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Park & Rec Board- MINUTES - 10/13/2008 City of Muskego PARKS & RECREATION BOARD Monday, October 13, 2008 Approved 11/10/08 Board President Whipple called the monthly meeting of the Parks and Recreation Board (Board), City of Muskego, to order at 6:00 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. The meeting notice was posted in accordance with the Open Meeting Law on Thursday, October 9, 2008. Present: Mr. Gary Boisits, Mr. Eric Hetzel , Mr. Jerald Hulbert, Mr. Brett Hyde (6:13 p.m.), Mrs. Kelly Koble, Ald. Dan Pavelko, Mr. Toby Whipple and Director Craig Anderson, GUESTS: David Burch, Dennis Shook, Frank Shook, Larry Lefebvre, Gary Christopher, Mark Morarity, Ald. Borgmann, Howard Schneider APPROVAL OF MINUTES: September 8 Minutes Mr. Jerald Hulbert moved to approve the minutes of the September 8, 2008 meeting, seconded by Mr. Gary Boisits. Upon a voice vote, the motion carried. PERSONAL APPEARANCES: David Burch—Park Arthur Grading Plan Mr. David Burch of Bonestroo went over the current grading plan for Park Arthur. Some items that he highlighted in the presentation was the additional parking areas, weed tipping, storm water retention ponds, ice hockey area, large ball diamond and terracing for hillside seating and wetland preservation. This would be Phase I of the development. Project status report documentation was provided to the Board members. In regard to the sledding hill, they plan on regrading the slopes from the staging area to 40-60 percent slopes with 100-200 foot running distance, then going to a run out area with 10-20 percent slopes. The run out area in spring/summer/fall could be used for other recreational activities. They will also plan gentler slopes for younger children. The ice hockey area was cut to 75x150 foot concrete area that could also be used also for other recreational activities in the off season. He recommended bidding the project in late winter or early spring to get better pricing. They will be meeting with the WDNR on the funding application which didn’t rank as high as other proposals. The existing application that was done can be updated and resubmitted for the next grant cycle. Dennis Shook—MHS Class Reunion Mr. Dennis Shook presented his request for renting Veterans Memorial Park for the Muskego High School all class reunion on September 5, 2009. He briefly reviewed their track record for the previous two all-class reunions that were held at the park. His request included  Allowing the Icetronauts tent from the foregoing Muskego Festival to remain up for the reunion  Usage of the power box for the beer truck and band  Chairs and tables  Waiver of park fees and electrical usage fees Minutes, Parks & Recreation Board, October 13, 2008, page 2  Extension of park hours He informed the Board members that they will  Obtain the appropriate permits to sell beer/wine coolers  Provide additional security  Provide a nylon fence around their area of the park  Provide portable restrooms, not use the shelter bathrooms  Have a licensed bartender on site  Comply with any and all appropriate regulations  Provide a certificate of insurance  Restoration of any park areas/facility  Provide a dumpster on site  Cleaning the grounds the next morning Director Anderson stated that the old tables they used previously are no longer available. There are newer tables available but at a cost. Mr. Shook said they may consider bringing in tables of their own. Mr. Hulbert moved, Mr. Boisits, seconded, to approve the usage of Veterans Memorial Park for the MHS all-class reunion on September 5, 2009 as outlined by Mr. Shook with the same hours as set forth for the community festival activities with the park fees being waived. Upon a voice vote, the motion carried unanimously. Gary Christopher—Water Bugs Ski Team, Inc. Annual Review Director Anderson went over the synopsis of the police compliance reports for the 2008 season. There was an issue with buoy locations which Mr. Christopher said the team addressed immediately. Sometimes the waves move the buoys around. In regard to the litter, he said after the shows, they check the beach and the park areas. Mr. Hyde questioned how this year compared to previous years. Director Anderson said it was about average with the noise complaints. The new public address announcer and the new sound board technician have helped control the noise impact. Mr. Schneider, who resides 1/3 mile away, commented that they still could turn the volume down. He also stated it would be nice if they could find a way to anchor the buoys and staying away from the island as he is part of a group that has installed stone and riprap around the island. Mr. Hulbert shared that the city has purchased a decibel meter. Director Anderson refreshed the Board members that a few years ago decibel meter readings were taken around the site to establish a benchmark. Mr. Christopher introduced their new president, Mark Moriarity. Mr. Lefebvre said the noise has a lot to do with the weather and wind. He thought it was a minor problem. WRITTEN CORRESPONDENCE: Waiver of Fees The Board was in receipt of a request from the Muskego Lion’s Club to use Veterans Memorial Park for their Easter egg hunt scheduled for April 11, 2009, and to waive the park fees. Members of the Board felt that parking and bathrooms would be an issue for this event. Director Anderson advised that for this large group, they should provide their own dumpster and portable toilets. Mr. Hyde moved to approve the request for waiver of the park fees and to advise them that the shelter restrooms are not available. They will have to provide their own dumpster and portable toilets and be responsible for garbage clean up and any attributable restoration. Ald. Pavelko seconded. Upon a voice vote, the motion carried unanimously. Lions Park Mowing Board members reviewed the e-mail on the cutting of grass at Lions Park by someone from the football league. Director Anderson did advise Mr. Doug Roskopf of it being a liability issue. Also, he was informed that Minutes, Parks & Recreation Board, October 13, 2008, page 3 the mowing of the grass on the fields needs to become a part of his annual request to use the fields for practice. Park Vandalism Director Anderson reported that at Schmidt Park, three molded grips were torn off the volcano climber; at Denoon Park, some car donuts were done in the lower level parking lot; and someone unsuccessfully tried to break into the Durham boat launch box. At the launch, the improvements have kept the people from getting into the box. NEW BUSINESS: Soccer Field Use Policy Review Director Anderson briefly reviewed the proposed policy for soccer field usage. The policy mirrors the athletic field usage policy. Usage of the soccer fields would be limited to practices only by other than the Muskego Kickers. One addition to the Priority Level II would be the addition of “more than 75% residency rate.” Under the Mill Valley Complex Lights Usage (E), remove redundant language “theft, vandalism, etc. which occurs due to the lack of properly securing.” This will be an agenda item for the next meeting for further review. Horn Brothers Parking Agreement Director Anderson shared that he had spoken with Bill Horn and they are still interested in continuing with an agreement for parking. No changes were made to the agreement. An individual did call the department stating he did not like that they were able to park and every business on Janesville Road is mad and would like the use of it for parking. He didn’t want the city to have any type of agreement with Horn Brothers. Director Anderson refreshed the Board on the background for initiating this written agreement. Mr. Hyde moved to approve the agreement with Horn Brothers for one more year with an annual review. Mrs. Koble seconded. Upon a voice vote, the motion carried with Mr. Hulbert abstaining. Little Muskego Lake District Weed Tipping Agreement Director Anderson asked if the Board was interested in seeking an agreement extension and if they are, he recalled that some citizens who attended the Park Arthur informational meeting expressed an interest in being informed of when the tipping agreement extension would be before the Board. How does the Board want to advise these citizens; have the LMLA do it or the department and what distance from Park Arthur do they want to go? Mr. Lefebvre said they do need a place to tip the weeds. Right now, they have an agreement to tip at the quarry; however, it closes at 5:00 p.m. and it isn’t open on weekends. This is when they would like the option to be able to tip the weeds at Park Arthur site. This year, very little weeds were dropped at Park Arthur as 98%-99% went to the quarry. He also shared that he had not received any complaints from the Copper Oaks residents. Mr. Hulbert was in favor of the extension for one year and possibly reducing the area from 2 acres to 1 acre and people within 500 feet of the property should be alerted. Board President Whipple suggested using the same mailing that the department did for Park Arthur. In consultation with Ald. Borgmann, he stated the area affected by the weed tipping at Park Arthur was Copper Oaks and the homes along Ranch Drive. The Board members decided these residents would be ones notified when the Board would be discussing any extension of the agreement. Director Anderson said in the current agreement, the LMLD is to provide the Board with an operational plan for the cutting and non-cutting season to address the weed turning and grading operations at the site. Mr. Lefebvre will have it to Director Anderson this next week. Mr. Hulbert moved to enter into a potential agreement for a period of no longer than one year with an annual review on the extension. Mr. Eric Hetzel seconded. Upon a voice vote, the motion carried unanimously. Boat Launch Fee Based on the information received from the WDNR that the base launch fee was $7, Director Anderson was Minutes, Parks & Recreation Board, October 13, 2008, page 4 recommending changing the boat launch fees to Residents $42 (season pass); Daily $7; Non-resident $63 (season pass) and Seniors $14 (season pass). There was some discussion on the non-resident definition so Director Anderson will check on it to see if the department’s definition of non-Muskego is accurate. (DNR defined resident as City of Muskego.) Mr. Hyde moved to approve the new fee structure. Ald. Pavelko seconded. Upon a voice vote, the motion carried unanimously. UNFINISHED BUSINESS: 2009 Baseball Prepping Fees Only two leagues (MAA and Warriors) have responded to e-mail asking where each league is in accomplishing the field prepping in 2009. Director Anderson would like to meet with the leagues before the end of the year so they would understand what they need to do and when they need to do it. Mr. Farner of the Warriors will try and contact the other leagues next week. The leagues that want to meet, he would like to do as one group. Mr. Hulbert asked if they don’t want to do anything, do they not use the fields. Director Anderson said the field prepping fee is an optional service so they could use the fields as is. In the past, the couples league and the Sunday men’s league used the fields without prepping. However, if it is a traveling team, there would be the fee to use the field. Mr. Hulbert asked if there was a plan to monitor the fields. Director Anderson was in agreement that the fields need to be monitored. Things that would come into play would be training sessions with the league people and the list of names and a handbook. ALDERMAN’S REPORT: Ald. Pavelko deferred his report to later agenda items on the budget and park dedication. STATUS OF PROJECTS: Park Arthur Received this report from David Burch earlier in the meeting. Muskego High School Softball Field Project The school district is tending to the weed issue. Highway 36 Trail The trail is complete except for the bridge. It looks great and is already being used. On the grant status, an email from Tom Blotz indicated it was being routed for internal staff review. Director Anderson should hear something within a few weeks. He stated that this would delay the bridge installation until next year (Spring). Moorland Park The usage on the skate park has been minimal. During a recent park tour, there were bikers at the park. Director Anderson informed the bikers that if they wanted bike usage to do a needs assessment, present it to the Parks and Recreation Board and do fund-raisers. Ald. Pavelko shared that people in the housing units behind Jets are concerned about those leaving the park and not crossing at the intersections, but mid-street. DIRECTOR’S REPORT: Winter/Spring Program Guide The program guide is being worked on right now and will be mailed out the week of Thanksgiving. Department had a recent update of the Class and now an update on the Sequel server before registration takes place. FEMA Projects Kurth Park trail has been completed. Bluhm Farm Park, grass has been seeded in the 4.6 acre affected area and at Denoon Park, the trail over the two culverts reinstalled. Once DPW and Utilities project paperwork is completed, the cost will be submitted to FEMA for 75% funding. Because the projects had to be done, the Minutes, Parks & Recreation Board, October 13, 2008, page 5 funds were taken out of Park Dedication and this will be reimbursed once the 75% is received. The projects were done in-house so the only thing that had to be purchased was the stone and the grass seed. Help with the projects was received by DPW and Utilities staff. They all did a great job. Operating Budget It still looks like two parks staff are going to be removed at the end of the year. Both have been informed. There was $25,000 put into the budget and part of that will be used for outsourcing mowing of remote park locations. Also some of the gaps will be filled by seasonal staff in the summer and fall. He has been approached by four retirees within the last two months looking to do some part-time work. They would be needed to do snow removal. DPW may be asked to do some maintenance work on some of the parks equipment. Other city staff may be asked to do some hand work snow removal at city hall. Mr. Hulbert asked how it affected the Muskego Recreation Trail snow removal. Director Anderson didn’t foresee an impact on those, it just may take a little longer to get to the trails. With not having to do the prepping of the baseball fields, staff will be able to address other park facilities and park areas. The recent park tour revealed a lot of clean up that needed to be done. Ald. Pavelko stated that at a recent budget meeting, he was questioned why he had questioned something in the parks budget after voting on the issue at the Board level. If he sees something he has missed, he will bring it up again. Park Dedication Payback The aldermen at their last budget meeting, moved to approve the payback to the Park Dedication account. Ald. Pavelko explained that the funds will now be paid from the landfill fund, not the operating budget, over the next six years at $26,000+ per year. Idle Isle Beach Water Quality Testing Board members were in receipt of the test results for the past season. Director Anderson pointed out the July 9 count at 517 ml and the beach was posted as an inherent risk for swimming. He noted that the department hasn’t had to close the beach since using the geese police. Board President Whipple inquired what may cause the spikes. Director Anderson said they see spikes after a lot of rain and also, when the Waterbugs clean their pier off. OTHER BUSINESS Subdivision Plans— None COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW: At the November meeting, Director Anderson would like to have the weed tipping agreement and the annual review with the Muskego Historical Society on the agenda. ADJOURNMENT - There being no further business, Mr. Hulbert moved for adjournment at 8:01 p.m. Seconded by Mr. Hetzel. Upon a voice vote, the motion carried. Stella Dunahee, CPS Recording Secretary pc: Board Members, Craig Anderson email: Mayor, Alderpersons, Department Heads, Peter Theis, Tammy Dunn,