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Park & Rec Board - MINUTES - 12/9/2002 MINUTES PARKS AND RECREATION BOARD MEETING CITY OF MUSKEGO December 9, 2002 APPROVED 1/13/03 Board President Toby Whipple called the monthly meeting of the Parks and Recreation Board, City of Muskego, to order at 6:45 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance The meeting notice was posted in accordance with the Open Meeting Law on Thursday, December 5, 2002. Present: Mr. Jerald Hulbert, Ms. Kelly Koble, Ald. Eileen Madden, Mr. Richard Manchester, Mr. Howard Schneider, Mr. Toby Whipple, and Director Craig Anderson. Absent: Ms. Debbie Carlson (excused) GUESTS: None APPROVAL OF MINUTES: November 11 Board Meeting Mr. Jerald Hulbert moved, Mr. Howard Schneider seconded, to approve the minutes of the November 11 meeting. Upon a voice vote, the motion carried. PERSONAL APPEARANCES: None WRITTEN CORRESPONDENCE Police Department Incident Reports Week of November 9, Kurth Park had graffiti on play equipment which was removed by staff. There was also vandalism of the building, the soffit and edges on the southwest corner was torn off. It was fixed by Wednesday. Other Reports There were no other reports for the Board members to review. UNFINISHED BUSINESS: MHS Athletic Fields President Whipple reported the committee is hoping to finish up at the December 16 meeting. He was told the Minutes, Parks & Recreation Board Meeting, December 9, 2002, page 2 city put $450,000 in the budget to go towards the project. They are still discussing priority of the fields. Soccer fields will be going in first due to kids in the program and the way the site is developing. Put in the infrastructure and wiring at least between the varsity baseball diamond, varsity softball diamond and the varsity soccer field. Next month they plan to discuss the concession stand and restrooms building; concession stand may or may not go in. They will be talking about the percentage of use between the school district and the city beyond the infrastructure. The current facility agreement has been reviewed by Director Anderson and Mr. Kugi and forwarded to George Haynes and has not been forwarded to the city yet. It is a year-by-year contract. Mr. Jerald Hulbert stated the Board needs to take a look at the money being spent on Horn Field and getting some funding from the school district. Mr. Richard Manchester questioned if there was duplication of services for the same people? On the soccer usage, did the high school have soccer program, too? President Whipple explained the high school had a soccer program for a long time prior to the Kickers forming a group. Some of the participants are involved with the high school and with the Kickers. Mr. Hulbert liken the Kickers soccer program to the MAA little league program. The majority of the soccer is for children up to age 14 and then there are the select teams and would play on the Kickers at that level. He did not consider it overlapping or duplication because they tend to drop out after 14 years of age. President Whipple stated that at ages U6, the only option is recreational soccer. U11* ages can continue with recreational soccer or go to select teams if they are qualified. He assured Mr. Manchester that with the Kickers, there is 50% playing time and everybody plays. ALDERMAN'S REPORT Nothing to report at this meeting. DEPARTMENT REPORTS Recreation Director Anderson shared that Recreation Supervisor Tammy Dunn had a baby daughter, named Michaela Ellen. Mrs. Dunn will be back for a little while near the end of the month to get the youth basketball program underway. She will be back on a part-time basis starting January 6 and full-time schedule later. He reported that the Christmas tree lighting had the biggest turnout ever. There was standing room at the library and the people were parking along the street. The old town hall wasn’t ready for the event so it was moved to the library. Next year, the town hall should be ready for the event. Mr. Hulbert inquired what the Board’s involvement would be for the old town hall? Director Anderson said that he is working on a facility agreement for the use of the second floor of the old town hall, which the department will be using, with access to the bathrooms. The lower floor will be the museum area. Program registration is going strong for the winter/spring. Internet registration is being discussed with the Information Systems department and possibly should be able to start in the summer time and will be going into the fall as people have to get their pin number assigned. In the fall, the department should be going with the Internet registration. Parks Horn Park’s interior has been painted. Minutes, Parks & Recreation Board Meeting, December 9, 2002, page 3 At the old town hall site, parks is establishing a nursery with spruce, pine and deciduous trees. Boxhorn launch—the signs are up, including the snowmobile signage. Next spring the kiosk should be installed. All the athletic fields have been aerated. In response to Mr. Hulbert’s question on fertilizing, Director Anderson reported they have been fertilized and this is done in the spring and the fall along with the aeration. Manchester Hill Park shelter is done; the water hookup should be done in the spring. Lions Park and Kurth Park bathrooms will be finished in the spring. WDNR (Wisconsin Department of Natural Resources) fishing pier at Idle Isle has been broken down and stored on shore again. The other piers are generally brought in between October and November. The ones at the launches are usually left out until after the duck hunting season. NEW BUSINESS Landscaping at Parks Garage and Adjoining Vacant Lot on Pioneer Drive The structure on the parcel on the west side of Pioneer Drive is now down and the area is now green space. Board members reviewed the landscape plans for the areas on Pioneer Drive. The first phase is to get the area done on the west side. It will be done the first part of spring and the area of the old town hall will be done in the fall. Man-hours will be limited in assisting the forester during the summer. Mr. Zagar had provided cost estimates for installation of the trees on the sites; total estimated installed cost of $4,600. Director Anderson cautioned the Board members that the cost would be coming from park dedication fees. Mr. Hulbert shared with the Board members that this had come before Plan Commission, and at that time, he asked the Plan Commission to qualify their decision based on a positive vote from the Parks and Recreation Board, as this is a site plan, not just trees. Mr. Hulbert moved to approve the tree plantings along Pioneer Drive park property at the installed price of $4,600. Ald. Madden seconded. Mr. Manchester did not see a problem with the installation of the trees. He noted that they guaranteed the installation for a year. Mr. Hulbert said that some residents had concerns regarding the tavern noise now being heard with the razing of the structure and were asking for a sound barrier as well as a vision barrier. Ms. Koble asked who would be doing the maintenance? Director Anderson said it would be done by the parks crew and the forester and his intern. He mentioned that the upstream area of the Pilak Creek would fall under Public Works Department. Ms. Koble suggested that after it is all established, a picnic table with garbage can would be nice. Mr. Schneider thought the plans were okay with the six-foot trees. Further, the nursery was a good use of the area. Upon a voice vote, the motion carried. OTHER BUSINESS Subdivision Plans from Plan Commission The Stonebridge Subdivision is next to Champions Village. Mr. Hulbert explained the plan. It’s single-family homes. There is no impact for the Parks and Recreation Board and the bike trail is already done. The density of this subdivision was agreed to in previous years. The lots are a good size, around 30,000 square feet. He thought you could look forward to seeing large single family homes in the area. The layout is okay and the Minutes, Parks & Recreation Board Meeting, December 9, 2002, page 4 wetlands are accommodated in this subdivision. Mr. Hubert moved to accept park dedication fees in lieu of land dedication. Mr. Manchester seconded. Upon a voice vote, the motion carried. CONSERVATION COMMISSION REPORT Mr. Schneider had nothing to report as the committee had not met since this Board’s last meeting. Mr. Hulbert mentioned that he would like the Board to consider holding a joint meeting with the Conservation Commission. The Board may be able to acquire open land for playing fields or practice fields. The Ewald Engel property is one property that is being considered by the Conservation Commission and the upland area along Henneberry Drive may be of interest to the Board. If the city does not purchase it then it may be subdivided and some of the area maybe kept in open space. The houses would be built along Henneberry if it were a subdivision. Mr. Schneider will take the information back to the Conservation Commission. Next Meeting –January 13, 2003 COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Ms. Koble questioned what the Common Council vote was on the bike path through Quietwood subdivision. Ald. Madden responded that the Common Council okayed them for the 6’ concrete path. The property owners will have to come up with the difference between the cost of the 6’ concrete path and the 8’ asphalt path. If they cannot, then Mr. Carity will put in the 8’ asphalt path. The path is scheduled to be completed by July 1 of 2003. Prior to the meeting of the Common Council, Public Works Committee met and did not agree with the Parks and Recreation Board’s recommendation. Public Works concern was the maintenance of the concrete. Director Anderson stated his understanding, in conversation with Ald. LeDoux, was that the property owners would be responsible for the maintenance and repair of the concrete path if it were installed ADJOURNMENT - There being no further business, Mr. Hulbert moved for adjournment at 7:25 p.m. Seconded by Mr. Manchester. Upon a voice vote, the motion carried . Stella Dunahee, CPS Recording Secretary pc: Board Members, Craig Anderson email: Mayor, Alderpersons, Department Heads, Peter Theis, Irene Schuder, Tammy Dunn,