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Park & Rec Board - MINUTES - 7/8/2002 MINUTES PARKS AND RECREATION BOARD MEETING CITY OF MUSKEGO July 8, 2002 Approved 8/12/02 Board President Toby Whipple called the monthly meeting of the Parks and Recreation Board, City of Muskego, to order at 6:32 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance The meeting notice was posted in accordance with the Open Meeting Law on Wednesday. July 3, 2002. Present: Ald. Eileen Madden, Mr. Richard Manchester, Mr. Howard Schneider, Mr. Toby Whipple, and Director Craig Anderson. Absent: Ms. Debbie Carlson (excused), Ms. Kelly Koble (excused), Mr. Jerald Hulbert GUESTS: Todd Morgan, Shelly Wohler, Members of VFW Post #8171 APPROVAL OF MINUTES: June 10 Board Meeting Mr. Richard Manchester moved, Mr. Howard Schneider seconded, to approve the minutes of the June 10 meeting. Mr. Manchester inquired about Ms. Koble presenting the rules on equestrians on recreation trail. Director Anderson said she would meet with him when she returns from vacation to discuss the rules. No other discussion. Upon a voice vote, the motion carried. PERSONAL APPEARANCES: Veterans’ Park Memorial Todd Morgan presented his proposal, with pictures of the proposed monument, for a monument to be erected at the Veterans' Memorial Park. Board members were in receipt of the letter outlining the memorial and its location in the park. Lembezeder/Cook VFW Post #8171 will donate everything. It would stand 48" high with a 30'x22" base and mounted on a cement slab. Its location would not cause problems with the festival event. Mr. Manchester questioned if there would be anchors holding the monument to the base to prevent it from being tipped by vandals? Mr. Morgan said the slab is about 42" in depth to hold the monument and below the frost line. It will have reinforced concrete footings. Milwaukee Memorials will be doing the work. He said it would not be able to tip over once it is on the block. He, however, will get clarification on the installation on the concrete slab. Board members voiced their concerns that there would not be any damage to the ground when they erected the monument. It should be installed before the festival so they can dedicate the monument during the Muskego Community Festival. There was some discussion on the memorial at Horn Field and the memorial directly in front of city hall. Mr. Morgan, in his letter, noted that there is no true dedication or symbolic artifacts and/or monumental remembrance of those who have sacrificed for us within the park Minutes, Parks & Recreation Board Meeting, July 8, 2002, page 2 grounds. Mr. Manchester moved, Eileen Madden seconded, to approve the memorial for Veterans’ Memorial Park, its design, inscription and location. The memorial would be facing the entrance to be readily visible once you entered the archway. Upon a voice vote, the motion carried. . WRITTEN CORRESPONDENCE Police Department Incident Reports Director Anderson reported that the sink in the women's bathroom at Horn Park was vandalized on June 13. Fortunately, this happen before the remodeling was done so it was a matter of discarding that sink and replacing it with the ADA installation. Director Anderson reported that citizens had contacted the department about finding fishing lures in the play sand at Schmidt Park. This has occurred twice. The parks crew took a metal detector and rakes to the sand and found some glass chards and some small metal hooks. OLD BUSINESS None. ALDERMAN'S REPORT Ald. Madden shared that the people wanted to meet with the director, the mayor, and the city engineer to discuss the sewer utility project at Bluhm Farm Park. They cannot stop this project. The trees are going in and the fencing is being addressed. At this point, there is nothing to talk about. Director Anderson said the neighbors wanted some guarantee that a shelter would not be placed in this park area. They were concerned about bands and loud music. He had explained to Mrs. Klinka that the Board wanted to put some bathrooms in that area of the park. This seemed to be okay with her. The Board needs to address the fencing and the landscaping next spring when the utility project is completed. Mr. Schneider questioned if the excess fill could be used at Park Arthur? Director Anderson has not seen any plan on this. He was under the impression that the sewer utility will keep the excess dirt in Bluhm to avoid the trucking costs. This fill will probably be spread over the lowlands in the park. DEPARTMENT REPORTS Recreation Financial Aid Fund The department has a financial aid policy whereby registrants can apply for help to defray the cost of participating in the recreation programs. Recently, the department received a donation from the Kiwanis Club for the financial aid fund. Also, Mr. Augustine does not take pay for his baseball camps. His remuneration will also go into the financial aid fund. To date, the fund is about $1,000. The department appreciates these donations, which alleviates somewhat the impact of the financial aid awarded on the budget. 2003 Pool Shutdown Minutes, Parks & Recreation Board Meeting, July 8, 2002, page 3 Director Anderson reported that the Muskego High School pool will not be available from March 1-August 1, 2003. He again has applied to Franklin for use of their pool. He expects to receive word on this request by the middle of August. Recently Mr. Manchester donated a mirror and a portable fireplace to the department. The mirror will be used at Jensen Park for the dance program. The portable fireplace will be used at Manchester Hill Park. The Board members thanked Mr. Manchester for his donations. Parks Weeds at Idle Isle Director Anderson reported that there were considerable weeds at Idle Isle this season. Since the Delphi staff has been working at Idle Isle, raking the weeds, he could now see down into the water. Having these employees available, has worked out really well. Mr. Schneider mentioned that Jay Erdmann was interested in continuing the dumpsite for weeds at Park Arthur. Director Anderson shared that he has spoken with Jay Erdmann about dumping the weeds at Park Arthur until they started work in the park. He should be able to use the site until the end of the year. The MMSD fill did not come through and with the landfill fill, it would have to be done in the fall. Parks Tour w/Ald. Madden Alderman Madden and Director Anderson recently toured the parks. During the 4 hours, Ald. Madden was amazed at the number of parks. She commented that Schmidt Park really was a very private park. Denoon Park Ball Field Mark Troeger, even though it is near the end of their season, is still interested in helping with the Denoon Park ball field. They would work the ball field mix into the infield area. They had checked around and found a company that would do all the work for under $6,000; however, the mix was 60-40 and that is the current problem at the field. When they checked on the mix of 70-30, the cost went up to $7,200. Director Anderson recommended that the Board stay with spending the $6,000 on the infield mix. Then after their season, the team will have the time to work the mix into the field. The Board could then expect this team to ask for priority use of that field. The Board would supply the mix and the team would work it in. NEW BUSINESS Program Guide Ads Board members were in receipt of the agreement for the program guide ads for the year 2003. Director Anderson highly recommended that the Board approve the agreement with William W. Edwards and Richard A. Papen. As it is now, the department receives the money for the ads and then cuts a check to Edwards and Papen. To date, the department has received $3,500 by using this firm. Mr. Richard Manchester moved to approve the agreement with William W. Edwards and Richard A. Papen for the ads. Mr. Howard Schneider seconded. No other discussion. Upon a voice vote, the motion carried. Minutes, Parks & Recreation Board Meeting, July 8, 2002, page 4 Manchester Hill Park Concrete Pad, Electrical Work, Plumbing Work Board members were in receipt of a proposal from GCA Services for the concrete pad at Manchester Hill Park. Director Anderson reported that the other proposals for the electricity from Pinky Electric and the plumbing from Kowalkowski Plumbing had not been received yet. He stated that the electrical should be done before the concrete pad is in place. He recommended that the Board allow him to present the proposal for electrical when it is received and the plumbing when it is received to the Finance Committee for approval so that the work could be started before the next Board meeting in August. Mr. Howard Schneider moved to approve the proposal from GCA Services in the amount of $5,752 for the concrete pad. Mr. Richard Manchester seconded. No other discussion. Upon a voice vote, the motion carried. Ald. Eileen Madden moved, Mr. Richard Manchester seconded, to allow the director to take the electrical and the plumbing bids when received to Finance Committee for approval. No other discussion. Upon a voice vote, the motion carried. OTHER BUSINESS Subdivision Plans from Plan Commission No plans for review from the Plan Commission. Next Meeting –August 12, 2002 COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Director Anderson shared with the Board members water patrolman Gary Mrotek’s recent concern about the Water Bugs show lasting beyond the 8:30 p.m. deadline for the slow, no wake restriction. On Wednesday last, they were out until 8:44 p.m. The Board may need to change until dusk in the agreement to an exact time in the 2003 agreement. ADJOURNMENT - There being no further business, Mr. Manchester moved for adjournment at 6:58 p.m. Seconded by Ald. Madden. Upon a voice vote, the motion carried . Stella Dunahee, CPS Recording Secretary pc: Board Members, Craig Anderson email: Mayor, Alderpersons, Department Heads, Peter Theis, Irene Schuder, Tammy Dunn,