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Park & Rec Board - MINUTES - 9/10/2007 City of Muskego PARKS & RECREATION BOARD Monday, September 10, 2007 Approved 10/8/07 Board President Whipple called the monthly meeting of the Parks and Recreation Board (Board), City of Muskego, to order at 6:00 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. The meeting notice was posted in accordance with the Open Meeting Law on Thursday, September 6, 2007. Present: Mr. Gary Boisits, Mr. Eric Hetzel, Mr. Jerald Hulbert, Mr. Brett Hyde (Excused at 6:50 p.m.), Mrs. Kelly Koble, Ald. Tracy Snead, Mr. Toby Whipple and Director Craig Anderson GUEST: Ald. Dan Pavelko APPROVAL OF MINUTES: August 13, 2007 Ald. Snead moved to approve the amended minutes of the August 13, 2007 meeting, seconded by Mr. Jerald Hulbert. Ald. Snead amended the minutes on page 2, under City of Muskego/Muskego Historical Society Agreement, to add Mr. Hetzel seconded to the motion. Upon a voice vote, the motion to approve the minutes as amended carried unanimously. PERSONAL APPEARANCES: None. WRITTEN CORRESPONDENCE: Request for Soccer Practice Area Mr. Milan Rokvic’s request for a soccer practice area was brought before the Board as it involved more than a few days. He was looking for an area on Tuesdays and Thursdays for the fall and spring seasons for two teams. Mr. Rokvic was invited to come to the meeting to present his request as other organizations needing athletic field for an extended period of time had done. Director Anderson informed the Board that right now only Schmidt Park has green space available; however, there is no parking room. Due to Veterans Memorial Park needing restoration, it would not be available at this time. Board members discussed protocol being followed for field requests with Mr. Hulbert pointing out, with the information known, that this group would be Priority IV due to their residency status. Board members took no action and will await Mr. Rokvic’s formal request. NEW BUSINESS: Parking Agreement with Horn Brothers at Park Building Board members reviewed the parking agreement between the Parks and Recreation Board and Horn Bros. as drafted by Director Anderson. Mr. Boisits advised that an expressed statement that Horn Bros. agrees to indemnify and hold the City of Muskego harmless from any liability that may arise from their use of the lot. As Minutes, Parks & Recreation Board, September 10, 2007, page 2 the Board members had requested to see the drafted agreement first, Horn Bros. has not seen it yet. Ald. Snead moved to approve the agreement with the addition of the indemnity clause. Mr. Brett Hyde seconded. Upon a voice vote, the motion carried with Mr. Hulbert abstaining. Muskego-Norway School District/City of Muskego Facilities Agreement Director Anderson informed the Board members that aside from the date change from a two-year agreement to a one-year agreement, no other changes had been made to the document. The school board has approved the agreement. Mr. Hyde did question, as he is a member of the school board, if he should recuse himself from voting. Consensus of the Board members was that he would not have to recuse himself. Director Anderson shared that this agreement has worked out well between the two parties. Ald. Snead moved to approve the agreement with the school district. Mr. Eric Hetzel seconded. Upon a voice vote, the motion carried unanimously. Approve Wetland Delineation for Moorland Park Grading Plan Last Thursday, David Burch of Bonestroo contacted Director Anderson indicating that the wetland delineation needs to be done at Moorland Park. The lineal feet needs to be identified with the wetlands. They would include the mapping of the wetlands. He did some research and for typical parks that are less than five acres, the cost is between $1500 and $2000. This park is 37 acres. If the wetland delineation is not done, the WDNR (Wisconsin Department of Natural Resources) requires a NOI (Notice of Intent) permit on the grading because it is in excess of 10,000 square feet. The wetland delineation has to be marked on the grading plans or it will be returned from the WDNR as incomplete. Director Anderson said the timeline takes them through when the grading would be done before the end of year, dormant seeding will occur and over seeding will happen next spring. If the wetland delineation isn’t done, this will hold the project up until the spring of 2008. Mr. Boisits questioned if this was a cost they knew about or something else. Director Anderson pointed out that this was a supplemental service. David Burch had thought that between Waukesha County and the City of Muskego, they would obtain information to mark those wetlands; however, the documents were not useful for this purpose. City of Muskego staff could not find out the source or date on the information; however, they were certain that nothing had been physically done by the city. Bonestroo’s cost of $5,000 for this phase would include the identification of the wetland plant community boundaries, verification of vegetative species and soils and GPS point collection and mapping of the information. Director Anderson had checked with SEWRPC (Southeastern Wisconsin Regional Planning Commission) and they do the identification service free, but not the mapping and the mapping needs to be on the plan. Mrs. Koble moved to approve the wetland delineation and mapping by Bonestroo not to exceed $5,000. Mr. Boisits seconded. Mr. Hyde asked how long it would take to be completed. Director Anderson said he has to take it before the Finance th Committee for approval on the 25. Then, according to David Burch, it should be done this year. Mr. Boisits stated they were approving it based on it getting done this year. Discussion ensued on bidding process, weather issues, length of time to do the grading and seeding for completion of the project. Mrs. Koble amended the motion to include that the work, the grading and dormant seeding occur in the 2007 season. Mr. Boisits seconded the amendment. Upon a voice vote, the amendment carried with the main motion carried unanimously. UNFINISHED BUSINESS: None ALDERMAN'S REPORT: Ald. Snead reported they are in the budget process and she will be keeping in touch with Director Anderson on department and Board items. If the Board members have any concerns, advise Director Anderson to forward on to her. STATUS OF PROJECTS: Kurth Park Minutes, Parks & Recreation Board, September 10, 2007, page 3 Director Anderson heard from Mr. Roskopf of the Muskego Wind Lake Youth Football indicating the preliminary findings from the Racine-based program that because it is a Muskego location, they are not sure if they would fund any type of improvement at Kurth Park. If Mr. Roskopf finds out more, he will let Director Anderson know. Park Arthur Master Plan Director Anderson provided the Board with a list of potential stakeholders for the Park Arthur improvements. He would like the Board members to let him know of any others to be added to the list or if some should be removed from the list. He proposes to look at the amenities for the park and then associate a stakeholder with use of that amenity. The schedule that David Burch had set up for meetings was shared with the Board members. During August and September, they will be gathering data. The first meeting with the stakeholders is either the week of September 17 or October 1. Then October 8, a meeting on the preliminary concepts of Park Arthur. A public informational meeting before the Board meeting on November 12. With a final plan, either December 10 or January 14. Water Bugs (Water Bugs) Ski Team, Inc. Compliance Check During the month of August, only one complaint from the same person about the music and announcer being too loud. Police responding believed the music was reasonable. No compliance checks were done during the month of August. In review, Director Anderson stated they had not received one valid complaint this year. Complaints from last year to this year have dropped drastically. In October, the Board will be doing a review of the past season’s use of Idle Isle by the Water Bugs. Muskego High School Softball Field Director Anderson reported that the school board approved the softball field project. He asked Mr. Hyde if he was aware of any activity such as grading being done. Mr. Hyde believed that to be coming up in September. They do want to get it done, including the seeding, so it is ready by next spring. Director Anderson believed that once the work starts, the committee will be meeting. Also, refreshed the Board members that the school district would be paying totally for the irrigation and the screened topsoil. Hwy 36 Trail The department received the bridge plan from McClure Engineering and that has been sent on to We Energies. As soon as the approval is received from We Energies, the packet for the bridge span permit will be sent to the WDNR Once they determine that the packet is complete, it is 30 days to receive a decision. An estimate from McClure put the project at between $20,000-$24,000. Once the approvals are received, Director Anderson and Director White will be meeting with others to solicit their quotes. The quotes would then be brought before the Board for review. His goal is to have the bridge built by the end of the year. Next year, then the Department of Public Works could get the trail done. DIRECTOR’S REPORT Fall Registration Registration is going strong. Some programs are filled. Movies in Park Having the movie the same night as High School Musical 2, the attendance was under 100. Spraying for mosquitoes that was done one day earlier by the festival committee helped. Thanks to the festival committee. Minutes, Parks & Recreation Board, September 10, 2007, page 4 Journal/Sentinel Club Sports Article Director Anderson explained that after the Finance Committee whereby they discussed the Park Arthur and Moorland Park use/sale, he received a call from the Journal/Sentinel reported. This is the article that came out of the conversation. Moorland Park Skate Park A copy of the information on the sign installed at the park was shared with the Board members. The users of the park are still littering though the vandalism of taking the equipment apart hasn’t occurred again. The ramp for the toilet has been moved on occasion and they have also been dumping it. Board members discussed other ways to address the problem short of removing the equipment. Some discussion that as the park improvements are made, it may help. Director Anderson had discussed the issue with Mr. Ziegler at InPro and he wanted the Board to understand that he is behind the Board’s decision 100 percent. If the Board decides that the negative activity is not good representation of the City of Muskego, he didn’t want his company name associated with that type of activity. Mrs. Koble shared her experience in advising the youth at the park that if conditions don’t improve, the equipment may be removed. Ald. Pavelko presented the concerns of his constituents who live in the area of the park. They had hoped that the activity would decrease once school was in session but that is not the case. Some of the residents are going over to the park and cleaning it up and others have taken the ramp for the toilet back to the park having found it on their property. The residents are considering a petition requesting the park be closed. Director Anderson would like to have an information meeting with neighborhood residents, users and other interested parties before taking the action of closing the park. There is room on the sign to let the people know when that meeting would be held. Board members would like to monitor the park to see if any improvement occurs on the behavior before setting a meeting date. Discussion ensued on removing and storing the equipment. (Mr. Hyde departed.) Director Anderson shared his conversation with skaters from other parks and other skateboard parks have the same problems. Veterans Memorial Park Restoration from Festival Director Anderson had taken 51 pictures of the turf damage at the park. He had asked F & W Landscape Specialists to provide an estimate to restore the area. They estimated $7800. Most of the damage was done by the carnival. Board members suggested moving the carnival part of the festival to a better paved area. Mr. Hulbert suggested the Old Settlement Centre grounds. Director Anderson said that the Department of Public Works is working diligently to restore the grounds and doing a very nice job. OTHER BUSINESS Subdivision Plans—Wildflower Farms Wildflower Farms subdivision is adjacent to Highway OO/Durham Drive. Director Anderson pointed out the placement of the recreation trail on the plan. Mr. Jerald Hulbert moved, Ald. Snead seconded, to approve the installation of the trail by the developer as provided in the Parks and Conservation Plan. Upon a voice vote, the motion carried unanimously. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT - There being no further business, Ald. Snead moved for adjournment at 7:10 p.m. Seconded by Mr. Hulbert. Upon a voice vote, the motion carried. Stella Dunahee, CPS Recording Secretary pc: Board Members, Craig Anderson email: Mayor, Alderpersons, Department Heads, Peter Theis, Tammy Dunn,