Loading...
Park & Rec Board- MINUTES - 6/12/2006 PARKS & RECREATION BOARD Monday, June 12, 2006 Approved 7/10/06 Vice-president Koble called the monthly meeting of the Parks and Recreation Board (Board), City of Muskego, to order at 6:00 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. The meeting notice was posted in accordance with the Open Meeting Law on Thursday, June 8, 2006. Present: Mr. Eric Hetzel, Mr. Brett Hyde (6:36 p.m.), Mrs. Kelly Koble, Mr. Richard Manchester, Ald. Tracy Snead, and Director Craig Anderson. Absent: Mr. Jerald Hulbert (excused), Mr. Toby Whipple (excused) GUEST: Craig Hill, Gary Christopher APPROVAL OF MINUTES: May 8, 2006 Mr. Manchester moved to approve the minutes of the May 8, 2006 meeting, seconded by Mr. Hetzel. Upon a voice vote, the motion to approve the minutes carried unanimously. PERSONAL APPEARANCES: Vendor Truck in Parks Craig Hill presented his request to sell ice cream products at Idle Isle Park during the July 3 fireworks event sponsored by the Water Bugs Ski Team, Inc. (Water Bugs). He had indicated several attempts were made to contact Gary Christopher of the Water Bugs and received no contact back possibly due to his out selling. Director Anderson advised that the Water Bugs do sell concessions at the park but could not say if it included ice cream. He’ll contact Gary Christopher to find out. Mr. Manchester inquired if the item would be in the agreement with the Water Bugs relative to selling concessions. Director Anderson stated the agreement gives permission to use the concession area but not to sell concessions exclusively. Mr. Hetzel moved to allow Mr. Hill to sell in the park on July 3 contingent upon the Water Bugs Ski Team, Inc. giving approval. Ald.Snead seconded. Upon a voice vote, the motion carried unanimously. Director Anderson will contact Gary Christopher and then contact Mr. Hill on whether or not he can sell ice cream products at Idle Isle Park on July 3. Horn Park Concessions Ald. Snead presented her request for permission that U-13 Warriors baseball team and M.A.A. (Muskego Athletic Association) Senior Boys League 16-18 can sell concessions at Horn Park. They would like to sell the concessions to help defray the costs of tournaments for the players. She had checked with the city and with the county and permits will not be required and no restrictions with the type of concessions being sold. She mentioned that Director Anderson had authorized temporary time until the Board could meet and take action. Director Anderson added that M.A.A. does have their concession trailer at Bluhm for the flag football program Minutes, Parks & Recreation Board, June 12, 2006, page 2 and in the past, the Board has given permission to other vendors to sell in Denoon Park for the soccer team. Mr. Manchester inquired if there was a policy in place for policing the area for wrappers, litter, etc. Director Anderson said there isn’t but could be made as part of the motion. The department does require the players to keep the dugouts clean and make sure that the bathrooms and grounds are clean. Ald. Snead said she would make sure that it gets done and if any complaints are received, the concessions selling would be cancelled. Mr. Manchester moved to approve the concession sales at Horn Park contingent upon the clean up. Mr. Hetzel seconded. Upon a voice vote, the motion carried unanimously. WRITTEN CORRESPONDENCE Lions Club Extension of Hours Request The Muskego Lions Club request for extension of hours for their annual lobster boil and waiver of fees was reviewed. The request indicated they would like to serve beer until 11:00 p.m. Director Anderson commented that in the past, the Board had approved extension of hours for groups but wanted to make sure the park was emptied by the extended hour. Mr. Manchester moved to defer action until next month. Mr. Hetzel seconded. The Board members needed clarification on the ending time of the event as the application only indicated All Day. Upon a voice vote, the motion carried unanimously. Tent Request at Idle Isle Park Mr. Volkman was requesting to set up a 20’x20’ pole tent on a picnic area at Idle Isle Park on Sunday, June 25. Director Anderson informed the Board members that in discussion with the parks supervisor, this was not recommended. Last year, the Board had indicated no rentals on the weekend as the park is too busy and no way to monitor the activity. It is difficult for the attendants to collect park fees and then be the go-between for these groups. Mr. Hetzel moved to not approve the request for the tent. Mr. Manchester seconded. Upon a voice vote, the motion carried unanimously. Water Bugs Ski Team, Inc. Extension of Hours Request Director Anderson presented the Water Bugs request for extension of hours for July 3 and it would be until 11:50 p.m. This would be for the fireworks event. They have a lot of clean up to do that night as well as the next day. The event is in the agreement for July 3. As with the water ski show, the department also requests that they have extra portable toilets and extra dumpsters and staff to handle parking. He asked that the Board make their approval contingent on the same conditions as last year. When this event is being set up and going on, department staff leaves the site and the ski team is responsible for the activity taking place in the park. With the new shelter and now bathrooms being available, Director Anderson asked if the Board wanted them open for the event. If the bathrooms are open, then he recommended that the ski team be responsible for monitoring and restocking the facility as well as responsible for restoration of any damage. Mr. Manchester moved to approve the extension of hours and that the Water Bugs will be responsible for the temporary toilet facilities and the facilities in the shelter be closed during those hours. The Water Bugs to be notified of that effect. Mr. Hetzel seconded. Director Anderson questioned that the Water Bugs did invest money in the shelter and they may want for the first year, to allow the bathrooms to be open with the Water Bugs monitoring it, being responsible for replacement of any paper products and any damage. Mr. Manchester amended his motion to the Water Bugs monitoring the facility bathrooms if they are open, clean the bathrooms, restock the bathroom supplies and responsible for any damage and further, they need to have additional portable toilets to accommodate the group and responsible for any damage and turf restoration. Mr. Hetzel seconded the amendment. Upon a voice vote, the amendment carried and the main motion carried unanimously. Minutes, Parks & Recreation Board, June 12, 2006, page 3 NEW BUSINESS Water Bugs Ski Team, Inc. Change in Insurance Requirements Director Anderson briefly reviewed the change in the insurance requirements for the facility. The ski team was having difficulty getting the $10,000 medical expense portion of the agreement because of their type of activity. After consultation with Mayor Damaske, City Administrator Sheiffer and Clerk-Treasurer Moyer, they had no problem with the $10,000 being omitted and leaving the million, million and two hundred fifty thousand. The $10,000 medical benefits portion of the requirement would be covered under the $1,000,000 liability requirement. Mr. Manchester moved to approve omitting the $10,000 medical expense portion of the insurance requirements. Ald. Snead seconded. Upon a voice vote, the motion carried unanimously. Upon Mr. Christopher’s arrival, Mrs. Koble made the motion to bring back for discussion the Water Bugs Ski Team, Inc. extension of park hours and the change in insurance requirement. Mr. Manchester seconded. Upon a voice vote, the motion carried unanimously. Vice-president Koble questioned how they separate out the medical expense from the personal and advertising injury. Mr. Christopher stated the $10,000 medical is separate from the liability. Anything covered under the $10,000 medical would be covered under the $1,000,000 liability. Director Anderson asked with the July 3 event, would they want the shelter bathrooms open. Mr. Christopher will check with the ski team and let Director Anderson know. Mrs. Koble made a motion to bring back Craig Hill’s request for vendor truck in park for July 3. Mr. Hetzel seconded. Upon a voice vote, the motion carried unanimously. Director Anderson explained Mr. Hill’s request to sell ice cream products during the July 3 event at Idle Isle Park. He asked if the Water Bugs would have any problems with it. Mr. Christopher will check with the ski team board members and let Director Anderson know. Board Member Recognition Board members reviewed the wording and the design for the 9”x12” plaque to be presented to Mr. Schneider at the July meeting. Ald. Snead moved to approve the amount of $50 and the wording for the plaque. Mr. Manchester seconded. Upon a voice vote, the motion carried unanimously. UNFINISHED BUSINESS: None ALDERMAN'S REPORT: None STATUS OF PROJECTS: Director Anderson updated the Board members on the following project: Idle Isle Building—The building is 99.9 percent completed. An iron filter had to be installed for the water to the bathrooms. Some of the valves needed to be replaced due to deposits working their way into the valves. The bathrooms should be open by the weekend of June 17. With occupancy being received, the Water Bugs have moved into their portion of the building. Mr. Manchester inquired if the water coming in was for just the toilets or the whole building. Director Anderson clarified the problem was just in the men’s room with the sink and the handicapped toilet. Mr. Manchester queried if the water was coming from the lake. Director Anderson responded that it was from the park’s well which has a lot of iron and this was tapped into for the new shelter. Mrs. Koble asked if they were going to be able to see the interior of the building. Director Anderson mentioned that Mr. Hyde and Ald. Snead were set up for a park tour and would see the building. He also suggested that a Board meeting, with a light agenda, could be held at the park and thus provide an opportunity to see the building. Minutes, Parks & Recreation Board, June 12, 2006, page 4 Idle Isle Water Quality—A test was done last week and it was fine (34 ppm). Water Bugs Compliance Check—No check was done as the Water Bugs started late in the season. He expects to have a report on June available at the July meeting. Mrs. Koble questioned if the sound system check had been done yet. Director Anderson is working to get the decibel testing done. DIRECTOR’S REPORT Summer Programming Playground programs started this date. Considering the youth and obesity issue brought to the Board last month, the recreation program manager has implemented the recommendations by having healthy foods for the playground environment, no soda. At her parents’ meeting the other night, it met with applause from the parents. The all-sport camp has about 170 participants, which is up from 70 last year. Mr. Hyde questioned if the fee could be adjusted lower. His wife didn’t enroll their daughters due to the cost. Director Anderson stated a contract employee does the program and instructors are the high school varsity coaches and they are being paid most of the money. He did not see the price ever coming down due to the direct costs of the program. Parks Project Timelines A memo from Director McMullen was reviewed. His department is working on Park Arthur grading, Moorland Park soccer fields and Highway 36 bridge. He indicated the plans are complete for the projects, but are waiting on several other entities before they can do the work. With steel beams expecting to arrive mid-June, the Highway 36 bridge should be completed in July. Park Arthur bids are done and out and should be received by mid-to-late June and, shortly thereafter, construction can begin. They are waiting on determination from WDNR (Wisconsin Department of Natural Resources) on the contamination from the Carity development for the Moorland Park project to proceed, but expect it will be received by August. Idle Isle Buoy Cost With the Idle Isle buoys now being permanent, Director Anderson stated the WDNR is requiring full buoys to be placed. The department can recover 50% of the cost from the WDNR and a financial assistance application has been filed. As yet, no determination or money has been received. Park Dedication Fees Director Anderson reported that the Governor did sign Act 477 into law which means park dedication fees as of June 14 are gone. The department will not be receiving any park dedication fees from the developers. At Council on Tuesday, there will be some information given to them. Then, he expects the city will be meeting with Ruekert and Mielke to see what options are available for the city. There is an impact fee that can be done but it limits what the money can be spent on which is land purchases for parks and playgrounds. There is also a 7-year determination that you have to spend the money and if it isn’t spent, then the money and its accruing interest will be given back to the owner. There is more accountability now and also the publication of a Class 1 notice once a year on money collected and for what it is earmarked. Discussion ensued on the effect this would have on the department. Park Garage Inspection Director Anderson and Director Muenkel did an inspection of the parks garage and site. Board members reviewed the memo indicating the items that need to be addressed now and in the future. Director Anderson stated the remedy cost will be included in the operating budget for next year. Minutes, Parks & Recreation Board, June 12, 2006, page 5 OTHER BUSINESS Subdivision Plans--None COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Next Meeting—July 10, 2006 ADJOURNMENT - There being no further business, Ald. Snead moved for adjournment at 6:51 p.m. Seconded by Mr. Hetzel. Upon a voice vote, the motion carried. Stella Dunahee, CPS Recording Secretary pc: Board Members, Craig Anderson email: Mayor, Alderpersons, Department Heads, Peter Theis, Tammy Dunn,