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Park & Rec Board - MINUTES - 5/13/2013 City of Muskego PARKS & RECREATION BOARD Monday, May 13, 2013 Approved 6/10/13 Board President Whipple called the monthly meeting of the Parks and Recreation Board (Board), City of Muskego, to order at 5:35 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. The meeting notice was posted in accordance with the Open Meeting Law on Thursday, May 9, 2013. Present: Mr. Jerald Hulbert (5:45 p.m.), Mr. Brett Hyde (excused 6:52 p.m.), Mrs. Kelly Koble (5:40 p.m., excused 7:05 p.m.), Mr. “Butch” LeDoux, Ald. Dan Soltysiak, Mr. Toby Whipple and Director Anderson. Not Present: Mr. Paul Pearson (excused) GUESTS: Ald. Borgman, Ald. Kubacki, Susan Becker, Denise Konkol, Ald.Wolfe, Dave Castona, ELECTION OF OFFICERS: Plan Commission Representative Mr. Hyde moved to nominate Mr. Jerald Hulbert in absentia as Plan Commission Representative. Mr. LeDoux seconded. No other nominations. Upon a voice vote, the motion carried. President Mr. LeDoux moved to nominate Mr. Toby Whipple as Board President. Mr. Hyde seconded. No other nominations. Upon a voice vote, the motion carried. Vice-President Mr. Hyde moved to nominate Mr. “Butch” LeDoux as Vice-President. Ald.Soltysiak seconded. No other nominations. Upon a voice vote, the motion carried. Secretary Mr. Hyde moved to nominate Mrs. Koble in absentia as Secretary. Mr. LeDoux seconded. No other nominations. Upon a voice vote, the motion carried. APPROVAL OF MINUTES: April 8 Minutes Mr. LeDoux moved to approve the minutes of the April 8 meeting, seconded by Ald. Soltysiak. Upon a voice vote, the motion to approve carried. COMMUNICATIONS: Muskego Festival Committee Dave Castona outlined the events for the Muskego festival that included the caveats for last year: •They need to meet with Mr. Hulbert regarding use of historical grounds. •The bathrooms are open by staff on Thursday and then it is the responsibility of the festival to close/open, clean Minutes, Parks & Recreation Board, May 13 2013, page 2 and stock the bathrooms until the festival is over. Notify the Parks and Recreation Department when they would be opening the shelter bathrooms for the festival. •The carnival people cannot come into the park until the Monday of the festival. •Trucks have to stay on the thicker asphalt apron at the time of the event. •They are to provide adequate security on the walk way and adequate lighting in the area. th The festival committee requested the use of Veterans Memorial Park from August 18-26. They will start on the 18 with the vendor layout so the staking for the tents will be ready. They will not be changing anything from what they had last year. They will lock the bathrooms before they leave on Sunday night. Mr. Brett Hyde moved to approve the Muskego Festival Committee’s request for Veterans Memorial Park for dates and times, including extension of hours, as outlined with the understanding that any damage to park facilities or amenities, including turf restoration will be the responsibility of the festival committee. Seconded by Ald. Soltysiak. Upon a voice vote, the motion carried. Park Arthur Pavilion Project Director Anderson presented the bid results to the Board along with the staff’s recommendation. The staff was recommending the base bid by Creative Constructors ($445,000) which includes all the items 1-6 plus alternate Items 3, 8 and 9 ($74,536.87). Based upon the cost, he provided a list, reviewing in detail, of where potential additional funding may be available for the pavilion. Board members brainstormed the project items and prioritized the items as their recommendations for the Common Council’s deliberations. Mr. Hulbert moved as priority one to send the items on the sheet to Council, the base bid plus #3, #8 and #9. Mrs. Koble seconded. Upon a voice vote, the motion carried. Of the alternates, the Board members took the following actions in prioritizing: Mr. Hulbert moved, Mr. LeDoux seconded, to prioritize as #1, Alternate #1. Upon a voice vote, the motion carried with Mrs. Koble opposed. Mr. LeDoux moved, Mr. Hyde seconded, to prioritize as #2, Alternate #5. Upon a voice vote, the motion carried with Mrs. Koble opposed. Mr. LeDoux moved, Mr. Hyde seconded, to prioritize as #3, Alternate #2. Upon a voice vote, the motion carried with Mrs. Koble and Ald. Soltysiak opposed. Mr. Hyde moved, Mr. LeDoux seconded, to prioritize as #4, Alternate #4. Upon a voice vote, the motion carried with Mrs. Koble and Ald. Soltysiak opposed. Mrs.Koble expressed that she would like to see one building completed in its entirety. Idle Isle Shelter Rental and Fee Waiver for Boy Scout Troop 599 Boy Scout Troop 599 submitted their request to waive the usage fee for use of the Idle Isle shelter after they cleaned up the park. Ald. Soltysiak moved to approve, Mr. Hyde seconded. Upon a voice vote, the motion carried. UNFINISHED BUSINESS: Idle Isle Dumpster Director Anderson provided photos of the Idle Isle dumpster. Further, provided photo examples of the dumpster enclosures at the Old Town Hall and the industrial park. Board members discussed having the enclosure the same color as the building, painting or staining it, use low maintenance materials such as plywood or synthetic. Director Anderson will research the cost for an enclosure. Mr. Hulbert moved to defer. Mr.Hyde seconded. Upon a voice vote, the motion carried. NEW BUSINESS: Field Usage Fees Director Anderson presented the field usage fees for this year. Every organization has the opportunity to ask the Board for reductions and none have come forward. There are no changes from previous years. He thought the Board may want to review what they charge for use of the fields. Mr. Hyde suggested looking at other communities to see what they charge. Mr. Hulbert speculated that because the fees are low, the leagues are able to participate in upgrading the fields. Director Anderson said they can look at this for budget for 2014. He did not think it would break a lot or organizations if they increased five dollars or ten dollars. Mr. Hyde moved to approve the field usage fees. Mr. Hulbert seconded. Upon a Minutes, Parks & Recreation Board, May 13 2013, page 3 voice vote, the motion carried unanimously. Big Bend Recreation Trail Hook-up Director Anderson stated that Big Bend wanted to hook-up to the Muskego recreation trail from their Big Bend Village Park. It is approximately 2.7 miles of trail that they will be putting in. They are requesting the equestrian trail become a traffic bond trail. The usage would remain the same. He offered that DPW installs the traffic bond trails and did Highway 36. Mr. Hulbert moved to traffic bond the trail and DPW prioritize it on their schedule. Mr. Hyde seconded. Director Anderson advised that the department would be charged for the material. Upon a voice vote, the motion carried with Ald. Soltysiak opposed. Park Arthur Lighting Improvements Director Anderson presented the bid results for the lighting improvements at Park Arthur. The staff is recommending the base bid ($318,400) plus #1 ($30,112) and eliminate #2 and #3. This would be for all of the lighting done including the sledding hill. He pointed out that using Musco lighting would bring the cost down by $9,825. Board members discussed lighting the sledding hill and proposed to place lights on the ball field poles. Pieper Power offered to meet with Director Anderson to do some value engineering as they think they could save the city some costs. Powrtek has requested they put something in writing. Mr. Hulbert inquired if they want to light the sledding hill eventually, what infrastructure needs to be put in to light it. Where would the power be accessed? Director Anderson said there is a box by the baseball fields and the shelter. He would like to see the sledding hill lit because of its recent usage. Board members considered it to be a safety factor. Mr. Hulbert and Mr. LeDoux indicated the hours could also be extended for after school activity. Board President Whipple suggested contacting Powrtek to see what ideas they have for lighting the sledding hill. Mr. Jerald Hulbert moved that the lighting be #1 and as a #1 addition, priority would be the lighting of the sledding hill. In addition, he would like to explore with Pieper if indeed they can’t go with #1 on the addition that they would reposition lights on a pole or something on a temporary basis. Mr. LeDoux seconded. Director Anderson will consult with Pieper and Powrtek. Upon a voice vote, the motion carried with Ald. Soltysiak opposed. Dog Park Public/Private Partnership Ald. Soltysiak and Director Anderson presented the idea of public and private partnership for a dog park. Director Anderson advised that they would need an area of about 15 acres and refreshed the Board members on previous discussions regarding requirements for a dog park. There would now need to be a list of requirements that the private entity would have to meet, cost wise and responsibility wise and what the city would offer. ALDERMAN’S REPORT: None STATUS OF PROJECTS: Park Arthur Director Anderson shared recent photos of the park. The sponsorship signs have been installed on the outfield fence. Outfield grass is coming in and the paving should be done by the end of next week. Gates will be open once the paving work is done. The ribbon cutting is scheduled for Tuesday, May 14, followed by the first game on the field. He met with Bob regarding the equestrian trail. Bob will be looking over where he is going to start. He’ll be provided with two barricades to block off any area of work. DIRECTOR’S REPORT Summer Program Registration Summer program registration is going strong. Opening Parks The rainy spring delayed getting the launch docks in early; however, they were in the Friday before fishing and there are still some tennis nets that need to be installed. There was some problem with water lines when turning the water on in the Minutes, Parks & Recreation Board, May 13 2013, page 4 facilities. Grass cutting just started last week. Staff took the new contractor Shawn Roberts around to the parks showing the areas that he would be responsible for mowing. St. Leonard’s Trail Hook-up to MRT They want a traffic bond trail that hooks up from the back of their parking lot to the recreation trail, approximately 60-70 feet. Originally they contacted We Energies and were informed that the city is the licensee for the trail and any addendums have to come through the city. Staff met with St. Leonard’s staff and a culvert will need to be installed so the water doesn’t wash out the trail. They will put it in and are to notify the department when they’ll start. Lake Access #12 Update Director Anderson and Dan Flamini checked out the west side of the property line and found that one portion of the fence that is there is within 5 inches; otherwise, it is right on the lot line. The staff may be talking to the owner of the property next door about taking the fence down and cleaning up the area and leaving whatever they want done for privacy and then looking at the east side. The irrevocable occupancy permit still has not been signed by Mr. Mortle. He has made a request for monies from the city for things that he had to pay and he has been given a form to make claim to the city. Nothing has been signed yet and his property is up for sale. Nothing has been done. The promises for work that were made by Mr. Mortle have not been accomplished, to date. The city is now waiting for the process to go through. It may come down to where the city is taking out the plantings and installing the split-rail fence. OTHER BUSINESS Subdivision Plans from Plan Commission None MISCELLANEOUS: Mr. Hulbert shared with the Board members information and historical photos as relates specific to Horn Park. ADJOURNMENT - There being no further business, Mr. Hulbert moved for adjournment at 7:27 p.m. Seconded by Ald. Soltysiak. Upon a voice vote, the motion carried. Stella Dunahee, CPS Recording Secretary pc: Board Members, Craig Anderson; email: Peter Theis, Tammy Dunn; posted: www.cityofmuskego.org Minutes, Parks & Recreation Board, May 13 2013, page 5