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Commuinity Development Authority - MINUTES - 10/21/2008 CITY OF MUSKEGO approved COMMUNITY DEVELOPMENT AUTHORITY (CDA) MINUTES Tuesday October 21, 2008 Vice-Chairman Rob Glazier called the meeting of the Community Development Authority to order at 6:40 p.m. Those in attendance recited the Pledge of Allegiance. The meeting was posted in accordance with the Open Meeting Law. PRESENT: Commissioners Suzi Link, Gail Miles, Rob Glazier, Ald. Pavelko and Director Muenkel. ABSENT: Commissioner David Lidbury, Commissioner Frank Waltz (excused), Ald. Werner (excused) GUEST: Ald. Borgman thth APPROVAL OF THE MINUTES OF SEPTEMBER 16 and SEPTEMBER 30, 2008 September 16, 2008 Commissioner Miles moved to approve the revised minutes for the September 16, 2008 meeting. Commissioner Link seconded. Commissioner Link stated that under Old Business, Review Existing RLF Procedures, that she had suggested, not requested, drafting a section on fiduciary responsibility. Upon a voice vote, the motion carried unanimously. September 30, 2008 Commissioner Link moved to approve the minutes for the September 30, 2008 meeting. Commissioner Miles seconded. Under the New Business, Commissioner Link questioned if the second paragraph was accurate relative to her comments on the zoning. Executive Director Muenkel stated that her comments were close to verbatim. Upon a voice vote, the motion carried unanimously. OLD BUSINESS Review Existing RLF Procedures Executive Director Muenkel had made the changes to the RLF procedures that were requested at the last meeting. He did have a concern about the change in 6.102 “A loan agreement must take place within 120 days from closing of a loan by the Common Council.” He said that if a closing is taking place, the loan was already done. Commissioner Link clarified that it should be “A loan closing must take place within 120 days from approval of a loan by the Common Council.” In regard to Commissioner Link drafting a section on fiduciary responsibility, she was going to work on the responsibility the CDA incurs in looking at the loan application and defining some of the rules. From her discussions with SEWRPC, no one really knows for sure the CDA’s role. She would like to know what SEWRPC does for the CDA and she believed it was written in a document and would like Executive Muenkel to get it from them. She said SEWRPC gets the information together but didn’t believe they evaluate the reasonableness of the loan and the likelihood of loan repayment. She felt the latter was the CDA’s responsibility and would like some guidelines on how to do the evaluation. Executive Director Muenkel will check to see if there is anything different that John Meland of SEWRPC has and if so, will get it to Ms. Link. Commissioner Link stated that Mr. Meland has guidelines for what he does for SEWRPC and he basically acts as a loan officer whereas the CDA is the loan committee. Vice-chairman Glazier stated procedures are in place at this time and if they get more information, they can define the role of the CDA relative to the RLF. Executive Muenkel did advise that he would have to submit any updates to the State again. Muskego Industrial Park Redevelopment District Commissioners were in receipt of the draft for the Redevelopment District No. 3: Muskego Business Park. Executive Director Muenkel went over the draft. Everything in the draft was based on a need from the users of the industrial park. This was evident from the survey that was done and the meetings that they had with the industrial park users group. A lot of the existing conditions are the same as the other parks. The actual needs are CDA Minutes Page 2 October 21, 2008 different depending on who they are. He referred to the survey that was done and as they start implementing the things, the needs may change. Some businesses have an opportunity to add on to their structure and the CDA should make it known to those individuals. The owners had no objection to the commercial uses along Janesville Road with the traffic impacts that are occurring. The CDA may want to help by approving commercial rezoning for the parcels. He spoke on the issue of a Business Improvement District. It would be advantageous to the city to develop a district. Commissioner Link questioned if this was a private organization. Executive Director Muenkel explained the monies are held by the city. The businesses in the district would be taxed more each year and these additional taxes would be held in a separate account for the use of the district. On the issue of the rules and regulations which were adopted by the Common Council in July 1976, Executive Director Muenkel said the city with the business park owners will need to work together to update them to comply with the industrial park design guide, the new architectural designs. Rules and regulations would also apply to the clean up of the park. He mentioned that there is money earmarked for loan programs to help the businesses in the park. Commissioner Link commented that the money not be used for clean up issues when they are in violation; the money should be used for improvements and updates. She asked how much money would be available for the programs? Executive Director Muenkel stated they are looking to earmark one million dollars from the landfill fund. There would also be a revenue bond program available to them. He said the security was an issue with the business owners. They would like to encourage the police department for more patrol during the off peak hour times. Also, mentioned the development of a web page to let people know what businesses are in the park. Other issues were storm water, utilities and electric service. For the future, the CDA will need to look at prioritizing the wishes of the business park owners, a timeline for the improvement and the costs associated with each improvement. The CDA will need to set up a public hearing date. The business owners will be invited to the hearing. Fifteen days after the hearing, they will need to forward it on to the Common Council. They may be ready to set the date for the public hearing at the next meeting. Commissioner Miles voiced her concern that the Tess Corners Industrial Park would be equally eligible for the programs offered to the Muskego Industrial Park. Executive Director Muenkel said this document could be refined also for the Tess Corners Industrial Park. Commissioner Miles would also like included in the document that the city has jurisdiction to implement the rules and regulations. In referring to financial items, she would also like the document to specify when it would be done. Also, have applications for the financial aid within the financial aid document. Ald. Pavelko would like to see added what a Business Improvement District is and what it entails. The source of the money should be defined. Executive Muenkel explained that they go by Statute and the majority agrees at the public hearing that those within certain boundaries is agreeing to tax themselves above the normal tax and every year, it is on their tax bill and that percentage is put into a separate account. The city will hold the money for them and it is up to them to use the money on whatever they want. Commissioners praised what a great job Adam Trzebiatowski did in preparing the documents. Executive Muenkel stated that Map 5 was still being updated. Redevelopment District #2 Amendments Executive Director Muenkel gave an update as to how Redevelopment District #2 related to the Janesville Road project. They are at the point where shortly they will know the impacted properties. There was an information meeting in September. They are taking the comments and making some adjustments to the plan and should be providing a design based on those comments. An engineering design which basically will identify which properties the frontage will be taken or the whole property. Some of these can then be incorporated into the amendments for the redevelopment district. He will be working on a packet of information for those impacted by the reconstruction. A meeting is being planned for January 14 to meet with the owners and have those packets ready for them. Commissioner Link expressed her concern that some of these impacted properties would CDA Minutes Page 2 October 21, 2008 become non-conforming and she is hoping the CDA would be making recommendations that variances be granted to those owners to keep those properties in the tax base. Executive Director Muenkel stated that any property is not going to become non-conforming during this project. If they are less than 40 feet away from the ultimate right-of-way now, they are already non-conforming. The county is only looking at taking structures that are inside the ultimate right-of-way line. Ald. Pavelko shared that the county has already purchased some properties. PUBLIC INPUT — None. MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Ald. Pavelko indicated his schedule has changed affecting what time he could make the CDA meetings. Could the meeting time be changed to 6:45 p.m. or 7:00 p.m. For the next meeting, the third Tuesday of the month, it will be at 7:00 p.m. Whether or not the change will be implemented for the rest of the meetings, will be under discussion at the November 18 meeting. ADJOURNMENT: There being no further business, Commissioner Link made a motion to adjourn at 8:04 PM. Ald. Pavelko seconded. Upon a voice vote, the motion carried unanimously. Stella Dunahee, CPS Recording Secretary