Loading...
Park & Rec Board - MINUTES - 6/9/2008 City of Muskego PARKS & RECREATION BOARD Monday, June 9, 2008 Approved, as corrected, 7/14/08 Board President Whipple called the monthly meeting of the Parks and Recreation Board (Board), City of Muskego, to order at 6:08 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. The meeting notice was posted in accordance with the Open Meeting Law on Thursday, June 5. 2008. Present: Mr. Eric Hetzel, Mr. Brett Hyde, Ald. Dan Pavelko, Mr. Toby Whipple and Director Craig Anderson, Absent: Mr. Gary Boisits (excused), Mr. Jerald Hulbert, Mrs. Kelly Koble (excused) GUESTS: Chuck Azzolina, Rick Henneberry, Jack Spoerl APPROVAL OF MINUTES: May 12 Minutes Mr. Eric Hetzel moved to approve the minutes of the May 12, 2008 meeting, seconded by Mr. Brett Hyde. Upon a voice vote, the motion to approve the minutes carried unanimously. PERSONAL APPEARANCES: Muskego Community Festival Mr. Chuck Azzolina is the festival chairman for 2008. Mr. Jack Spoerl presented the line up for the 2008 festival and a layout for the festival activities in the park. He reviewed briefly the events that will take place at the festival. He addressed the possibility if they had rain again for this year that they could close down Pioneer Drive and use the Old Settlement Centre area for the carnival trailers. This could be a last minute option to be brought up to the Mayor’s office. As the carnival is always ready to go by Thursday night, the carnival management asked if they could open up on the Thursday. If they did have the carnival open on Thursday night, it would be a family night, wristband option, a 5:00 p.m.-10:00 p.m. or 5:00 p.m.-9:00 p.m. and strictly the carnival, nothing else open and no beer. Director Anderson advised that the department does use the pavilion for the playground program and up until 5:30 p.m. for the late pickups. Mr. Spoerl thought they could adjust their time to 6:00 p.m. Ald. Pavelko, considering the conditions of the grounds after last year’s festival, inquired who was responsible for restoration. Director Anderson replied it was the city with DPW doing most of the work and some incurred costs are charged to the festival committee. Mr. Spoerl was also requesting an extension of the park hours for their event. Ald. Pavelko moved to approve the festival event schedule with the inclusion of the Thursday family night carnival only, no other events, no beer subject to Common Council approval and the extension of park hours for the event and the festival committee is to come forward with rain options next year or implement some of the options this year. Mr. Hetzel seconded. Mr. Hyde questioned what sort of complaints had they received in the past as far as the hours as people are expecting the event to be Friday, Saturday and Sunday. Mr. Spoerl stated the complaints that they have received have been for noise. There would be no music on Thursday night and the music stops Minutes, Parks & Recreation Board, June 9, 2008, page 2 at 7:00 p.m. on Sunday. Mr. Hyde also questioned if parking was a problem. Mr. Spoerl did not think so and stated they had considered a shuttle bus from the high school but insurance liability was an issue. Upon a voice vote, the motion carried unanimously. Horn Field Beer Sales Mr. Rick Henneberry presented his request for beer sales at the All Star Game they are hosting this year. The date is Sunday, July 13, and it will start at 1:30 p.m. Because of the limited parking at Horn Field, they would like to use the Old Settlement Centre parking area. Director Anderson advised that there is nothing going on at the Old Town Hall that day so they’d be able to park there. He also requested that they could open up the fenced playground area at Horn Field for additional parking. Director Anderson responded since there is no program activity on that day, he did not see a problem with the request. Board President Whipple inquired of the hours they would be serving beer. Mr. Henneberry stated probably 12:00 p.m. until when the game is over around 5:00 p.m. Director Anderson advised that he would have to go before Finance Committee and they may have questions on the security and how they would designate between who can and cannot drink. Mr. Henneberry added this would be the responsibility of the licensed bartender. In response to how many people they are expecting, Mr. Henneberry stated that in the past it was between 250-300. For the clean-up, he said they have committees set up to handle the garbage and the litter during and after the game. Director Anderson requested that they invest in portable toilets and not use the bathrooms as they are older facilities. Mr. Henneberry informed that he had already contacted the vendor that the department is currently using for portable toilets. Director Anderson mentioned the bleachers that were at the field and the scoreboard for their use. He further advised that they may get the field prepped for the first game and then they would have to do the others. Mr. Henneberry replied that it is only one game. However, they would like the field and facilities look top-notch and to that end, he mentioned grass cutting, maintenance and painting benches. With the number of games the department handles and what occurred the past weekend, Director Anderson could not promise anything as they have a skeleton crew on the weekends and they do have other park responsibilities. Mr. Hyde moved to approve the request with the conditions/issues as set forth in the discussion. Ald. Pavelko seconded. Ald. Pavelko inquired if he would have a problem with limiting the sales after so many innings. Mr. Henneberry replied that it is a fund-raiser and the funds would be funneled back into improvements for Horn Field long term. However, they could set a time period on the consumption. Director Anderson stated that they would have to notify the neighbors of this special event. Board President Whipple asked what security they would have. Mr. Henneberry said they would have their own players and managers from other teams do the policing. Upon a voice vote, the motion carried unanimously. WRITTEN CORRESPONDENCE: Concessions for All-Star Soccerfest Director Anderson reported that the soccer group would be running concessions as well as the baseball club on the same day, June 21, at Denoon Park. These are two fairly substantial groups that will be at the park. Mr. Whipple had assured that both events can happen at the same time. The department has talked with the middle school that parking can occur in their parking lot that Saturday. Mr. Prusinski has been told that he can use the Denoon Park parking lot for his group. The soccer group will have to stay clear of the left field area where the ball players will be hitting the ball. Mr. Whipple had advised the soccer group that they put their skill games with the Wave players more towards the middle school side that there shouldn’t be any conflict. He also told to instruct the soccer parents to expect that they would park at the middle school. Director Anderson commented on the other requests outlined in the correspondence. Due to the other group in the park, the trash receptacles will be at a premium. The department doesn’t transport picnic tables so whatever is at the shelter gets used. Permission to use the shelter for the raffle; as Mr. Prusinski had not requested it in his letter, the shelter will be used by the soccer group for their raffle. Permission to give hot dog lunches with chips and beverage that is up to the soccer group if they want to do it. Permission to sell hot dog, bottles of water, etc.; as they are preparing the food, they would have to work through the Clerk-Treasurer’s office to get a permit Minutes, Parks & Recreation Board, June 9, 2008, page 3 for sale of cooked items. Selling of any item that is prepackaged is fine and the Parks and Recreation Board approves it. The Board would asked that they use the dumpsters in the park for their garbage and clean up the park after their event. If garbage cans are overflowing, it’s there responsibility to tie the bags and place them in the dumpster. Ald. Pavelko moved to approve the request for concessions at Denoon Park with the items as set forth in the discussion. Mr. Hyde seconded. Upon a voice vote, the motion carried unanimously. Concessions for Muskego Warrior U-10 Games Director Anderson shared that he had given verbal approval for the Muskego Warriors to sell pre-packaged concessions at their games in Kurth Park. For formal approval next year, Mr. Farner was advised he needed to come before the Parks and Recreation Board before the season starts. Concessions would be sold on the dates of June 11, 18 and 25. Mr. Hetzel moved to approve, Mr. Hyde seconded, for the sale of concessions at Kurth Park by the Muskego Warriors. Board members inquired about trash receptacles at the park for this use. Director Anderson said there were receptacles at the fields and always a dumpster in the parking lot. He was not aware of any garbage problems. Upon a voice vote, the motion carried unanimously. Concessions for Muskego Warrior Youth June Baseball Tournament Director Anderson recalled that Mr. Prusinski had sent a letter last fall seeking permission to use the ball fields for the tournament. They normally run concessions at all of their fields. In the letter, he did not ask for concessions sales so to formalize the process, they are requesting concession stands at each of the field locations. Ald. Pavelko moved to approve the request for concessions stands at each location. Mr. Hetzel seconded. Mr. Hyde questioned if there would be extra garbage cans for clean up. Director Anderson said there would be at each ball field behind the backstop. Upon a voice vote, the motion carried unanimously. Idle Isle Shelter Rental Board members reviewed the Idle Isle shelter rental request for Saturday, June 28. Ald. Pavelko moved to approve, Mr. Hyde seconded for discussion purposes. Director Anderson stated the department would not like to have the shelter rental on the weekends and holidays because of the amount of use the park gets, let alone from a parking standpoint as work is to be done on Martin Drive and they may want to do some survey work along Martin Drive. Director Anderson cautioned the Board members about rentals for the weekend and holidays and that it should be done on a case-by-case basis. Board President Whipple referring to the approval of the shelter use for the Little Muskego Lake District refreshed the Board members that at that time, they were not looking to set a precedent for opening up to private individuals on weekends/holidays, but mainly because it was a special event for the lake district and was a special circumstance. Mr. Hyde also stated that before any more approvals would be given the Board wanted to know how the lake district event turned out and that event is scheduled for Sunday, June 22. Other concerns expressed by Director Anderson was because there is such a premium for parking, that when it is hot, people use that shelter and it is a drop-in thing with four or five families using the picnic tables and also when, they notice a formalized group with party favors, etc., people are uncomfortable going to use the water fountain and getting a drink. Also, on the weekends and holidays, it is difficult to police and the staff gets requests for special favors like tallying the parking and they would pay at the end. Upon a voice vote, the motion failed unanimously. NEW BUSINESS: Franklin Trail Director Anderson had not received any update from Ron Romeis who was going to contact the city to find out the distances from the various locations and take it back to the City of Franklin Mayor and Aldermen. He did not know what discussions had taken place or what they were going to do. Minutes, Parks & Recreation Board, June 9, 2008, page 4 Muskego Recreation Trail Addendum; Wal*Mart Site Director Anderson provided a map to the Board members on the Wal*Mart site. The proposed path was highlighted on the map at Commerce and Center Parkway which is the road dedication that will take place. The path isn’t on their plans yet but they will make them do it on the north side. This probably won’t become a reality until next year. He believed this is what Mr. Hulbert was looking for with the subdivision in the area. He shared that it is the plan to have Big Muskego Lake Estates install their trail portion this year which would piggyback off of the Belle Chasse portion. The trail would then be about 1600 feet from North Cape and the city would have to complete the section. ALDERMAN’S REPORT: No report. STATUS OF PROJECTS: Kurth Park The central and southern sections are under water. Board President Whipple inquired if the area would be completed this year. Director Anderson could not confirm. Park Arthur Parks Supervisor Theis, Mr. Burch and Director Anderson did a walk through the park looking at some different areas. The survey work was scheduled to start today but they did not get out there. There is some conversation on the storage of asphalt millings from the Martin Drive road paving project. Just north of the weed tipping area, using a 50 foot wide by 200 foot long area is where they are going to store those millings, about 6,500-6,800 tons of it. Mr. Schaefer had indicated it would be okay if they needed to go into the farming lease area. The lake district isn’t putting as many weeds in the area this year. They would be coming off that asphalt tracking pad that the Little Muskego Lake District uses, doing a “y” turn backing up to where the overflow parking lot is located and then taking their dumps and going out from there. There will probably be 600-800 cubic tons left of which the department would be able to use in the park. Muskego High School Softball Field No update; they are still working on it. Highway 36 Trail The grubbing has been done for the trees on the We Energies land so that section is cut. DPW (Department of Public Works) will be going in next to start putting the trail in. Then the vendor that did the grubbing will be coming back to do the weeds. DPW will then lay down the stone. Hopefully, by the end of June or early part of July, the department should find out the status of the bridge grant. Moorland Park There has been some extra grading and seeding being done. In his meeting with Mr. Burch, there has been a lot of change orders that are being looked at for the park. One of them was the raising of the manhole covers which the utilities staff paid the cost. There is some grading that needs to be done because of wetland issues. There was some sediment going underneath the silt fence into two areas, one on the west side and one on the south side. This has to be cleaned up and then regrading. There is some extra seeding issues. Part of it was the Board had decided not to do a topo map which was $10,000-$12,000. Because of that and using the old mapping and using two-foot contours, they weren’t about to be as detailed as they should have been so the department is looking at somewhere between $40,000-$60,000 worth of change orders once this is done. Director Anderson will be discussing with Mr. Burch why some of this wasn’t included in the bid. The bid was $115,000 and the budget was $150,000. The department will run up between $158,000-$160,000. Ald. Minutes, Parks & Recreation Board, June 9, 2008, page 5 Pavelko questioned about bicycles on the skateboards as he observed them there last Friday. Director Anderson stated bikes are not allowed and shared that the new sign had been put up so now the police department and staff can enforce the rules. Mr. Burch will be the one working with the contractors and doing the change orders and determine if the cost is appropriate for the work that has to be done. The only change order that Director Anderson signed off on was the manhole covers and the department didn’t pay for that one. He will be reviewing the forthcoming change orders with Mr. Burch. He did know that a number of the items were because a topo for the contours wasn’t done and for future park development, he recommended this be done. He explained in the back area where they ran out of dirt so when you go past the soccer field on the west side of the parking lot, that’s level and an actual soccer field. As soon as you get past that area, it starts to slope down. On the back side, there are two retention ponds and they slope up. There wasn’t enough dirt to bring it up to level so there’s an embankment where the soccer field was to sheet drain into that wetland. There has to be cut-throughs with French drains put in to allow the water to go into the retention pond. The meadow seed mix on the southeast corner of the park that needs to be redone. More information will follow. DIRECTOR’S REPORT: Movies in the Park Director Anderson advised the Board members that due to weather conditions, in all likelihood the June 13 movie showing will be cancelled. Facilities Agreement Letter for Continuation Director Anderson provided the Board members with a copy of the letter sent to the school district for continuation of the facilities agreement. In the agreement, it does state that either entity can request a renewal for two years in writing. Superintendent Schroeder had not indicated there were any problems. It will go before the school board. Mr. Hyde thought they would support it. Hillview Launch Paving Director Anderson informed the Board members that there is a concrete apron that needs attention and the first quote came in at $3600 of which DPW more than likely will be paying half because it includes their section of culvert work for the drainage of the road. Another quote is being sought from GCA, the vendor normally used for concrete work. This should be on the July agenda for approval and the funding will be out of the launch fees. OTHER BUSINESS Subdivision Plans—none. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW: Director Anderson shared that the windows and door at the Old Town Hall are just about done. The windows are done. They just need to do the exterior work. The door is on back order and when it comes in, will be installed. The vendor could not find a perfect match for the door. It should be completed before summer camp. The Waterbugs ski jump was moved back to its original location from last year. They were off by a few feet. Someone complained that the sun was hitting the sign which resulted in a bright spot out on the lake. Due to the rain, the department had to shut down Jensen Park building as the first floor was flooded. Cleanup should be done by now. Idle Isle was closed. Boat launch was closed. Piers were under water. Barricades have been put up. Also, today, added slow no wake advisory signs on the barricades on all of the lakes. Durham Drive boat launch was closed. Denoon Park was closed because once beyond the first parking lot, the wetland area was under water. The trails at Denoon Park received tremendous washout. All the trails had some wash out and it will take time to repair. Kurth Park’s middle section and southern section was shut down Minutes, Parks & Recreation Board, June 9, 2008, page 6 along with the trail sections. There are 8 things that need to be done and it will take an enormous amount of time. Baseball operations were suspended at a minimum until Wednesday. As some of the issues in the parks are safety related, the department may have to work the baseball fields with a skeleton crew. Director Anderson will not be at the July meeting. ADJOURNMENT - There being no further business, Mr. Hetzel moved for adjournment at 7:13 p.m. Seconded by Mr. Hyde. Upon a voice vote, the motion carried. Stella Dunahee, CPS Recording Secretary pc: Board Members, Craig Anderson email: Mayor, Alderpersons, Department Heads, Peter Theis, Tammy Dunn,