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Park & Rec Board- MINUTES - 7/9/2007 City of Muskego PARKS & RECREATION BOARD Monday, July 9, 2007 Approved 8/13/07 Board President Whipple called the monthly meeting of the Parks and Recreation Board (Board), City of Muskego, to order at 6:00 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. The meeting notice was posted in accordance with the Open Meeting Law on Thursday, July 5, 2007. Present: Mr. Gary Boisits, Mr. Eric Hetzel (6:03 pm..), Mr. Jerald Hulbert, Mr. Brett Hyde (excused at 6:45 p.m.), Ald. Tracy Snead, Mr. Toby Whipple, Director Craig Anderson and James Gruenberg, Parks & Recreation Department Intern Absent: Mrs. Kelly Koble (excused) GUESTS: Dave Burch of Bonestroo, Steven & Dolores Dombrowski, Doug Roskopf, Tim Ross, Ald. Neil Borgmann, Bruce Morgan, Ald. Keith Werner APPROVAL OF MINUTES: June 11, 2007 Mr. Hyde moved to approve the minutes of the June 11, 2007 meeting, seconded by Ald. Snead. Upon a voice vote, the motion to approve the minutes carried unanimously. June 25, 2007 Mr. Hulbert moved to approve the minutes of the June 25, 2007 sub-committee meeting, seconded by Ald. Snead. Upon a voice vote, the motion to approve the minutes carried unanimously. PERSONAL APPEARANCES: Bonestroo Park Arthur Proposal Mr. Dave Burch, landscape architect with Bonestroo, was present to answer any questions on the Park Arthur master plan. Director Anderson shared that the sub-committee did meet and go over the Park Arthur master plan, covering each of the tasks and what they entailed. Mr. Burch assured the sub-committee members that the items eliminated would not affect the integrity of the plan. The sub-committee trimmed the task cost for hours from $26,000 to $17,450. Director Anderson inquired of Mr. Burch of the 7 supplemental services, if any needed action as part of the plan. Of the supplemental services, Mr. Burch said the most important are #2— wetland delineation and mapping and #4—endangered resources review. He continued, that for the topographical study, they would use the county’s 2’ topographical as the base for the master plan and if they needed additional, then the city would pick it up or they would discuss it further. Board members discussed whether another entity could do the wetland delineation and the time factor involved to have some other entity do it. Director Anderson informed the Board that adding the items #2 and #4 to the project, the costs would Minutes, Parks & Recreation Board, July 9, 2007, page 2 total $25,700 and the funding would be from the park dedication account. Ald. Snead moved to approve the plan including the $6,500 for the supplemental costs of wetland delineation and the endangered resources review for a total of $25,700. Mr. Hyde seconded. Upon a voice vote, the motion carried 5-1 with Mr. Hulbert opposed. Moorland Park Grading Project Director Anderson reviewed with the Board members an email received from Mark Drews of the Wisconsin Department of Natural Resources regarding contaminated soils in the area. As the contaminated area is 900 feet from the park, the potential of the Northfield Green development site to impact the park property is negligible. After receiving this information, Director Anderson contacted Bonestroo to put together a grading plan for Moorland Park. Director White, Director Anderson and Dave Burch walked the site. The plan was broken out into (1) site grading, erosion control and vegetative establishment, (2) bidding, (3) construction services and (4) project close-out and evaluation. In response to Mr. Hyde’s inquiry about the urgency of the project, Director Anderson refreshed the Board members on what has transpired so far at Moorland Park. There is some open dirt that has not been stabilized. If the Board doesn’t take action on the grading plan, there will be an expense to stabilize that soil this year. The Board has been wanting to get the area graded for a number of years and the project was put on hold due to the possibility of contaminated soil. Under supplemental services, Mr. Hyde questioned if they would need to do the wetland delineation. Mr. Burch said that sometimes the limits of the wetlands change and they want to make sure they would not be grading in the wetlands. He stated that Director White was going to provide them with maps that they could possibly use. In his conversation with Rick of Bonestroo, Director Anderson said supplemental services were not recommended at this time. He added that Director White thought the city, with the information they have on the park, could do something with the construction services and then the $13,000 could be reduced. Mr. Hulbert moved to approve not more than $13,000 with the understanding that the some of the construction services would be offset by city staff. Mr. Hyde seconded. Upon a voice vote, the motion carried. Access #19 Ruby Drive Mr. Steve Dombrowski presented his request to purchase the Access #19 (Ruby Drive) to enlarge their lot to the north of their property. The map of the area was reviewed by the Board members. Director Anderson stated that the portion of property would not limit any type of access. There is a thick tree line and the department has not signed the access. It’s not a lake access onto the lake, under the WDNR, the city would not be able to sell a lake access unless they purchased one in kind. Mr. Hulbert moved to defer any action until more on-site visits of the area and visuals could be presented to the Board at the next meeting. Also, the neighbors to be contacted and directed Director Anderson to get approximate value on the property from the assessor. Ald. Snead seconded. Upon a voice vote, the motion carried unanimously. Football Practice Field Doug Roskopf was present to request additional green space for their football practices. He gave a brief history on the Muskego/Wind Lake Football group and its growth in the area. The practices would start in August and end in October. The sites they are using now are Jensen Park,Tess Corners, Lakeview, Meyer Park, Heg Park and Wind Lake VFW. At this time, he was requesting the possibility of using an area in Kurth Park or any other possible site. Board members recommended the Kurth Park baseball diamond and the southern section off the parking lot once it’s leveled out. Some discussion ensued on the football group grading the southern section. Director Anderson mentioned that Lions Park could also be used as well as the green area of Veterans Memorial Park. Mr. Hulbert moved to allow the Muskego/Wind Lake Youth Football group to use Lions Park green space, the Jensen Park outfield and Kurth Park outfield and explore using the southern section of Kurth Park in one year. Ald. Snead seconded. Upon a voice vote, the motion carried unanimously. Minutes, Parks & Recreation Board, July 9, 2007, page 3 Schubring Bay/Lake Access #14 Ald. Borgmann shared with the Board members that the residents at the lake district’s annual meeting wanted more conveyors in the water, wanted to see a faster and more expedient job of getting the weeds off the lake. They authorized the purchase of two more conveyors and have them strategically placed around the lake. One site would be the Schubring Bay access. This site would require a traffic pad to be put in. They have contacted the neighbors who would rather put up with noise and water on the road to get the weeds off the lake. Director Anderson had visited the site and provided pictures for the Board on the site and the conveyor. Mr. Hulbert asked about their plan for restoration and would it be a continued plan for many years. What would be the hours of operation and dust control. Ald. Borgmann said they would be using the site for many years until the weeds are gone and they start at 7:00 a.m. to about 4:00 p.m. or maybe later to keep up with the harvesting. Dust control would not be an issue as the weeds are being taken out of the water. Mr. Hulbert questioned if it would prevent others from using the access? Director Anderson stated others do use the access and recommended that, from a safety issue, they close the access during the weed removal operation. There’s a willow stump that would probably have to be removed to insure that the access could be used by residents as well as the weed removal operation. Ald. Borgmann thought they would need one day a week to unload in the area. Mr. Hulbert was in favor of doing this with the graveling, need to remove the stump as an improvement to the site and appropriate signs for trucks entering and leaving, enter at your own risk so that would not bar residents from using it. Director Anderson asked if they would be maintaining the tracking pad. Ald. Borgmann said they would and they need to check out to see if there would be any washing away in the area. Ald. Snead voiced her concern about the hours of operation. Mr. Boisits recommended following the ordinance on hours of operation. Mr. Hulbert moved to approve for this weed cutting season, the use of Lake Access #14 with the tracking pad installed at their expense, appropriate erosion control for the tracking pad, the willow stump be removed, the hours of operation will follow the ordinance of the City of Muskego, the neighbors will be duly notified, appropriate signage warning of the hazards of the site. Ald. Snead seconded. Discussion on why it had to be for one season was explained that the Board would like to have the opportunity to review the usage on an annual basis. The Little Muskego Lake District representatives could present an upcoming season request during the February or March meeting. Hillview Launch Mr. Bruce Morgan brought to the Board members attention the problem experienced with the weed cutting conveyor parked at the Hillview launch site. He would like it moved to another location so that boaters can use the launch. The cutter takes up more than half the launch and because of this issue, the boaters are forced to launch at an awkward angle causing more damage to what remains of the launch. Pictures were presented of the Hillview launch site and the Pleasantview launch site for comparison. Director Anderson would like to meet with the users of the operation to see if a resolution could be found for continued use of the Hillview launch. WRITTEN CORRESPONDENCE: Idle Isle Family Appreciation Event Director Anderson presented the Cigno Family Dental’s request for a “Patient Appreciation” event to be held at Idle Isle Park on Wednesday, July 25, in conjunction with the Water Bugs Ski Team, Inc. show from 5:30 p.m.- 8:00 p.m. They will be providing at no charge snacks and drinks. They would like a small tent set up to provide cover. They are also requesting to put a dunk tank in the park and they would want access to the park’s water. They have been advised that the meter would be checked before and after they fill the tank and would get charged for any substantial cost. Mr. Hulbert moved to approve the request for tent and dunk tank at Idle Isle Park with the party being responsible for the cost of restoration that can be attributed to their event and cost for water supplied for the dunk tank. Mr. Boisits seconded. Upon a voice vote, the Minutes, Parks & Recreation Board, July 9, 2007, page 4 motion carried unanimously. Idle Isle Park Vandalism Director Anderson reported that a soap dispenser was ripped off the wall in the Idle Isle shelter’s men’s room. A new one has been ordered. Mr. Hulbert questioned how the water fountain was working out at Idle Isle. With it being recessed, Director Anderson stated no problem with it. NEW BUSINESS: Skateboard Park Fence Mr. Gruenberg introduced himself to the Board members. With the litter, graffiti and vandalism occurring at the skateboard park in Moorland Park, Mr. Gruenberg presented the department’s proposal to have the area fenced. He researched and found other skateboard parks are fenced and it is recommended by the Wisconsin Park and Recreation Association. The proposed fence would be a chain link fence, 12’ in height overall. The fence would serve two purposes (1) give a buffer/safety zone for spectators who may be watching an individual who is skating or enrolled in a skate class and (2) help foster ownership of park users. Pictures were shared of the recent litter and vandalism that occurred at the park to show the need of fencing in the area and also the fencing that would be put in place. Director Anderson would like to be able to have the option to close the skateboard park for a period of time. In Utah, they shut down their skate parks based on the behavior of the users. He elaborated on what has occurred at the park since school dismissed. The fencing has been done in other areas and it has worked. Discussion ensued on the need of fencing the skateboard park with some members commenting on the visual effect of the fence. A quote in the amount of $11,594 for the chain link fence and for use of 6-gauge fence fabric would be increased to $14,724. In view of the fact that InPro donated $50,000 for the skateboard park, Board members felt that they should be contacted for any input they would have on the issue. Ald. Snead moved to approve putting in the fence, however, would like InPro to be made aware of the situation and get any feedback from them. Mr. Eric Hetzel seconded. Upon a voice vote, the motion carried, 5-1 with Mr. Hulbert opposed. UNFINISHED BUSINESS: City of Muskego/Muskego Historical Society Agreement Mr. Hulbert announced that he has accepted the position of President of the Muskego Historical Society and would abstain from any voting on the agreement. Board members were in receipt of the agreement showing the changes made by the City of Muskego’s attorney. Mr. Hulbert, in reviewing the document, stated that on page 7, #18 needs further review. He would actually like it taken out or modified. It appears that when the festival is going on that the Festival Committee has control over the Society. The Society would not be able to do anything over there during that weekend without the expressed permission of the Festival Committee. Ald. Snead as a member of the Festival Committee said they would be more than willing to work with the Society. She would like to see a representative of the Society at the Festival Committee meetings so they can jointly discuss how everything is going to be used. Mr. Boisits, as attorney for the Society, stated there should be some structure in terms of the city’s superior interest. The paragraph as it stands leaves too much open for the Festival Committee to be arbitrary. If there is a contrary intent by the city, that the Society should be notified. He thought that language could be worked into the agreement and will put some language together by the end of next week for Director Anderson to submit to the city attorney for review. ALDERMAN'S REPORT: None. Minutes, Parks & Recreation Board, July 9, 2007, page 5 STATUS OF PROJECTS: Water Bugs Ski Team, Inc. Compliance Check Two compliance checks were done during the month of June and no observations observed. Muskego High School Softball Field Director Anderson reported the project is still moving along. He thought the committee would be back together on the issue of constructing the field itself. Grading would be done this fall. The infield mix would not be brought in until the winter. They would be using the Woods Road access as they have not received any response from the neighbor on using that property for access. By spring of 2008, the field will be in, but grass growth would determine its use. The main parking lot in the athletic field area never received a final lift. The cost will be shared on a percentage basis between the city (37.5) and the school district (62.5). Hwy 36 Trail Revised plans just received from Ruekert/Mielke for the bridge are being reviewed by Director White and Superintendent Delikat. The preliminary review looked favorable. It didn’t look like retaining walls or more fill would be required. The bridge will go in this year. Department of Public Works may be able to get the trail in this year. The department should be able to stay within the $10,000 budget. DIRECTOR’S REPORT Movies in the Park Director Anderson reported that 170-200 people were present. Due to the mosquito population, many left about 20 minutes into the movie. For the next movie on July 20, the department will be having the area treated for mosquitoes with a spray/fogging operation and the expenditure covered by the operating budget. Park Dedication Fees Director Anderson shared an email from Curt Witynski on a positive note that the State Assembly AB341 to re- establish park dedication fees will be voted on July 22. If approved, the fees would probably be back in the spring of 2008. Parks & Conservation Plan On July 24, 2007, the public hearing will be held on the parks and conservation plan. Director Anderson and Mr. Zagar will be making a presentation at the hearing. The hearing will be held before the Common Council meeting. OTHER BUSINESS Subdivision Plans—None. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT - There being no further business, Mr. Hulbert moved for adjournment at 7:55 p.m. Seconded by Ald. Snead. Upon a voice vote, the motion carried. Stella Dunahee, CPS Recording Secretary pc: Board Members, Craig Anderson email: Mayor, Alderpersons, Department Heads, Peter Theis, Tammy Dunn,