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Commuinity Development Authority- MINUTES - 3/16/2010 CITY OF MUSKEGO Approved 4/21/10 COMMUNITY DEVELOPMENT AUTHORITY (CDA) MINUTES TUESDAY, MARCH 16, 2010 Vice-chairman Glazier called the meeting of the Community Development Authority to order at 6:00 p.m. Those in attendance recited the Pledge of Allegiance. STATEMENT OF PUBLIC NOTICE The meeting was posted in accordance with the Open Meeting Law. PRESENT: Commissioners Kathy Chiaverotti, Rob Glazier, Gail Konkel, Larry Lefebvre, Ald. Harenda, Ald. Werner and Executive Director Muenkel ABSENT: Commissioner Frank Waltz (excused) GUESTS: Mayor Johnson, Ald. Neil Borgman, Jerry Hulbert, Dan Soltysiak APPROVAL OF THE MINUTES OF DECEMBER 15 , 2009 Ald. Harenda moved to approve the minutes of the DECEMBER 15, 2009 meeting. Commissioner Lefebvre seconded. Upon a voice vote, the motion to approve the minutes carried. PUBLIC INPUT None OLD BUSINESS RD#3 Implementation Efforts Cleanup & Grant Program Executive Director Muenkel reported that letters were sent to property owners about the grant program as well as the follow-up letters on properties that needed to still do their maintenance compliance which needed to be done by June 1. No official requests have come forward for the grant money but some have made inquiry. Signage & Tree Program Executive Director Muenkel stated that all the gateway signs are in and elevated a little bit. They are trying to schedule the work on the street signs for early spring with city staff doing the installation. The poles for the signs will be painted a complementary black. Landscaping will be done around each of the gateway signs. In regard to the trees, City Forester Tom Zagar, due to the bid pricing on the trees coming in extremely low, will be able to order and install all the trees in the spring rather than splitting the plantings between spring and fall. Commissioner Chiaverotti questioned who would be doing the landscaping work. Executive Director Muenkel said it would be done by Terra Firma, who has the 2010 contract for the grounds maintenance, under City Forester Tom Zagar’s direction. Janesville Grant/Loan Program Advertising Signage An advertising sign was on display for the members to see and to give their comments. The department had ordered three signs from DH Graphics & Signs for $217.50. These signs will be placed on the properties where money from the CDA was used to improve the site. Commissioner Konkel questioned the monitoring of the signs. Executive Director Muenkel stated that the monitoring would be done by department staff and the sign would be on the specific property for around 45 days. NEW BUSINESS CDA Minutes Page 2 March 16, 2010 Approval of a Building, Site and Operation Plan for Young’s Auto Body located in the SE ¼ of Section 9 (Tax Key Nos. 2196.971, 2196.972, & 2196.959.001 / S76 W17833 Janesville Road This issue will be going before the Planning Commission. As the property is located within the Redevelopment District #2, CDA members were asked to comment as it falls under their purview. Executive Director Muenkel explained that Young’s Auto Body is being taken by the county for the Janesville Road reconstruction project. As a result, the current auto body shop and the neighboring house will be razed. Young’s Auto Body plans to rebuild behind the two sites while maintaining the current business; therefore, the petition for the approval of a building, site and operation plan. A rendering of the new building was available and met the requirements of the design guide. He mentioned that the landscaping and signage plans had not been received yet. Once they are received, they will be reviewed by City Forester Zagar before any building permits would be issued. Commissioner Chiaverotti moved to approve the building, site and operation plan for Young’s Auto Body as presented. Commissioner Lefebvre seconded. Ald. Harenda questioned if they had a conditional use grant? Executive Director Muenkel stated they have one already in place. Ald. Harenda also asked about the storm water retention pond? Executive Director Muenkel said it is not required of them. They need to show that all the water is controlled on site. Ald. Werner shared that the owner is excited about the opportunity of upgrading his whole business plan. Back to the conditional use grant, Commissioner Konkel asked if these go with the business into perpetuity? Executive Director Muenkel explained that it travels with the property and if the use had changed, then the conditional grant would be formally removed from the property. Ald. Harenda asked how far back the business would be from the new road? Executive Director Muenkel said it would be about 41 feet from the new right-of-way which is planned to be 55 feet from the centerline. Upon a voice vote, the motion carried. RD#2 Update & Lakefront Planning Executive Director Muenkel explained that the city is trying to bring back the lake to the community as part of the 2020 comprehensive plan. An opportunity has presented itself whereby the city can obtain property on Little Muskego Lake along Janesville Road in the area of Muskego beach and the former Dandelion Park. A visual map showed the three properties that are being considered. He mentioned that the Planning Commission, where the idea was first introduced, and then the Common Council are in favor to the extent that the Common Council has approved money for a consultant to work out a site plan. This site plan is scheduled to be presented in early April to the city committees and boards, associations for their comments and to the Common Council to see how the development of the property(ies) can be financed. Right now, the owners of the properties are interested in discussing the acquisition of their properties to the city, the city has a consultant working on a site plan for the area and looking to maximize the area as a park to open up the view of the lake and have some commercial development. One concern is that there would not be a loss of tax base incurred by this development and that any commercial entity would increase the tax base. He stated the role of the CDA on this development would be to comment on the site plan and how it applies to their efforts and thoughts relative to Redevelopment District #2 plan. He reminded the members that they held off on approving the plan until it would be known what properties would be taken by the county for their road project. Ald. Werner shared with the CDA members his involvement and his discussions with the property owners on the concept and the options for them. Commissioner Glazier asked if the city had the consultant drawing up the site plan, considering potential scenarios, should some property(ies) not be obtained. He continued, that for the project to be sustainable, there needs to be some commercial aspect to it. Executive Director Muenkel stated that the consultant knows that certain pieces may not be realized and they are cognizant of how it would work without that piece. He said one of the main goals is to establish views and opportunities for people to get to the lake from the downtown, the ability for them to make use of the lake. Commissioner Glazier spoke on the project as it relates to Redevelopment District #2 that while the CDA was waiting on the redefinition of the boundaries for the district, they should move along so as this development is planned out, it can take advantage of all the mechanisms that are inside the redevelopment district. Commissioner Konkel asked if the city was anticipating needing TIF money for the development. Executive Director Muenkel advised that TIF cannot be used to CDA Minutes Page 3 March 16, 2010 purchase park property but it may be needed in the future. In regard to the tax base, Ald. Werner stressed it must be made clear that this development be tax neutral, that the city gets back the taxes lost from the development. Commissioner Chiaverotti felt there would be additional businesses that would locate and go beyond the area and there would be increased revenue. Ald. Werner shared that he had been approached by several businesses on this aspect. Janesville Road Grant Request: S73 W16610 Janesville Road (Firestone) Executive Director Muenkel presented Firestone’s request for a $3,000 grant to offset their landscaping around their new facility. One concern of the CDA members was that it was a new development and did it qualify for the grant program. Commissioner Lefebvre moved to approve grant money in the amount of $3,000 for Firestone. Ald. Werner seconded. Commissioner Lefebvre was in favor of granting the money as Firestone has invested $28,000 in landscaping and irrigation systems. Ald. Werner said that Firestone has gone beyond the minimum required for the landscaping and they are screening the business from the neighbors in the rear. Commissioner Chiaverotti added that the petitioner has made significant upgrades to the building and the funds were not available at the time he submitted his plans. The building is above other Firestone dealerships’ buildings. It is a premium dealership building in this community. Ald. Harenda inquired if there was any precedence in awarding grant money to new developments. Executive Director Muenkel advised the program was so new that there was no precedence. The program was for businesses to upgrade and bring better aesthetics to the area and there is nothing in the program that would say it was not allowed for new developments. Commissioner Chiaverotti stated it may be a new business, but it is an old business that had to be relocated because of the Janesville Road project. Commissioner Konkel asked if the program was set up to help the new buildings or to really upgrade old buildings. What did the CDA intend the program to be? Commissioner Lefebvre said the intent is to help businesses along the new Janesville Road. In both instances, Firestone and Young’s have elected to stay and rebuild so he saw no problem with awarding the grant. Upon a voice vote, the motion carried. MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Redevelopment District Development Updates Executive Director Muenkel refreshed the CDA members that In Redevelopment District #1, previously the CDA had talked about re-implementing that plan and this year, staff will be working on a new draft. Ald. Harenda had approached Executive Director Muenkel about how to invigorate the landscaping along Janesville Road in the Tess Corners area. When the area had been planned, consideration was not given to landscaping or the aesthetics of it compared to what is being planned for Redevelopment District #2 along Janesville Road. Ald. Harenda envisioned that improving this area would entice businesses to set up shop in that locale. Commissioner Glazier shared that Commissioner Waltz would be resigning from the CDA due to other commitments. The next meeting date was not set. Members will be polled regarding a future date. ADJOURNMENT: There being no further business, Ald. Harenda moved for adjournment, Commissioner Lefebvre seconded. Upon a voice vote, the motion carried unanimously. Meeting adjourned at 7:06 p.m. Stella Dunahee, CPS Recording Secretary