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Park & Rec Board - MINUTES - 10/12/2009 City of Muskego PARKS & RECREATION BOARD Monday, October 12, 2009 Approved 11/9/09 Board President Whipple called the monthly meeting of the Parks and Recreation Board (Board), City of Muskego, to order at 6:00 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. The meeting notice was posted in accordance with the Open Meeting Law on Thursday, October 8, 2009. Present: Mr. Eric Hetzel, Mr. Jerald Hulbert, Mrs. Kelly Koble, Mr. Toby Whipple and Director Anderson Absent: Mr. Gary Boisits (excused), Mr. Brett Hyde (excused), Ald. Neome Schaumberg (excused) GUESTS: Ald. Neil Borgman, Mark Moriarty APPROVAL OF MINUTES: September 14, 2009 Minutes Mr. Hulbert moved to approve the minutes of the September 14, 2009 meeting, seconded by Mrs. Koble. Upon a voice vote, the motion carried . PERSONAL APPEARANCES: 2009 Water Bug Ski Team, Inc. (Waterbugs) Review Mr. Mark Moriarty, President of the Water Bugs Ski Team, Inc. was present to respond to any concerns the Board had relative to the ski club’s usage of Idle Isle Park. Director Anderson provided a brief summary of the monthly reviews:  May—no citizen complaints. 0 compliance checks performed.  June—an individual complained about noise on two separate occasions; both times, the Waterbugs were in compliance. There was also one compliance check with no violations.  July—two unidentified individuals indicated the music and the public address system was too loud and the show went past 8:30 p.m. The police were not able to send anyone out because of their volume of calls. There was 0 compliance checks done in July.  August—an individual called indicating that the skiers were skiing within 20 feet of their dock. The officer did contact the Waterbugs. Also, an individual called that they were skiing past their 8:00 p.m. quitting time. President Moriarty was contacted. Another call received from an individual on the noise, but the Waterbugs were found to be in compliance. There were two compliance checks performed indicating that no flashing light on the ski jump and skiing within 100 feet of the islands. Director Anderson contacted President Moriarty. There were 15 show dates, 33 practices and 4 ski class dates. Director Anderson shared, that even before the season started, he had received phone calls from an individual and met with the individual about the agreement. The individual was advised to contact the police as they perform the compliance checks. All the complaints were given to President Moriarty who met with Director Anderson in late May to discuss the complaints and, at that time, went over the agreement. In regard to the going over the ending time in the Minutes, Parks & Recreation Board, October 12, 2009, page 2 agreement, President Moriarty stated they did not realize that the ending time of 8:00 p.m. was in the agreement and were going by the WDNR (Wisconsin Department of Natural Resources) rule which is 8:30 p.m. or ski until sunset whichever comes first. The Board will be looking to change this in the 2010 agreement. Mr. Hulbert asked if the park ranger should be more involved with checking the Waterbugs compliance with the agreement. Director Anderson said the park manager is on staff and does inform the parks supervisor or himself of any problems or sometimes will call the police. Most of the problems the park manager deals with are parking issues. It would be up to the Board if they wanted to put the park manager in the role of monitoring the Waterbugs usage of the park. In the future, Director Anderson would like to meet with the Waterbugs before they start their season and go over the approved agreements which are generally done in March and, also, review what occurred the previous year. At the conclusion of the meeting, both Director Anderson and the Waterbugs representative, preferably the president, would initial a sign-off sheet that they understood what was in the agreement. The Waterbugs would be responsible to set up the appointment with Director Anderson after the agreements are approved. In regard to the location of the ski jump, Director Anderson has received several meetings with an individual who would like the location changed as now it is visible from his front window and he would like it rotated to other locations. The individual was advised to (1) call his alderman and (2) to bring changes about, to voice his concerns to the Finance Committee and the Common Council when the issue appears on possibly their agenda in March as they are responsible for the jump and its location. Icetronauts Snowmobile Trails in Parks Mr. Doug Meinen was not present regarding the Icetronauts snowmobile trails in the parks. As this has customarily been an annual request before the Board, a copy of that portion of the November 2008 minutes was provided as follows: “Snowmobile Trail Kevin Pope was present to request permission from the Board to establish snowmobile trails through the park areas of Denoon Park and Lake Access #17. Director Anderson stated there were no problems from last year’s usage. However, Tom Zagar was requesting that they place the trail in Denoon Park following the fence and tree line. He would like them to come straight through the prairie area. Mr. Pope shared that they had established the trail as the landowner was complaining they were running the trail too close to his driveway. Mr. Pope said they will relocate their trail to comply with Mr. Zagar’s request, taking into consideration the landowner’s concerns on the noise and the traffic crossing his driveway. He asked if there was a concern if they would brush out some of the area. Director Anderson recommended he contact Tom Zagar. Mrs. Koble moved to approve the request the same as last year with the modification of the trail through Denoon Park. Mr. Hyde seconded. Upon a voice vote, the motion carried unanimously.” Board President Whipple inquired if there was any indication that the Icetronauts were looking for anything different. Director Anderson did not have any indication and he also stated that there were no problems with last year’s usage. Mr. Hulbert moved to approve, based on last year’s request and approval, the Icetronaut’s request for snowmobile trails through the park areas of Denoon Park and Lake Access #17 the same as 2008. Mr. Hetzel seconded. Director Anderson stated that if there are any changes, the club will have to make the request at the November meeting. Upon a voice vote, the motion carried unanimously. WRITTEN CORRESPONDENCE: Durham Launch & Access #13 Vandalism Director Anderson reported there was an attempt to break into the box at the Durham launch. The bent plate needed repair. Graffiti on the arrow signs indicating access trail located at both Lake Access #13 and Center Drive has been removed. Minutes, Parks & Recreation Board, October 12, 2009, page 3 Quietwood Creek Bridge Dave Simpson, the city engineer, while in the area had noticed that the bridge needed repair. The bridge is starting to buckle. As it is on the recreation trail area leased from We Energies, they were notified. They responded that the bridge is not needed by them to access their facilities and they were thinking of removing the bridge from a safety concern. Before taking this action, they would like to know if the city was thinking of replacing the bridge or another alternative so that the recreation trail would continue and not abruptly end at that point. Director Anderson said he and Dave Simpson will be looking at it. He has also asked We Energies to have their engineer take a look at it to determine if it is safe for pedestrian traffic or bicycles. If they deem it is unfit, then the city will have to put in a replacement and, if so, then the department will have to budget for it. Mrs. Koble inquired if they would have to involve WDNR as they would be crossing over a waterway. Director Anderson stated affirmatively and that the department would need a Chapter 30 permit. NEW BUSINESS: None UNFINISHED BUSINESS None ALDERMAN’S REPORT: None STATUS OF PROJECTS: Park Arthur Director Anderson reported that he had met with Dave Burch, Tom Blotz and Gene Park last week Monday. Since then, in the mail, he received notification that the department received $85,000 for Park Arthur. The department will be bidding either toward the end of this year or the third week of January for Park Arthur work. There is $250,000 for this year and $275,000 for next year in the park dedication account, plus the $85,000 so in essence, three phases of Park Arthur can be done in one year. This would encompass the east side. If discussions are started with the baseball teams to try to partner with them, the following year (2011), may start to put in the baseball fields. If the department gets firm pricing and it looks good, the WDNR can always be petitioned as they have two projects that are outstanding and they don’t know the status of that money, which amounts to roughly $100,000. Based on the eligibility of what the department would be doing, a letter can be sent for another request which they would honor as the department was the last group funded; however, the request must be made before May 1. Any request after May 1, would fall into the next funding cycle. Hwy 36 Trail The pre-construction meeting was last Monday. Contracts are getting signed. Reesman Excavating received the work and will be ordering the bridge. The bridge is five to six weeks out from the time they order it. The department has a deadline of December 15 to have it done. They have asked for an extension until January 15. Director Anderson thought the bridge would be in, but the restoration not done until spring which he felt was fine. He would be asking Reesman to be responsible for putting in the safety precautions so that people don’t continue down the trail and go over the bridge as the restoration work will not be done. The trail is done, but there are old wood bollards and the trail itself does not go straight. On one side is a retaining wall to hold the soils and the other a split-rail fence and these need to be hooked up to the bridge. Moorland Park/InPro Skate Park The cameras have been installed with two focusing on the skateboard park, one focusing on the parking lot and one focusing on the playground. Mr. Hulbert had been to the park and questioned why there was a berm between the parking lot and the playground. Director Anderson explained it was done for seating purposes and for safety purposes with the playground being so close to the parking lot as well as a buffer between the playground and the skateboard park. Mr. Hulbert expressed his personal feeling that for security purposes, with the berm, you could not see what was going on in the park. Director Anderson stated that from Minutes, Parks & Recreation Board, October 12, 2009, page 4 Sandalwood, you could see right down the playground and Mr. Hulbert acknowledged that you could from there. Idle Isle Channel Fishing Director Anderson had emailed Captain LaTour and has not received any update so he did not think there were any complaints. DIRECTOR’S REPORT Winter/Spring 2010 Program Guide The guide will be out roughly the week of Thanksgiving. Registration usually starts that week. OTHER BUSINESS: None COMMUNICATIONS AND MISCELLANEOUS BUSINESS The next meeting is November 9. ADJOURNMENT - There being no further business, Mr. Hulbert moved for adjournment at 6:26 p.m. Seconded by Mr. Hetzel. Upon a voice vote, the motion carried. Stella Dunahee, CPS Recording Secretary pc: Board Members, Craig Anderson email: Mayor, Alderpersons, Department Heads, Peter Theis, Tammy Dunn,