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Park & Rec Board - MINUTES - 8/10/2009 City of Muskego PARKS & RECREATION BOARD Monday, August 10, 2009 Approved 9/14/09 Board Vice-President Boisits called the monthly meeting of the Parks and Recreation Board (Board), City of Muskego, to order at 6:00 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. The meeting notice was posted in accordance with the Open Meeting Law on Thursday, August 6, 2009. Present: Mr. Gary Boisits, Mr. Brett Hyde, Mr. Jerald Hulbert, Mrs. Kelly Koble (6:06 p.m.), Ald. Neome Schaumberg and Director Anderson Absent: Mr. Eric Hetzel (excused), Mr. Toby Whipple (excused) GUESTS: None APPROVAL OF MINUTES: July 13, 2009 Minutes Ald. Schaumberg moved to approve the minutes of the July 13, 2009 meeting, seconded by Mr. Brett Hyde. Upon a voice vote, the motion carried . PERSONAL APPEARANCES: None WRITTEN CORRESPONDENCE: Vandalism at Durham Launch and Idle Isle Park Director Anderson reported that the Durham launch box was broken into again. Measures have been taken to curtail the activity. Discussion also on having a mobile security camera to rotate in areas where vandalism occurs. At Idle Isle Park, the toilet paper dispenser cover was torn off one of the partitions. The parks staff has repaired it. Country Christmas The Chamber of Commerce has changed the date for their program from a December event to November 21. They have requested and received permission from the Muskego Historical Society to use their facilities. The Chamber is requesting all park fees be waived with the exception of the cleaning fees for the Old Town Hall, Upper and Lower Levels. Director Anderson advised that if the Board approves the waiver of fees, the city would also be paying for the electricity used for the event, such as that generated by Christmas lights. They will have the lights on from November 21, 2009 through January 15, 2010. Mr. Hulbert moved to approve the request from the Chamber of Commerce for the waiver of fees with the exception of the cleaning fees. Mr. Brett Hyde seconded. Mr. Hulbert shared that the event is earlier with the introduction of the parade and the bad weather experienced in 2008. Also, other communities had activities on the same day last year. Director Anderson also mentioned Kathy Chiaverotti has informed him that people are out shopping in early December. Upon a voice vote, the motion carried with Board Vice-President Boisits abstaining. Minutes, Parks & Recreation Board, August 10, 2009, page 2 NEW BUSINESS Director Anderson advised the Board members that the Park Dedication Account is getting very hard to put together especially without that steady stream of revenue from new developments. He went over the revenue that is put into the account with the largest contribution from the landfill fund. He reviewed the 2009 projects left to be completed and the monetary amounts involved. 2010 Park Dedication Account The 2010 Park Dedication Account for park projects is at $465,519. Depending on what money is received from the WDNR (Wisconsin Department of Natural Resources) for the Park Arthur development, this amount could be reduced. A detail on the projects projected for 2010 was reviewed. Board members discussed the consultant service fee, budgeted at $32,000, for the grading of the Kurth Park southern section. Because it is near a navigable waterway, there are problems with the trail in the southern and central sections always washing away during rains. Board members recognized that something needs to be done to this area especially the trail. After Director Anderson’s explanation of the estimated cost from the consultant to address the problem and see what options are available, Mrs. Koble moved to reduce the budgeted amount to $20,000 for consultant fees for the trail only in the central and southern sections of Kurth Park. Mr. Hulbert seconded. Upon a voice vote, the motion carried. Director Anderson continued to review the park projects projected to the year 2014 and how these projects would impact the Park Dedication Account. Mr. Hulbert moved to approve the park projects as detailed from 2010-2014. Ald. Schaumberg seconded. Upon a voice vote, the motion carried. 2010 Capital Improvement Budget Director Anderson informed the Board members that the department had only one item for the capital budget for 2010. The item requested is a front bucket attachment for the Kubota 5400 for $7,350. Mr. Hulbert inquired if the department had considered purchasing a used fork-lift for roughly $3,000 to handle the applications for which the bucket would be used. Director Anderson stated not at this time. Mr. Hulbert moved to approve the 2010 capital budget. Mr. Hyde seconded. Upon a voice vote, the motion carried. 2010 Operating Budget Director Anderson presented the department’s operating budget for 2010. He was projecting increased revenues of $5,822 and a decrease in non-personnel expenditures of $21,727. Mr. Hulbert moved to approve the 2010 Operating Budget as presented. Ald. Schaumberg seconded. Upon a voice vote, the motion carried. UNFINISHED BUSINESS Year-Round Launch Fees Year-round launch fees for winter and summer sports was discussed at the July meeting. Mr. Hyde said they discussed if they could charge year-round and would it have to go for plowing or maintaining the launch areas. Ald. Schaumberg stated this had been brought up at the Big Lake meeting. Director Anderson said the boat launching fee is governed by the WDNR and it is only for boat launching. If the department were to collect year-round fees, it would have to be on the honor system as there is no real enforcement. Also, for this dual use, the department would have to plow the area and this left the potential for the studs on the snowmobiles to tear up the asphalt. Mr. Hulbert voiced his concern that if the department is going to charge for the parking, then there is a commitment for plowing; if they are encouraging people to be there with the snowmobiles, then he was also concerned about the damage to the area and he did not think this was a good idea as the revenue gained would not equal the damage that the studs would cause to the parking lot. Mr. Hyde stated that if the fees were voluntary, he didn’t think all would pay. Director Anderson mentioned that most people find a way to Minutes, Parks & Recreation Board, August 10, 2009, page 3 get on to the lake. He did not think there were a number of people trailering a snowmobile to get on the lake. Mr. Hulbert moved to table the issue of year-round launch fees. Mrs. Koble seconded. Upon a voice vote, the motion carried. Bluhm Park North Parking Director Anderson presented short-term and long-term solutions for the parking lot problem. The short-term model would enlarge the current parking lot by adding 56 stalls, bringing the total to 83 stalls for a cost of $47,464 and will give ample parking on the north side. If this parking is full, then parking can also be along Bluhm Court. Mr. Hulbert pointed out another area where parking could be added to the existing upper portion and Director Anderson said it could be done. He briefly reviewed the long-term solution of adding parking on the south side where rugby takes place and it best meets the land needs, including hooking up to the existing trail. ALDERMAN’S REPORT: No report. STATUS OF PROJECTS: Park Arthur An email received by Director Anderson indicated that Park Arthur is the last project to receive funding. The amount is dependent on the status of other projects on the list. Hwy 36 Trail The WDNR is still reviewing the last revised update. Both revisions state the abutments have no impact on the floodplain. Bonestroo have revised their project schedule and that indicates an advertisement will be sent out August 14 with a notice to proceed. Director Anderson has set the project to go to Common Council on September 22. The project shouldn’t take longer than two weeks to get done. There may be two to three weeks lag time depending on the delivery schedule of the I-beam. Moorland Park/InPro Skate Park The city is extending the deadline to August 31 for the contractor to be in compliance with the contract for the completion and acceptance of the seeding establishment at Moorland Park. If not by then, the city will terminate the contract and take over the restoration of the grass area. Water Bugs Ski Team, Inc. There were two citizen complaints during July and also on July 22, two unidentified subjects reported the music and public address system was too loud. No officer was sent due to the call volume. Also, the complainants stated the show went past 8:30 p.m. Director Anderson did speak with Mark Moriarity regarding it. Mr. Moriarity said they did not go beyond 8:30 p.m., it was 8:29 p.m. However from a report on August 5, they did go over their allotted time. This was the first date in August and the times change for them from 6:00 p.m.-8:00 p.m. and they went until dusk. This will be in the August report for the September meeting. DIRECTOR’S REPORT Movies in the Park Kit Kittredge was cancelled due to the forecasted weather of rain and high winds. Any high winds would have ripped the screen. This week, Friday, August 14, will be Ferris Bueller’s Day Off and that one is sponsored by the Teen Advisory Board. The Waterbugs will be present with concessions and also KC’s Inflatables will be donating an inflatable before the movie. Fall Recreation Program Guide The guide gets mailed out this week. Two new programs being held at the high school are Basic Minutes, Parks & Recreation Board, August 10, 2009, page 4 Woodworking and an Auto Class. Idle Isle Memorial Bench The memorial bench did get installed at Idle Isle Park as of August 3 and people have been using it. Mr. Hyde commented on how nice it was to have the family donate it. Director Anderson said there is interest from a party in donating one by the playground in Bluhm Park. Moorland Park Playground The playground equipment installation started on Sunday and should be done by Wednesday. There was a piece of equipment that was stolen. There was a presence there of four skateboarders. Moorland Park Security Cameras The security cameras should be up by the middle of September. Prairie Plantings Update Updates were given for both Schmidt and Bluhm Parks. OTHER BUSINESS: None ADJOURNMENT - There being no further business, Mr. Hulbert moved for adjournment at 7:25 p.m. Seconded by Mr. Hyde. Upon a voice vote, the motion carried. Stella Dunahee, CPS Recording Secretary pc: Board Members, Craig Anderson email: Mayor, Alderpersons, Department Heads, Peter Theis, Tammy Dunn,