Loading...
Park & Rec Board - MINUTES - 1/12/2009 City of Muskego PARKS & RECREATION BOARD Monday, January 12, 2009 Approved 2/9/09 Board President Whipple called the monthly meeting of the Parks and Recreation Board (Board), City of Muskego, to order at 6:02 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. The meeting notice was posted in accordance with the Open Meeting Law on Thursday, January 8, 2009. Present: Mr. Eric Hetzel , Mr. Jerald Hulbert, Ald. Dan Pavelko and Mr. Toby Whipple Absent: Mr. Gary Boisits, Mr. Brett Hyde (excused), Mrs. Kelly Koble (excused), Director Craig Anderson (excused) GUESTS: “Butch” LeDoux, Ald. Tina Schaefer, Ald. Keith Werner, Kerry Werner, Stacy Tikkanen, Jacob Kaiser, Madeline Folz APPROVAL OF MINUTES: November 14, 2008 Minutes Mr. Jerald Hulbert moved to approve the minutes of the November 10, 2008 meeting, seconded by Mr. Eric Hetzel. Upon a voice vote, the motion carried. PERSONAL APPEARANCES: Teen Advisory Board (TAB) Kerry Werner, chairman of the TAB, presented their proposal to host a Muskego teen idol/battle of the bands for the middle of the summer, July or August, a Friday or a Saturday at Veterans Memorial Park, using the shelter for the staging area, from about 6:00 p.m-10:00 p.m. This would be a fun event for them. It would be a competition using modern music. They would want to start registering people in April, using the city’s web site and dropping the registration off city hall. They would be holding auditions of the bands, singers and performers. They would be looking at security and contacting the Muskego Police Department and also, looking for chaperones as the event will be more or less focused towards teens. They would also be looking for judges and sponsors to help fund the event, such as the DJ to operate the sound system and the awards. Mr. Hulbert inquired if they had an initial budget for the event put together. Kerry Werner stated not yet, but recognized that there will be costs for the event. They have some money in their account but not enough. They would not be charging admission for the event, but would be having concessions to offset the cost. They are also planning their annual teen dance which would help with the cost. Board President Whipple asked if they had any date set yet for the event. Kerry Werner recognized the department would have events scheduled at the park during the summer and they would work around those dates. Because the department has a summer playground program during the day, Mr. Hulbert asked if they would be looking at set-up time during the day. Kerry Werner said they would need set-up time before hand. Mr. Hetzel questioned if they knew how many people they expected at the event. Kerry Werner stated it is the first-time for such an event so did not know how many; however, they would be advertising the event broadly through the schools. Board President Whipple asked if they were looking to go beyond the park closing hour of 10:00 p.m. Kerry Werner said it Minutes, Parks & Recreation Board, January 12, 2009, page 2 would depend on how many acts they had and the time between acts, possibly starting at 6:00 p.m. or 7:00 p.m. and ending the acts at 9:00 p.m. or 10:00 p.m. They would need the additional time for clean-up. Mr. Hulbert moved to give conceptual approval for a date in the summertime. He noted that they would need to put a budget together and contact the police. They would also have to come back before the Board with more details. Mr. LeDoux mentioned that the teen center does have chaperones and they may be available for this event. Ald. Pavelko seconded. Upon a voice vote, the motion carried. Girl Scouts Settlement Area Projects The department had not yet received any correspondence on the girl scout projects for the settlement area. Mr. Hulbert gave a little background that the girl scouts had come before the Muskego Historical Society several months ago looking for projects to do in that area. Since some of the projects involved the grounds, they were advised they needed to also go to the Parks and Recreation Board with their plans. He thought a number of their ideas were worthwhile. WRITTEN CORRESPONDENCE: Muskego Jr. Warriors Baseball Tournament Request Board members reviewed the request from the Muskego Warriors Youth Baseball for their tournament from June 26-28. They are requesting the use of both diamonds at Muskego High School, Horn Field diamond, Denoon Park diamond, three diamonds at Mill Valley and the Jensen Park diamond. They are in the fourth year in having this tournament. Ald. Pavelko asked if there had been any conflict of using diamonds in the past with the other leagues. Parks and Recreation Secretary Dunahee stated any conflict had been worked out with the leagues. Mr. Hulbert stated it needs to be made sure that the event is contingent upon Director Anderson’s approval. Board members mentioned items that would need to be addressed also would be the prepping of the fields, trash clean-up, and the tournament application. Board President Whipple felt they would like the dates approved as soon as possible. Ald. Pavelko moved to tentatively approve the dates for the tournament, June 26-28, contingent upon the completion of the tournament application with Director Anderson’s approval, with the understanding they work with other organizations on field availability, prep their own fields, and responsible for trash pick up. Mr. Hulbert seconded. Upon a voice vote, the motion carried. Thank You Letter to Troop 2655 for Idle Isle Clean-up Director Anderson sent a thank you letter to Girl Scout Troop 2655 for the effort they put forth in cleaning up Idle Isle Park. Ald. Pavelko shared that he had helped with the clean-up and they did an excellent job. There were about 30 troop members and adults. Boat Launch Fee Increase Approved by WDNR Board President Whipple announced that the boat launch fee increase as recommend by the Parks and Recreation Board was approved by the Wisconsin Department of Natural Resources. Jensen Park Vandalism A report was shared on the vandalism that occurred at Jensen Park and the restoration of the turf area. Snowmobile Complaint Board members reviewed the complaint from a Denoon Park neighbor about snowmobiles cutting through the back of his property. The department will post the trail entrance to the park to try to stop it. The parks supervisor recommended that it may help also if the neighbor contacts the snowmobile club on the issue as they mark the trails. Minutes, Parks & Recreation Board, January 12, 2009, page 3 NEW BUSINESS: Joint Effort with School District for Park Ald Pavelko stated that with the school district’s recent purchase of land off of Durham Drive and Highway OO, the Parks and Recreation Board may want to consider a joint effort for a park in that area. He did not think the school district would need all the land for a school. Mr. Hulbert commented that a lot of the acreage could be made available for a park. He mentioned that the residents in the area are underserved when it comes to parks. If they could work with the school board and look at the potential building pads, the Board might start preliminary discussions on the excess land for level playing surfaces and possible ball diamonds. Ald Pavelko also noted that the land is close to the bike path. Mr. Hulbert stated that the school would benefit from any amenities that the city would install. He thought it was worth pursuing. A joint effort might help everybody in the city and the taxpayers would not have to duplicate costs. Board President Whipple thought conceptually it was a good idea. Mr. Hulbert moved to defer discussion on the issue until next month when more Board members are present. Mr. Hetzel seconded. Upon a voice vote, the motion carried. UNFINISHED BUSINESS: 2009 Baseball Prepping Fees Mr. Hulbert inquired if there was any positive input at all on doing their own baseball fields. Ald. Pavelko said it was his understanding that the organization agreed that they would do it, but he had not heard anything since. Parks and Recreation Secretary Dunahee shared that one man had called indicating he had a new team and they were ready to prep their own field and they wanted to make sure they had a field. The office had not heard from the M.A.A. Ald. Pavelko said they were going to hire someone to do their fields. An inventory of the equipment available for the leagues to use has been done and it was included in the mailing to the ball leagues. A copy of the inventory will be mailed to the Board members. ALDERMAN’S REPORT: None STATUS OF PROJECTS: Highway 36 Trail An email from David Burch was received stating the signed contract was received and they will set up a kick- off meeting for the week of January 18. Park Arthur David Burch’s update on phase one of Park Arthur advised:  Preliminary grading and vegetative cover plans nearly complete;  Set up meeting to discuss phase one budget, based upon preliminary costs estimate to determine phase one budget;  Review construction document schedule for spring bidding. Climate is favorable for bidding in early to mid-2009;  Communicate bidding and construction schedule to residents and community. DIRECTOR’S REPORT: Winter/Spring Session Underway Parks and Recreation Secretary Dunahee reported that the registration is going well for the session. People have been enrolling in the new program on Latin Dance. Employee Policies for Review The employee policies was provided to the Board members for their review and information. Minutes, Parks & Recreation Board, January 12, 2009, page 4 Parks Staff Changes The parks policy manual was revised to reflect the staff changes effective in 2009 and how that division of the department will be run with less staff. Skate Park Cameras Plan Mr. Hulbert commented he was personally interested to see what plan they could come up with to monitor the activities at the skate park. Town Hall Mechanical Equipment Incident Parks and Recreation Secretary Dunahee stated that the water heater upstairs at the facility had broke and the water had flooded the area and down into the historical society’s lower level area damaging some of the artifacts. Mr. Hulbert explained more in detail what occurred as he was present at the time for the monthly meeting of the historical society. He said it was disconcerting of not knowing who to call. Parks and Recreation Secretary Dunahee said the department has now added to the rental form application who to call should a problem be experienced at the facility. This notice will also be posted at the Old Town Hall. Mr. Hulbert said he would like the notice posted in the bathrooms and the various rooms. OTHER BUSINESS Subdivision Plans No plans were submitted for the Board’s review. However, Mr. Hulbert shared the DeBack property has a certain amount of sewer RECs which is different than the overall density on the property. Mr. Carrity came up with a plan to put duplex units on the property which most plan commissions consider multi-family and that would not fit the rule of density in that area. He did not think this would come before the Board. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW: None. ADJOURNMENT - There being no further business, Mr. Hulbert moved for adjournment at 6:41 p.m. Seconded by Ald. Pavelko. Upon a voice vote, the motion carried. Stella Dunahee, CPS Recording Secretary pc: Board Members, Craig Anderson email: Mayor, Alderpersons, Department Heads, Peter Theis, Tammy Dunn,