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Park & Rec Board - MINUTES - 2/11/2013 City of Muskego PARKS & RECREATION BOARD Monday, February 11, 2013 Approved 3/11/13 Board President Whipple called the monthly meeting of the Parks and Recreation Board (Board), City of Muskego, to order at 5:30 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. The meeting notice was posted in accordance with the Open Meeting Law on Thursday, February 7, 2013. Present: Mr. Brett Hyde (excused at 6:00 p.m.), Mrs. Kelly Koble, Mr. “Butch” LeDoux, Mr. Paul Peardon, Ald. Dan Soltysiak, Mr. Toby Whipple and Director Anderson. Absent: Mr. Jerald Hulbert (excused) GUESTS: Jim Mortle, Belle Mortle, Ald. Borgman, Mayor Chiaverotti, Denise Konkol, Elayne Maas, Robert Maas, Dennis Kaminski, Tim Pierat, Jim Branowski, Ald. Glazier, Ald. Harenda, et. al. APPROVAL OF MINUTES: January 14 Minutes Ald. Soltysiak moved to approve the minutes of the January 14 meeting, seconded by Mrs. Koble. Upon a voice vote, the motion to approve carried with Mr. Hyde abstaining. COMMUNICATIONS: Lake Access 12—Jim Mortle Director Anderson refreshed the Board members that they had asked the city attorney to look at the materials which included 1969 title report, original plat, 1969 and 1987 resolutions and do a title search on the property and how was the property defined. Board members reviewed the email received from the city attorney in which he writes in part “Unless there is some other evidence to the contrary, I believe the same to be public right-of-ways. As I believe the same are public right-of-ways, the general public, subject to City regulations, would have access to the same, including property owners, Mortle, whose property is to the east of said Park Drive.” He did note that the 1969 and 1987 resolutions “declare them to be public right-of-ways, dedicated to public use, and that the same be designated as parkways.” Based on the attorney’s correspondence, Director Anderson in essence stated it is a road with public right-of-ways on each side. Mr. Mortle has access to his driveway as it is a public road. He said the only issues that are outstanding are the items that are within the public right-of-way which are two arborvitaes, a number of plantings with stone, brick paver walkway, fence located in the tree line, a railroad tie that goes into the property owner’s property and then extends to the city’s property into the trees. He shared that he, the Mayor, Ald. Glazier and Mr. Mortle met and went over how the lake access is being defined and also the list of items. He also went over the Revocable Occupancy Permit that pertains to items encroaching the right-of-ways and that Mr. Mortle had been advised of the items that needed to be removed from the property and that the split-rail fence would be placed on the property line and Mr. Mortle volunteered to place it as the city directs. He stated that the Board members would have to discuss the brick paver walkway. He called to the Board members attention the motion that was made previously relative to the split-rail fence and/or line painting and asked if they wanted to reconsider that vote. Mr. LeDoux moved to reconsider the vote on the split-rail fencing. Mr. Hyde seconded. Upon a voice vote, the motion carried. Discussion ensued on the split-rail fencing. There was consideration also given to painting a line on the edge of the Minutes, Parks & Recreation Board, February 11, 2013, page 2 roadway which would define the road. At one point, Board President Whipple asked Mr. Mortle to go over what he is willing to do. Mr. Mortle said he would remove the fence that is improperly located by the lake, to cut and remove the extension of the railroad tie, continue the split-rail fence to the brick paver walkway at his expense, to remove the plantings in the area to define it and place sod, and to leave the pavers in place for the walkway. A lengthy discussion continued in finding a resolution to the issue. Motion was made to rescind the action taken in November and upon a voice vote, the motion carried with Ald. Soltysiak opposed. Mr. LeDoux made the motion that the Board accept the proposed changes as requested by Mr. Mortle and discussed with Director Anderson. Mrs. Koble seconded. More discussion regarding the split-rail fence and the cost would be paid by the city. Mrs. Koble suggested a split-rail corner post be installed at the entrance to define the park area. Ald. Soltysiak asked that an access sign be placed on it. Mr. LeDoux amended his motion to include the split-rail corner posts and the access signage attached to the post. Mrs. Koble seconded. Mr. Mortle voiced his concerns regarding the corner posts. Board President Whipple summed up the points of the motion: no lining on pavement, adding split-rail “bookends” at Park/Lake Drives, split-rail fence from walkway down to railroad ties; delineators at Lake Drive and others as Mr. Mortle proposed, the paver walkway stays. The city would be responsible for putting the delineation in at the top. Upon a voice vote, the motion carried. Changes to Muskego Historical Society Agreement—Ald. Borgman Ald. Borgman presented the Muskego Historical Society’s request for changes/clarifications to their agreement with the city. st  The Agreement shall be for a term of five (5) years commencing on the 1 day of January 2013 and ending on the 31st day of December 2017. If either party does not provide 60 days’ notice (November 2, 2017), then this contract is extended for 90 days to allow for contract negotiations.  (Page 4) Repairs and Maintenance: (a) It is expressly understood the City is responsible for all mechanical devices, including plumbing, electrical, venting, heat and air conditioning in the lower level of the Town Hall. The City is also responsible for all doors and windows in the lower level Town Hall. (b) It is expressly agreed that the City and the Society will split 50/50 any re-roofing costs for outbuildings. Both parties must agree to the proposed roofing project.  (Page 6) 19. The Society and the City can agree to cooperate with both labor and costs for any improvements or maintenance even if only one party is responsible under this Agreement.  (Page 7, Section 7) III. There will be a liaison, who is an alderperson, between the Common Council and the Society. Board members discussed the proposed changes with Ald. Borgman. Ald. Soltysiak commented that all of the concerns could be summed up in the agreement by just adding to Page 6 the #19 as listed above. Ald. Soltysiak made a motion to redo the agreement with the addition on Page 6 of #19 “The Society and the City may agree to cooperate with both labor and costs for any improvements or maintenance even if only one party is responsible under the Agreement.” The Agreement would be a five-year agreement. Mr. Peardon seconded. Upon a voice vote, the motion carried. Anonymous Letter/Petition with Pictures Relative to Lake Access #12 Board members reviewed and concurred that the issues were included in the Lake Access #12 discussion earlier in the meeting. UNFINISHED BUSINESS: Prioritization of Recreation Trails Director Anderson pointed out changes made to the recreation trails timeline. One change was Janesville (Racine to Mercury) that could be done by developer when business happens; otherwise, done 2015-2017; the other one was Hillendale (College to Racine) with the total road reconstruction in 2016 or 2017. This schedule was based on work load and being able to get things done including public notifications in a reasonable amount of time. Ald. Soltysiak presented his idea for moving up the installation time for some of the trails north of Janesville Road. He would like to move them to create Minutes, Parks & Recreation Board, February 11, 2013, page 3 a trail system, looping around Little Muskego Lake. He’ll revise the trail system timeline and provide it to the Board members for consideration. Mrs. Koble commented that the initial focus of the trail system was to enable residents to get to the downtown area. Mr. LeDoux mentioned that the Board was also trying to install trails in a cost-effective manner by working with developers. Ald. Soltysiak felt that his plan would provide sooner a better cohesive trail system in the northern part of the city connecting a fifth of the city residents to the trail system. NEW BUSINESS: 2013 Contract Services Director Anderson shared that Shawn Roberts Lawn & Tree, Inc. of Sturtevant was the lowest bid for lawn mowing and also grounds maintenance; Parkland Landscape Management, LLC was the lowest bid for weed eradication. Port-A-John was the only bidder for the portable toilets. 2013 Baseball Field Requests Director Anderson reported that most all of the fields are used every single day. New select teams are forming each year or they are getting younger members for teams. Any conflicts were worked out. Dog Park Potential Ald. Soltysiak informed the Board members that he has had constituents interested in putting a dog park in the city. He felt that the Board may want to do more research on it. Board President Whipple stated that the Board had discussed this issue many times over the years. Director Anderson has previously researched the dog park in Minooka Park which has runs for large and small dogs. Mrs. Koble shared her knowledge on the amenities available in Minooka Park. Director Anderson said they would need from 10-15 acres to accommodate large and small dogs. Ald. Borgman suggested the city pursue the purchasing of the land in the Tess Corners area as the owner is looking to sell. Ald. Soltysiak would like an open survey done similar to the splash pad survey to see how much interest there is in a dog park. The Board would need to have more information before they proceed. Director Anderson will bring the items/issues previously considered to the next meeting. He noted that the issue is in the Park and Conservation Plan; however, only by allocating future park space or work with county to provide for in neighboring city/village. ALDERMAN’S REPORT Ald. Soltysiak had nothing new to report relative to parks and recreation issues. He noted that utility work for Janesville Road was beginning. STATUS OF PROJECTS: Park Arthur Director Anderson reported that Graef was awarded the RFP for the Park Arthur pavilion and Powertek was awarded the RFP for the Park Arthur lighting. DIRECTOR’S REPORT Park Arthur Purchases The estimates for the Park Arthur bleachers and garbage cans are within the capital budget amounts. Board members were able to view the garbage can on display. The can is 55-gallon and the lid cabled to stay on. The department can get 50 at the budgeted price. These will be first installed in Park Arthur and Idle Isle Park and they will look nice in the parks. Board members expressed some concern on vandalism. Mill Valley Purchases Director Anderson has contacted the school district on cost-sharing and they are willing to give $6,000 towards the fencing, benches and bleachers. He had also spoken with Paul and Ed of the MAA and they indicated interest in matching the school district in funding. Minutes, Parks & Recreation Board, February 11, 2013, page 4 Idle Isle Concessions RFP Department did not receive any RFPs for Idle Isle concessions. Of the two parties picking up the information, one wanted to offer concessions Monday-Sunday. However, the Board has an agreement with the Water Bugs for Wednesday nights and the RFP group wanted to be the concessionaire of choice. OTHER BUSINESS Subdivision Plans from Plan Commission None ADJOURNMENT - There being no further business, Mr. LeDoux moved for adjournment at 7:20 p.m. Seconded by Mr. Peardon. Upon a voice vote, the motion carried. Stella Dunahee, CPS Recording Secretary pc: Board Members, Craig Anderson; email: Peter Theis, Tammy Dunn; posted: www.cityofmuskego.org