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Park & Rec Board - MINUTES - 9/14/2009 City of Muskego PARKS & RECREATION BOARD Monday, September 14, 2009 Approved 10/12/09 Board President Whipple called the monthly meeting of the Parks and Recreation Board (Board), City of Muskego, to order at 6:02 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. The meeting notice was posted in accordance with the Open Meeting Law on Thursday, September 10, 2009. Present: Mr. Gary Boisits, Mr. Brett Hyde, Mrs. Kelly Koble, Ald. Neome Schaumberg, Mr. Toby Whipple, Director Anderson and Recreation Program Manager Tammy Dunn Absent: Mr. Eric Hetzel (excused), Mr. Jerald Hulbert GUESTS: Ald. Borgman, Tim Reichelt, Bruce Janczak, Danielle Oster, Terri Delke APPROVAL OF MINUTES: August 10, 2009 Minutes Mr. Hyde moved to approve the minutes of the August 10, 2009 meeting, seconded by Ald. Schaumberg . Upon a voice vote, the motion carried . PERSONAL APPEARANCES: Idle Isle Channel Fishing Mr. Tim Reichelt presented his concerns relative to the people fishing the channel at Idle Isle Park. He summarized what problems he has been experiencing. Board members were in receipt of emails that gave more in depth account of his concerns. One issue was individuals not being respectful of property or courteous. He has had hooks in his pier, bobbers in the trees and fishing line on his boat, pier and trees. He did recognize that it was pubic property and came before the Board for their input on the situation and any ideas they may have to keep the people in check or to alleviate the problem. In his earlier conversation with Director Anderson, Director Anderson had asked him to take notes and to also advise the police when these incidences occurred. Director Anderson has notified the police department of his concerns. Mr. Boisits mentioned that these concerns could be seen as a trespassing issue and subject to citations. Mrs. Koble commented that though the Board members can sympathize with the situation, what wasn’t brought up was the letter the Board received from the WDNR (Wisconsin Department of Natural Resources) when the channel was open, it was basically a public waterway in that area, strongly suggesting and telling the Board that they could not deny access to it. Ald. Borgman stated that the problem has been going on for a number of years and Mr. Hyde added that a number of his acquaintances who reside on the lake have mentioned the same problem. Mr. Reichelt also shared that he has numerous pictures. Director Anderson advised that he should call the police department and let them know that he does have them and also to call the police when an occurrence happens. The Board can keep the item on the agenda throughout the summer season to monitor as best they can at the Board level. Minutes, Parks & Recreation Board, September 14, 2009, page 2 Club Basketball Team Sponsors Mr. Bruce Janczak presented his request for approval from the Board to seek sponsorships for the Muskego Warriors Boys Basketball Club. He stated they are trying to keep the club fees at their current rate. The sponsorships are needed to pay for outside practice space, purchase equipment and provide scholarships for families in need. The sponsorship program would be an all or nothing approach. If they could not find a sponsor for every team, then they would not move forward with the program. Recognition of these sponsors would be in the club materials and the name and/or logo on the right sleeve of the shooting shirts as the Parks and Recreation Department is currently being promoted on the left sleeve of the shooting shirt. He gave an account on how the program has grown over the last few years. It is a community-based program meaning the players are from Muskego or attend Muskego schools. Director Anderson interjected that sponsorships have always been an issue with the Board; however, the club is looking to raise money to help defray the cost of the program to do what Mr. Janczak stated. Mrs. Koble inquired if this was a select team and Mr. Janczak indicated it was not, but focused on offering the program to as many boys as possible. He has assured Director Anderson that anyone who signs up will have the opportunity to play. Recreation Program Manager Dunn informed the Board members that the budgeting of the program is handled entirely through the department. The sponsors will have to be approved by the club and the department. Director Anderson concurred that the entire program is run through the Parks and Recreation Department. Mr. Boisits moved to approve the request to solicit sponsorships for the club basketball program under the parameters as outlined by Mr. Janczak. Mrs. Koble seconded. Upon a voice vote, the motion carried. Big Muskego Estates Muskego Recreation Trail/Horses Ms. Oster presented, in detail, her reasons for permission from the Board to allow equestrian travel on the Muskego Recreation Trail spur by the Big Muskego Estates subdivision on Durham Drive. She is an equestrian driver, horse and cart. She boards her horse at Breezewood Farm on Priegel Drive. With the increased traffic flow on Durham Drive and the ever-present hill, she stressed that it was a safety issue. She recognized that one of the concerns of the department was the droppings and this could be addressed by requiring horses to wear “diapers” and she brought two designs with her. She also volunteered to clean up the trail. She had also canvassed the subdivision about the issue and submitted their responses to the Board. Ald. Schaumberg and Mrs. Koble both own horses. Ald. Schaumberg recognized her concerns; however, in the area of the subdivision, having horses on the trail could cause some harm to people. Mrs. Koble was a strong proponent of horse trails where they are appropriate. She felt she could not keep her horse in Muskego and ride in Muskego so boards it in Eagle where there are trails. An alternative offered by Director Anderson was that Ms. Oster trailer her horse to the Loomis Road trail where equestrian travel is allowed. He further mentioned that in the area, there might be the availability of a WDNR parking lot for trailering. This area, with the proposed completion of the bridge, would also provide for a longer ride. In response to Mr. Hyde’s inquiry about the difference in the trails that do allow for equestrian travel, Director Anderson stated there was more open acreage and in the area of Loomis Road, the amount of homes is almost none and most of those residents own horses. Board members took no action on her request Muskego Kickers Soccer Games Board President Whipple, on behalf of the Muskego Kickers Soccer Club, presented their request to have a limited number of games at Kurth Park, in the central section. He gave a historical account of when the central section of Kurth Park was developed. At that time, the Board in essence made an agreement with the homeowners on Hidden Creek Court that when there was sporting activities in that section, there would be no parking on Hidden Creek Court. The club has tried to abide by that agreement and primarily used the field as a practice field. Now, the club has need for a specific size field for one team for four games and there is no other field available with the proper size goals and field for them to play. He mentioned that the club teams are aware of the restriction regardless that there is no signage. They are instructed to park in the parking lots. Ald. Schaumberg moved to approve the request to play a limited number of games (four) this fall season Minutes, Parks & Recreation Board, September 14, 2009, page 3 and the soccer club have someone posted at the path before the beginning of the game directing people not to park on Hidden Creek Court. Mrs. Koble seconded. Upon a voice vote, the motion carried with Board President Whipple abstaining. WRITTEN CORRESPONDENCE: Moorland Park & Veterans’ Memorial Park Vandalism Director Anderson reported that someone had smashed the Plexiglas covering the skateboard rules and regulations sign at Moorland Park. At Veterans’ Memorial Park, there was broken board on the boardwalk section and this could just have occurred due to age. Girl Scout Thank You Letter A thank you from the Girl Scout for helping in her attainment of the gold award. The big bat house is at Jensen and the rest were given to Tom Zagar for the Engel conservation area. Moorland Park Playground Picture A thank you, with a picture of their grandchildren using the playground equipment at Moorland Park, was received from the Lutynski’s. Board President Whipple shared that he has received more comments on this playground than others. Mrs. Koble inquired about the berms. Director Anderson stated they would stay at that height. It’s a safety factor with the parking lot so close; however, he could see parents in the future sitting on the grass, observing their children at play. NEW BUSINESS Highway 36 Bridge Bid Board members reviewed the recommendation letter from Bonestroo. The lowest bidder was Reesman’s Excavating and Grading, Inc. in the amount of $71,132. This will go before the Finance Committee and Common Council on September 22. However, Director Anderson shared there was a problem because some of the work that needs to be done to the abutments and with the WDNR requirement of the flood plain analysis, the grant itself is going to be short. He had a phone conversation with Gene Park and Tom Blotz of the WDNR and they have agreed to allocate additional dollars to cover 50 percent of the overage which is from $24,000-$29,000 over. The WDNR will be sending a letter agreeing to cover this additional cost, and covering the cost at 50% like the grant. Mr. Hyde moved to approve the additional expenditure covering 50% of the overage, not to exceed $29,000 with the WDNR covering 50% of that cost. Mrs. Koble seconded. Upon a voice vote, the motion carried. North Cape Trail Design Estimate Director Anderson reported that a verbal quote had been received by Dave Simpson to design the Durham Drive to Loomis Road bike path in the amount of $37,500 from Foth. It is proposed to have this project done with the Durham Road reconstruction thus the need for a design guide. Director Anderson was recommending the Board approve it, contingent upon the trail being done with the Durham Road project, and the Mayor sees the benefit of making it a portion of the overall project. If it is not going to be done as part of the Durham Road project, then there is no sense in having this plan done right away. Mr. Brett Hyde moved to approve the $37,500 for the design plan if it is going to become part of the Durham Road project. Ald. Schaumberg seconded. Director Anderson stated the funds would be from the 2010 projects and the parks dedication budget would be adjusted. Upon a voice vote, the motion carried. UNFINISHED BUSINESS None ALDERMAN’S REPORT: No report. Minutes, Parks & Recreation Board, September 14, 2009, page 4 STATUS OF PROJECTS: Park Arthur Director Anderson reviewed the report from the WDNR. There is about $10,884 in funding remaining when they get to the Park Arthur request. Depending on the status of other projects, there may be more dollars available. The WDNR will keep the department informed. On the project, Director Anderson was recommending to find out the dollar amount, go ahead and bid this year and ask the contractor to hold their dollar amounts for spring work and do the work in the spring of 2010. It was the consensus of the Board to go with the recommendation. Hwy 36 Trail Board members were in receipt of the project schedule. They will proceed with it on September 23 after it has gone to Council. He noted the floodplain approval letter from the WDNR Moorland Park/InPro Skate Park With Moorland Park, they will be applying a weed fertilizer this week and they have agreed to do the over seeding. The weeds should die off, fertilization should take hold, over seeding should have grass growing in an infancy stage, then snow cover, and in the spring, grass should grow. The earliest that the field could be used would be in the fall of 2010 depending on the grass cover. Water Bugs Ski Team, Inc. Director Anderson mentioned that last month, there was a complaint that the Water Bugs went over their ski time on August 5. Board President Whipple noticed that on the compliance report, they did not have the light on the jump. Also, that they were too near the island. Director Anderson stated this has been forwarded to the club. Some discussion ensued on the need to familiarize any new president of the Water Bugs what is contained in the agreement. The Water Bugs will be on the agenda for an annual review in October. DIRECTOR’S REPORT Movies in the Park Director Anderson reported that attendance at the “Movies in the Park” has been down. The department will need to assess this program and make a decision on whether or not it will be continued in the future. To get attendance up, consideration would be given to board advertising around the city. Denoon Baseball Field Renovation The renovation of the Denoon baseball field has been completed. It looks great. Veterans’ Memorial Park After Events Director Anderson shared that he was skeptical of the rain that occurred and its impact during the festival, but it turned out okay. There were just a few ruts that DPW fixed. Also, there were no problems experienced after the class reunion event the following weekend. OTHER BUSINESS: None COMMUNICATIONS AND MISCELLANEOUS BUSINESS The next meeting is October 12. CLOSED SESSION Minutes, Parks & Recreation Board, September 14, 2009, page 5 At 7:59 p.m. Mr. Hyde moved to convene into closed session pursuant to Wis. Stats §19.85(1)(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, more specifically the purchase of public parkland. Mr. Boisits seconded. Upon a voice vote with all members voting yea, the motion carried. OPEN SESSION Mr. Hyde moved to reconvene in open session. Mr. Boisits seconded; motion carried. ADJOURNMENT - There being no further business, Mr. Hyde moved for adjournment at 8:30 p.m. Seconded by Mr. Boisits. Upon a voice vote, the motion carried. Stella Dunahee, CPS Recording Secretary pc: Board Members, Craig Anderson email: Mayor, Alderpersons, Department Heads, Peter Theis, Tammy Dunn,