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Park & Rec Board - MINUTES - 8/11/2008 City of Muskego PARKS & RECREATION BOARD Monday, August 11, 2008 Approved 9/8/08 Board President Whipple called the monthly meeting of the Parks and Recreation Board (Board), City of Muskego, to order at 6:00 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. The meeting notice was posted in accordance with the Open Meeting Law on Wednesday, August 6. 2008. Present: Mr. Jerald Hulbert, Mr. Brett Hyde, Ald. Dan Pavelko, Mr. Toby Whipple and Director Craig Anderson, Absent: Mr. Gary Boisits (excused), Mr. Eric Hetzel (excused), Mrs. Kelly Koble (excused) GUESTS: None. APPROVAL OF MINUTES: July 14 Minutes Mr. Brett Hyde moved to approve the minutes of the July 14, 2008 meeting, as amended, seconded by Ald. Dan Pavelko. Under Communications, correct Mr. Hyde’s statement to read ..and it appeared the city to have just dumped water in the creek… Upon a voice vote, the motion to approve the minutes, as corrected, carried unanimously. PERSONAL APPEARANCES: None. WRITTEN CORRESPONDENCE: eMail on Parks & Recreation Programs Director Anderson reviewed the eMail received relative to being very disappointed on a number of programs in which the children were enrolled. A copy of his response answering her questions was also shared with the Board members. Some of the concerns were perceptions and others will be looked at for next year such as listing the variables that come into play with the bowling program. Another email was received from the same person and Director Anderson shared it with the Board members. Jensen Center Vandalism An employee found two screens in front of the building that were pried open. The screens were re-secured. No entry was gained to the building. Skate Park eMail Bikes Not Allowed Director Anderson received an eMail inquirying why bikes were not allowed on the skateboard park. He informed the person that from the first day, no bikes were allowed as the pegs on the bikes do damage to the skatelite pro surface; also, bikes when they go flying through the air can hit someone which is very dangerous Minutes, Parks & Recreation Board, August 11, 2008, page 2 and the actual apparatus located on the concrete pad is spaced for skateboards, not bikes. Mr. Hulbert commented that the kids that ride bikes are underserved. What can be done in the future and would they be willing to do some fund-raising, what would it look like and where can it go? Mr. Hyde has not observed children wearing helmets and with a bike, they would be going a lot faster. He would like the wearing of helmets mandatory. Director Anderson stated it is mandatory for the skateboard park. The skateboard park is also a drop-in type activity. If the facility would be supervised, then the liability to the city increases. Summer Camp Supervision An eMail was received from a parent that had dropped their child off and the concern about lack of supervision. The staff person was in his car on his cell phone. Director Anderson did speak with the employee. At that point of time, the employee was on the cell phone calling the supervisor to see who was going to help at the park as the second staff person was not yet present. Since that time, the employee did speak with the parent with the explanation and the parent was satisfied with it and the apology from the employee. Mr. Hyde question if there were guidelines or policies for assigning supervision. Director Anderson stated there was. McShane Road Mowed Trail A thank you was received from the gentleman that had requested a swath be mowed along McShane so that they could walk along side the road. It is being used. The department’s contracted mowing service mowed the area by going once down and then back. All-star Soccerfest The soccer club has re-requested Denoon Park for their soccerfest on September 6. They were requesting extra trash receptacles, extra picnic tables, permission for hot dog lunches. Director Anderson advised that there would not be extra picnic tables provided as the picnic tables are not moved from one shelter to another. For the hot dog lunches, they would need a health permit from the county. Alderman Pavelko moved to approve the date change. Mr. Hulbert seconded. Upon a voice vote, the motion carried unanimously. Muskego/Wind Lake Youth Football Requests Mr. Roskopf sent his annual request for the Muskego/Wind Lake Youth Football to use Jensen, Kurth and Lions for fall practices. Practices would be Monday-Friday from 5:30 p.m.-7:30 p.m. starting the week of August 18 and ending on Friday, October 24. Director Anderson shared that the department has had no problems with their using these parks in the past. At Kurth Park, the outfield would be the area used. The only problem this group has had is at Jensen, they find flag football players using the area. Flag football players have Bluhm Park for their usage. By the Board approving Mr. Roskopf’s request, then they would have priority at Jensen. Mr. Roskopf indicated to Director Anderson that they work with flag football players when they are at Jensen. Mr. Hulbert questioned if anyone was using the southern section of Kurth Park. Board President Whipple said the area is green, but rough when you walk it. Director Anderson stated the department is waiting on DPW to grade the area. However, he did believe with knowing the area and the work that needs to be done, the city would have to get a Chapter 30 permit. Mr. Hulbert moved, Mr. Hyde seconded, to approve the request for the use of the parks for youth football. Upon a voice vote, the motion carried unanimously. NEW BUSINESS: 2009 Department Operating Budget Board members had received the detailed operating budget in their packet. Director Anderson provided a summary of the non-personnel increases and decreases in the budget. He reviewed the differences between the 2008 and 2009 budgets. One item noted was the cost savings for removing baseball field preparation amounted to $26,876. In 2009, the leagues will be prepping their own fields. The leagues are to come back to Minutes, Parks & Recreation Board, August 11, 2008, page 3 the Parks and Recreation Board with a plan as an overall group this fall. Director Anderson stated that there is an RFP, a list of things that are performed for each field, that had been sent out and Mick’s was the only contractor that answered. Ald. Pavelko requested a copy of the RFP to share with the MAA. Mr. Hulbert was concerned that if the department drops this service now and resumes it later, it would be at a very high start-up capital cost. Director Anderson shared that the department would have an inventory of the baseball equipment that could be used by the leagues. At the end of the season, the leagues would check in the equipment and make the department whole for any missing or damaged equipment. More discussion ensued on the leagues being responsible for prepping their own fields. Mr. Hyde question the aquatics in the recreation budget. Director Anderson stated this was revenue for the Franklin lessons being advertised in the guide and the Water Bugs ski lessons. Mr. Brett Hyde moved, Mr. Jerald Hulbert seconded, to approve the 2009 Operating Budget as presented. Upon a voice vote, the motion carried unanimously. 2009-2013 Capital Budget Director Anderson went over the five-year capital budget plan. In 2009, the department is asking to replace the1999 Chevy S-10 pick-up truck. The vehicle has 121,000 miles. It is used for small projects within the parks and the trail sections and used by the park ranger. Ald. Pavelko questioned if the replacement was necessary. Director Anderson further explained that seasonal employees under the age of 18 use the truck because they cannot drive anything bigger as mandated by law. The truck averages 12,100 miles/year. Mr. Hulbert moved, Ald. Pavelko seconded, to approve the capital budget as presented. Upon a voice vote, the motion carried unanimously. 2008-2013 Park Dedication Project List The list of items to be completed for 2008 was reviewed by Director Anderson. The cost of the remaining projects is $164,714. The projects are supported by funds from the park dedication fund, payment from the Water Bugs, recreation fees payment , the Pepsi payment, and landfill funds. The proposed 2009 park projects consisted of work at Park Arthur, Moorland Park, Denoon Park, Old Town Hall, and Mill Valley for a total cost of $431,650. Director Anderson shared that he will be meeting with Mr. Burch on Tuesday to discuss the phases for Park Arthur. The Board will also have to prioritize what recreation trails they want installed. Ald. Pavelko moved to approve the 2008-2013 park projects. Mr. Brett Hyde seconded. Upon a voice vote, the motion carried unanimously. ALDERMAN’S REPORT: Ald. Pavelko reported that he has been meeting with the 2020 plan committee. One thing he heard from his constituents was the need of a trail system especially in the area behind Pick ‘N Save and south of Manchester Hill Park. They wanted to get to Janesville Road along Parkland Drive. Other Board members commented that the recreation trail runs along Parkland Drive from Bridgeport Way to Janesville Road, but does not connect to Woods Road. Director Anderson added that once the widening of Janesville Road is completed, they would be able to go all the way along Janesville Road to Jetz on Moorland Road. Ald. Pavelko will take this information back to his constituents. STATUS OF PROJECTS: Park Arthur Director Anderson will be discussing Phase 1 with Mr. Burch on Tuesday. Muskego High School Softball Field Project Director Anderson had nothing to report. However, Mr. Hulbert commented on the weed growth being extremely high. Director Anderson stated they would have to reseed the area and he presumed it would be this fall, about mid-September. Minutes, Parks & Recreation Board, August 11, 2008, page 4 Highway 36 Trail The installation of the trail has been started by DPW. He won’t be able to get any update on the bridge grant until after August 18 as Tom Blotz is away. Moorland Park Director Anderson provided the Board members with a summary on the project from David Burch. There were a lot of change orders on the project and the cost. He went over the items in the change orders and the reasons for the change orders. With credits and allocations to another city funding source, the portion allocated to the department was $156,000, the budgeted amount. There is grass that needs to be reseeded for the athletic turf which was washed out during the second rainfall. All the other matted areas are growing beautifully. The contractor should be coming out the third week of August to reseed and there should be grass growing this fall. There is still litter problems at the skate board park. Vandalism of mud writing on the east side of the skate board park was noticed and removed. The vandalism has been actually less this year; none of the equipment has been taken apart. An officer spoke with Director Anderson on the frustrations they are having enforcing the rules. The officer asked if the Board would put signage up that the skate board park is closed if activities warranted closure. The city, of course, would have to change their ordinance to a no trespassing (b) ordinance that they cannot be in there after hours if it has been closed. The sign would indicate why it is being closed and how long it is being closed. Board members discussed the ongoing issues with the skate board park and could see this signage as a resolution to some of those issues. Director Anderson would like to place a sign at the skate board park and also a sign at the entrance to the park. Ald. Pavelko moved to give the Parks and Recreation Director permission to close and to open the skate board park at the Director’s discretion. Mr. Hulbert seconded. Ald. Pavelko questioned how soon the signs would be up. Director Anderson said about two weeks. He wants also to be able to post on the sign the length of the closure. The signage would also have to wait until the ordinance is changed. Board members discussed that the average age of those using the park was between 16-19 and also that they keep a lot of the younger children away. Upon a voice vote, the motion carried unanimously. Water Bugs (Waterbugs) Ski Team, Inc. Compliance Check In July, there were no citizen complaints. The compliance check was done on a show night. The sound system was in compliance. He did not observe the yellow light as it would not have been flashing during the ski show. The signage was posted properly. The swim area does get closed during the show. It’s during the practices, when they leave a portion of the swim area open. Director Anderson had called Gary Christopher on the 100’ clearance from the islands. Mr. Christopher is to remind the drivers and the skiers about staying clear of the 100’ buoys. Director Anderson also commented that staff is picking up a lot more litter after a show night. Buoys not returned to their proper location was also forwarded to Mr. Christopher. Staff is having to pick up litter the following Thursdays. The Waterbugs are not spending enough time cleaning up the park or it’s been windy. Mr. Christopher has promised it will get better. Director Anderson shared the news item on the Janesville ski team using Idle Isle Park as their location was shut down because of the waves and the water volume. He talked to Mr. Christopher and he stated they did not bring any extra boats. They skied with the Waterbugs. When they went to use the jump, they went out into the middle of the lake and used it at the location the public uses. The Waterbugs gave up some of their time in order for the Janesville people to do some of their routines. DIRECTOR’S REPORT: MNSD Facilities Agreement Minutes, Parks & Recreation Board, August 11, 2008, page 5 The facilities agreement was passed by the school district. The agreement is the same as last year. In conversation with Dr. Schroeder, he indicated in subsequent years, the district may charge the city for use of the facilities. If that comes to be, those costs would have to be validated towards something as the cost is then passed on to the end users. Also, they will be doing only annual agreements. Mr. Hulbert moved, Ald. Pavelko seconded, to approve the agreement. Upon a voice vote, the motion carried unanimously. Movies in the Park The next movie, Surfs Up, is scheduled to be shown on Friday, August 15, at dusk (8:25 p.m.) The park will be sprayed for mosquitoes. The attendance at the last movie was about 125 people and the most they had at a showing was last year approximately 200 people. Hillview Launch Paved The Hillview launch area was paved and cost shared between department and DPW as they have a drainage project in the area. Mr. Hulbert commented on the weed harvester being parked in the area and inquired would there still be room to launch? Director Anderson stated there are two bollards right in front of the launch box and that all three things should be moved closer to the rules sign. This would then allow the truck to swing around. CVMIC Inspection CVMIC inspection of the playgrounds was done on July 22 as they are the new insurance carrier for the city. They had commented that these were the best of those they had done an initial review on. They found only two items that they took pictures and that was on fibar depth due to the rains for kids to get up to the first step. He explained to them that the Parks and Recreation Board was adamant about replacing the playgrounds in the parks and last year the final one was done. OTHER BUSINESS Subdivision Plans—Edgewater Heights There’s a recreation trail that will be on the west side of Racine. A memo from Adam Trzebiatowski indicated that no trails will be required along the east side of Racine Avenue. On a portion of the property, there would not be room for a trail or path as it is owned by another group. Director Anderson pointed out on the plan the very small area if the Board wanted to put in a path on the east side of Racine. The Board is not interested in a recreation trail at Edgewater Heights on the east side of Racine. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW: Director Anderson shared that an individual had called relative to soccer field usage for use by non-Muskego Kickers and wants routine days and times. He had contacted Director Anderson last year and there was no approval last year as the person did not come before the Board with his request. With the new president coming on Board, it has been discussed with her that she wants to open up some soccer fields for community- type use. The Board needs to define what is community-type use. The person requesting soccer fields is for a team that is outside Muskego, but has Muskego people on the team. The Director would like the Board to define priority levels and pricing for usage of the soccer fields in like manner as they did for the ball fields. When the issue comes before the September meeting, they may want to defer it to provide the Director time to come up with options to be presented at the October meeting. NEXT MEETING Due to the “green and gold” playing the “purple and gold,” Mr. Hulbert moved, Mr. Hyde seconded, to change the time of the September 8 meeting to 5:30 p.m. Upon a voice vote, the motion carried unanimously. Minutes, Parks & Recreation Board, August 11, 2008, page 6 ADJOURNMENT - There being no further business, Mr. Hulbert moved for adjournment at 7:46 p.m. Seconded by Ald. Pavelko. Upon a voice vote, the motion carried. Stella Dunahee, CPS Recording Secretary pc: Board Members, Craig Anderson email: Mayor, Alderpersons, Department Heads, Peter Theis, Tammy Dunn,