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Commuinity Development Authority - MINUTES - 8/18/2009 CITY OF MUSKEGO Approved, as amended, 10/20/09 COMMUNITY DEVELOPMENT AUTHORITY (CDA) MINUTES TUESDAY, AUGUST 18, 2009 Chairman Frank Waltz called the meeting of the Community Development Authority to order at 6:30 p.m. Those in attendance recited the Pledge of Allegiance. STATEMENT OF PUBLIC NOTICE The meeting was posted in accordance with the Open Meeting Law. PRESENT: Commissioners Kathy Chiaverotti, Rob Glazier, Larry Lefebvre, Frank Waltz, Ald. Harenda, Ald. Werner and Executive Director Muenkel ABSENT: Commissioner Miles (excused) GUESTS: Jane Ford-Stewart, Jim Ott, Mayor Johnson APPROVAL OF THE MINUTES OF JULY 9 , 2009 Commissioner Glazier moved to approve the minutes of the July 9, 2009 meeting. Ald. Harenda seconded. Upon a voice vote, the motion to approve the minutes carried unanimously. PUBLIC INPUT: None OLD BUSINESS RD#3 Implementation Efforts Executive Director Muenkel reported that they are starting implementation efforts for the industrial park located at Janesville and Racine on the southwest corner. An update will be presented at CDA meetings on the progress. He went over what transpired since the last meeting including the inspections for the clean-up program and identifying the issues in the park such as outdoor storage or landscape issues or building upkeep. They will shortly be sending out letters to the property owners. He indicated that they may be given up to two years to get the work done to bring the property up to code. The city would also do its part in improving the industrial park such as updating the signage on four entrances. There is about $94,000 budgeted to draw on for the industrial park improvements. He would like to know how much money the city would like to spend on these signs as they would run $30,000-$35,000. He would like to proceed with RFPs (request for proposals) and indicate in the RFP how much the city is willing to spend. Another area the city could be looking at as their part of the improvements would be to upgrade the public works garage’s landscaping and fencing. He shared other thoughts relative to the industrial park improvements. Commissioner Chiaverotti suggested that some smaller signs be installed identifying the street locations. Ald. Werner would like larger letters on the signs to know what street you’re on. Commissioner Glazier commented that if there was a choice, relative to funds available, for signage or clean up, he would prefer the funds be spent on clean up. He would like staff to provide some dollar amounts on the proposed improvements. Ald. Werner made a motion to have staff send out RFPs on the signage with an amount not to exceed $35,000. Commissioner Lefebvre seconded. Upon a voice vote, the motion carried. Executive Director Muenkel shared the basic contents of the letter that will be going out to the business owners. Discussion ensued on what would transpire if the property owners did not comply with the request as well as their responsibilities in maintaining their property. Also, they would be advised of the financial aid available to them. CDA Minutes Page 2 August 18, 2009 Review Redevelopment District #2 Plan Draft Chairman Waltz refreshed the CDA members on what has transpired for Redevelopment District #2. This district encompasses the area from Bay Lane to Pioneer Drive and lately extending it to Racine Avenue along the Janesville Road corridor. Executive Director Muenkel had requested comments from the CDA members on the draft. The following changes, corrections, comments were made:  Page 4, Chairman Waltz asked about the two properties between Lions Park Drive and Horn Park Drive on Pioneer Drive; Executive Director Muenkel stated these are zoned for a mixed-use, commercial district. These were included as they have commercial possibilities.  Page 6, Chairman Waltz clarified that at some point the CDA will have to pass a resolution which will then go on to the Common Council relative to the blight determination.  Page 7, Ald. Harenda questioned the inventory of $44 billion of the project area; Executive Director Muenkel stated that was the assessed value at the time the plan was done.  Page 8, Commissioner Glazier would like to see a legend on the map.  Page 10, Chairman Waltz commented that the non-conforming uses and changes to the properties would go before the Plan Commission. Commissioner Glazier stated that any development going on in the district will be reviewed by the CDA; however, making any decision on the non-conforming issues would be the Plan Commission.  Page 11, Chairman Waltz pointed out that the statement relative to the interior roads within the park needs to be deleted as it does not apply to this district.  Page 12, Chairman Waltz questioned the designation where the post office, Blockbuster and Sherwin Williams are located as government, institution and utility. Executive Director Muenkel stated that was correct as this is the current land use.  Page 14, Ald. Harenda asked if the wellhead protection would be an issue. Executive Director Muenkel said not to the existing uses. All the wells on the map are old wells except well #8 which is within the well protection area. Commissioner Glazier thought that the lake district should be carried through on the maps as it is a significant feature.  Page 16, Chairman Waltz made an editorial comment that these are some of the things that the CDA has identified they want to see as part of the downtown.  Page 17, Chairman Waltz stated to change Redevelopment District #3 to #2. Ald. Harenda commented there was nothing much about the residential homes. Beginning with page 20, CDA members reviewed and discussed the staff’s potential notes relative to these parcel developments. It was also noted how these potential developments would be within the 2020 plan. Executive Director Muenkel commented that some of the parcels could be affected by the Janesville Road reconstruction. Commissioner Glazier stated that the CDA has to look at both perspectives when it comes to the development relative to the lake. They have to look from the aspect of those living on the lake as well as those traveling on Janesville Road. It seems important that they would see the lake from the road. There should be some language in the document that the CDA does understand environmental impacts and development with respect to the lake. Ald. Werner shared his progress with the landowners on the potential development for the “Ingold Cove” section of the district. Commissioner Glazier commented that it appears to be a chunk of property that is really important. Chairman Waltz said there was opportunity for upgrading of the aesthetics of the properties along Janesville Road. A lengthy discussion on the properties that would be affected by the Janesville Road reconstruction and the impact on the redevelopment district.  Page 34, Commissioner Glazier commented as part of this program, should the CDA be open to requests outside the parameters established by the adopted program. Executive Director Muenkel stated this was written before the grant loan program and this could be stricken from the document. CDA Minutes Page 3 August 18, 2009  Page 35, Commissioner Glazier voiced his concern about the difficulty in awarding the funds. Commissioners discussed the possibility of prioritizing in regard to demonstrating the most substantial impact on building and neighborhood aesthetics. They would not want to use up all the money and not have the money for the high priority projects. The timing factor would make it difficult to prioritize as the projects do not all come in at the same time. They come in one at a time, follow the parameters, and award is on a case-by-case basis. In the event, they have multiple projects coming in at the same time, the CDA may have to prioritize. Executive Director Muenkel said this was in the original grant programs but have since removed the statement. It would be on a case-by-case and be judged accordingly. This is something that could be taken out of the document as it was before the grant plans were approved. Executive Director Muenkel will make the appropriate changes. He did not foresee this going through the formal adoption process before the county is done with their acquisition process. This document will probably be ready for adoption about wintertime. NEW BUSINESS RLF (Revolving Load Fund) Discussions Executive Director Muenkel advised that there is about $100,000 left in the revolving loan fund. Staff was recommending that it may be appropriate to allow only a threshold of loans from here on out. In regard to closed sessions, it can be on the agenda; however, the attorneys cautioned that you should be able to show that there was a possibility that by talking about the person’s financial data in open session could in some way hamper the person personally or the business in some way. Commissioners discussed relegating the funds to those within the redevelopment district or their preference would be to those within the redevelopment district. With it being by preference, this would give them some backing if a particular project outside the redevelopment districts has merits. They will continue discussion on the guidelines for the RFL. MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Public Informational Meeting for Janesville Road Chairman Waltz announced that the September 15 meeting will not be held as the county is not ready. Redevelopment District Development Updates Executive Director Muenkel shared that there was an addition to St. Paul’s church in Redevelopment District #1. He advised that the CDA should be thinking about updating the Redevelopment District #1 by adding the design guides into the plan and concepts that the CDA wants to promote. At the time of the institution of Redevelopment District #1, the CDA was primarily interested in the utilities. The next meeting date was set for Tuesday, September 15, at 6:00 p.m. Commissioner Chiaverotti stated she did not have an opportunity to contact other CDAs relative to whether or not they did fund raising. ADJOURNMENT: There being no further business, Commissioner Glazier moved for adjournment, Commissioner Lefebrve seconded. Upon a voice vote, the motion carried unanimously. Meeting adjourned at 8:30 p.m. Stella Dunahee, CPS Recording Secretary