SALE OF F/A- COMPUTERS 100.05.71.00.4552 LIBRARY FRIENDS REVENUE Total LIBRARY DEPARTMENT 2022-22 2022-22 2022-22 2022-22 % Actual Over/ Adopted Amended YTD Current month To (Under) Budget Budget Actual Actual Budget Budget .00 .00 1,178.70 .00 .00 1,178.70 144,178.00 144,178.00 73,455.72 .00 50.95% 70,722.28- 1,300.00 1,300.00 2,102.25 226.59 161.71 % 802.25 17,000.00 17,000.00 8,218.81 708.97 48.35% 8,781.19- 9,000.00 9,000.00 8,664.96 755.22 96.28% 335.04- .00 .00 .00 .00 .00 .00 1,000.00 1,000.00 1,112.50 .00 111.25% 112.50 .00 .00 .00 .00 .00 .00 5,000.00 5,000.00 4,983.32 .00 99.67% 16.68- 177,478.00 177,478.00 99,716.26 1,690.78 56.19% 77,761.74- 10 CITY OF MUSKEGO BALANCE SHEET SEPTEMBER 30, 2022 LIBRARY EXPANSION TRUST FUND ASSETS 502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00) 502.00.00.00.1011 CASH IN BANK- LIBRARY-113 12,955.54 502.00.00.00.1105 LIBRARY INVESTMENTS 46,053.85 TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY 502.00.00.00.3501 FUND BALANCE -RESERVED 61,692.95 502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 35,814.89) REVENUE OVER EXPENDITURES - YTD 234.33 TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 26,112.39 26,112.39 26,112.39 11 CITY OF MUSKEGO BALANCE SHEET SEPTEMBER 30, 2022 FEDERATED LIBRARY SYSTEM FUND ASSETS 503.00.00.00.1001 EQUITY IN POOLED CASH TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY 503.00.00.00.3510 FUND BALANCE -RESERVED 503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT REVENUE OVER EXPENDITURES - YTD TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 40,632.33 14,784.97 25,347.36 500.00 40,632.33 40,632.33 40,632.33 12 ,iMUSKEG* PUBLIC LIBRARI - LR17,�PWE"_. i Director's Report October 18, 2022 1. Reference Update (from Elke Saylor - Head of Reference, Samantha Quail - Adult Services Librarian, Jolyn Lobe and Laura Boeck, Reference Assistants): The fall months are brimming with fun program offerings for adults. So far this month, we had a presentation about Lizzie Borden, the first in a series of "Coffee & Trivia" mornings in cooperation with Tudor Oaks Home Care, and a presenter from the Ice Age Trail Alliance, who walked the entire thousand -mile Wisconsin trail herself. Coming up on 10/25, we host a return visit of the ever -popular Brew City Paranormal group from Milwaukee — our annual "spooky" program. For the coming months, keep an eye out for: - "Eleanor Roosevelt: First Lady of the World," a first -person presentation by actress Jessica Michna on 11/1 - "Simplify Weekly Meal Planning," on 11/16 via Zoom - a Winter Speaker Series, with three programs offered by speakers from the Wisconsin Veterans Museum which will focus on Wisconsin connections to World War II (November, December and January) - "The Victorian Undertaker," a program about funereal customs and practices first established in the Victorian Age featuring lots of original equipment and artifacts on 11/30. 2. Children's Update (from Abby Bussen, Children's Librarian, Courtney Metko and Heather Ziolecki, Children's Assistants): Our new Thursday Block Party program is well received as kiddos learn the value of social play. October 131" is our final harvest of the community garden as we close it up for winter. We've donated around 400 vegetables and herb bunches to the Muskego Food Pantry. ATLAS (the after - school program for elementary aged children) started last week and we are excited to help develop this age group for another year of games, science experiments, and crafts. Wednesdays in October start our STEAM Team group, with some hands-on experiments for kindergartners -sixth graders. 3. Young Adult Update (from Amanda Hyland, Young Adult and Marketing Librarian): The Young Adult Librarian will begin offering sessions for teens to explore the Meta Quest 2 Virtual Reality Equipment beginning in late October and continuing through December. She has recently completed the new library brochure and is now focused on creating marketing materials for the Friends of the Library Mini -Golf Fundraiser. This fall she is working on the Marketing and Communications Plan with the Director and Marketing and Communications Librarian from Bridges 13 Library System. Part of this process includes understanding who are audiences and how best to serve them. One of our audiences is "new residents." To better understand their views and needs of the libraries, we sent a brief survey in the library welcome packets (along with the new brochure) that goes out to new residents. 4. Circulation Update (from Jane Matusinec, Circulation Supervisor): We just wrapped up a successful "Get a Library Card Month" promotion. Raffle winners have been contacted. We made 120 new cards in September, a 24% increase from September of 2021. Year to date we are up 18% in new card registrations compared to 2021. We specifically promoted the Bridges Cafe Mobile app in September. Accounts added were up 20% over August and August was up 87% compared to July. 5. Other Updates: a. Dates of Note: The next Board meeting is November 15, 2022. At this meeting you will go into closed session to give feedback to the Library Board Personnel Committee regarding the Library Director's performance for her 2022 evaluation. b. Friends' of the Library: The Friends' of the Library sold over $477.81 in the month of September at their used book sale! They met their annual goal this month! The next fundraiser will be the mini golf event on November 13t" from 11am-4pm. The Friends' held their Annual Meeting on September 20t". The Friends' have filled all of their officer position this year. Library staff are working with the Friends' Board to frame out the December Santa library event and fundraiser as well as Library Lover's month library event and fundraiser in February 2023 next. c. Building Updates: Please note I project the maintenance budget account line will be over budget, due to costs with HVAC, sprinkler systems, etc. I am prepared for this possibility and will balance the overage with savings in other areas. d. Positive Impact Story: A patron needed to do a virtual interview but his personal device wasn't working. He wanted to use a library laptop but it didn't have the interview software on it. The software app was free and IT was able to get it set up on the Library laptop in time for the patron's interview. The staff were able to set him up in study room and the patron was visibly relieved to be able to continue with the interview. He even had a follow up interview the next day and we hope for success for him! e. Other Projects: Amanda and I are in the second month of our Communication and Marketing Plan System Work Group. This month we are learning on how to identify target markets and how to communicate to them about their needs in order to build an effective marketing plan. 6. Employee Anniversaries: Keri Bongey, Shelver (5 years), Brittany Larson, Library Director (5 years) 14 Monthly Statistics for Muskego Public Library 2022 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC I TOTAL I SEPTYTD Checkouts 2019 21,785 21,507 24,231 23,645 21,420 26,506 30,895 26,132 21,640 22,944 20,647 18,821 280,173 217,761 2021 17,136 16,739 18,981 17,152 15,839 24,118 23,556 21,439 16,422 17,686 17,576 15,319 221,963 171,382 2022 18,684 17,194 19,312 18,134 16,801 23,958 24,023 23,062 17,716 178,884 178,884 22 vs 21 % Change 9.0% 2.7% 1.7% 5.7% 6.1% (0.7%) 2.0% 7.6% 7.9% (19.4%) 4.4% Overdrive Checkouts (E-books, E-Audio, E-Video) 2019 2,247 2,119 2,302 2,198 2,232 2,262 2,455 2,351 2,312 2,358 ,220 2,202 27,258 20,478 2021 3,088 2,839 3,141 2,931 3,127 2,965 3,114 3,004 2,863 3,007 012 2,857 35,948 27,072 2022 3,520 3,266 3,294 3,347 2,857 2,930 3,295 3,334 3,083 28,926 28,926 22 vs 21 % Change 14.0% 15.0% 4.9% 14.2% (8.6%) (1.2%) 5.8% 11.0% 7.7% (19.5%) 6.8% Kanopy/Hoopla Play Withdrawal KANOPY 2019 21 29 53 41 75 54 44 62 56 59 58 53 605 435 KANOPY/HOOPLA 2021 258 217 197 228 221 263 218 213 219 219 2697 2046 KANOPY2021 7 72 59Ii 58 53 61 580 HOOPLA 2021 18 162 166 158 1,466 KANOPY/HOOPLA 2022 230 249 238 23 256 276 235 2272 2272 KANOPY 2022 73 4� 50 40 522 HOOPLA 2022 193 188 F 178, 179 206 222 230 1,750 22 vs 21 % Change TOTAL 28.5% (10.9%) 14.7% 20.8% 2.2% 15.8% 21.9% 4.9% 7.8% (15.8%) 11.0% 22 vs 21 %Change Kanopy ONLY 21.7% (43.2%) 17.7% 3.4% (25.0%) (15.3%) (15.2%) (23.3%) 1.8% (30.6%) (10.0%) Owning Holds Shipped 2019 3,296 2,872 2,914 2,669 2,670 2,975 3,148 2,811 3,107 2,980 2,902 2,495 34,839 26,462 2021 3,715 3,082 3,647 3,203 2,847 3,612 3,029 3,202 3,157 3,054 2,989 2,533 38,070 29,494 2022 3,666 3,167 3,266 3,118 2,722 3,077 2,927 3,247 2,922 28,112 28,112 22 vs 21 %Change (1.3%) 2.8% (10.4%) (2.7%) (4.4%) (14.8%) (3.4%) 1.4% (7.4%) (26.2%) (4.7%) Self -Service Transaction Percentage of Total Circ (Self -check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts) 2019 56.4% 60.6% 62.5% 63.0% 65.6% 63.3% 65.1% 65.2% 66.6% 62.9% 64.0% 65.3% 63.4% 63.2% 2021 53.6% 57.3% 63.1% 63.6% 64.7% 60.0% 63.0% 62.7% 63.2% 62.9% 64.5% 64.3% 61.9% 61.3% 2022 61.7% 63.1% 62.2% 62.2% 64.1% 58.8% 64.6% 64.6% 64.0% 62.8% 62.8% Curbside Pickups 2021 63 39 26 18 11 7 6 8 6 8 4 7 203 184 2022 9 1 1 7 2 1 4 2 0 27 27 22 vs 21 % Change (85.7%) (97.4%) (96.2%) (61.1%) (81.8%) (85.7%) (33.3%) (75.0%) (100.0%) (86.7%) (85.3%) Library Visits 2019 10,151 11,418 12,525 13,775 10,701 14,463 14,851 13,447 10,803 12,373 10,601 146, 224 112,133 2021 7,190 6,753 7,826 7,291 6,425 10,424 9,978 9,488 8,207 8,076 8,15o 98,587 73,580 2022 8,834 8,792 10,571 9,333 8,806 13,031 10,781 10,960 8,620 89,728 89,728 22 vs 21 % Change 22.9% 30.2% 35.1% 28.0% 37.1% 25.0% 8.1% 15.5% 5.0% (9.0%) 21.9% Reference Transactions (DPI defined) 2019 1,182 1,123 1,067 995 1,002 1,211 1,331 1,215 1,171 1,118 987 878 13,280 10,297 2021 832 758 933 763 728 895 984 795 799 791 762 633 9,673 7,487 2022 982 759 929 742 646 1,077 1,111 1,031 830 8,107 8,107 22 vs 21 % Change 18.0% 0.1% (0.4%) (2.8%) (11.3%) 20.3% 12.9% 29.7% 3.9% (16.2%) 8.3% Technical/Other Information Transactions 2019 0 576 528 427 492 3,152 4,030 1,362 481 536 450 346 12,380 11,048 2021 1,067 1,016 1,055 818 654 1,958 1,581 1,149 518 590 570 617 11,593 9,816 2022 580 671 820 583 699 1,992 1,966 1,327 486 9,124 9,124 22 vs 21 % Change (45.6%) (34.0%) (22.3%) (28.7%) 6.9% 1.7% 24.4% 15.5% (6.2%) (21.3%) (7.0%) Meeting Room Use 2019 78 89 107 97 91 87 87 68 78 96 106 78 1,062 782 2021 25 23 26 33 48 64 48 48� 69 76 78 71 609 384 2022 59 83 99 94 67 71 51 66 63 653 653 22 vs 21 % Change 136.0% 260.9% 280.8% 184.8% 39.6% 10.9% 6.3% 37.5% (8.7%) 7.2% 70.1% 15 Developing Essential Library Policies 10 Policies guide the daily operation of the library and the decision -making of the library director and staff. Essentially, policies provide the framework for library operations and services. Carefully developed policies can help ensure high -quality library service that provides for community needs, wise use of library resources, In This Trustee Essential and fair treatment of library staff and library users. . Who is responsible for Library boards should approve policies to cover many issues, including the developing and approv- services offered by the library (such as the hours the library is open to the public), ing library policies? circulation of materials, selection of books and other resources, confidentiality of patron records, and use of electronic resources. The library personnel policy (see • How do you develop Trustee Essential #7: The Library Board and Library Personnel) and the board good (and legal) bylaws (see Trustee Essential #3: Bylaws —Organizing the Board for Effective policies? Action) are two essential statements of policy relating to library and library board •Who carries out internal operations. policies? Wisconsin Statutes authorize the library board to establish both "external policies" (policies that determine how the library serves the public) and "internal policies" (policies that govern library board operations and library management). Wisconsin Statutes Section 43.52(2) provides that "[e]very public library shall be ... subject to such reasonable regulations as the library board prescribes in order to render its use most beneficial to the greatest number. The library board may exclude from the use of the public library all persons who willfully violate such regulations." Additional broad authority is granted by Section 43.58(4): "... [T]he library board shall supervise the administration of the public library and shall appoint a librarian... and prescribe [library employee] duties and compensation." Policy Development Steps The following basic steps provide for careful development and review of library policies: 1. Director, with staff (and maybe public) input, develops recommended policies. 2. Board discusses, revises (if necessary), and approves policies. 3. Director makes sure staff and public are aware of policies. 4. Board reviews policies on a regular cycle so all policies are reviewed at least every three years (perhaps one or two policies could be reviewed per meeting until all of the policies have been reviewed, and revised if necessary). The library board must approve all policies in properly noticed public meetings (see Trustee Essential #14: The Library Board and the Open Meetings Law for details). Developing Essential Library Policies TE10-1 HEV In consideration of policy matters, it is important that you give adequate time and attention to the many complex issues that may be involved. All library policies should promote the best interests of the community and be consistent with the library's mission and strategic plan. You should be satisfied that a policy is legal, clear, and reasonable, and that all ramifications (including the effects on the public image of the library) are understood. After a new policy is established, it is important that the policy be clearly documented and available to staff and public. It is helpful for a library to gather all library policies into a policy manual available to all staff and readily available to all library users. Many libraries are now posting their policies on their websites (see http://dpi.wi.gov/pld/boards-directors/policy-resources for examples) to help make the public more aware of the library's services and policies. Although disagreements during the development of policies are natural, each board member should support staff in implementation of policies once they are established. Challenges to policies are most common on the topics of material selection and public Internet access (see Trustee Essential #23: Dealing with Challenges to Materials or Policies). Legally Defensible Policies It is important for policies to be legal. Illegal policies can open the municipality to liability. (See Trustee Essential #25: Liability Issues, for more information.) Below are four tests of a legally defensible policy: Test #1: Policies must comply with current statutes and case law. For example: • A library policy charging patrons for use of computers in the library would be contrary to Wisconsin Statutes Section 43.52(2), which requires that public library services be provided free of charge. • A policy that says the library's public meeting room cannot be used for religious purposes would be unconstitutional under a Wisconsin federal district court decision. Test #2: Policies must be reasonable (and all penalties must be reasonable). For example: • A library policy that says, "All talking in the library is prohibited, and anyone who talks in the library will permanently lose library use privileges," is clearly an unreasonable rule with an unreasonably harsh penalty. Test #3: Policies must be clear (not ambiguous or vague). For example: • A policy that says, "Library use privileges will be revoked if a patron has too many overdue books," is too vague to be fairly administered. Test #4: Policies must be applied without discrimination. For example: TE10-2 Trustee Essentials: A Handbook for Wisconsin Public Library Trustees `VA • If a library charges fines, it cannot give preferential treatment to some individual patrons. For example, if the library sometimes waives fines, that waiver must be available to all patrons on an equal basis —not just to friends of library staff or to politically important people. Many libraries find that it is helpful when developing or revising policies to review the policies of other libraries. Many examples of Wisconsin public library policies and other resources are available from the Wisconsin Public Library Policy Resources page. Policies vs. Procedures In addition to a policy manual, many libraries find it helpful to write up procedure manuals, especially for covering complex activities like the selection, ordering, and processing of new materials. Procedure manuals outline the steps necessary to accomplish various tasks and therefore are especially valuable to new staff. Procedures must conform to the policies approved by the library board. While it is true that the library board is responsible for the entire administration of the library, your library will operate most effectively if the board delegates responsibility for the development of procedures and the day-to-day supervision of library operations to the library director. A properly trained library director is well equipped to handle this responsibility. "Micro -management" of library operations by the board is, in almost all cases, an unnecessary use of the board's time and a practice that can undermine the authority of the library director. (See Trustee Essential #6: Evaluating the Director for recommended procedures for handling any concerns about the director's performance.) Discussion Questions 1. What steps can be taken to help a library develop good policies? 2. What would be an example of a "bad" library policy, and why would it be bad? 3. What should a library trustee do if he/she disagrees with a library policy? 4. Who is responsible for carrying out library policies? Sources of Additional Information • Wisconsin Trustee Training Module #2: Development of Essential Policies for Public Libraries • Your library system staff (See Trustee Tool B: Library System Map and Contact Information.) • Your municipal or county attorney • Wisconsin Public Library Policy Resources Developing Essential Library Policies TE 10-3 18 Dealing with Challenges to Materials and Policies One of the most difficult tasks you may face as a public library trustee is that of dealing with an objection to materials in the library's collection, or an objection to library policies.' This is why it is essential for every library to have a written policy in place that specifies how complaints will be handled, including a procedure to be used by concerned citizens. The Challenge Policy The policy should be written so that it calls for at least the initial steps of the process to be handled by staff; and in many, if not most, instances the issue can be resolved at that level. However, there may be times when the library board becomes involved more directly. Again, what is most important is for the board to have a policy and a corresponding procedure for dealing with either circumstance. Regardless of the level of board involvement, it is important for you as a trustee to be committed to the principles of freedom of expression and inquiry that are fundamental to the role of public libraries. The entire community benefits collectively when democratic institutions uphold the right of access to information. Public libraries are for everyone and for every inquiry, and as such must include materials with varying points of view and a wide range of subjects. However, throughout history there have always been those who seek to limit what others may read, see, or listen to, and when this occurs in a public library setting it must be addressed thoughtfully and carefully by those ultimately responsible for all library operations, i.e., the library board. When you became a library trustee, you may already have had considerable knowledge about intellectual freedom and censorship. However, many trustees need to learn more about these issues so that if an objection is raised they will be prepared. There are many resources; one of the most complete is the Intellectual Freedom Manual published by the Office for Intellectual Freedom of the American Library Association. The manual is updated frequently, and your library should have a copy of the latest edition. Other resources are listed at the end of this Trustee Essential. (See also Trustee Essential #22: Freedom of Expression and Inquiry.) ' While this Trustee Essential focuses primarily on complaints or challenges to materials, a similar procedure can be used for objections to library policies such as those governing use of meeting rooms, the Internet, etc. 23 In This Trustee Essential • The need to have a written policy to deal with challenges • Your responsibility as a trustee in a challenge Dealing with Challenges to Materials and Policies TE23-1 19 The Trustee Role in Dealing with Challenges So what is your role when a complaint against a specific book, music CD, DVD, or policy is made? In many communities (especially smaller ones) you may receive the complaint personally through a phone call or a face-to-face conversation rather than as an item of business at the next board meeting. If this happens, you will be better able to respond appropriately if there is a policy and procedure already in place. An important first step is to communicate with the library director about the complaint, since you and your fellow trustees have, no doubt, delegated to the director the responsibility for selecting materials. This means that you should not express your own personal views to an individual citizen, but should instead refer the complaint to the director promptly. Inform the citizen that there is a policy for handling objections, and explain that you are not individually responsible for deciding what will be done. Make sure the objector understands there is a process, and that he/she has the right to use that process. See the attached Sample Complaint/Concern Form, which includes a sample policy for dealing with complaints. In other instances, the complaint may be made directly to the library director, either orally or in writing. In both cases, the objection may become a formal challenge if it cannot be resolved through informal dialog. You and your fellow trustees should be informed by the director that a challenge has been received and kept informed of the steps in its resolution. Or the trustees may receive a challenge as a formal item of business, and the process will start from that point. If a formal challenge has been received, it may become known to the general public, sometimes generating debate in the media and among other public officials. This can create great stress for library trustees, for you may be contacted for your opinion by members of the public or by the media, or even by members of the municipal board which confirmed your appointment. Again, it is your responsibility not to engage in public debate as an individual. Your library's policy for dealing with challenges should specify that all deliberations involving trustees will be made at open board meetings; it should also specify that there is an official spokesperson (often the library director, sometimes the board president) through whom all information will be given out, especially to the media. Public Hearings Most challenges are resolved before they become issues of public debate. Depending on your challenge policy, occasionally the library board may decide to hold a public hearing at which testimony is taken. This process must be carefully and thoroughly crafted to allow both sides of the issue to be heard, and to prevent (as much as possible) undue sensationalism. (The Intellectual Freedom Manual has an excellent section on planning a public hearing.) While the steps of this process need not be spelled out in your library's policy, there should be a statement that refers to the process. TE23-2 Trustee Essentials: A Handbook for Wisconsin Public Library Trustees 20 If a hearing is held, it is important for trustees to listen as carefully as possible and not to participate in the debate. They should also defer any decision on the challenge until a later meeting. This meeting should be scheduled fairly soon after the hearing but allow enough time for trustees to consider the issues that have been raised in a less emotional atmosphere. Regardless of how the challenge ultimately arrives before the trustees, it is probable that you will eventually make your views known through a vote that will decide the outcome. This is the time to make a public statement giving the reasons for your vote. Such a statement is not obligatory, but it gives trustees a forum to reiterate the principles of intellectual freedom, and why you do (or do not) support them in this instance. Once the board has decided the outcome, there is usually no further recourse for action by the challenger except a court case. A formal challenge can be an opportunity for growth for all parties: the challenger, the library director and staff, and perhaps most of all for trustees. Having a policy in place that describes the process to be followed and the responsibilities of the various participants in a challenge will make it much easier for you and your fellow board members to deal with attempts at censorship. Discussion Questions 1. Why is it important for a library to have a policy for dealing with challenges to library materials and policies? 2. Does your library have an adequate policy and procedure for handling challenges? Are there any ways your policy and procedure could be improved? Sources of Additional Information • Attached Sample Complaint/Concern Form • Intellectual Freedom Manual, latest edition, published by the Office for Intellectual Freedom, American Library Association • Your library system staff (See Trustee Tool B: Library System Map and Contact Information.) • Children's Cooperative Book Center Intellectual Freedom Information Services, University of Wisconsin -Madison (for challenged children's materials) at http://ccbc.education.wisc.edu/freedom/ifservices.asp • Division for Libraries and Technology staff (See Trustee Tool C.• Division for Libraries and Technology Contact Information.) Trustee Essentials: A Handbook for Wisconsin Public Library Trustees was prepared by the DLT with the assistance of the Trustee Handbook Revision Task Force. 0 2002, 2012, 2015, 2016 Wisconsin Department of Public Instruction. Duplication and distri- bution for not -for -profit purposes are permitted with this copyright no- tice. This publication is also available online at hgp:Hdpi.wi. goy/pld/boa rds-directors/trustee- essentials-handbook Dealing with Challenges to Materials and Policies TE23-3 21