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Park & Rec Board - MINUTES - 12/8/2003 MINUTES PARKS AND RECREATION BOARD MEETING CITY OF MUSKEGO December 8, 2003 APPROVED 1/12/04 Board President Toby Whipple called the monthly meeting of the Parks and Recreation Board, City of Muskego, to order at 6:30 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. The meeting notice was posted in accordance with the Open Meeting Law on Thursday, December 4, 2003. Present: Ald. Chris Buckmaster, Mr. Eric Hetzel, Mr. Jerald Hulbert, Mrs. Kelly Koble, Mr. Richard Manchester, Mr. Howard Schneider, Mr. Toby Whipple, and Program Manager Tammy Dunn. Absent: Director Craig Anderson (excused) GUESTS: Dennis Shook APPROVAL OF MINUTES: November 15 Board Meeting/Park Tour Mr. Jerald Hulbert moved, Mr. Howard Schneider seconded, to approve the minutes of the November 15 meeting. Mr. Schneider corrected the minutes under Park Arthur to change the word association to district. It is the Little Muskego Lake District, not Association. Upon a voice vote, the motion to approve the minutes as amended carried unanimously. PERSONAL APPEARANCES: MHS All-class Reunion Mr. Dennis Shook presented his request for use of Veterans Memorial Park on Saturday, September 4, 2004. He informed the Board members that there were no issues with the police at that time and no complaints about the noise. He did not think they would have a band this time, but play period music. He may hire extra security to patrol the area as they are expecting a larger group than last time. They would abide by the same hours as set up for the community festival and other requirements of the Board. He mentioned that Dr. Drury indicated he would open up the high school so they could see all the improvements. Mr. Don Pionek offered to have the Old Settlement Centre buildings open during the event. This issue was discussed at the October 15 meeting; however, Mr. Shook was not able to make that meeting. The last time there was an agreement for restoration, certificate of insurance, layout map, portable toilets, sinks, electricity, water, dumpster for the garbage, cleanup done the day after parking. He had on- site security. The Board had requested fencing around the perimeter. This event would be open to any Muskego High School alumni. Mr. Hulbert moved to approve the usage of Veterans Memorial Park for the Muskego High School alumni reunion with the same hours as set forth for the community festival. Mrs. Koble seconded. Mrs. Dunn advised the Board that with the shelter now at the park and as it is rented to others, the rental fee of $620 for non-resident and $519 for resident, based on 1200 people, was calculated. Board members discussed that if they wanted to use the shelter and the interior restrooms, then the rental fee would have to be paid. Mr. Shook said they Minutes, Parks & Recreation Board Meeting, December 8, 2003, page 2 would be using a tent as in previous time. Mr. Hulbert amended his motion that it would not include the use of the shelter or the restrooms. Mrs. Koble seconded the amendment. Board discussed that if Mr. Shook decided they wanted the shelter then someone would make application and pay the fee. Upon a voice vote, the amendment carried, the motion carried. ALDERMAN'S REPORT Ald. Buckmaster reported that the Martin property and the Engle-Ewald property should be paid by the end of the year. The biggest issues with the Common Council are reorganization structuring and capital borrowing. NEW BUSINESS: Heckert Property and Paepke Property Alderman Buckmaster informed the Board members that the Heckert property had been sold. He would like feedback from the Board relative to the Paepke property. This property would link Horn Park with the Old Settlement Centre. Are they interested in purchasing this property? The money would come out of park dedication; therefore, the Board may have to look again at their priority list for park dedication expenditures. He did not know the price of the Paepke property. He would like to take their recommendation back to the Committee of the Whole in January on how to proceed with this issue. Mr. Schneider said they should look at purchasing this to link the two parks. They should look into it for the right price. Mr. Manchester mentioned that in previous discussions, they had talked about purchasing some of the property to link the parks, possibly half, and they did not want to deal with the pond. Mr. Hulbert said the property is in a custodial estate with several children involved. They had wanted to sell parts of it. It was brought to the Mayor’s attention last year. The family was looking at other ways to subdivide the property. Recently, the family had decided to only divest themselves of the back property. Mr. Hulbert moved to recommend to Finance Committee and the Common Council to pursue acquisition of a portion of the Paepke property, approximately 3 acres. Mr. Schneider seconded. Upon a voice vote, the motion carried unanimously. Purchasing this property was discussed at the November 11, 2002 Parks and Recreation Board meeting. (Insert from 11/11/02 Meeting: Mr. Paepke wanted to know if the city was interested in purchasing the portion of his property that abuts Horn Park? The portion of the parcel is about three acres. A map depicting the area was presented to the Board members for their review. Director Anderson did advise the Board members that this parcel was in the Parks and Open Space Plan as land to be acquired. If the Board were interested they would be making a recommendation to the Finance Committee to acquire the parcel. The Finance Committee would then take the action to purchase it. The wetlands are not delineated at this time. Mr. Hulbert asked if the city desired to purchase the entire parcel, would that be possible? If so, this land would be available for festival usage in the future. Mr. Paepke had not considered the city taking the whole amount. Mr. Hulbert moved to recommend to the Finance Committee that they negotiate with the Paepke family to acquire as much of the available land as possible to satisfy park needs and festival needs in the future. Ms. Kelly Koble seconded. Board members discussed the value of squaring off the property and making Horn Field larger…. Mr. Paepke shared with the Board members some of the history of the parcel. He pointed out on the map the drainage pattern of the property, drainage eventually into Big Muskego Lake. Upon a voice vote, the motion carried unanimously. Mr. Paepke was informed that the Mayor’s office would be contacting him regarding future meetings on the acquisition of the parcel.) WRITTEN CORRESPONDENCE: Adopt-a-Park Minutes, Parks & Recreation Board Meeting, December 8, 2003, page 3 Board members reviewed Emmaus Fellowship’s request to take part in the Adopt-a-Park program. They would be interested in keeping Kurth Park clean. Mr. Manchester moved to approve the request. Mrs. Koble seconded. Upon a voice vote, the motion carried unanimously. UNFINISHED BUSINESS: None. CONSERVATION COMMISSION REPORT Mr. Schneider reported he had not heard anything from Tom Zagar on the status of the grant monies they should be getting for Ewald-Engle property. He indicated that Pheasants Forever is interested in prairie restoration. Mr. Hulbert inquired about the property in conjunction with the Muskego High School athletic fields and also the recreation paths on the property. Mr. Schneider said this had not been addressed by Mr. Zagar. Mr. Hulbert voiced an interest in touring the property. Other members would like to tour. With so much interest, the tour would be posted. DIRECTOR’S REPORT Recreation Winter/Spring Registration Mrs. Dunn reported the registration is going very well. On-line registration has increased. As of now, there are 93 children enrolled in the Grades 3-4 basketball and 43 in the Grades 1-2 basketball. All children will get to play in the league if it means increasing the number of players on the teams. Treasure of Holidays Event Treasure of the Holidays was a very successful event. Estimated attendance was 1,000; estimated 700 during the tree lighting. The children did a wonderful job of singing. All positive things heard about the event. Everything was picked up and disposed of properly. Parks Idle Isle Main Room Floor Drain The parks crew determined that the drain was not connected to the city sewer system. They sealed it off to prevent back up. Horn Roof There was a leak in the hall of the Horn Park building. The membrane has been patched. Eagle Scout Project Eagle Scouts have installed nine benches along the recreation trail. Skateboard Ramp Skateboard ramp is nearing completion. It is huge. Some casters have been added to facilitate moving it Minutes, Parks & Recreation Board Meeting, December 8, 2003, page 4 around. The department still doesn’t know where to store it. Jensen Drainage The Jensen pipe has been cleaned out and now is free flowing. Mill Valley Baseball Field Improvements The company notified the department that they will not be able to complete the Mill Valley baseball field this fall due to the weather and personnel injury and being short staffed, having to complete a previously scheduled project. They have it scheduled for the first of the 2004 season. Mr. Manchester inquired if there would be any break in the price for the delay. Hold the price until next spring. Staff will have to look at the agreement to see if there was a completion date in the contract. Agenda issue for January OTHER BUSINESS Subdivision Plans from Plan Commission No plans submitted for review by the Board. Next Meeting – January 12, 2004. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW In regard to the extension of the ramp at Idle Isle Park, Mr. Manchester did not think extending it would solve the washing out problem. He suggested the Board consider a no power-loading ordinance be instituted. Mr. Hulbert said they had discussed this previously and it could be looked at again. He felt the ramp has never been far enough out. It should be at least 40 feet. Mr. Schneider agreed that the ramp was too short. He thought the extension of the ramp was a better bet. ADJOURNMENT - There being no further business, Mr. Hulbert moved for adjournment at 7:12 p.m. Seconded by Mr. Manchester. Upon a voice vote, the motion carried. Stella Dunahee, CPS Recording Secretary pc: Board Members, Craig Anderson email: Mayor, Alderpersons, Department Heads, Peter Theis, Tammy Dunn,