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LIBRARY BOARD Packet 08162022CITY OF MUSKEGO LIBRARY BOARD AGENDA , l 08/16/2022 i PM Library Conference Room, S73 W16663 Janesville MUSKEGO Road PUBLIC LIBRARY IDEAS. INFORMATION. COMMUNITY. Please click the link below to join the webinar: https://us02web.zoom.us/j/87445254866 Webinar ID: 874 4525 4866 Phone: 312-626-6799 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Approval of Minutes - July 19, 2022 July 19, 2022 Library Board Minutes July 2022 Financials July 2022 Financials PRESIDENTS REPORT DIRECTOR'S REPORT August 2022 Director's Report Library Board Director Report —August 2022 UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Discussion/Action: Library Mission Statement Revision Library Mission, Vision and Values_Updated 8_2022 1 Discussion/Action: Approval of 2023 Library Operating Budget (second read) 2023 Library Budget with Actuals - Draft 08.10.22 COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. K CITY OF MUSKEGO LIBRARY BOARD MINUTES t �� 07/19/2022 5:00 PM Library Conference Room, S73 W16663 MUSKEGO Janesville Road PUBLIC LIBRARY IDEAS. INFORMATION. COMMUNITY. Please click the link below to join the webinar: https://us02web.zoom.us/j/85838598405 Webinar ID: 858 3859 8405 Phone: 312-626-6799 CALL TO ORDER President Konkel called the meeting to order at 5:OOPM. PLEDGE OF ALLEGIANCE ROLL CALL Present were President Konkel, Trustee Blair, Trustee Foundos, Trustee Heinowski, Trustee Kangas, Trustee Schroeder, Trustee Woodward, Alderperson Schroeder and Director Larson. Trustee Humphreys was excused. Trustee Woodward arrived at 5:05pm. Trustee Foundos left at 6:OOpm. Trustee Heinowski let at 6:18pm. STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Trustee Blair made a motion to approve the CONSENT AGENDA, Trustee Heinowski seconded. Motion Passed 7 in favor. Approval of Minutes - June 21, 2022 June 2022 Financials PRESIDENTS REPORT DIRECTOR'S REPORT July 2022 Director's Report UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Discussion/Action: Approval of 2023 Library Capital Budget 3 Alderperson Schroeder made a motion to approve the 2023 Capital Budget, Trustee Blair seconded. Motion Passed 3 in favor. Discussion/Action: Approval of Public Comments at Library Board Meetings Policy - 2nd Read Trustee Blair made a motion to approve the Public Comments at Library Board Meetings Policy, Alderperson Schroeder seconded. Motion Passed 5 in favor. Discussion/Action: Approval of Library Board Certification of Eligibility for Exemption from County Library Tax Trustee Blair made a motion to approve the Library Board Certification of Eligibility for Exemption from County Library Tax, Trustee Schroeder seconded. Motion Passed 5 in favor. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Alderperson Schroeder made a motion to adjourn, Trustee Blair seconded. Motion Passed 5 in favor. Meeting adjourned at 6:40 PM. NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. 2 4 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1 Report dates: 7/1/2022-7/31/2022 Aug 04, 2022 02:23PM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = {<>] " 1099 adjustment" Invoice Detail.Type = {>] "adjustments" Invoice Detail.GL account = "1000571000000'-"1000571999999","5020000000000'-"5029999999999","5030000000000'-"5039999999999","4100890716500'-"4100890716599" Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number AMAZON CAPITAL SERVICES 116Y-VCGH-VL 1 Invoice AV 07/08/2022 08/07/2022 .57- 722 100.05.71.02.5711 11RX-DRMN-X 2 Invoice KIDS 1ST LIB CARD PR MATERIAL 07/03/2022 08/02/2022 6.94 722 100.05.71.00.6062 11RX-DRMN-X 1 Invoice KIDS MASKS 07/03/2022 08/02/2022 34.95 722 100.05.71.00.5703 19N3-XDT9-TQ 1 Invoice AV 07/08/2022 08/07/2022 4.09- 722 100.05.71.02.5711 19W1-RYMF-C 1 Invoice E6000 CRAFT ADHESIVE 07/05/2022 08/04/2022 9.01 722 100.05.71.00.5701 1G33-RWGP-9 1 Invoice ADJUSTABLE HEIGHT DESK CON 07/16/2022 08/15/2022 209.39 822 100.05.71.00.5701 1HTK-PHJW-3 3 Invoice MASKS 06/27/2022 07/27/2022 34.95 722 100.05.71.00.5703 1HTK-PHJW-3 2 Invoice FIRST LIB CARD PROGRAM SUPP 06/27/2022 07/27/2022 83.74 722 100.05.71.00.6062 1HTK-PHJW-3 1 Invoice FOL- KIDS LEGO CLUB 06/27/2022 07/27/2022 15.90 722 100.05.71.00.5752 1HTK-PHJW-3 4 Invoice TAPE, BINDER CLIPS, BANDAIDS 06/27/2022 07/27/2022 48.92 722 100.05.71.00.5701 1 HYL-4CCP-F 1 Invoice 1ST LIB CARD SUPPLIES - PROGR 07/07/2022 08/06/2022 19.32 822 100.05.71.00.6062 1 HYL-4CCP-V 1 Invoice AV CREDIT 07/08/2022 08/07/2022 2.35- 722 100.05.71.02.5711 1K3G-HX6R-LJ 1 Invoice INNOVATIVE GRANT - VR HEADSE 07/17/2022 08/16/2022 1,734.03 822 100.05.71.00.5740 1 K7Q-RYMX-6 1 Invoice CHARGING STATION, SWITCH RE 07/04/2022 08/03/2022 175.95 722 100.05.71.00.5401 1M4C-XCMP-T 1 Invoice AV 07/08/2022 08/07/2022 273.71 722 100.05.71.02.5711 1M9F-XW4P-T 1 Invoice AV CREDIT 07/08/2022 08/07/2022 .07- 722 100.05.71.02.5711 1P67-RQJW-V 1 Invoice AV CREDIT 07/08/2022 08/07/2022 3.79- 722 100.05.71.02.5711 1QWY-D3Y3-6 1 Invoice ELECTRONIC MATERIAL -XBOX, 07/04/2022 08/03/2022 136.96 722 100.05.71.03.5711 1QWY-D3Y3-6 2 Invoice PRINT 07/04/2022 08/03/2022 46.32 722 100.05.71.01.5711 1 WYH-4D1 W-V 1 Invoice AV 07/08/2022 08/07/2022 .57- 722 100.05.71.02.5711 1Y7P-4K7W-V 1 Invoice AV CREDIT 07/08/2022 08/07/2022 .37- 722 100.05.71.02.5711 1YKG-KF49-4R 1 Invoice PRINT 07/06/2022 08/05/2022 36.98 722 100.05.71.01.5711 Total AMAZON CAPITAL SERVICES: 2,855.26 BAKER & TAYLOR COMPANY 0003265604 1 Invoice PRINT - CREDIT 07/06/2022 08/06/2022 17.53- 722 100.05.71.01.5711 0003265605 1 Invoice PRINT - CREDIT 07/06/2022 08/06/2022 18.36- 722 100.05.71.01.5711 2036858238 1 Invoice PRINT 07/01/2022 08/01/2022 1,113.47 722 100.05.71.01.5711 2036860003 1 Invoice PRINT 07/05/2022 08/05/2022 863.32 722 100.05.71.01.5711 2036866083 1 Invoice PRINT 07/06/2022 08/05/2022 78.14 722 100.05.71.01.5711 2036868026 1 Invoice PRINT 07/07/2022 08/07/2022 373.99 822 100.05.71.01.5711 2036876608 1 Invoice PRINT 07/12/2022 08/12/2022 381.05 822 100.05.71.01.5711 2036884375 1 Invoice PRINT 07/15/2022 08/15/2022 369.96 822 100.05.71.01.5711 2036891317 1 Invoice PRINT 07/19/2022 08/19/2022 758.13 822 100.05.71.01.5711 2036894954 1 Invoice PRINT 07/20/2022 08/20/2022 275.80 822 100.05.71.01.5711 Total BAKER & TAYLOR COMPANY: 4,177.97 BAKER & TAYLOR ENTERTAINMENT H61921130 1 Invoice AV 07/06/2022 08/06/2022 453.34 722 100.05.71.02.5711 H61926670 1 Invoice AV 07/06/2022 08/06/2022 13.67 722 100.05.71.02.5711 H61946480 1 Invoice AV 07/08/2022 08/07/2022 83.91 722 100.05.71.02.5711 H61946481 1 Invoice AV 07/07/2022 08/07/2022 135.94 722 100.05.71.02.5711 H61954660 1 Invoice AV 07/11/2022 08/11/2022 24.61 722 100.05.71.02.5711 H61977290 1 Invoice AV 07/12/2022 08/12/2022 21.56 722 100.05.71.02.5711 H61977291 1 Invoice AV 07/12/2022 08/12/2022 72.63 722 100.05.71.02.5711 H61985700 1 Invoice AV 07/13/2022 08/13/2022 23.74 722 100.05.71.02.5711 H61997520 1 Invoice AV 07/19/2022 08/19/2022 17.27 822 100.05.71.02.5711 5 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2 Report dates: 7/1/2022-7/31/2022 Aug 04, 2022 02:23PM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GLAccount Number H61997521 1 Invoice AV 07/19/2022 08/19/2022 197.90 822 100.05.71.02.5711 Total BAKER & TAYLOR ENTERTAINMENT: CARDMEMBER SERVICE 3469bla-07262 3 Invoice STICKERS 06/28/2022 3469bla-07262 2 Invoice TEEN INFINITY TABLE 06/28/2022 3469bla-07262 4 Invoice PRINT - ROAD AND TRACK SUB 06/28/2022 3469bla-07262 1 Invoice ZOOM REFUND - MOVED TO BRID 06/28/2022 3897sq-072622 1 Invoice SAM WLA THRU 6/8/23 06/28/2022 3905ah-07262 2 Invoice TEEN PROGRAMMING - GRAND O 06/28/2022 3905ah-07262 1 Invoice YA INFINITY TABLE PACK+APPS 06/28/2022 3905ah-07262 3 Invoice TEEN FOL 06/28/2022 3913ab-07262 1 Invoice HAPPY CAMPERS & ROOTING 4 M 06/28/2022 3913ab-07262 2 Invoice BUTTON MAKER SUPPLIES 06/28/2022 Total CARDMEMBER SERVICE: ELLIOTT'S ACE HARDWARE 601005-JUNE2 3 Invoice LIB MAINT 06/30/2022 Total ELLIOTT'S ACE HARDWARE: FINDAWAY WORLD LLC 397533 1 Invoice AV 07/19/2022 Total FINDAWAY WORLD LLC: JANI-KING INC- MILW REGION MIL07220108 3 Invoice LIBRARY 07/01/2022 Total JANI-KING INC- MILW REGION: JM BRENNAN, INC. SALES000142 1 Invoice REPAIR BOILER 1 VALVE TOWER 06/30/2022 Total JM BRENNAN, INC.: KUJAWA ENTERPRISES INC. 106935 1 Invoice 07 22 PLANT MAINT 07/01/2022 Total KUJAWA ENTERPRISES INC.: MICROMARKETING LLC 892730 1 Invoice AV 07/06/2022 893411 1 Invoice AV 07/12/2022 Total MICROMARKETING LLC: MIDWEST TAPE 502311018 1 Invoice AV 06/27/2022 502334136 1 Invoice HOOPLA USAGE - 06 22 07/01/2022 502350614 1 Invoice AV 07/05/2022 Total MIDWEST TAPE: MIKE DESIGN BUILD Muskego Librar 1 Invoice CIRC DESK DESIGN 06/20/2022 1,044.57 07/24/2022 9.41 722 100.05.71.00.5701 07/24/2022 1,049.98 722 410.08.90.71.6513 07/24/2022 30.00 722 100.05.71.01.5711 07/24/2022 236.64- 722 100.05.71.00.5303 07/24/2022 150.00 722 100.05.71.00.5305 07/24/2022 478.96 722 100.05.71.00.6062 07/24/2022 260.33 722 410.08.90.71.6513 07/24/2022 51.39 722 100.05.71.00.5752 07/24/2022 151.64 722 100.05.71.00.6062 07/24/2022 471.38 722 100.05.71.00.5752 07/31 /2022 8.17 722 100.05.71.00.5415 8.17 08/18/2022 39.98 822 100.05.71.02.5711 39.98 07/31 /2022 3.125.00 722 100.05.71.00.5835 07/30/2022 1,046.25 722 100.05.71.00.5415 1,046.25 08/01 /2022 61.00 722 100.05.71.00.5415 08/06/2022 40.00 722 100.05.71.02.5711 08/12/2022 46.99 822 100.05.71.02.5711 86.99 07/27/2022 144.96 722 100.05.71.02.5711 08/01 /2022 479.72 722 100.05.71.03.5711 O8/05/2022 39.98 722 100.05.71.02.5711 664.66 06/20/2022 530.00 722 410.08.90.71.6512 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3 Report dates: 7/1/2022-7/31/2022 Aug 04, 2022 02:23PM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total MIKE DESIGN BUILD: SAFEWAY PEST MANAGEMENT INC. 688104 1 Invoice 07 JUL 22 PEST CONTROL 07/11/2022 Total SAFEWAY PEST MANAGEMENT INC.: SWEETWATER 32031052 1 Invoice ARPA IT HARDWARE - GRANT 06/20/2022 Total SWEETWATER: THE HAPPY MOWER 2510 3 Invoice MEDIANS/BLVDS 06/30/2022 Total THE HAPPY MOWER: TIAA BANK 9027105 1 Invoice STAFF P RINTER LEASE 8/1/22-8/3 07/10/2022 Total TIAA BANK: US ALLIANCE FIRE PROTECTION 1046-F082100 1 Invoice MAY 22 DRY SPRINKLER INSPECT 06/23/2022 Total US ALLIANCE FIRE PROTECTION: WE ENERGIES 4200797348 1 Invoice LIBRARY (00118) 07/01/2022 Total WE ENERGIES: Grand Totals: 08/11/2022 35.00 722 100.05.71.00.5415 35.00 07/20/2022 1,178.70 722 100.05.71.00.5505 07/30/2022 1,416.00 722 100.05.71.00.5415 07/30/2022 336.55 722 100.05.71.00.5401 336.55 07/23/2022 190.00 722 100.05.71.00.5415 07/25/2022 6.980.90 722 100.05.71.00.5910 Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = {<>} "1099 adjustment' Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599" CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1 Period: 07/22 Aug 04, 2022 03:36PM Account Number Account Title 104014:?,1N1i1.1I CULTURE, REC AND EDUCATION 100.05.71.00.4140 LIBRARY GRANTS REVENUE 100.05.71.00.4150 LIBRARY -SYSTEM, ETC 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 100.05.71.00.4313 LIBRARY FINES 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 100.05.71.00.4542 LIBRARY PHONE USE 100.05.71.00.4544 ROOM RENTAL 100.05.71.00.4551 SALE OF F/A- COMPUTERS 100.05.71.00.4552 LIBRARY FRIENDS REVENUE Total LIBRARY DEPARTMENT 2022-22 2022-22 2022-22 2022-22 % Actual Over/ Adopted Amended YTD Current month To (Under) Budget Budget Actual Actual Budget Budget .00 .00 .00 .00 .00 .00 144,178.00 144,178.00 73,455.72 .00 50.95% 70,722.28- 1,300.00 1,300.00 1,611.20 235.73 123.94% 311.20 17,000.00 17,000.00 6,516.15 936.31 38.33% 10,483.85- 9,000.00 9,000.00 7,301.28 675.82 81.13% 1,698.72- .00 .00 .00 .00 .00 .00 1,000.00 1,000.00 962.50 212.50 96.25% 37.50- .00 .00 .00 .00 .00 .00 5,000.00 5,000.00 3,088.59 2,113.42 61.77% 1,911.41- 177,478.00 177,478.00 92,935.44 4,173.78 52.36% 84,542.56- CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period: 07/22 Aug 04, 2022 03:12PM Account Number Account Title 2022-22 Adopted Budget 2022-22 Amended Budget 2022-22 YTD Actual 2022-22 Current Month Actual % Actual To Budget Over/ (Under) Budget GENERALFUND CULTURE, REC AND EDUCATION 100.05.71.00.5101 SALARY & WAGES 690,746.40 690,746.40 372,178.21 53,147.14 53.88% 318,568.19- 100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00- 100.05.71.00.5201 FICA 54,831.10 54,831.10 28,458.73 4,005.90 51.90% 26,372.37- 100.05.71.00.5202 PENSION 38,732.26 38,732.26 20,269.44 2,896.01 52.33% 18,462.82- 100.05.71.00.5203 HEALTH 92,656.59 92,656.59 57,539.77 9,616.86 62.10% 35,116.82- 100.05.71.00.5204 LIFE 1,404.29 1,404.29 693.27 108.15 49.37% 711.02- 100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 24,000.00 24,000.00 13,600.00 1,600.00 56.67% 10,400.00- 100.05.71.00.5302 MILEAGE 2,000.00 2,000.00 375.16 101.64 18.76% 1,624.84- 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 558.82 236.64- 15.97% 2,941.18- 100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 1,204.47 150.00 92.65% 95.53- 100.05.71.00.5401 LIBRARY EQUIPMENT 18,000.00 18,000.00 9,836.69 512.50 54.65% 8,163.31- 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 45,200.00 45,200.00 29,043.07 2,756.42 64.25% 16,156.93- 100.05.71.00.5505 COMPUTER CHARGES 42,086.00 42,086.00 33,313.88 1,178.70 79.16% 8,772.12- 100.05.71.00.5602 TELEPHONE 648.00 648.00 .00 .00 .00 648.00- 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 7,500.00 7,500.00 1,527.13 67.34 20.36% 5,972.87- 100.05.71.00.5702 PROCESSING SUPPLIES 16,500.00 16,500.00 4,978.89 18.87 30.18% 11,521.11- 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,500.00 3,500.00 1,703.30 857.75 48.67% 1,796.70- 100.05.71.00.5740 LIBRARY GRANT EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 3,651.36 538.67 73.03% 1,348.64- 100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 390.00 .00 30.00% 910.00- 100.05.71.00.5835 HOUSEKEEPING SERVICES 45,300.00 45,300.00 23,075.00 3,125.00 50.94% 22,225.00- 100.05.71.00.5910 GAS & ELECTRIC 73,000.00 73,000.00 36,292.31 6,980.90 49.72% 36,707.69- 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 1,057.64 .00 42.31% 1,442.36- 100.05.71.00.6062 PROGRAMMING 6,900.00 6,900.00 3,225.38 721.28 46.74% 3,674.62- 100.05.71.01.5711 PRINT MATERIALS 113,500.00 113,500.00 62,470.19 4,763.13 55.04% 51,029.81- 100.05.71.01.5713 PRINT MATERIALS -ADULT .00 .00 .00 .00 .00 .00 100.05.71.02.5711 AUDIO VISUAL MATERIALS 34,900.00 34,900.00 15,666.19 1,511.51 44.89% 19,233.81- 100.05.71.03.5711 ELECTRONIC MATERIALS 21,819.00 21,819.00 17,926.39 616.68 82.16% 3,892.61- 100.05.71.03.5714 AUDIO VISUAL MATERIAL -A.V. .00 .00 .00 .00 .00 .00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT: 1,348,823.64 1,348,823.64 739,035.29 95,037.81 54.79% 609,788.35- E CITY OF MUSKEGO BALANCE SHEET JULY 31, 2022 LIBRARY EXPANSION TRUST FUND ASSETS 502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00) 502.00.00.00.1011 CASH IN BANK- LIBRARY-113 12,952.79 502.00.00.00.1105 LIBRARY INVESTMENTS 45,909.57 TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY 502.00.00.00.3501 FUND BALANCE -RESERVED 61,692.95 502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 35,814.89) REVENUE OVER EXPENDITURES - YTD 87.30 TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 25,965.36 25,965.36 25,965.36 10 CITY OF MUSKEGO BALANCE SHEET JULY 31, 2022 FEDERATED LIBRARY SYSTEM FUND ASSETS 503.00.00.00.1001 EQUITY IN POOLED CASH TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY 503.00.00.00.3510 FUND BALANCE -RESERVED 503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT REVENUE OVER EXPENDITURES - YTD TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 40,632.33 14,784.97 25,347.36 500.00 40,632.33 40,632.33 40,632.33 11 �.. � MUSKEGO � PUBLIC LIBRARY Director's Report August 16, 2022 1. Reference Update (from Elke Saylor - Head of Reference, Samantha Quail - Adult Services Librarian, Jolyn Lobe and Laura Boeck, Reference Assistants): With the Dog Days of summer upon us, the Summer Reading Program has come to an end. We will have some stats for you next month after we have tallied and evaluated all the numbers. On Saturday, August 6th we offered our first ever Nerf Wars program for adults in cooperation with M.A.N.O. (Milwaukee Area Nerf Outings). We had 13 participants, some M.A.N.O. regulars but also a group of five Muskego residents plus some individual locals. All were in the age group we had hoped to attract with this event, namely in their 20s or 30s. It was a nice mix of men and women, they all had a great time and expressed a desire for repeat offerings. No doubt we will be finding nerf darts behind books and on top of shelves for years. On August 24th, tune in to a Zoom presentation about Great Lakes Shipwrecks by experienced diver Cal Kothrade. Staff spent election Tuesday putting in some concerted tagging time: we are almost done with the adult fiction and are starting to venture into non-fiction. Since we started this project on May 23, we have spent over 253 hours on this task. 2. Children's Update (from Abby Bussen, Children's Librarian, Courtney Metko and Heather Ziolecki, Children's Assistants): July was another busy month for our summer readers, with beautiful outdoor storytimes at the library's amphitheater and the Idle Isle beach, pop-up playgroups at some of the gorgeous Muskego parks, and tons of fun performers (in the library, at Bluhm Park, and via Zoom) reaching a total of 703 attendees. We're particularly proud of our partnership with the Parks & Recreation Department —these programs, hosted around the community, extend our services to a wider audience while inviting our "usuals" to enjoy some Muskego spots they may not have ever visited. We have nothing but positive feedback about this partnership and look forward to continuing it in the future. 3. Young Adult Update (from Amanda Hyland, Young Adult and Marketing Librarian): Summer Reading started Monday June 6. As of Wednesday August 10, there are 144 teens signed up. During the month of July there was DIY light Cube program and a string art program. Both were well attended. The Young Adult Librarian is currently working on setting up technology (Nintendo Switch and Meta Quest 2 VR equipment) in the Teen Area. She has also been working on recruiting volunteers for the Friends of the Library Mini -Golf Fundraiser in November and creating a new Library Welcome brochure in time for September's National Library Card Sign -Up Month and is beginning to start RFID tagging the YA collection . 4. Circulation Update (from Jane Matusinec, Circulation Supervisor): Circulation checkout numbers are running about even for July compared to last year. This year we had 17429 checkouts compared to 17397 checkouts in 2021. We will be hiring some new staff as circulation aide Emily and shelver Gabe have resigned their positions. Emily is moving and Gabe is off to college in Iowa. We will miss them both. Plans are in the works for our September "get a library card" promotion. The theme and prizes should be finalized this week. 5. Other Updates: a. Dates of Note: The next Board meeting is September 20th, 2022. b. Friends' of the Library: The Friends' of the Library sold over $500 in the month of July at their used book sale! The next fundraiser will be the mini golf event in October. c. Building Updates: Given the increased use of the outdoor amphitheater for programs, Brittany is investigating the cost of having a sidewalk put in that will allow patrons to safely navigate from the building to the amphitheater. d. Positive Impact Story: A senior citizen patron recently moved and did not have their computer or printer set up. They had medical forms that they needed to print out but did not know how. Staff assisted the patron in how to create their account and print their forms. They were very appreciative of the technical assistance, and said that our library was beautiful and had a nice variety of computers. e. Other Projects: Staff are working hard to close out the programs of summer and setting up for fall. Brittany and Amanda have joined a system marketing cohort to walk through the design of the next marking plan. Libraries from across the system will receive professional guidance on how to design their own marketing plans and will meet once a month. 6. Employee Anniversaries: Jean Satorius, Library Aide (21 years) 13 Monthly Statistics for Muskego Public Library 2022 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL JULYTD Checkouts 2019 21,785 21,507 24,231 23,645 21,420 26,506 30,895 26,132 21,640 22,944 20,647 18,821 280,173 169,989 2021 17,136 16,739 18,981 17,152 15,839 24,118 23,556 21,439 16,422 17,686 17,576 15,319 221,963 133,521 2022 18,684 17,194 19,312 18,134 16,801 23,958 24,023 138,106 138,106 22 vs 21 % Change 9.0% 2.7% 1.7% 5.7% 6.1% (0.7%) 2.0% (37.8%) 3.4% Overdrive Checkouts (E-books, E-Audio, E-Video) 2019 2,247 2,119 2,302 2,198 2,232 2,262 2,455 2,351 2,312 2,358 2,220 2,202 27,258 15,815 2021 3,088 2,839 3,141 2,931 3,127 2,965 3,114 3,004 2,863 3,007 3,012 2,857 35,948 21,205 2022 3,520 3,266 3,294 3,347 2,857 2,930 3,295 22,509 22,509 22 vs 21 % Change 14.0% 15.0% 4.9% 14.2% (8.6%) (1.2%) 5.8% (37.4%) 6.1% Kanopy/Hoopla Play Withdrawal KANOPY 2019 21 29 53 41 75 54 44 62 56 59 58 53 605 317 KANOPY/HOOPLA 2021 207 258 217 197 228 221 237 263 213 219 219 2697 1565 KANOPY 2021 HOOPLA 2021 60 147 62 58 139 72 59 162 79 158 �89 60 203 58 155 53 166 158 752 1945 46z 1,101 KANOPY/HOOPLA 2022 66 230 249 238 256 1761 1761 KANOPY 2022 73 - 73 60 50 67 419 HOOPLA 2022 193 1881b 178'm 206 222 1342 22 vs 21 % Change TOTAL 28.5% (10.9%) 14.7% 20.8% 2.2% 15.8% 21.9% (34.7%) 12.5% 22 vs 21 % Change KanopV ONLY 21.7% (43.2%) 17.7% 3.4% (25.0%) (15.3%) (15.2%) (44.3%) (9.7%) Owning Holds Shipped 2019 3,296 2,872 2,914 2,669 2,670 2,975 3,148 2,811 3,107 2,980 2,902 2,495 34,839 20,544 2021 3,715 3,082 3,647 3,203 2,847 3,612 3,029 3,202 3,157 3,054 2,989 2,533 38,070 23,135 2022 3,666 3,167 3,266 3,118 2,722 3,077 2,927 21,943 21,943 22 vs 21 % Change (1.3%) 2.8% (10.4%) (2.7%) (4.4%) (14.8%) (3.4%) (42.4%) (5.2%) Self -Service Transaction Percentage of Total Circ (Self -check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts) 2019 56.4% 60.6% 62.5% 63.0% 65.6% 63.3% 65.1% 65.2% 66.6% 62.9% 64.0% 65.3% 63.4% 62.5% 2021 53.6% 57.3% 63.1% 63.6% 64.7% 60.0% 63.0% 62.7% 63.2% 62.9% 64.5% 64.3% 61.9% 60.8% 2022 61.7% 63.1% 62.2% 62.2% 64.1% 58.8% 64.6% 62.3% 62.3% Curbside Pickups 2021 63 39 26 18 11 7 6 8 6 8 4 7 203 170 2022 9 1 1 7 2 1 4 25 25 22 vs 21 % Change (85.7%) (97.4%) (96.2%) (61.1%) (81.8%) (85.7%) (33.3%) (87.7%) (85.3%) Library Visits 2019 10,151 11,418 12,525 13,775 10,701 14,463 14,851 13,447 10,803 12,373 11,118 10,601 146,224 87,883 2021 7,190 6,753 7,826 7,291 6,425 10,424 9,978 9,488 8,207 8,076 8,782 8,150 98,587 55,885 2022 8,834 8,792 10,571 9,333 8,806 13,031 10,781 70,148 70,148 22 vs 21 % Change 22.9% 30.2% 35.1% 28.0% 37.1% 25.0% 8.1% (28.8%) 25.5% Reference Transactions (DPI defined) 2019 1,182 1,123 1,067 995 1,002 1,211 1,331 1,215 1,171 1,118 987 878 13,280 7,911 2021 832 758 933 763 728 895 984 795 799 791 762 633 9,673 5,893 2022 982 759 929 742 646 1,077 1,111 6,246 6,246 22 vs 21 % Change 18.0% 0.1% (0.4%) (2.8%) (11.3%) 20.3% 12.9% (35.4%) 6.0% Technical/Other Information Transactions 2019 0 576 528 427 492 3,152 4,030 1,362 481 536 4-10 346 12,380 9,205 2021 1,067 11016 055 818 654 1,958 1,581 1,149 518 590 570 617 11,593 8,149 2022 580 671 820 583 699 1,992 1,966 7,311 7,311 22 vs 21 % Change (45.6%) (34.0%) (22.3%) (28.7%) 6.9% 1.7% 24.4% (36.9%) (10.3%) Meeting Room Use 2019 78 89 107 97 91 87 87 68 78 96 106 78 1,062 636 2021 25 23 26 33 48 64 48 48 69 76 78 71 609 267 2022 59 83 99 94 67 71 51 524 524 22 vs 21 % Change 136.0% 260.9% 280.8% 184.8% 39.6% 10.9% 6.3% (14.0%) 96.3% 14 + D D + i�1 Il /1i. /•� Background on Library Mission Statement Revision During the 2019 strategic planning process the Library Board requested the strategic statements be reviewed, particularly the Mission Statement, to better reflect the definition of a statement. In early June Brittany requested feedback from Library Staff on what they felt was the Library's purpose. Brittany drafted ideas for a statement and met with the Strategic Planning Committee in mid - June to perform an assessment of the strategic statements. The Strategic Planning Committee reviewed each statement (Mission, Vision, and Values) against a ten point checklist of how each is functioning against its purpose and definition. The Strategic Planning committee and Brittany recommended retaining the Vision and Values statements as is, and is presenting the new Mission Statement to the Full Board for consideration. Library Mission, Vision and Values Library Mission Statement Creating community space for learning and entertainment, exchanging ideas and accurate information through a wide variety of materials and programs. Library Vision The Muskego Public Library strives to retain its status as a community focal point for idea exchange, information access, and community gathering. The Library's collaborative team commits itself to ensuring availability of superior materials, services, and staff expertise. Library Commitments & Values We believe these values will drive our culture, priorities, and community -focused decisions. • Service to community - We function to serve the needs of a strong and diverse community. • Accessibility - Our materials and services are open and available to a diverse population. • Positive user experience - We strive for patron enrichment through superior library materials and services, anticipating our patrons' current and future needs. • Continuous improvement - We never stop looking for ways to innovate and adapt how the library delivers services to the community. MUSKEGU PUBLIC LIBRARY BUDGET AS OF 06/10/22 ... GET 2023 BUDGET 2022 BUDGET SALARY & WAGES 629,314 658,759 676,014 690,746 690,746 100% - SALARY&WAGES- OVERTIME 1,391 - - 2,000 2,000 100% - FICA* 48,325 50,105 51,677 54,831 54,831 100% - PENSION 36,490 38,899 38,325 38,732 38,732 100% - HEALTH INSURANCE* 106,881 106,781 87,978 92,657 92,657 100% - LIFE INSURANCE* 1,196 1,136 1,140 1,404 1,404 100% - FSA FEE EXPENSE - - - - - HEALTHINSURANCEALLOWANCE 19,200 20,800 24,000 24,000 100% PRINT MATERIALS 119,528 113,162 113,196 113,500 111,700 98% (1,800) AUDIO VISUAL MATERIALS 42,286 29,606 31,857 34,900 32,500 93% (2,400) ELECTRONIC MATERIALS 17,087 19,458 17,851 21,819 23,583 108% 1,764 LIBRARY REPLACEMENT 690 189 364 1,300 300 23% (1,000) MAINTENANCE OF BLDG & GROUNDS* 47,719 36,488 42,187 45,200 45,200 100% - TELEPHONE 150 270 - 648 920 142% 272 HOUSEKEEPING SUPPLIES 2,688 2,937 2,946 3,500 3,000 86% (500) HOUSEKEEPING SERVICES* 35,792 40,490 43,610 45,300 45,300 100% - GAS & ELECTRIC 71,572 71,748 63,570 73,000 73,000 100% - SEWER & WATER 1,703 2,032 1,069 2,500 2,500 100% - MILEAGE 1,097 318 518 2,000 1,500 75% (500) CONFERENCES & TRAINING 3,446 3,828 1,964 3,500 3,500 100% - DUES &MEMBERSHIPS 1,057 1,054 1,147 1,300 1,300 100% - LIBRARY EQUIPMENT* 22,202 27,826 17,650 18,000 16,800 93% (1,200) COMPUTER CHARGES/LIBRARY* 37,033 26,640 32,656 42,086 51,037 121% 8,951 OFFICE SUPPLIES 7,454 9,052 7,927 7,500 7,500 100% - PROCESSING SUPPLIES 12,630 16,525 13,584 16,500 15,500 94% (1,000) LIBRARY GRANT EXP LIBRARY EXP 1,549 3195 5,214 - - - - PROGRAMMINGS 5,935 5,592 6,900 6,900 100% - EXPENDITURE TOTAL 1,280,554 1 1,293,266 1 1,283,977 1,348,824 1,351,411 100% 2,587 rently refi- 2022 budget. City HR will p,Vde reco-,detio, if what funds are needed to support staff in 2023. Budget reduction for reprioritizatian Budget reduction for reprioritizatian loopla ERimate $5000, Kanopy $500. Budget reduction for reprioritizatian Savings from RFID maim a 3M. c .cover -email licenses, public computer software Fume Need to absorb-$1,300 in paper cos6(22ca- x $50) Savings from RFID LIBRARY GRANT REV 1,549 3,489 0 0 0 0% - LIBRARY -SYSTEM, ETC 118,193 121,422 133,957 144,178 157,217 109% 13,039 Ipdudes Hoopl.fbn&fir h-yst- LIBRARY LOST & DAMAGED 1,951 1,384 2,224 1,300 1,300 100% - LIBRARY FINES 13,798 6,962 10,771 17,000 15,000 88% (2,000) B-d-urrentt-& LIBRARY TAXABLE REVENUE 8,072 5,231 8,062 9,000 9,000 100% - ROOM RENTAL 2,594 825 2,544 1,000 1,000 100% - LIBRARY FRIENDS REV 6,904 aL 5,393 6,331 5,000 5,000 100% RFVFNI IF Tr1TA1 1S2 nnn 1AA 7n7 192 AAA 177 A79 1RR 917 1ngR 11 n2R (8,452) NET CITY SUPPORT FOR LIBRARY 1,127,494 1,148,559 1,120,089 1,171,346 1,162,894 vs Prior Year 11% 2% -2% 0% -1% Category Summaries SALARIES TOTAL 46 100 BENEFITS TOTAL �22 217 720720 203 120 211 624 211 624 100%SALARIES &BENEFITS 876,479 879,135 904,371 904,371 100% MATERIALS TOTAL 179,591 162,415 163,268 171,519 168,083 98% (3,436) BUILDING & UTILITIES TOTAL 159,624 153,964 153,383 170,148 169,920 100% (228) MISCELLANEOUS 98,542 100,407 88,191 102,786 109,037 106% 6,251 TOTAL 1,280,554 1,293,266 1,283,977 1,348,824 1,351,411 100% 2,587 *Symbol denotes funds where cooperative purchasing opportunities exist with City within that fund line. For Library Equipment, a portion goes to the Copier maintenance. For Computer Charges, a portion goes to firewalls and website maintenance. For Maintenance a portion goes to lawncare. LWdmin Services\2023 Budget\Opemting\2023 Library Budget with Actilals - Dreft 08.10.22 17