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Park & Rec Board- MINUTES - 3/11/2013 City of Muskego PARKS & RECREATION BOARD Monday, March 11, 2013 Approved 4/8/13 Board President Whipple called the monthly meeting of the Parks and Recreation Board (Board), City of Muskego, to order at 5:30 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. The meeting notice was posted in accordance with the Open Meeting Law on Thursday, March 7, 2013. Present: Mr. Jerald Hulbert, Mr. Brett Hyde (excused at 6:35 p.m.), Mrs. Kelly Koble (5:57 p.m.), Mr. “Butch” LeDoux, Mr. Paul Peardon, Ald. Dan Soltysiak, Mr. Toby Whipple and Director Anderson. GUESTS: Alex Ciepluch, Mark Ciepluch, Mark Moriarty, Tina Weiss, Bill Schneider, Greg Sadowski, Susan Becker, Linda Adams-Migliaccio, Rick Nelson, Ray Schrank, Ald. Glazier, Ald. Borgman, et. al. APPROVAL OF MINUTES: February 11 Minutes Ald. Soltysiak moved to approve the minutes of the February 11 meeting, seconded by Mr. Peardon. Upon a voice vote, the motion to approve carried with Mr. Hyde abstaining. COMMUNICATIONS: Eagle Scout Project Presentation Alex Ciepluch brought before the Parks and Recreation Board members his proposed Eagle Scout project. The project would entail adding street signs and maps near major intersections of the Muskego-Franklin spur of the recreation trail. He felt it would be an improvement and benefit the community. He thought it would be around 30 signs and 30 maps. Funding would be from his own fund-raising efforts and the troop will help him out. He only needs approval from the city to do the project. Mr. Jerald Hulbert moved to accept the proposal as presented. Ald. Soltysiak seconded. Upon a voice vote, the motion carried. 2013 Water Bugs (Waterbugs) Ski Team, Inc. Practices/Shows Mark Moriarty of the Water Bugs Ski Team, Inc. presented the Board members with the ski team’s 2013 practice and show dates. The number of dates is the same as 2012. Also, the ski lesson dates for the Parks & Recreation Department are June 29, July 13 with a rain date of July 27. The ski jump will be in the same place. The buoys will remain in the same location. Mr. Brett Hyde moved to approve the 2013 dates for the Waterbugs usage of Idle Isle Park. Mr. Peardon seconded. Upon a voice vote, the motion carried. Director Anderson advised that the pier agreement is the same as last year with only the dates being changed to reflect 2013. Mr. Brett Hyde moved to approve. Mr. LeDoux seconded. Upon a voice vote, the motion carried. In regard to the 2013 agreement, Director Anderson shared the request from Mr. Bob Bueckers to change the times for shows and practices back to 6:30 p.m.-8:30 p.m. sunset (mid May-July) and 6:00 p.m.- 8:00 p.m. sunset (August) as it has been in previous agreements and not the current time period that the WDNR wanted. In consulting with the police department, they would like the WDNR sunset time periods stay the same. The consensus of the Board members was not to change the times. Minutes, Parks & Recreation Board, March 11, 2013, page 2 Pioneer Drive Ribbon Cutting & Veterans Park Tina Weiss of the Chamber addressed the department’s concerns regarding their Muskego 5K road closer of Pioneer Drive and use of Veterans Park on Saturday, June 8. Two things that pertained to their event was the use of the recreation trail and the road closing. Director Anderson stressed that the department needed access to Horn Park and the parks headquarters building as staff works on Saturday. Mr. Bill Schneider stated that access to the building would be open to the north. The proposed road closure will be south of the trail from 9:30 a.m. to 11:00 a.m. with the race started at 10:00 a.m. No road access for vehicles at that time. The closure on the north side of the trail will be from 9:30 a.m.-5:00 p.m. in conjunction with the Pioneer festivities. The north closure would allow access to Horn Park from the south to get into the parking lot. As far as the bike trail, the portion used would be from Canfield to Scenic. It would be used west to the back end of Horn Park. They could open up the southern part of the course for traffic, if need be, into the area. Director Anderson advised that there were no games scheduled for Horn Park on June 8; however, practices would be scheduled and he questioned if there was a time period when it would be better that practices not be scheduled. Mr. Schneider recommended 10:00 a.m.-11:00 a.m. Director Anderson questioned garbage and if they would be using the bathrooms or bring in portable restrooms. Ms. Weiss and Mr. Schneider stated they would be responsible for garbage and that they would be using the bathrooms and portable restrooms. In respect to the bathrooms and cleaning, Director Anderson advised them that they would need to supply their own paper products; however, the event would occur during the normal cleaning of the parks schedule so no additional cost for cleaning. He noted for the Board members that they were also requesting waiver of the park usage fees. Mr. Peardon moved for approval of the event, usage of the park including waiver of the usage fees. Mr. Hulbert seconded. Upon a voice vote, the motion carried. Park Arthur Pavilion Susan Becker of GRAEF presented the design for the Park Arthur pavilion. They are presently at the schematic stage. The plan also included an addition in the future if needed. The pavilion was set at an angle, taking into account the patrons using the park for winter activities and the desire to be shielded from the winter winds. She also went over the interior design of the building. Provisions will be made for use of small appliances by patrons; no stove or grills. Ald. Soltysiak recommended to put in venting for the use in the future. (Mrs. Koble arrived.) The building would be similar to the Idle Isle pavilion. It would be low maintenance. Director Anderson would like to widen the serving areas to six foot and put in some serving screens. The concession area will have a sink for any kind of concessions. Mr. Hulbert’s concern was security; he wanted the premises to have good visibility for the police to see. Ms. Becker noted that there would be always one side of a building that could not be seen unless you paved a road all around the building. They would not be able to see someone by the overhead door or the concession area. Director Anderson shared that they will also be putting in the conduit for security cameras in the future. Mr. Peardon asked about outdoor water spigots. Ms. Becker stated they have planned water spigots and drinking fountains. She added that the timeline is to put it out for construction bids in mid-April. She’ll be back in April with some updated plans and some cost estimates. Park Arthur Lighting Greg Sadowski, representative of PowrTek presented the lighting plans for Park Arthur relative to the baseball fields, sledding hill and retention pond. In designing the placement of the lighting, safety was a primary consideration. Some of the switches for lighting would be timed and others would be manual. Once the park would be closed, there would be no way of turning the lights back on due to the mechanism installed. A cost estimate on the lighting of $462.000 was provided to the Board members. The cost was based on quotes from manufacturers. Several options were given to lower the cost of the lighting. Ald. Soltysiak requested the cost of lighting the sledding hill be separated out and this be provided as an alternate. (Mr. Hyde excused.) Muskego Kickers Soccer Program Linda Adams-Migliaccio and Nancy presented an update on the Muskego Kickers soccer program and usage of the soccer fields in the city. There are currently 531 kids in the Muskego area that use the fields on a continuing basis, ages 3-14. One problem they experience is teams using game fields as practice fields and they have to constantly monitor this usage. They have removed their soccer usage and goals from the elementary schools. In trying to satisfy the short and long term use of Minutes, Parks & Recreation Board, March 11, 2013, page 3 fields, Director Anderson has met with the local groups. He has left it up to them to work out the sharing of the fields. The Muskego Kickers have offered sharing their use of Denoon Park with the rugby group. Board President Whipple also questioned if this sharing impacted the soccer group as soccer fields need to be rotated to preserve their usage. Ms. Adams-Migliaccio said it did not. They are also working with the cross-country team’s request for Denoon Park scheduling the soccer teams to other fields on the dates the cross-country team will be using the park. Mr. Peardon questioned if Jensen’s open space could be used. Director Anderson said that it is being used by the football group. In response to the proposed fields at Park Arthur West, he mentioned that some groups are willing to cost share in their development. Mrs. Koble asked if Director Anderson was going to have an annual meeting with the sports groups. Director Anderson said he would keep in contact with them; they are having the discussions amongst themselves relative to field usage; it’s an ongoing process. Park Arthur Lease/Schaefer Director Anderson reviewed the lease with the Board members that the only change was to reflect the year 2013. Mr. Hulbert moved to approve, seconded by Mr. LeDoux. Mr. Peardon inquired about the insurance and also how the rate was determined. Director Anderson stated that a certificate of insurance is provided to the city. He had spoken to Tom Zagar who said that $55/acre is a going rate for hay crop. Upon a voice vote, the motion carried. Park Arthur Lease/Thiesenhusen Director Anderson stated that in this lease also, the only change made was to reflect the year 2013. Mr. Hulbert moved to approve, Mrs. Koble seconded. Mr. Peardon inquired about the lack of a cancellation notice. As this is an annual lease, Director Anderson said it was not in the lease. Upon a voice vote, the motion carried. American Legion Post Fee Waiver Request Board members were in receipt of the American Legion’s request for waiver of the usage fees for Veterans Memorial Park on June 22. Mr. Hulbert moved to approve the request, seconded by Mrs. Koble. Upon a voice vote, the motion carried. UNFINISHED BUSINESS: Prioritization of Recreation Trails Director Anderson presented the map and revised color-coded trail section document. It had moving the Little Muskego Lake loop section up in time so the loop would start in 2015 and be done in 2018. Everything else for 2015 would be later. 2014 would stay the same with Highway OO being done. Hardtke in 2014 (getting people from Park Arthur to Idle Isle) from Martin to Muskego Drives and Woods Road from Racine Ave. to Plum Creek. Mr. Hulbert suggested delaying Highway OO somewhat and how many people will be using it. He agreed with moving up the Little Muskego Lake loop as so many people live in that central part. Ald. Soltysiak was in favor of delaying it also. Mr. Hulbert provided some historical information on this area of the trail as it pertained to Franklin and Milwaukee County’s involvement. Director Anderson pointed out that this is one section of a trail that closes a loop and, also, stated that there are a number of people in Champions Village that have been requesting a trail for years. Once you get to the Highway 36 trail, you can go all the way to Burlington. Director Anderson said you have one trail that would be complete before starting a whole new group of trails. Mr. Hulbert gave an update on the Bay Lane section and he would like it noticed that when development happens, that this trail section gets put in (Bay Lane to Martin). Mr. LeDoux expressed his opinion that they should be finishing what they started. He felt that they should complete the Highway OO section and look at the Little Muskego Lake loop as a possibility for expansion in the future. Highway OO closes a gap. Ald. Soltysiak felt that the population around Little Muskego Lake warranted a trail more than the 350-400 in Champions Village. Mr. LeDoux mentioned that when they did trails in Muskego it was dependent on development or road construction; tied in with these projects. When it comes to Little Muskego Lake, the Board should be looking at what projects are in the area that may be able to help create the trails; otherwise, you’re looking at buying properties. Ald. Soltysiak felt that the recreation trails should only be on main roads connecting neighborhoods and not in neighborhoods. He wants them to be used by people and need to be where people live to be used the most. He would rather focus on areas where a lot of people live and don’t have easy access to the current trail system; doing those Minutes, Parks & Recreation Board, March 11, 2013, page 4 first rather than in sparsely populated areas of the city. He continued to argue his point for the Little Muskego Lake loop area having a trail system. Mr. Peardon expressed his idea on the trail system and felt, also, that the Little Muskego Lake loop should have a higher priority because of the higher density and as it would provide access to Park Arthur and Idle Isle Park. Mr. LeDoux felt to create the trails being proposed they should use other projects—development or road construction. Mr. Hulbert moved that Highway OO trail be moved from 2014 to 2019 and everything else up. Ald. Soltysiak seconded. Mr. Hulbert stated this is just a guideline. Director Anderson recommended Hardtke be done in 2014. He also pointed out the stand alone items and those that would be done as part of road reconstruction. Upon a voice vote, the motion carried with Mr. LeDoux opposed. Mr. Hulbert moved, Ald. Soltysiak to approve everything else with the revisions. Upon a voice vote, the motion carried with Mr. LeDoux opposed. Changes to City/Historical Society Agreement Board President Whipple requested that the changes to the Muskego Historical Society Agreement be brought back for reconsideration. Mr. Paul Peardon moved, Mrs. Koble seconded, to reopen for reconsideration and action. Upon a voice vote, the motion carried. Mr. Hulbert presented his thoughts regarding changes to the agreement. Mr. Ray Schrank spoke also. Ald. Soltysiak had made an amendment to the agreement at the February meeting. The amendment covers all of the issues except A and B in the document. A was a major consideration. B was brought up because the historical society has limited funds. They would like the city to take responsibility for handling the mechanical devices as they don’t have the resources to replace anything mechanical. Ald. Soltysiak defended his motion from the last meeting as it allows for the two entities to work together on issues. Mr. Schrank said their language is drafted to give the city and the historical society enough leeway for what happens. Of greater concern, is the mechanical devices and what happens when something goes wrong. After much discussion, Mr. Hulbert moved to keep the amendment from last month and add (a) It is expressly understood the city is responsible for all mechanical devices, including plumbing, electrical, venting, heat and air conditioning in the lower level of the Town Hall. The city is also responsible for all doors and windows in the lower level Town Hall. Mr. Whipple seconded. Upon a voice vote, the motion carried with Ald. Soltysiak opposed and Mr. Hulbert abstaining. NEW BUSINESS: Idle Isle Dumpster Relocation Director Anderson provided a map showing the current location of the Idle Isle dumpster. He gave possible areas in the park that the dumpster could be relocated and still be accessible for Advanced Disposal’s trucks. It was somewhat limited on where the dumpster could go. It was discussed to spruce up the dumpster, making it aesthetically pleasing to the sight. With this in mind, Mr. Hulbert moved, Mr. LeDoux seconded, to defer action. Director Anderson will contact the LMLA for their opinion on changing the appearance of the dumpster enclosure. Upon a voice vote, the motion carried. Sand Volleyball Court Director Anderson advised the cost for the sand volleyball court came in higher than expected especially sand cost and transportation. It was budgeted for $5,000 but came in at $10,000. DPW would be doing the excavating. This project was initiated by the Teen Advisory Board and their fund-raising was for it. The money was given to other entities when the TAB resolved. Mr. Peardon moved to table the issue. Mr. Hulbert seconded. Upon a voice vote, the motion carried. Park Arthur Equestrian Trail Director Anderson presented the agreement for the Board to review. It was similar to the agreement the Board reviewed about five years ago. Board members discussed the automatic renewal in the document. Mr. Hulbert moved to take out the automatic renewal language. Mrs. Koble seconded. Upon a voice vote, the motion carried. Ald. Soltysiak moved to approve the amended agreement. Mrs. Koble seconded. Upon a voice vote, the motion carried. ALDERMAN’S REPORT None. STATUS OF PROJECTS: Minutes, Parks & Recreation Board, March 11, 2013, page 5 Park Arthur Spring restoration will be happening and the rest of the paving and dugouts will be done. Bleachers should be delivered this week. DIRECTOR’S REPORT Summer Program Guide Summer program guide is scheduled to be going to the printer April 10 and mailed April 18. Park Arthur Gates Director Anderson presented the cost of the gates proposed for Park Arthur. To gate Martin lot would be $2,810 and to gate College Avenue, $2,960. These are double swing barrier gates. The total cost would be $5770 plus $300 each for painting safety yellow. There was discussion on the funding for the gates. Director Anderson said there were some funds in park dedication. He thought both entries should be gated. Mr. LeDoux felt that it was a good price and they needed to find the funds somewhere. Ald. Soltysiak moved to approve the amount and take the money from funds set aside for Park Arthur projects. Mrs. Koble seconded. Upon a voice vote, the motion carried. Dog Park Information Director Anderson reviewed briefly the information with the Board calling attention to the high points in the literature on dog parks. Mr. Hulbert mentioned the school district lands that could be used for a dog park. Mr. Peardon is neither for or against; however, he uses the recreation trail and noticed that dog owners are neglectful in picking up their dog’s waste. OTHER BUSINESS Subdivision Plans from Plan Commission None ADJOURNMENT - There being no further business, Mr. Hulbert moved for adjournment at 8:25 p.m. Seconded by Mr. Peardon. Upon a voice vote, the motion carried. Stella Dunahee, CPS Recording Secretary pc: Board Members, Craig Anderson; email: Peter Theis, Tammy Dunn; posted: www.cityofmuskego.org