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Park & Rec Board- MINUTES - 6/10/2002 MINUTES PARKS AND RECREATION BOARD MEETING CITY OF MUSKEGO June 10, 2002 Approved 7/8/02 Board President Toby Whipple called the monthly meeting of the Parks and Recreation Board, City of Muskego, to order at 6:32 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance The meeting notice was posted in accordance with the Open Meeting Law on Thursday, June 6, 2002. Present: Mr. Jerald Hulbert (7:13 p.m.) Ms. Kelly Koble, Ald. Eileen Madden, Mr. Richard Manchester, Mr. Howard Schneider, Mr. Toby Whipple, and Director Craig Anderson. Absent: Ms. Debbie Carlson (excused) Board President Toby Whipple introduced Ald. Eileen Madden. GUESTS: Peter Kallio APPROVAL OF MINUTES: May 13 Board Meeting Mr. Howard Schneider moved to approve the minutes of the May 13, 2002 meeting. Mr. Richard Manchester seconded. There were no corrections, additions, or clarifications. Upon a voice vote, the motion carried. PERSONAL APPEARANCES: Soccer Field Request/FC Milwaukee Nationals Soccer Club Mr. Peter Kallio representing the Muskego region of FC Milwaukee Nationals Soccer Club, presented a letter to the Board members regarding the action they are taking to establish their teams as “Muskego-based” teams. They are in the process of forming a Muskego region and the area coordinator will be Mr. Kallio. Mr. Kallio had contacted Director Anderson for an interpretation of what constituted a Muskego-based team. Director Anderson said some recognition from the “mother” entity that they are a Muskego-based team that there is a director, coordinator, supervisor, someone in Muskego that he could contact and a business mailing address in Muskego. The people on the team are 100% Muskego-based as far as the children. Mr. Kallio briefly went over their requirements for next year. There will be two Muskego teams for next year. They will be U-8 or U-11. Board President Whipple and Director Craig Anderson mentioned, as at last month’s meeting, that there are not any soccer fields that are readily available at this time. With the high school renovation, the department will be accommodating their soccer team on the park fields. Director Anderson had looked at Kurth Park field and Denoon Park field this date and he did not recommend that they be used until next spring. He recommended that the Board readdress the issue in late fall or early spring. Mr. Kallio indicated that they Minutes, Parks & Recreation Board Meeting, June 10, 2002, page 2 needed an answer by mid-March for the spring season. He said, for now, they will play all their games away for the remainder of the year. Some discussion continued on the Muskego-based designation. Director Anderson will have more information on the field conditions in November. Mr. Schneider said that if they don’t have the field, there isn’t room. No action taken on the request. The issue remained in the deferred status. Mr. Kallio is to provide Director Anderson with a letter from FC Milwaukee indicating that they are a Muskego- based club. This will be an agenda item for the December meeting. WRITTEN CORRESPONDENCE Police Department Incident Reports Director Anderson shared with the Board members that at Kurth Park the men’s toilet bowl was smashed, sink plugged up and toilet paper strewn all over. The area was cleaned up and the replacement unit will be one that ASK Plumbing is removing from Bluhm during the ADA modifications at that park. He mentioned that depending on what ASK does with the first two buildings, they may try to do all the bathroom remodeling this year. Board President Whipple asked if the Board wanted to close the bathrooms? Director Anderson stated it was the recommendation of the Common Council to leave them open this year. The Capital Budget Committee recommended doing the ADA upgrades. He is hoping that once the bathrooms are improved, people will leave them alone and maybe no action would need to be taken. He will keep the Board advised. OLD BUSINESS Mill Valley Elementary School Fence Director Anderson clarified that the fence at Mill Valley was 6’ foot, not the 10’ fence as indicated by the neighbor. Mr. Schneider moved to accept the proposal from Century Fence in the amount of $3,651 to install the fence at Mill Valley Elementary School. Ms. Koble seconded. No further discussion. Upon a voice vote, the motion carried. Horses on Muskego Recreation Trail Board members reviewed allowing horses on the recreation trail along Loomis Road. Director Anderson reported that complaints had not been received. It was reported that the equestrian using the trail before has moved out of the area. The parks crew have not had to pick up after horses. He reminded the Board members that the Common Council had wanted horses allowed on all the traffic-bonded trails. Board members discussed opening up other areas to equestrians. They also discussed connecting the trails to the City of Franklin trails and the Racine County trail. One problem with connecting to the Racine County trail is crossing the roadway. Director Anderson mentioned that the City of Franklin uses CDBG monies for their recreation trails and in conversation with Franklin officials, they did not foresee any work on the recreation trail for the next four years. Also, Franklin did not allow horses on their trails. It was discussed placing the information on the Loomis section being open for equestrians in the program guide. First becoming aware of it, Ald. Madden would be using the trail in the future. Mr. Manchester was willing to go along with this section of the trail being open to equestrians for another year. There was some discussion on what to allow and not to allow on the trail. Ms. Koble will come up with some suggested rules for the equestrians for the next meeting. Board President Whipple suggested she contact Ald. Le Doux for assistance. Minutes, Parks & Recreation Board Meeting, June 10, 2002, page 3 ALDERMAN'S REPORT Ald. Madden informed the Board members that she had a constituent concerned about the proposed second shelter to be built at Bluhm Farm Park. They don’t want the shelter in their back yard. She asked for an update on this project as she would be meeting with the neighbors on Wednesday. Board members informed her that this would be a small shelter. It’s part of the trade-off for the work that the sewer utility is doing in the area. This would be one of the last things being done in the area. There was a discussion when it was first proposed to the Board about it being smaller than the other shelter and also a tot-lot playground would be installed. The size of the shelter would be approximately the same as the one recently installed at Manchester Hill Park. Board members had not reviewed anything since they looked at the first print. The Board has not taken any action on the issue. Mr. Manchester said the Board can only make recommendations to the Common Council as they have final approval. Director Anderson has spoken with Mrs. Klinka on the issue. Board President Whipple stated that before the shelter is built, the Board needs to discuss the location. Mr. Schneider offered the possibility of not building the shelter and using the funding for the shelter at Park Arthur. DEPARTMENT REPORTS Recreation Director Anderson reported that registration is going extremely well. They are getting better at using the registration software. The department is currently working on exporting the information to the Finance Department. A year from now, it should be fine with all the little bugs worked out. Parks Director Anderson shared with the Board members the increased amount of weeds from Little Muskego Lake this year. The boat propellers are cutting off the weeds and the weeds are ending up on the shore at Idle Isle Park. It has become a real problem this year. The staff is trying to come up with different strategies to control it. Manchester Hill Park shelter is up. The Board needs to start looking at the drinking fountain, the lighting and the electricity, the concrete pad, and the extension of the path to the ice area. The path extension is part of the road program and should be completed by mid-fall and ready for winter use. Still needing to be addressed is the windscreens. (Mr. Hulbert arrived.) It was reported to Director Anderson from Director Sean McMullen that MMSD (Milwaukee Metropolitan Sewer District) did not accept bids for certain projects. They will rebid it and it should be about 4-6 weeks as far as the fill material. This is still on hold. At some point, the Board will have to move forward with the project and it may mean negotiating with the landfill for fill. Mr. Hulbert inquired if some of the fill would be used in the western portion of the project, around the residence? Director Anderson indicated that there would be fill added to this side. Minutes, Parks & Recreation Board Meeting, June 10, 2002, page 4 NEW BUSINESS Denoon Park Playground The Board members were in receipt of a proposal in the amount of $22,079.97 for the Denoon Park playground. Mr. Manchester moved to accept the proposal. Mr. Schneider seconded. Board members discussed the color for the playground equipment and decided to go with the earth tones. Upon a voice vote, the motion carried. Boxhorn Launch Director Anderson reported that there will be six lights put in at the Boxhorn launch site. Four along the trailer- stall parking lot and the other two down by the launch. In checking with Director McMullen, the lighting would have to be trenched lines. The monthly cost submitted by We Energies was $57.90 per month on poles. This cost would come from the operating budget. He will need to go back to We Energies for the cost on the trenching. At this point, he was requesting the Board to allow Finance Committee to approve the trenching so that when he gets the cost, they can move forward with the project. There is still the lights, paving, striping, ADA-accessible docks, and the kiosk to put in. There is the waterways commission grant to cover 60 percent of the cost and the cost to the Board would be only about $40,000. He mentioned that at Idle Isle Park, the trenching was $1,700. Mr. Hulbert moved to defer the decision to Finance Committee with a positive recommendation that the Board would like to trench the lines. Ms. Koble seconded. No further discussion. Upon a voice vote, the motion carried. OTHER BUSINESS Subdivision Plans from Plan Commission No plans for review from the Plan Commission. Next Meeting –July 8, 2002 COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT - There being no further business, Mr. Hulbert moved for adjournment at 7:22 p.m. Seconded by Ald. Madden. Upon a voice vote, the motion carried . Stella Dunahee, CPS Recording Secretary pc: Board Members, Craig Anderson email: Mayor, Alderpersons, Department Heads, Peter Theis, Irene Schuder, Tammy Dunn,