Loading...
Park & Rec Board- MINUTES - 5/13/2002 MINUTES PARKS AND RECREATION BOARD MEETING CITY OF MUSKEGO May 13, 2002 Approved 6/10/02 Board President Toby Whipple called the monthly meeting of the Parks and Recreation Board, City of Muskego, to order at 6:31 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance The meeting notice was posted in accordance with the Open Meeting Law on Thursday, May 9, 2002. Present: Mr. Jerald Hulbert, Ms. Debbie Carlson, Ms. Kelly Koble, Mr. Richard Manchester, Mr. Howard Schneider, Mr. Toby Whipple, and Director Craig Anderson. The seventh district alderman will be serving on this Board. As of this date, the city is seeking candidates for the vacated position. GUESTS: Lee Kingsbury, Peter Kallio APPROVAL OF MINUTES: April 8 Board Meeting Mr. Richard Manchester moved to approve the minutes of the April 8, 2002 meeting. Mr. Howard Schneider seconded. There were no corrections, additions, or clarifications. Upon a voice vote, the motion carried. ELECTION OF OFFICERS Plan Commission Mr. Schneider nominated Mr. Jerald Hulbert for Plan Commission representative. Ms. Koble seconded the nomination. Mr. Hulbert accepted the nomination. As there were no other nominations, nominations were closed. Motion was made by Mr. Schneider and seconded by Ms. Koble to elect Mr. Hulbert as Plan Commission representative. Upon a voice vote, the motion carried. President Mr. Manchester nominated Mr. Toby Whipple for President. Ms. Carlson seconded the nomination. Mr. Whipple accepted the nomination. As there were no other nominations, nominations were closed. Motion was made by Mr. Manchester and seconded by Ms. Carlson to elect Mr. Whipple to serve as President. Upon a voice vote, the motion carried. Minutes, Parks & Recreation Board Meeting, May 13, 2002, page 2 Vice-President Mr. Richard Manchester nominated Mr. Howard Schneider for Vice-President. Mr. Jerald Hulbert seconded the nomination. Mr. Schneider accepted the nomination. As there were no other nominations, nominations were closed. Motion was made by Mr. Manchester and seconded by Mr. Hulbert to elect Mr. Schneider to serve as Vice- President. Upon a voice vote, the motion carried. Secretary Ms. Koble nominated Ms. Debbie Carlson for Secretary. Mr. Hulbert seconded the nominations. Ms. Carlson accepted the nomination. As there were no other nominations, nominations were closed. Motion was made by Ms. Koble and seconded by Mr. Hulbert to elect Ms. Carlson to serve as Secretary. Upon a voice vote, the motion carried. PERSONAL APPEARANCES: Soccer Field Request/FC Milwaukee Nationals Soccer Club Mr. Peter Kallio, representing the Muskego region of FC Milwaukee Nationals Soccer Club, presented his request for a home soccer field for the Muskego teams. They would like to schedule four games per team in the fall and four games per team in the spring at a field in Muskego. The teams are comprised of Muskego youths. He informed the Board members that right now they have their practices at the Mill Valley Elementary School as permission was granted by Mr. Rosploch of the school district for that use. Some discussion by the Board members on the agreement with the school district for field usage from April 15-September 15. MR. Kallio said have been providing volunteer hours for the Muskego Kickers and they are willing to cooperate in whatever way to have this work out. Mr. Hulbert asked how they fit into the scheme of things as a traveling team? Director Anderson responded that they fall under Priority IV—non-Muskego based traveling league. Mr. Hulbert inquired what percentage of the youths were from Muskego. Mr. Kallio stated 100 percent right now. Mr. Hulbert inquired what type of fees would they incur if the Board could find a field for them? Director Anderson stated the fee would be $10 per home game. The department does not do maintenance on soccer fields and they would have to stripe the field. The Board members discussed that with the Muskego High School wanting to use the fields for their teams during the renovation of their facility, it would be difficult to find a field for this soccer club at this time. Board President Whipple reported that right now they have 92 games going on at the soccer fields—Kurth Park, Manchester Hill Park and Denoon Park. The additional fields at Kurth Park and Denoon Park may not be available in the fall as the department is looking at rotating play on the fields. Director Anderson indicated that a lot depends on the grass growth in these parks. . Ms. Koble questioned if they could use Bluhm Farm Park? President Whipple stated that, by agreement, the field is used by the Muskego Athletic Association for their flag football in the fall. Director Anderson indicated that in the spring, there is rugby on that field and the field is not conducive to soccer play. Mr. Kallio said there should be some field that the youths could play on in Muskego. Ms. Carlson moved that the issue be deferred until the Board finds out how the grass comes, not to say no, but to defer it until the Board sees how the grass comes in and get more of the schedules hammered out between the Kickers and the high school soccer and when that is laid out, then the Board could see if the Board could possibly, maybe for a trial, try four home games. If there are fields available, look at four home games which would probably Minutes, Parks & Recreation Board Meeting, May 13, 2002, page 3 be one per team in the fall to see how it goes and wait and see, deferring until the Board knows better. Mr. Hulbert seconded. Director Anderson thought they should get the high school schedule done by June. Mr. Manchester mentioned that a lot of groups are coming and requesting fields and the Board does not have the facilities for every group to use. Ms. Koble expressed her concern about the new grass that is at Denoon Park and to try to keep everybody off until it is established. This is the second year that the Board has tried to get a good grass growth at Denoon Park. President Whipple commented that there are not enough fields for the season. Alderman Petfalski questioned if there was a field that they could develop as this group has offered to help get it ready? Some discussion by Board members on the development of soccer fields at Park Arthur not occurring for a couple of years. Mr. Hulbert mentioned that another area may be the Muskego High School athletic practice field, but that, again, would be about the same time as Park Arthur fields. Ms. Carlson called for the question. Upon a voice vote, the motion carried. The issue would be deferred for at least a month. Denoon Park Ball Field Mr. Lee Kingsbury presented the request from the Cousin’s Rebels baseball team that the Board reconsider plans to cancel improving the ball field infield at Denoon Park. He mentioned that the infield is sandy and additional dirt should be added. His concern was a safety factor as well as the baseball being slowed excessively on ground balls. Their team is a 100 percent, Muskego-based team. Director Anderson stated that the Department of Public Works added sand to the infield mix. Too much sand was added and the infield mix on top has washed away. Mr. Kingsbury indicated the team is willing to help out to get the infield done. He also offered used of equipment to work the soil in. They are also thinking about using a different field. Mr. Hulbert questioned how many times the field was worked this season? Director Anderson stated about five times. He asked if the Board paid for the dirt, could they work it in? Director Anderson said the infield mix, adding about 2-1/2 inches to 3 inches to the sand, would cost $5,760. This would go over the top of the sand. The pegs would have to be removed and replaced after the dirt was mixed in. Ms. Carlson moved that the Board take money out of park dedication for the dirt fill if the team agrees to work it in, the amount not to exceed $6,000. Mr. Hulbert seconded. Director Anderson mention the infield mix would amount to 240 cubic yards. Ms. Carlson called for the question. Upon a voice vote, the motion carried. Mr. Kingsbury brought up the subject of Mr. Lazarides checking out their playing field today. He had asked if they could get the fields in playable condition so they could play since they have paid for this service for their games. Mr. Manchester called for point of order. Mr. Hulbert questioned who would be delivering the infield mix? Director Anderson said Alby’s. He also directed Mr. Kingsbury to contact him regarding delivery and the working of the infield mix into the infield. WRITTEN CORRESPONDENCE Police Department Incident Reports Director Anderson informed the Board members that the launch boxes at Denoon Park and Big Muskego Lake/Durham were broken into. They are looking at using vendor machine locks that are burglary proof. These locks are about $30-$40 each. There was another bike ramp put up on the recreation trail. The staff took down the ramp and the jumps. The materials are at the parks garage. A no trespassing sign was erected from the recreation trail in. Minutes, Parks & Recreation Board Meeting, May 13, 2002, page 4 American Transmission Company—Muskego Recreation Trail The American Transmission Company are trimming and brushing back the recreation trail between North Cape Road and Racine Avenue. This is at no cost to the department as it is part of the electric company’s maintenance program. Director Anderson reported that they did a very good job, including cutting back the growth farther and getting also some of the invasive weeds. Mr. Hulbert questioned if the staff was ever able to renovate or to drag the trails? Director Anderson said the trails are dragged every spring. He further mentioned that the problem occurring on the trails is the people that are developing are using the trails for deliveries and there is a lot of trail damage from the tires; this was noticed especially in the North Cape area. In consultation with Sean McMullen, the developer is responsible for this expense or the people making improvements to their house. OLD BUSINESS Lee Hubka Basketball Court Re-paving Director Anderson presented an estimate from Payne and Dolan for the repaving of the basketball court at Lee Hubka Park. Payne & Dolan’s estimate was $19,895 for the project. At last month’s meeting, the Board had an estimate from Frank Armstrong in the amount of $25, 590 for the project. Ms. Koble questioned what quality of work is done by Payne & Dolan? Mr. Hulbert thought that Payne & Dolan would sub-contract the work. He asked what type of basketball standards would be in place? Director Anderson said they are going to use the same ones. He also pointed out that Payne and Dolan would be pulverize and shape the existing asphalt whereas Frank Armstrong had indicated they would be installing drain tile. Mr. Hulbert moved to approve Payne and Dolan’s proposal. Mr. Schneider seconded. Board members discussed the pulverizing of the asphalt. Upon a voice vote, the motion carried. ALDERMAN'S REPORT None. DEPARTMENT REPORTS Recreation Director Anderson reported that the staff is using the new recreation software and at times, it is very challenging. In the long run, it is going to be user friendly. Parks Director Anderson said that someone had requested a portable toilet all year round at Idle Isle Park. The person indicated that people relieve themselves on the ground or in the water. There is snowmobiling and ice fishing in the winter and they would like a unit there year round. Director Anderson mentioned that the department does have portable toilets at Big Muskego Lake boat launch at Durham year round and will have one at the Boxhorn launch. He was in favor of placing one at Idle Isle Park. Director updated the Board members that a parking area for playground participants will be available at Veterans’ Memorial Park. They are going to place a culvert in the ditch area near the park, fill in the ditch Minutes, Parks & Recreation Board Meeting, May 13, 2002, page 5 area. This will cost a little over $9,000. The Department of Public Works is absorbing most of the cost of the project except for the special stone that needs to be used for the parking. $3,724 will be taken from the parks dedication account. This issue will be going before Finance Committee for approval. NEW BUSINESS Mill Valley Fence Director Anderson informed the Board members that a neighbor at Mill Valley had requested the department to put up an extension of the 10’ fence so there are no longer foul balls in her yard from the ball field. This would be on the lot line from the school to the property. The department has installed fences at Manchester Hill Park to stop the soccer balls from going into the neighbors’ yards. In reviewing the quote from Century Fence in the amount of $3,651, it was for a 6’ high fence, not the 10’ high fence. This issue will be brought back next month when they have more information regarding the height of the fence. Ms. Koble moved to defer action until next month. Mr. Hulbert seconded. Upon a voice vote, the motion carried. Bluhm Farm Park Shelter Fountain With the Bluhm Farm Park fountain getting vandalized, it is getting harder to get parts. Director Anderson presented the Board with an estimate in the amount of $1,760.00 to replace the existing drinking fountain. The Board acknowledged that a fountain is needed at the park. Ms. Carlson moved to replace the drinking fountain for $1,760. Mr. Jerald Hulbert seconded. Upon a voice vote, the motion carried. Horn and Bluhm Bathroom Remodeling Board members were in receipt of a quote from A.S.K. Plumbing, Inc. for remodeling the bathrooms at Horn Park ($5,900) and Bluhm Farm Park ($3,890) to bring them into compliance with the American Disabilities Act (A.D.A.). Director Anderson advised the Board members that on the Bluhm proposal, the partitions were not included. He had contacted the plumber on this issue and the plumber indicated a new not to exceed $5,000 for Bluhm. Mr. Hulbert moved to include the partitions for a combination project not to exceed $11,000. Ms. Koble seconded. Director Anderson reported that the bathrooms are open and the department needs to make sure that the cleaning crew locks them. Upon a voice vote, the motion carried. OTHER BUSINESS Subdivision Plans from Plan Commission Rosewood Estates Addition No. 1 Subdivision Final Plat This subdivision is located on the extension of Westcot Drive. It includes lands identified in the conservation plan as being medium management priority. Mr. Hulbert moved to accept park dedication fees in lieu of land dedication. Mr. Manchester seconded. Upon a voice vote, the motion carried. Candlewood Creek Subdivision Final Plat This subdivision is located on the southwest corner of Woods Road and Moorland Road. It includes lands in the conservation plan as being high acquisition priority (Outlot 5 and Outlot 6) and additional lands (Outlot 3) Minutes, Parks & Recreation Board Meeting, May 13, 2002, page 6 which are identified as a low management priority. Mr. Jerald Hulbert moved to accept park dedication fees in lieu of land dedication. Mr. Manchester seconded. Upon a voice vote, the motion carried. Quietwood East Subdivision Preliminary Plat Located on Woods Road, this development includes lands identified in the conservation plan as being high acquisition priority. Mr. Hulbert moved to accept park dedication fees in lieu of land dedication. Mr. Manchester seconded. Upon a voice vote, the motion carried. Prairie Meadows Estates Preliminary Plat This development is in the area of North Cape Road and Ryan Road. As this subdivision is close to Franklin, Mr. Hulbert inquired what Franklin’s plan was regarding trails and possible connection with the Muskego trails? Director Anderson was informed by Franklin that the development of the Franklin trails is dependent on the availability of CDBG funds. Mr. Hulbert moved to accept park dedication fees in lieu of land dedication. Ms. Koble seconded. Upon a voice vote, the motion carried. Next Meeting –June 10, 2002 COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Board members discussed the status of the park dedication fees. Director Anderson indicated that BrianTurk indicated they should consider increasing their fees to reflect the actual cost of providing services for the developments. Director Anderson will check on this. Mr. Manchester expressed that the fees should be increased as a lot of subdivisions are going in and the people are expecting improvements. The money has to come from some place for these improvements. Mr. Hulbert inquired what the status was of the Manchester Hill Park shelter? Director Anderson said that because of weather, the contractor has not been able to get to it. Some discussion by Board members on the insurance for the materials. Mr. Hulbert questioned about the bids on the Veterans’ Memorial Park shelter and the boardwalk? Director Anderson stated that a bid had been received for the shelter and awarded at Finance Committee and should go before Council on Tuesday, but nothing on the boardwalk. Mr. Hulbert queried if there was a target date for moving the old town hall? Director Anderson had heard that they were planning for the end of May or early June. They are waiting for the Mayor to sign off on the contract. Mr. Hulbert asked about the properties the city has acquired along Pioneer Drive? Director Anderson said the only property concerning the Board would be the area by the parks garage. It might be needed for a future expansion. Mr. Hulbert expressed his desire to see the recreation trail connected all the way to Racine County and Franklin is part of that. Therefore, there would need to be some discussion on bridging the creek in Racine County and crossing at Muskego Dam Road. He asked if the engineer had that in his plans? Director Anderson said it depends on his schedule. He said the bridge crossing is slated on the parks dedication Minutes, Parks & Recreation Board Meeting, May 13, 2002, page 7 projects for this year. He suggested that if Board members get the opportunity, to check out the stream crossing in Mukwonago on old Highway 83, which is a pedestrian bridge. He asked Ms. Koble if she had a chance to get a cost on the complex at Salem? She hadn’t, but will make a note to look into it further. It’s at the intersection of Highway 50 and 75. It is very pleasing aesthetically. Board President asked if Mr. Hulbert knew what happened to the approval of the lights for the athletic fields at Muskego High School? Mr. Hulbert did not; he believed it was deferred because they were waiting for dates or events that will be taking place at the field. Mr. Schneider inquired if there was anything on the Martin property? Director Anderson said they met in closed session and he had no update on what occurred. Ms. Koble asked if there had been any complaints on horses using the trail on Loomis? Director Anderson had not received any. Board President Whipple hadn’t notice any horses on the trail the times he was in the area. Mr. Hulbert said he had talked to someone and they indicated they hadn’t had any complaints and hadn’t had the horse dropping issue. ADJOURNMENT - There being no further business, Mr. Hulbert moved for adjournment at 8:20 p.m. Seconded by Mr. Manchester. Upon a voice vote, the motion carried . Stella Dunahee, CPS Recording Secretary pc: Board Members, Craig Anderson email: Mayor, Alderpersons, Department Heads, Peter Theis, Irene Schuder, Tammy Dunn,