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Park & Rec Board - MINUTES - 1/14/2002 MINUTES PARKS AND RECREATION BOARD MEETING CITY OF MUSKEGO JANUARY 14, 2002 Approved, as Amended, 2/22/02 Board Vice-President Howard Schneider called the monthly meeting of the Parks and Recreation Board, City of Muskego, to order at 6:32 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance The meeting notice was posted in accordance with the Open Meeting Law on Thursday, January 10, 2002. Present: Mr. Jerald Hulbert, Ms. Kelly Koble, Mr. Richard Manchester, Mr. Howard Schneider, Mr. Toby Whipple (6:37 p.m.), Ald. Wichgers and Mr. Craig Anderson (Director of Parks & Recreation). Absent: Ms. Debbie Carlson (excused) GUESTS: Bennie L. Lewis APPROVAL OF MINUTES: December 10 Board Meeting Mr. Jerald Hulbert moved to approve the minutes of the December 10 Board Meeting. Mr. Richard Manchester seconded. Upon a voice vote, the motion carried. PERSONAL APPEARANCES: Mr. Bennie Lewis requested that the Parks and Recreation Board give consideration to designating a park area for the establishment of a football field. The football field would be for use by the Muskego Chargers, an organization that has been in the community for many, many years. The site would need to have a building, bathrooms and water as required by the league. In the last few years, the Muskego Chargers (eventually the name will be changed to Junior Warriors), a youth football team for grades 5-8, have experienced difficulty in getting use of the Muskego High School football field for their games. If they were provided with a site, they would take care of developing the football field. He mentioned that if they cannot provide a suitable field for a playoff game, they would forfeit from the league. In response to Director Anderson's inquiry, Mr. Lewis stated that suitable land would be 100-yard property, 40 feet to 50 feet wide. Further, there are 42 teams in the league. The league extends as far north as Kewaskum and as far south as Muskego. The Muskego Chargers average about 120 players and with the cheerleaders, the number comes to about 150. They would need a home field for four of the eight seasonal games from the first week in September to the first week in November. If the team would make the playoffs, then that would increase by at least three more games at home. There would be a maximum of six or seven games on the field. Games are played on Saturdays starting at 9:00 a.m. and ending in the early afternoon. Now and then there may be a game on a different day. The field would only be used for games as they have other fields for practice. They would take care of striping the field. They would not need a storage area as the equipment is stored at Mr. Lewis' residence. He mentioned that it costs $300 for every home game. They sell concessions to support the league and this is another reason for requesting a building on the site in addition to the league Minutes, Parks & Recreation Board Meeting, January 14, 2002, page 2 requirement. Director Anderson questioned if portable toilet facilities would work and also if they could use a trailer, such as the Muskego Athletic Association does for their concessions. Mr. Lewis gave consideration that this might be workable. Mr. Hulbert felt that they could work something out with them only needing the field for 6-7 games per year. Also, the field could be used for other activities depending upon what type of goals would be used. Vice-President Schneider indicated the Board would try and work this into the schedule for next year. Director Anderson suggested Park Arthur as a possibility for the field as it is in that park's development plan to have water and to have a shelter. (Vice-President Schneider turned the meeting over to President Whipple.) WRITTEN CORRESPONDENCE Police Department Incident Reports Director Anderson reported that small equipment belonging to the Parks and Recreation Department was stolen from a community service person that was cutting back the brush on the recreation trail. The loss amounted to $110. The person had left the tools under his jacket while he went to lunch. Schmidt Park Playground Equipment Director Anderson shared with the Board that a citizen requested to have the playground redone at Schmidt Park. People moving into the neighborhood have children in the younger age group. This could probably be looked at next year. OLD BUSINESS Muskego High School Sports Facilities Director Anderson informed the Board that Scott Kugi is requesting practice fields and game fields for the fall of this year. President Whipple, along with Mr. Hulbert, had attended a meeting last Wednesday and they were informed that they were going to be able to practice at the high school using the outfields of the softball diamonds. Director Anderson was informed by Scott Kugi that they will not have facilities because of the outfields being used as a staging area for the equipment. He wouldn't have use of the soccer fields until spring of 2003. Mr. Hulbert thought that a site plan for the high school facilities would be available by the next Board meeting. Mr. Hulbert and President Whipple shared with the Board members the proposed plans for the sport facilities at the high school. While the renovation of the high school is taking place, they will have to have other places for their sports. Director Anderson and President Toby Whipple will meet with Scott Kugi to see if they can work out a plan to accommodate his request for fields. Ms. Koble asked if the fields could stand up to the increased usage? President Whipple responded they would try to rotate the practices on the fields. Also, some games will have to be moved from Denoon Park to Manchester Hill Park this fall. During the period of the high school renovation, Mr. Hulbert said the Board would have to look at all of the parks to see what areas could be used. Due to the lack of parking in the Schmidt Park area, Alderman Wichgers requested that this park be used as a last resort. Mr. Hulbert shared with the Board that there is good cooperation between the school district and the city so that they are informed when the meetings will be held and, also, they are letting the city know of any change in the site plan. Minutes, Parks & Recreation Board Meeting, January 14, 2002, page 3 ALDERMAN'S REPORT Alderman Wichgers reported that the city had purchased the additional land in the Quietwood subdivision for the community center. On College Avenue, Waukesha County was informed that the horse farm is a historical site. The county will have to take this into consideration in correcting the "S" curve and the reducing the grade on the roadway. The reconstruction of the road will not affect Park Arthur. However, the entrances for the park will have to take the reconstruction into consideration as the county wants to increase the shoulders along the road. This project is scheduled for 2003. A neighborhood meeting of the Quietwood Golden Country subdivision was held and they discussed that with any new development in the area of the Kohl's store that the city purchase a 10-acre parcel of land. They were looking for a small park in the area to preserve the natural landscape similar to Marlan Meadows. This would be north of County L and east of Moorland Road. Mr. Hulbert inquired if Alderman Wichgers had any update on any passive trails in the Candlewood Creek area? Alderman Wichgers indicated there would be some area that could be used for trails. DEPARTMENT REPORTS Recreation Director Anderson informed the Board that the staff would start training soon on the new recreation program software. The end-of-the-year statistical report and the next issue of the Gleanings will soon be out the end of January. On Thursday, January 24, at the Committee of the Whole, a presentation on the community center and theater complex will be made to the Common Council. Parks The fill for Park Arthur isn't going out for bid. They should be able to get the fill needed from the Bluhm Farm Park utility project, the Muskego Plex/Racine project (7,000 cubic yards) and the Mayor is working with MMSD (Milwaukee Metropolitan Sewer District) to obtain 100,000 cubic yards free. Mr. Hulbert questioned if any of the fill could be used to level out the lower area of the park? Director Anderson said the grading and the seeding would be done as one project so it would be possible that it could be done. NEW BUSINESS None. OTHER BUSINESS Subdivision Plans from Plan Commission None. Next Meeting –February 11, 2002 Minutes, Parks & Recreation Board Meeting, January 14, 2002, page 4 COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Mr. Hulbert asked if there was any more information on the Ewald/Engle property in the area of Muskego High School.? Alderman Wichers indicated there was nothing to report. Mr. Hulbert questioned if the WDNR (Wisconsin Department of Natural Resources) were interested in the Benke property on Durham Drive? Alderman Wichgers stated they were interested in purchasing it. Further, a public hearing was held and the primary concern of the neighbors was the serious drainage problem in the area. Vice-President Schneider asked if the dredgings from the lake could be used for fill in Park Arthur? Director Anderson was informed by Director McMullen that they did not want that material. Alderman Wichgers stated that there was no decision yet on the direction to be taken on the Durham Drive road project. Ms. Koble inquired if any action had been taken on the Boxhorn launch property? Alderman Wichgers reported the lease is not done. The person who wanted to buy the property decided not to go through with the purchase. The owner, therefore, is now taking some time on the leasing issue. The city is agreeable to obtaining it. ADJOURNMENT - There being no further business, Mr. Hulbert moved for adjournment at 7:45p.m. Seconded by Vice-President Schneider. Upon a voice vote, the motion carried . Stella Dunahee, CPS Recording Secretary pc: Board Members, Craig Anderson email: Mayor, Alderpersons, Department Heads, Peter Theis, Irene Schuder, Tammy Dunn,