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LIBRARY BOARD Packet 09202022CITY OF MUSKEGO LIBRARY BOARD AGENDA , l 09/20/2022 i PM Lbr Library Conference Room, S73 W16663 Janesville MUSKEGO Road PUBLIC LIBRARY IDEAS. INFORMATION. COMMUNITY. Please click the link below to join the webinar: https://us02web.zoom.us/j/89592608645 Webinar ID: 895 9260 8645 Phone: 312-626-6799 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Approval of Minutes - August 16, 2022 August 16, 2022 Library Board Minutes August 2022 Financials August 2022 Financials PRESIDENTS REPORT DIRECTOR'S REPORT September 2022 Director's Report September 2022 Director's Report UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Discussion/Action: Shelver Job Description Update Library Shelver Job Description Update 1 Discussion: Landscaping Renewal Plan Landscaping Renewal Plan Discussion: 2022 Action Plan Update 2022 Action Plan Update COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. K CITY OF MUSKEGO LIBRARY BOARD MINUTES 08/16/2022 5:00 PM Library Conference Room, S73 W16663 MUSKEGO Janesville Road PUBLIC LIBRARY IDEAS. INFOR rA ION. COADJ NIT . Please click the link below to join the webinar: https://us02web.zoom.us/j/87445254866 Webinar ID: 874 4525 4866 Phone: 312-626-6799 CALL TO ORDER President Konkel called the meeting to order at 5:02PM. PLEDGE OF ALLEGIANCE ROLL CALL Present were President Konkel, Trustee Blair, Trustee Foundos, Trustee Heinowski, Trustee Humphreys, Trustee Schroeder, Trustee Woodward, Alderperson Schroeder and Director Larson. Trustee Kangas was excused. Trustee Blair left at 5:49pm. STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Trustee Woodward made a motion to approve the CONSENT AGENDA, Trustee Foundos seconded. Motion Passed 7 in favor. Approval of Minutes - July 19, 2022 July 2022 Financials PRESIDENTS REPORT DIRECTOR'S REPORT August 2022 Director's Report UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Discussion/Action: Library Mission Statement Revision Trustee Schroeder made a motion to approve the Library Mission Statement Revision, Trustee Foundos seconded. Motion Failed 0 in favor. AlderpersonSchroeder made a motion to approve the Library Mission Statement Revision as amended in the 08/16/22 Library Board meeting, Trustee Humphreys seconded. Motion Passed 7 in favor. 3 Discussion/Action: Approval of 2023 Library Operating Budget (second read) Trustee Woodward made a motion to approve the 2023 Library Operating Budget, Trustee Blair seconded. Motion Passed 6 in favor. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Alderperson Schroeder made a motion to adjourn, Trustee Foundos seconded. Motion Passed 6 in favor. Meeting adjourned at 5:52 PM. NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. 4 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1 Report dates: 8/1/2022-8/31/2022 Sep 02, 2022 11:01AM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = {<>] " 1099 adjustment" Invoice Detail.Type = {>] "adjustments" Invoice Detail.GL account = "1000571000000'-"1000571999999","5020000000000'-"5029999999999","5030000000000'-"5039999999999","4100890716500'-"4100890716599" Invoice Number SegNo Type AMAZON CAPITAL SERVICES 163R-PDGV-4 1 Invoice 17HL-XDGN-T 1 Invoice 1D7Q-7D4C-4L 1 Invoice 1HPY-4Q44-K 1 Invoice 1MN1-NJ39-1K 1 Invoice 1 W4P-97GN-Q 1 Invoice 1X9H-WJF7-6K 1 Invoice Total AMAZON CAPITAL SERVICES: BAKER & TAYLOR COMPANY 0003266680 1 Invoice 2036899215 1 Invoice 2036906134 1 Invoice 2036916325 1 Invoice 2036920905 1 Invoice 2036925000 1 Invoice 2036931635 1 Invoice Total BAKER & TAYLOR COMPANY: BAKER & TAYLOR ENTERTAINMENT H62071161 1 Invoice H62173170 1 Invoice H62180150 1 Invoice H62197860 1 Invoice Total BAKER & TAYLOR ENTERTAINMENT: CARDMEMBER SERVICE 3469bla/08232 3 Invoice 3469bla/08232 1 Invoice 3469bla/08232 2 Invoice 3905ah/082322 1 Invoice 3913ab/082322 2 Invoice 3913ab/082322 1 Invoice Total CARDMEMBER SERVICE: DEMCO EDUCATIONAL CORP 7163882 1 Invoice Total DEMCO EDUCATIONAL CORP: FEH DESIGN 112724 1 Invoice Total FEH DESIGN: Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number STENO PADS & SHARPIES 08/01/2022 08/31/2022 41.00 822 100.05.71.00.5701 CORD MGMT KIT, MICROPHNE C 08/07/2022 09/06/2022 62.75 822 100.05.71.00.5701 FOL - KIDS 08/01/2022 08/31/2022 16.49 822 100.05.71.00.5752 OCT CRAFTERNOON 07/27/2022 08/26/2022 54.55 822 100.05.71.00.6062 PRINT 08/01/2022 09/01/2022 80.29 822 100.05.71.01.5711 SEP CRAFTERNOON 07/23/2022 08/22/2022 66.42 822 100.05.71.00.6062 SOAP 07/29/2022 08/28/2022 15.48 822 100.05.71.00.5703 SUSTAINABLE SHELVES -CREDIT 07/15/2022 08/15/2022 149.62- 822 100.05.71.01.5711 PRINT 07/22/2022 08/22/2022 280.26 822 100.05.71.01.5711 PRINT 07/26/2022 08/26/2022 1,449.03 822 100.05.71.01.5711 PRINT 08/01/2022 09/01/2022 1,322.35 822 100.05.71.01.5711 PRINT 08/02/2022 09/01/2022 870.75 822 100.05.71.01.5711 PRINT 08/03/2022 09/02/2022 159.50 822 100.05.71.01.5711 PRINT 08/08/2022 09/08/2022 488.44 822 100.05.71.01.5711 AV 08/26/2022 08/26/2022 75.55 822 100.05.71.02.5711 AV 08/02/2022 09/02/2022 279.14 822 100.05.71.02.5711 AV 08/03/2022 09/02/2022 28.06 822 100.05.71.02.5711 AV 08/05/2022 09/05/2022 14.39 822 100.05.71.02.5711 OUR WI MAG - 2YR SUB (12 ISSUE 07/27/2022 06/29/22-07/28/22 BUSINESS INTE 07/27/2022 STORAGE BINS 07/27/2022 FOL - TEEN SRP 07/27/2022 CE ABBY (1ST AMEND & LIB SERV 07/27/2022 HAPPY CAMPERS PROGRAM 07/27/2022 08/24/2022 08/24/2022 08/24/2022 08/24/2022 08/24/2022 08/24/2022 VISTAFOIL, CD CASES, DVD SECU 08/04/2022 09/04/2022 RESTROOM SCHEMATIC DESIGN 07/20/2022 08/20/2022 34.98 822 100.05.71.01.5711 109.98 822 100.05.71.00.5505 217.94 822 100.05.71.00.5701 188.07 822 100.05.71.00.5752 188.10 822 100.05.71.00.5303 15.08 822 100.05.71.00.6062 754.15 995.66 822 100.05.71.00.5702 5,198.90 822 100.05.71.00.5415 5 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2 Report dates: 8/1/2022-8/31/2022 Sep 02, 2022 11:01AM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number FINDAWAY WORLD LLC 394790 1 Invoice AV 06/29/2022 07/29/2022 462.93 822 100.05.71.02.5711 398143 1 Invoice AV 07/22/2022 08/22/2022 441.93 822 100.05.71.02.5711 Total FINDAWAY WORLD LLC: GRAINGER 9397353526 1 Invoice LED EMERGENCY LIGHTS 08/02/2022 Total GRAINGER: IMPACT ACQUISTIONS LLC 2564836 1 Invoice PUBLIC MFD OVERAGE 3/1-5/31/2 05/31/2022 2615455 7 Invoice LIBRARY -OVERAGE BILK 07/11/2022 2615460 7 Invoice LIBRARY -BASE RATE 7/11-10/10/22 07/01/2022 Total IMPACT ACQUISTIONS LLC: JANI-KING INC- MILW REGION MIL07220660 1 Invoice 03/22 - 06/22 FRIDAY CLEANING (1 07/13/2022 MIL08220107 3 Invoice LIBRARY 08/01/2022 MIL09220104 3 Invoice LIBRARY 09/01/2022 Total JANI-KING INC- MILW REGION: JM BRENNAN, INC. SALES000144 1 Invoice HVAC PREVENTATIVE MAINT 07/31/2022 Total JM BRENNAN, INC.: MERIT ASPHALT, LLC 6798 1 Invoice RE -STRIPE 2 CROSSWALKS 07/17/2022 Total MERIT ASPHALT, LLC: MIDWEST TAPE 502435739 1 Invoice AV 07/25/2022 502470762 1 Invoice HOOPLA USAGE - 07 22 08/01/2022 502473257 1 Invoice AV 08/02/2022 Total MIDWESTTAPE: SAFEWAY PEST MANAGEMENT INC. 690144 1 Invoice 08 AUG 22 PEST CONTROL 08/01/2022 Total SAFEWAY PEST MANAGEMENT INC.: SCHOLASTIC, INC 40436306 1 Invoice FOL - KIDS 07/15/2022 Total SCHOLASTIC, INC: SPECTRUM 011270007292 1 Invoice 07129/22-08/28/22 BUSINESS INTE 07/29/2022 Total SPECTRUM: 904.86 09/01/2022 66.54 822 100.05.71.00.5415 66.54 06/30/2022 60.47 822 100.05.71.00.5401 08/10/2022 664.02 822 100.05.71.00.5401 08/10/2022 502.50 822 100.05.71.00.5401 1,226.99 08/13/2022 2,400.00 822 100.05.71.00.5415 08/31/2022 3,125.00 822 100.05.71.00.5835 09/30/2022 3,125.00 822 100.05.71.00.5835 8,650.00 08/31/2022 2,060.00 822 100.05.71.00.5415 2,060.00 08/17/2022 425.00 822 100.05.71.00.5415 425.00 08/25/2022 395.40 822 100.05.71.02.5711 09/01/2022 518.78 822 100.05.71.03.5711 09/01/2022 92.72 822 100.05.71.02.5711 1,006.90 09/01/2022 35.00 822 100.05.71.00.5415 35.00 08/15/2022 1,151.50 822 100.05.71.00.5752 08/15/2022 109.98 822 100.05.71.00.5505 109.98 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3 Report dates: 8/1/2022-8/31/2022 Sep 02, 2022 11:01AM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number SUPPLE 4988 1 Invoice TEEN OPAC 08/25/2022 09/25/2022 2,460.00 822 410.08.90.71.6513 Total SUPPLE: 2,460.00 THE HAPPY MOWER 2521 3 Invoice MEDIANS/BLVDS 07/30/2022 08/30/2022 1,416.00 822 100.05.71.00.5415 Total THE HAPPY MOWER: 1,416.00 TIAA BANK 9081377 1 Invoice STAFF PRINTER LEASE 9/1/22-9/3 08/10/2022 08/30/2022 336.55 822 100.05.71.00.5401 Total TIAA BANK: 336.55 WE ENERGIES 4237596143 1 Invoice LIBRARY (00118) 08/01/2022 08/23/2022 6,798.59 822 100.05.71.00.5910 Total WE ENERGIES: Grand Totals: Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = {<>} " 1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999", "5020000000000'-"5029999999999","5030000000000'-"5039999999999", "4100890716500'-"4100890716599" CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1 Period: 08/22 Sep 02, 2022 11:45AM Account Number Account Title 104014:?,1N1i1.1I CULTURE, REC AND EDUCATION 100.05.71.00.4140 LIBRARY GRANTS REVENUE 100.05.71.00.4150 LIBRARY -SYSTEM, ETC 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 100.05.71.00.4313 LIBRARY FINES 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 100.05.71.00.4542 LIBRARY PHONE USE 100.05.71.00.4544 ROOM RENTAL 100.05.71.00.4551 SALE OF F/A- COMPUTERS 100.05.71.00.4552 LIBRARY FRIENDS REVENUE Total LIBRARY DEPARTMENT 2022-22 2022-22 2022-22 2022-22 % Actual Over/ Adopted Amended YTD Current month To (Under) Budget Budget Actual Actual Budget Budget .00 .00 1,178.70 1,178.70 .00 1,178.70 144,178.00 144,178.00 73,455.72 .00 50.95% 70,722.28- 1,300.00 1,300.00 1,875.66 264.46 144.28% 575.66 17,000.00 17,000.00 7,476.99 1,008.29 43.98% 9,523.01- 9,000.00 9,000.00 7,943.32 675.55 88.26% 1,056.68- .00 .00 .00 .00 .00 .00 1,000.00 1,000.00 1,112.50 37.50 111.25% 112.50 .00 .00 .00 .00 .00 .00 5,000.00 5,000.00 4,983.32 1,894.73 99.67% 16.68- 177,478.00 177,478.00 98,026.21 5,059.23 55.23% 79,451.79- CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period: 08/22 Sep 02, 2022 11:24AM Account Number Account Title 2022-22 Adopted Budget 2022-22 Amended Budget 2022-22 YTD Actual 2022-22 Current Month Actual % Actual To Budget Over/ (Under) Budget GENERALFUND CULTURE, REC AND EDUCATION 100.05.71.00.5101 SALARY & WAGES 690,746.40 690,746.40 425,517.83 26,751.35 61.60% 265,228.57- 100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00- 100.05.71.00.5201 FICA 54,831.10 54,831.10 32,479.53 2,077.85 59.24% 22,351.57- 100.05.71.00.5202 PENSION 38,732.26 38,732.26 23,167.54 1,449.05 59.81% 15,564.72- 100.05.71.00.5203 HEALTH 92,656.59 92,656.59 67,194.43 9,616.86 72.52% 25,462.16- 100.05.71.00.5204 LIFE 1,404.29 1,404.29 801.42 108.15 57.07% 602.87- 100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 24,000.00 24,000.00 15,200.00 1,600.00 63.33% 8,800.00- 100.05.71.00.5302 MILEAGE 2,000.00 2,000.00 457.42 24.13 22.87% 1,542.58- 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 746.92 188.10 21.34% 2,753.08- 100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 1,204.47 .00 92.65% 95.53- 100.05.71.00.5401 LIBRARY EQUIPMENT 18,000.00 18,000.00 11,400.23 1,563.54 63.33% 6,599.77- 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 45,200.00 45,200.00 40,644.51 11,601.44 89.92% 4,555.49- 100.05.71.00.5505 COMPUTER CHARGES 42,086.00 42,086.00 33,533.84 219.96 79.68% 8,552.16- 100.05.71.00.5602 TELEPHONE 648.00 648.00 .00 .00 .00 648.00- 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 7,500.00 7,500.00 2,058.21 531.08 27.44% 5,441.79- 100.05.71.00.5702 PROCESSING SUPPLIES 16,500.00 16,500.00 5,974.55 995.66 36.21% 10,525.45- 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,500.00 3,500.00 1,718.78 15.48 49.11% 1,781.22- 100.05.71.00.5740 LIBRARY GRANT EXPENSE .00 .00 1,734.03 1,734.03 .00 1,734.03 100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 5,007.42 1,356.06 100.15% 7.42 100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 390.00 .00 30.00% 910.00- 100.05.71.00.5835 HOUSEKEEPING SERVICES 45,300.00 45,300.00 26,200.00 3,125.00 57.84% 19,100.00- 100.05.71.00.5910 GAS & ELECTRIC 73,000.00 73,000.00 43,090.90 6,798.59 59.03% 29,909.10- 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 1,057.64 .00 42.31% 1,442.36- 100.05.71.00.6062 PROGRAMMING 6,900.00 6,900.00 3,380.75 155.37 49.00% 3,519.25- 100.05.71.01.5711 PRINT MATERIALS 113,500.00 113,500.00 69,165.10 6,694.91 60.94% 44,334.90- 100.05.71.01.5713 PRINT MATERIALS -ADULT .00 .00 .00 .00 .00 .00 100.05.71.02.5711 AUDIO VISUAL MATERIALS 34,900.00 34,900.00 17,758.45 2,092.26 50.88% 17,141.55- 100.05.71.03.5711 ELECTRONIC MATERIALS 21,819.00 21,819.00 18,445.17 518.78 84.54% 3,373.83- 100.05.71.03.5714 AUDIO VISUAL MATERIAL -A.V. .00 .00 .00 .00 .00 .00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT: 1,348,823.64 1,348,823.64 848,329.14 79,217.65 62.89% 500,494.50- E CITY OF MUSKEGO BALANCE SHEET AUGUST 31, 2022 LIBRARY EXPANSION TRUST FUND ASSETS 502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00) 502.00.00.00.1011 CASH IN BANK- LIBRARY-113 12,953.82 502.00.00.00.1105 LIBRARY INVESTMENTS 45,969.92 TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY 502.00.00.00.3501 FUND BALANCE -RESERVED 61,692.95 502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 35,814.89) REVENUE OVER EXPENDITURES - YTD 148.68 TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 26,026.74 26,026.74 26,026.74 10 CITY OF MUSKEGO BALANCE SHEET AUGUST 31, 2022 FEDERATED LIBRARY SYSTEM FUND ASSETS 503.00.00.00.1001 EQUITY IN POOLED CASH TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY 503.00.00.00.3510 FUND BALANCE -RESERVED 503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT REVENUE OVER EXPENDITURES - YTD TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 40,632.33 14,784.97 25,347.36 500.00 40,632.33 40,632.33 40,632.33 11 ,iMUSKEG* PUBLIC LIBRARI LR17,�PWE"_. Director's Report September 20, 2022 1. Reference Update (from Elke Saylor - Head of Reference, Samantha Quail - Adult Services Librarian, Jolyn Lobe and Laura Boeck, Reference Assistants): With fall upon us, we have booked a variety of great programs for the next few months: - On Tuesday 9/14, we welcomed back Lorrie Wetzel, a former scripture professor, to talk about the biblical stories portrayed in the Sistine Chapel. There has been a lot of buzz for this program, so we are hoping for a good crowd. - On October 14, Edward Dzialo will join us from Chicago to address the controversy about his Massachusetts home town girl Lizzie Borden. If staff excitement about this program is any indication, it should be a hit! - On October 11, local Thousand Miler Diana Matthews from the Ice Age Trail Alliance will talk about the joys of hiking this state treasure — be it for ten miles or the full thousand. - In October, we are also launching a Coffee & Trivia series in cooperation with Tudor Oaks Home Care. Every second Monday morning of the month (October through December), Tudor Oaks staff will offer Trivia fun and refreshments at the Library. 2. Children's Update (from Abby Bussen, Children's Librarian, Courtney Metko and Heather Ziolecki, Children's Assistants): Another summer reading challenge successfully under wraps! We had 896 kids register, which is a 4.19% increase over 2021. We hope to see a continued increase as we seek to regain the registrants we lost contact with during the fully virtual 2020 pandemic summer. Our partnership with Parks and Recreation through Books at the Beach, Pop Up Playgroups at the Park, and our Performers in the Park and their Park Passport program got families from Muskego and the surrounding communities to explore the beautiful landscape of our sprawling city. We were overjoyed to find continued use for our amphitheater as a storytime space and a viewing area for the fruitful community garden, which continues to yield a bountiful harvest for the Muskego Food Pantry. Looking to the Fall, we will resume our normal storytime roundup and add in Block Party, a play -based Thursday morning program that encourages STEM and SEL play. 3. Young Adult Update (from Amanda Hyland, Young Adult and Marketing Librarian): The Young Adult Librarian is currently working on setting up technology (Nintendo Switch and Meta Quest 2 VR equipment) in the Teen Area and is planning some VR programming for teens starting in `Di October. She has also been working on recruiting volunteers for the Friends of the Library Mini -Golf Fundraiser in November. As for December, she will be working with the Adult Librarian to offer a program for parents/teens to create creating a new seasonal painted board that participants will have to sand, stain, and stencil. The Young Adult Librarian is still working on the Library Welcome brochure and is RFID tagging the YA collection. 4. Circulation Update (from Jane Matusinec, Circulation Supervisor): Get a Library Card Month is in full swing. Patrons getting a library card for the first time are given 2 raffle tickets for chances to win one of four prizes: A telescope; a kid's explorer kit, a pair of binoculars and bird identification book; or a camp chair and Yeti cup from Wine. To appreciate our existing cardholders, we are giving them a chance to win as well if they ask us about the app or show us they already use it. Staff is using September to promote the app to as many patrons as we can. This promotion runs through September 30. Circulation has 3 job openings at this time. The window to apply for the two shelver positions just closed. Jane and Brittany are meeting this week to go through applications. The circulation aide position will be posted soon. Everyone on staff is pitching in to keep up with the shelving and processing. The automated phone notification system is still not working. We have had no updates as to when it may begin again. At this time, staff personally calls anyone who has chosen "telephone" as their notification option for when their holds are ready for pick up. We are encouraging everyone who is able to switch to email or text notifications at this time. Fortunately, we have not had many calls to make. 5. Other Updates: a. Dates of Note: The next Board meeting is October 18th, 2022. The Strategic Planning Committee will meet in October to discuss a draft of the 2023 Action Plan. b. Friends' of the Library: The Friends' of the Library sold over $599 in the month of August at their used book sale! The next fundraiser will be the mini golf event in early November. The Friends' Annual Meeting is September 20' at 7pm (after this month's Library Board meeting!). c. Budget Purchase: Per the City purchasing policy (purchases over $50,000 go before Council), Brittany brought the purchase of the circulation desk before the Council on 9/15 and it was approved. This is the 2022 capital project that the Library Board approved in 2021 and it is within budget. I have selected the same vendor (LFI) as the reference desk to maintain consistency of product and design. d. Building Updates: Brittany is working to coordinate the circulation desk delivery with the install of the new carpet. We hope this work will take place in November. 13 e. Positive Impact Story: A patron was having trouble reading something in a book. Staff were able to increase the size of that page on the copy machine so they were able to finish the book! f. Other Projects: We have ordered porch chairs and a picnic table for our back -garden area to give patrons some outdoor seating options. Many of our Library email communications have been updated to also allow for a text notification now. Staff email signatures now have a hyperlink leading to our staff contact page to increase awareness and visibility of other staff email communication options. 6. Employee Anniversaries: Elke Saylor, Head of Reference (10 years), Samantha Quail, Adult Services Librarian (10 years) 14 Monthly Statistics for Muskego Public Library 2022 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL AUG YTD Checkouts 2019 21,785 21,507 24,231 23,645 21,420 26,506 30,895 26,132 21,640 22,944 20,647 18,821 280,173 196,121 2021 17,136 16,739 18,981 17,152 15,839 24,118 23,556 21,439 16,422 17,686 17,576 15,319 221,963 154,960 2022 18,684 17,194 19,312 18,134 16,801 23,958 24,023 23,062 161,168 161,168 22 vs 21 % Change 9.0% 2.7% 1.7% 5.7% 6.1% (0.7%) 2.0% 7.6% (27.4%) 4.0% Overdrive Checkouts (E-books, E-Audio, E-Video) 2019 2,247 2,119 2,302 2,198 2,232 2,262 2,455 2,351 2,312 2,358 ,220 2,202 27,258 18,166 2021 3,088 2,839 3,141 2,931 3,127 2,965 3,114 3,004 2,863 3,007 012 2,857 35,948 24,209 2022 3,520 3,266 3,294 3,347 2,857 2,930 3,295 3,334 25,843 25,843 22 vs 21 % Change 14.0% 15.0% 4.9% 14.2% (8.6%) (1.2%) 5.8% 11.0% (28.1%) 6.7% Kanopy/Hoopla Play Withdrawal KANOPY 2019 21 29 53 41 75 54 44 62 56 59 58 53 605 379 KANOPY/HOOPLA 2021 07 258 217 197 228 221 237 263 213 219 219 2697 1828 KANOPY 2021 HOOPLA 2021 60 147 74 184 72 59 162189 79 158 60 203 58 155 53 166 c, 158 752 1945 524 1,304 KANOPY/HOOPLA 2022 66 230 249 238 23 256 276 2037 2037 KANOPY 2022 73 42 i:. 5067 46 465 465 HOOPLA 2022 193 188� 176 178, 179 206 222 230 1572 1,572 22 vs 21 % Change TOTAL 28.5% (10.9%) 14.7% 20.8% 2.2% 15.8% 21.9% 4.9% (24.5%) 11.4% 22 vs 21 %Change Kanopy ONLY 21.7% (43.2%) 17.7% 3.4% (25.0%) (15.3%) (15.2%) (23.3%) (38.2%) (11.3%) Owning Holds Shipped 2019 3,296 2,872 2,914 2,669 2,670 2,975 3,148 2,811 3,107 2,980 2,902 2,495 34,839 23,355 2021 3,715 3,082 3,647 3,203 2,847 3,612 3,029 3,202 3,157 3,054 2,989 2,533 38,070 26,337 2022 3,666 3,167 3,266 3,118 2,722 3,077 2,927 3,247 25,190 25,190 22 vs 21 %Change (1.3%) 2.8% (10.4%) (2.7%) (4.4%) (14.8%) (3.4%) 1.4% (33.8%) (4.4%) Self -Service Transaction Percentage of Total Circ (Self -check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts) 2019 56.4% 60.6% 62.5% 63.0% 65.6% 63.3% 65.1% 65.2% 66.6% 62.9% 64.0% 65.3% 63.4% 62.9% 2021 53.6% 57.3% 63.1% 63.6% 64.7% 60.0% 63.0% 62.7% 63.2% 62.9% 64.5% 64.3% 61.9% 61.1% 2022 61.7% 63.1% 62.2% 62.2% 64.1% 58.8% 64.6% 64.6% 62.6% 62.6% Curbside Pickups 2021 63 39 26 18 11 7 6 8 6 8 4 7 203 178 2022 9 1 1 7 2 1 4 2 27 27 22 vs 21 % Change (85.7%) (97.4%) (96.2%) (61.1%) (81.8%) (85.7%) (33.3%) (75.0%) (86.7%) (84.8%) Library Visits 2019 10,151 11,418 12,525 13,775 10,701 14,463 14,851 13,447 10,8 12,373 11,118 10,601 146,224 101,330 2021 7,190 6,753 7,826 7,291 6,425 10,424 9,978 9,488 8,2 8,076 8,782 8,150 98,587 65,373 2022 8,834 8,792 10,571 9,333 8,806 13,031 10,781 10,960 81,108 81,108 22 vs 21 % Change 22.9% 30.2% 35.1% 28.0% 37.1% 25.0% 8.1% 15.5% (17.7%) 24.1% Reference Transactions (DPI defined) 2019 1,182 1,123 1,067 995 1,002 1,211 1,331 1,215 1,171 1,118 987 878 13,280 9,126 2021 832 758 933 763 728 895 984 795 799 791 762 633 9,673 6,688 2022 982 759 929 742 646 1,077 1,111 1,031 7,277 7,277 22 vs 21 % Change 18.0% 0.1% (0.4%) (2.8%) (11.3%) 20.3% 12.9% 29.7% (24.8%) 8.8% Technical/Other Information Transactions 2019 0 576 528 427 492 3,152 4,030 1,362 481 536 450 346 12,380 10,567 2021 1,067 1,016 055 818 654 1,958 1,581 1,149 518 590 570 617 11,593 9,298 2022 580 671 820 583 699 1,992 1,966 1,327 8,638 8,638 22 vs 21 % Change (45.6%) (34.0%) (22.3%) (28.7%) 6.9% 1.7% 24.4% 15.5% (25.5%) (7.1%) Meeting Room Use 2019 78 89 107 97 91 87 87 68 78 96 106 78 1,062 704 2021 25 23 26 33 48 64 48 48 69 76 78 71 609 315 2022 59 83 99 94 67 71 51 66 590 590 22 vs 21 % Change 136.0% 260.9% 280.8% 184.8% 39.6% 10.9% 6.3% 37.5% (3.1%) 87.3% 15 a ,1 � i s�■ � , i►1 �j I i. /n �, To: Muskego Public Library Board From: Brittany Larson, Library Director Department: Library Subject: Library Shelver Description Update Date: 9/20/2022 S73W16663 WJanesville Rd Muskego, WI 53150 262.971.2100 cityofinuskego.org/fibrary The age restriction for the shelver position (see page 2 of the position description, Section "Education and Experience") does not serve a purpose for the position abilities and limits our applicant pool. I spoke with HR and they encouraged the removal of this line. Action Recommendation: Approval of removal of the age restriction line in the Library Shelver Position Description. Library Shelver City of Muskego Position Description Name: Department: Library Position Title: Library Shelver Pay Grade: 6 FLSA: N Date: Reports To: Circulation Supervisor Category D — Position I (Position Classifications for Wisconsin Public Libraries, 4' Edition) Purpose of Position Under immediate supervision, reshelves library materials, maintains materials in the library collection in a neat and orderly fashion, assists in other support tasks as assigned. Duties and Responsibilities The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. • Performs alpha -numeric sorting and filing tasks. • Inspects and arranges returned materials on book trucks and reshelves them in proper order. • Shelfreads and straightens materials on the shelves or in the collection while shelving and in other assigned areas. • Empties book drop and takes returned items to the proper place for checking in. • Refers non -directional questions to appropriate staff member(s). • Pulls materials for interlibrary loan requests. • Assists with library programs and displays as needed. • Assists users in using self -check and photocopying equipment. • Performs light housekeeping. • Performs other related work. Knowledge and Abilities • Ability to effectively present information and respond to questions from patrons. • Ability to follow detailed directions. • Ability to maintain confidentiality of library patron information. • Ability to maintain a regular work schedule. • Ability to perform moderately heavy physical work. • Ability to sort efficiently in alphabetic or numeric order and to develop a working understanding of library classification systems. • Ability to understand and perform assigned library procedures. • Good interpersonal skills and ability to maintain and foster cooperative and courteous working relationship with the public, peers and supervisors. Physical Demands of the Position • Ability to work in confined spaces. • Bending/twisting and reaching. • Climbing: ascending and descending short footstool. • Far vision at 20 feet or further; near vision at 20 inches or less. • Fingering: keyboarding, writing, filing, sorting, shelving, and processing. • Handling: processing, picking up and shelving library materials. • Lifting and carrying: 50 pounds or less. • Pushing and pulling: objects weighing 300-400 pounds on wheels. `IrA Library Shelver • Sitting, standing, walking, climbing, stooping, kneeling and crouching. • Talking and hearing; use of the telephone. Environmental Adaptability Ability to work under safe and comfortable conditions where exposure to environmental factors such as repetitive computer keyboard use and light repetitive lifting poses a risk of injury. Mental Requirements • Ability to apply technical knowledge. • Ability to comprehend and follow instructions: effectively follow instructions from supervisor. • Ability to deal with abstract and concrete variables. • Communication skills: effectively communicate ideas and information both in written and verbal form. • Mathematical ability: calculate basic arithmetic problems (addition, subtraction, multiplication and division) without the aid of a calculator. • Reading ability: effectively read and understand information contained in memoranda, reports and bulletins, etc. • Time management: set priorities in order to meet assignment deadlines. Environmental and Working Conditions • Primarily an inside work environment. • Evening and weekend hours may be required. Education and Experience • Nfiist be at least 16 years of age. • Eligible for a child labor work permit, if required. • No experience required. The City of Muskego is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Employee's Signature Date Approved by the Library Board — September, 20476 Supervisor's Signature Date 18 Muskego Public Library Landscaping Plan Task Status Date Work with City Conservation Six trees planted, two trees Summer 2021 and Summer 2022 Coordinator to ensure dead trees removed from 2021-2022. are removed and new trees replaced. Review west end of property (marsh) for major litter removal. Inquire with DPW. Implement general litter Equipment purchased. Service September 2022 removal on property through form created. community service requests. Outdoor seating expansion. Porch chairs and garden picnic September 2022 table purchased. Improve amphitheater access. Investigating sidewalk to connect building to amphitheater. Scout Project 1: Build paver Email inquiries out to different Pending Available Scout edge along front and side Scout troops. walkways to prevent washing out of mud/woodchips. Scout Project 2: Building Email inquiries out to different Pending Available Scout benches for amphitheater. Scout troops. Scout Project 3: Building of Email inquiries out to different Pending Available Scout storage shed. Scout troo s. Installation of cement walkway Spoke with DPW. Project slated September 2022 shortcut to book drop slots. for Fall 2022. Evaluate fence maintenance along Parkland Library Entrance Exit. Review maintenance solutions The City is investigating a Pending Investigation for rusting exterior of parking solution for the Janesville road lot lampposts. lampposts. Once a solution is found I will evaluate if it is appropriate for the Library's. • 2022 Action Plan The purpose of the Muskego Public Library Action Plan is to provide a list of actions (projects, tasks, or ideas) designed to improve the library building and services. All actions relate back to the strategic initiatives and goals from the Library's current Strategic Plan. Actions submitted under each goal are projects that will have an endpoint and supplement Library staff's routine (daily) operational duties on behalf of the community. Facility - Strategic Initiative GOALS AND ACTION ITEMS • Update the Muskego Public Library facility to improve functionality for patrons and staff, by establishing ongoing maintenance directives for the building's interior and exterior. Investigate maintenance door to connect interior HVAC controls to exterior units Redesign circulation desk to accommodate new technologies, products, modern work processes, and access (IN PROGRESS) • Replace carpeting in circulation area (IN PROGRESS) • Implement general landscaping renewal (COMPLETED) • Investigate early cost estimates for 2025 roof replacement • Investigate early cost estimates for 2024/2025 parking lot reconstruction (IN PROGRESS) • Investigate improvements to outdoor amphitheater for access and comfort (IN PROGRESS) Improve the quality and access to Muskego Public Library facilities to improve the patron experience. Consider aesthetic, comfort, and universal design. • Investigate estimates for restroom renovations and water filling stations (COMPLETED) • Investigate creation of additional study rooms (COMPLETED) • Create professional design plan for new and existing library study rooms (COMPLETED) • Expand indoor and outdoor furniture options to meet patrons' library usage needs (COMPLETED) S73W16663 Janesville Road, Muskego W153150, www.cityofmuskego.org 20 • Introduce infrastructure changes leading to increased staff efficiencies and/or improved patron service levels. • Implement RFID (Radio Frequency ID) collection conversion and hardware deployment (IP) • Develop staff and patron RFID system training LE I EU) • Evaluate effectiveness of wayfinding signage to improve patron experience (IN PROGRESS) • Investigate addition of drive -up book drop and holds window Introduce taller shelving in media area to improve shelf spacing (COMPLETED) Services - Strategic Initiative GOALS AND ACTION ITEMS Place strong focus on programs and resources for children, especially related to early literacy. • Continue to maintain technology integration into early literacy efforts (COMPLETED) • Maintain variety of early literacy programming for different age groups (COMPLETED) • Provide engaging services and programming to attract young adults. Enhance Library potential as a study and collaborative learning center for teens. • Implement structured plan for continual young adult feedback (COMPLETED) • Offer programming with STEAM concepts for young adults (COMPLETED) • Offer grand reopening event for Teen Area (COMPLETED) • Develop programming in remodeled Teen Area (COMPLETED) • Develop innovative and appealing programming plus enhance existing services, for a wide range of adults. • Explore creating a lecture series (COMPLETED) • Investigate offering a spotlight speaker program annually • Create programs targeted towards patrons in their 20s-30s (COMPLETED) • Investigate offering a Winter Market (Indoor Farmer's Market) • Explore new programming and outreach ideas for seniors • Maintain virtual programming presence based on patron interest (COMPLETED) 21 • Develop all staff by providing access to high -quality professional development and continuing education opportunities. • Maintain regular circulation staff meetings and training (COMPLETED) • Provide annual staff training sessions (COMPLETED) • Analyze how Muskego Public Library services reach out to patrons. Reduce or remove barriers to Muskego Public Library service access. • Evaluate Interlibrary Loan (ILL) processes (COMPLETED) • Investigate updating and expanding assistive technology offered (IN PROGRESS) • Investigate online chat reference through instant messaging platform • Explore creation of a Community Corner (drop off donation site for patrons) • Investigate in partnership with the Bridges Library System, video tutorials on Overdrive, Libby, use of online catalog, and patron online account navigation • Review all Muskego Public Library fees • Review Muskego Public Library fine structure and loan periods • Investigate grace period for fines and/or additional fine forgiveness days Communication/ Outreach - Strategic Initiative GOALS AND ACTION ITEMS • Increase awareness and communication regarding Library resources, services, programs, and opportunities. • Update Communication and Marketing Plan to support the 2020-2023 Strategic Plan (IP) • Increase awareness and visibility of Library email communications (COMPLETED) • Implement texting for Library communications where possible (COMPLETED) • Review all Muskego Public Library Board Policies and Bylaws and identify gaps (IN PROGRESS) • Review, update, and train staff on Muskego Library emergency procedures (IN PROGRESS) • Improve patron feedback process (i.e. upgrade comment card box) • Revise Muskego Public Library brochure (IN PROGRESS) • Perform website usability study after new City website launched W" Communication and Outreach - Strategic Initiative GOALS AND ACTION ITEMS • Increase awareness and communication regarding Library resources, services, programs, and opportunities. (continued) • Review records retention schedule • Evaluate additional ways to market movie screenings to adults • Develop and implement a welcome package for new Muskego Library card holders • Create library advertising corners within each public meeting room • Investigate smartphone calendar and text reminder features • Review strategic statements for improvement: mission, vision, values (COMPLETED) • Explore cost and potential effectiveness of a library -oriented mailer • Collaborate and build partnerships with schools, non -profits, businesses, organizations, and community groups to expand service capacities and increase engagement with the Library. • Create a recognition platform for local businesses who donate • Review 2035 City of Muskego Comprehensive Plan and evaluate Muskego Library intersection points • Investigate Friends of the Library (FOL) fundraising event support with school groups (IP) • Work with local businesses and community organizations to enhance summer reading • Investigate expanding adventure pass offerings (COMPLETED) • Increase Muskego Public Library advocacy and secure funding resources to maintain desired service levels. • Support FOL in developing fundraiser planning initiatives (COMPLETED) • Work with the FOL to investigate planned giving opportunity (IN PROGRESS) • Support FOL in developing a membership campaign (COMPLETED) 23 2022 Pandemic Addendum - Strategic Initiative GOALS AND ACTION ITEMS • Provide effective emergency and preparedness planning for public health response now and for the future. (MONITORED AND IMPLEMENTED AS NEEDED) • Stay up to date with public health news and recommendations from multiple outlets at the local, county, state, and national level • Maintain system for tracking relevant public health data to aid in strategic service planning and decision -making • Coordinate with Bridges Library System on unified pandemic response regarding material delivery, due dates, notices, and other software decisions Maintain work -from -home staff processes, training, and in-service days • Use special budget tools to track pandemic impact & planning • Follow Library Public Health Emergency Protocol defining service levels and response to public health emergencies • Develop public health staff, patron, and building safety measures • Develop staff training and education on customer service and offering library services during public health emergencies • Evaluate future of virtual component to library programs. • Winter Reading, Summer Reading, and daily library programs, Board Meetings Design modified services that allow for access to library information and materials. • Offer curbside services for materials checkout and library card registration • Virtual programming for patrons via Facebook, YouTube, and Zoom while needed • Virtual library card experience for instant & remote access to library e-materials • Offer and assist patrons with virtual services (Hoopla, HelpNow, Kanopy, Databases) • Offer a virtual component to Library Board Meetings for Trustees and the public 24 Facilities Services Routine Duties Addendum • Coordinate with maintenance and contractors on general building upkeep • Respond to issues regarding building condition and facility performance • Monitor building cleanliness and work with professional cleaning company on tasks • Evaluate and resolve building safety issues (security, fire, accessibility, weather) • Coordinate with IT related to technology hardware and software issues, updates, and enhancements • Monitor library grounds to ensure property is well kept • Manage library cash registers and coin -op machines • Maintain Public Health standards, using Muskego Public Library Public Health Emergency Protocol (PHEP) if needed. File location: T drive> Library>Pandemic> Muskego Library PHEP.pdf • Routinely assess and remove outdated materials to keep the collection up to date • Analyze circulation trends to identify borrowing habits and provide relevant collections • Utilize professional literature as purchasing aids to provide a well-rounded and current collection • Research current and upcoming technology formats to provide the most up to date materials reflecting user needs • Regularly update the online catalog through record creation from new purchases • Process new materials to allow for shelf -ready status 25 Routine Duties Addendum Services (continued) • Manage and respond to questions related to patron accounts • Check items in/out and evaluate condition of items • Repair and clean library materials to extend shelf life • Process library materials and requests from inside and outside system • Offer year-round programs for a variety of age groups • Create early literacy guidance for families • Provide reader's advisory to all age groups • Offer technical support to public computer users • Provide research services to community members based on their information needs Communication and Outreach • Update library website • Create monthly program calendars, flyers, and posters • Work with community groups to host partner events • Coordinate with patrons to book their public meeting room requests • Communicate regularly with schools & early learning centers regarding library services • Collaborate with the FOL on events and marketing • Monitor and respond to Library social media accounts • Manage communications with patrons regarding their account status • Serve on city, county, state, and national committees to contribute to library field 26