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Park & Rec Board - MINUTES - 10/9/2006 PARKS & RECREATION BOARD Monday, October 9, 2006 Approved 11/13/06 Board Vice-President Koble called the monthly meeting of the Parks and Recreation Board (Board), City of Muskego, to order at 6:00 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. The meeting notice was posted in accordance with the Open Meeting Law on Thursday, October 5, 2006. Present: Mr. Eric Hetzel, Mr. Jerald Hulbert, Mr. Brett Hyde, Mrs. Kelly Koble, Mr. Richard Manchester, Ald Tracy Snead and Director Craig Anderson. Absent: Mr. Toby Whipple (excused) GUESTS: Bob Bueckers, Gary Christopher, Officer Diedrich APPROVAL OF MINUTES: September 11, 2006 Ald. Snead moved to approve the minutes of the September 11, 2006 meeting, seconded by Mr. Eric Hetzel. Upon a voice vote, the motion to approve the minutes carried unanimously. PERSONAL APPEARANCES: Water Bugs Ski Team, Inc.(Water Bugs) Year-end Review Mr. Gary Christopher of the Water Bugs was present to answer any questions the Board members had on the ski club’s usage of Idle Isle during the past summer. Board members received a summary of the compliance reports for the past three years. In 2006, Director Anderson reported there were 15 show dates and there were 5 noise complaints and 1 complaint on the boat jump light not being on. Decibel testing was done on June 26 and September 1. In May, no complaints; in June, 3 complaints; in July, 2 complaints; in August, 3 complaints. Citizen Bueckers asked if anyone had filed a complaint on the four buoys at the end of the island. Director Anderson said that an individual had stopped by the department after the season was done and inquired. The individual was asked to write a letter but, to date, the department had received nothing. Mr. Christopher explained that these buoys were warning buoys, informational buoys that it is a ski area, and required by the WDNR (Wisconsin Department of Natural Resources) On the noise issue, Director Anderson said it helped to have the speakers being moved to the shelter and not on the beach. Mr. Hyde recommended that the ski club investigate technology that can monitor the output, a limiter switch to help control the noise level. Director Anderson commented that the complaints have gone down since 2005. In the spring, the Board members will review with the Water Bugs again when they bring their request for 2007 dates. Some discussion ensued on decibel levels. Director Anderson said in the decibel test readings, the decibels ranged from 58 up to 70. Officer Diedrich stated the city’s noise ordinance is silent regarding decibel levels. Minutes, Parks & Recreation Board, October 9, 2006, page 2 WRITTEN CORRESPONDENCE Project Memo Director Anderson distributed to the Board members the memo received from Engineering/Building Director McMullen relative to the projects being done jointly. (Copy attached to the official minutes.)  In regard to the Highway 36 Bridge, Director Anderson clarified that the steel for the bridge is within Waukesha County. The city still has to obtain an easement from the property owner in order for the trail to be completed. In installing the bridge, the Department of Public Works (DPW) would have to pave on both ends to make it handicap accessible. The foundation for the bridge is in, just have to install the steel spans.  On the Moorland Road project, Mr.Hulbert inquired how far the city’s property goes to the west, did it go beyond the gravel access road? Director Anderson stated it goes beyond the tree line. The scrub trees will be removed and part of that area will be soccer field with the majority of the soccer field west of the tree line. Mr. Hulbert asked if there would be anything between the skateboard park area and Moorland Road? Director Anderson said there will be a soccer field east of the parking lot.  Director Anderson shared that the CDBG grant can be completed once the Denoon Park playground is done which should be done relatively soon.  Director Anderson explained that there needs to be a curb put in at Idle Isle where the landscape timbers ends. This will aid the water to run off into the grass into the riprap. It will be done when they do the recreation trail along Martin Drive. Mr. Hulbert commented that on the Copper Oaks subdivision, they were going to put the recreation trail along Martin Drive. He further asked if the engineering had been done? Director Anderson said it had been done and that DPW was doing the excavation and Payne and Dolan will be doing the paving. It is included in the road program for 2006. Trail Sign Theft Director Anderson reported that one of the new trail signs indicating closures had been removed from the Janesville/Quietwood area. The sign has been replaced and secured with bolts so they cannot take it again. NEW BUSINESS Snow Removal from Trail Agreement Director Anderson submitted for Board approval an agreement with Lee Elger for snow removal along the We Energies recreation trail. There were no problems last year and Mr. Elger is willing to do it again during the upcoming winter season. Mr. Manchester moved to approve the agreement with Mr. Elger. Mr. Hyde seconded. Mr. Hulbert shared that the Plan Commission members have informed the residents of the senior housing complex in the area that some of their plantings are getting close to the trail, reminding them that they are violating the space that is We Energies. Director Anderson also shared that several letters, copied to We Energies, had been sent to residents along the trail about them disposing of their grass clippings along the trail. Upon a voice vote, the motion carried unanimously. UNFINISHED BUSINESS: None ALDERMAN'S REPORT: Alderman Snead reported they are continuing to work on the budget. She is also the Parks and Recreation Board’s/Department liaison to the ad-hoc committee for the historical society. This ad-hoc committee is continuing to work on issues, but progress is slow. She is in communication with Director Anderson on issues. Minutes, Parks & Recreation Board, October 9, 2006, page 3 STATUS OF PROJECTS: Director Anderson updated the Board members on the following projects: Kurth Park—This project will possibly be done in the spring of 2007. The area still looks nice; it just doesn’t have the active use that the department thought it would have by this time. Park Arthur—no update other than what is reported in Director McMullen’s memo. Geese Control Program—This program is done for the season. Water Bugs (Water Bugs Ski Team, Inc.) Compliance Check—The year-end review was done earlier in the meeting. Mr. Hulbert commented on the 70 decibels being rather high and he would also like to see a limiter to control the noise impact. Director Anderson clarified that it is not a consistent 70 decibel reading, but goes up and down, adjusting to what is being said. Mr. Hulbert suggested that the park manager take decibel readings during the shows. Director Anderson said training is needed to effectively take readings depending on where the speakers are placed. He would have to go outside the park. The test readings were taken by the dumpster and then at Lake Access #1. Based on the wind, it may be loud in one area and not in another. Also, the Water Bugs are working with their announcer to bring the noise down. DIRECTOR’S REPORT Not offering Softball The department will not be offering Wednesday men’s softball in 2007 due to the problems experienced this past season. There is one individual interested in managing the program and provided the department with a proposal. He would be the league chairman, responsible for the coaches’ meeting, for getting and scheduling umpires and for responding to complaints. The department would take the registrations, the mailings and setting up the rules and regulations. If this does not work out, then the program would be gone for 2008. Bluhm Park Golf Question An individual would like the department to keep a consistent mowing of where they hit the golf balls from and where the golf balls land almost to an athletic cut. It was explained to him that the Parks and Recreation Board designated areas where people could hit golf balls, but it was not meant to be a driving range. Typically, golfers hit the balls toward the outfield area, pick up their balls and go back. This person was hitting to the outfield area and they hitting back to non-outfield area where the grass is longer; the person will try just hitting to the outfield area. He was also advised that the Parks and Recreation Board would not approve his cutting proposal for the area. Enclosure Schedule After touring the parks, Director Anderson and Parks Supervisor Theis prepared a five-year schedule for enclosures to be done for the dumpsters and portable toilets that are at the parks. Mr. Hulbert shared that developers and planners have to show on their site plans their enclosures. Director Anderson said the enclosures will help prevent tipping and strewing of garbage. It also improves the parks aesthetically. They will be made of cedar. Playground Resurfacing Project The only playground left for resurfacing is at Denoon Park. Some drainpipe had to be added under the trail to adequately drain the water from the playground area to the wetland area. This should be done within the next two weeks. Minutes, Parks & Recreation Board, October 9, 2006, page 4 OTHER BUSINESS Subdivision Plans—None. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW None proffered. Next Meeting—November 13, 2006 ADJOURNMENT - There being no further business, Mrs. Koble moved for adjournment at 6:31 p.m. Seconded by Ald. Snead. Upon a voice vote, the motion carried. Stella Dunahee, CPS Recording Secretary pc: Board Members, Craig Anderson email: Mayor, Alderpersons, Department Heads, Peter Theis, Tammy Dunn, Minutes, Parks & Recreation Board, October 9, 2006, page 5 Engineering/Building Inspection Memo To: Craig Anderson From: Sean E. McMullen CC: File Date: 10/4/06 Re: Status of Projects Craig, th Listed below is the response to your September 15 correspondence (attached). 1. Hwy 36 Bridge. a. The steel is ready for final delivery to the site, we are trying to schedule a meeting to discuss the potential easement necessary to join the two ends of the path. We will continue to make contact to arrange this meeting with the City and property owner. 2. Softball Field a. The DNR is receptive to the City’s proposal, however the amount of Mitigation for the fields has yet to be determined. A Wetland Specialist from the DNR will be out later in October or early November to classify the existing wetlands and determine the amount or ratio of wetland mitigation. 3. Exterior Lights Town Hall a. The contracts have been executed by the City and the Contractor. The contractor should be on site later this week or early next week to install the pole bases and the wiring, the lights are currently schedule to delivery to the site October 26, 2006. We are looking into using one or two of the spare Janesville Road lights in the interim. 4. Park Arthur Bid a. The plans and specs are completed, all permits are in place and the City will be advertising for bids in November for the grading and restoration work for a spring completion. The additional paving and parking lots will be bid as part of the 2007 Road Improvement Program. 5. Site Plan Park Arthur a. We are putting together the alternatives and parking and access configurations to not require the accel- decel lanes at College Avenue. We will submit the new numbers as part of the bidding package for Committee review. 6. DeNoon Park a. D.F. Tomasini is ready to install the hydrant and associated water line to the park. We need to work with the School on the fire alarm system wiring, however this can be accomplished prior to the system going live for the 2007 season. The costs will be slightly less than originally anticipated due to seasonal changes in workload. 7. Moorland Road a. The City is still filling in the small areas on the west end for field two. The project is still on hold due to an environmental issue with the Northfield Green Development. The City needs DNR concurrence prior to completing any major excavation or grading operations. We are hoping to have these approvals by late fall to early spring. Minutes, Parks & Recreation Board, October 9, 2006, page 6 8. CDBG Grant a. Upon completion of the projects and the restoration the department will conduct the final review and approval for submission to Waukesha County. 9. Curb at Idle Isle a. Payne and Dolan will be back on site to remove and replace the curb area when the Copper Oaks recreational trail is repaired later this month. 10. Idle Isle Vents a. We are still waiting for the final written quotes from the contractors for the vents in the bathrooms at Idle Isle Park Pavilion. Please feel free to contact me at this office if you have any further questions or comments regarding this matter.