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Commuinity Development Authority - MINUTES - 10/9/2002 CITY OF MUSKEGO UNAPPROVED COMMUNITY DEVELOPMENT AUTHORITY MINUTES Wednesday, October 9, 2002 Chairman Waltz called the meeting to order at 7:00 p.m. Those in attendance recited the Pledge of Allegiance. PRESENT: Commissioners Rob Glazier, David Lidbury, Suzi Link-Manson, Gail Miles, Frank Waltz, Ald. Rick Petfalski, and Ald. Nancy Salentine Also in attendance Mayor Mark Slocomb, Finance Director Dawn Gunderson, Plan Director Brian Turk, Assistant Plan Director Dustin Wolff and Mr. Dave Anderson of Ehlers & Associates GUESTS: Art Dyer, John Ingersoll Chairman Waltz asked Ms. Link to serve as parliamentarian for the meeting. APPROVAL OF MINUTES: Alderman Petfalski moved to approve the minutes of the September 11 meeting. Ms. Link seconded. Upon a voice vote, the motion carried. NEW BUSINESS: TAX INCREMENT FINANCING Mr. Dave Anderson gave an overview of what Tax Increment Financing entails and how it works. The base value of the TIF district stays the same throughout the length of the TIF district. There are three purposes for creating a TIF district—(1) blight elimination, (2) rehabilitation and conservation, (3) provide for industrial development. When you create a TIF district under the blight purpose, no more than 25 percent of the land can be vacant. He said that it would take 2/3 vote of the CDA membership and 2/3 vote of the Common Council to declare an area to be blighted. You are limited by the amount of dollars and one of the three purposes defined. You have 7 years in which to spend the money in the TIF district. Duration of a TID can reach up to 23 years unless you generate enough money in current valuation to pay for the projects in the first 7 years. You have to have a public hearing and two notices put in the paper on the public hearing before the Plan Commission and the Common Council. The TID must also be approved by a representative from the school district, the county, the technical school, and a citizen at large. The time frame on the TIF district starts 7 years from the date of approval. Mr. Turk explained the project plan for the current TIF District No. 8. Commissioners were provided with a copy of the plan as adopted in 2000. Commissioner Miles questioned if the bonds for the project had been bid out yet? Director Turk stated there were no bids on the bonds at this time and that there is still five years to do something. Maps in the project plan copy included the TID area map, the TID land use map, the TID zoning map, and TID project map. In reviewing this CDA Minutes, October 9, 2002 project plan, the commissioners would be more familiar on how to create another TID and the process. 2003 BUDGET Director Turk went over the 2003 budget. The salaries and wages would be for the Plan Department staff. He indicated that most of the attorney fees would be allocated to the specific project area. He explained that with the creation of the CDA, the initial funding of $15,000 was taken from contingency for 2002. The 2003 budget in the amount of $30,017 included wages, mileage, conferences, training, supplies, print materials, professional services and attorney fees. Chairman Waltz questioned in the future, if the CDA would have to cover their own expenses? Mayor Slocomb advised that there may be bonds in the future to cover the CDA, but if that was not enough, the CDA would be subsidized by the city. LEGAL COUNSEL Mayor Slocomb advised that the CDA has to have separate general counsel from the city. The CDA and the Common Council may have differences on issues. The CDA has different issues than the city and they may want to have counsel that has a knowledge of CDAs and has worked for CDAs. Commissioner Miles asked what is the potential liability for CDA members? Mayor Slocomb responded that they are indemnified. Director Turk and Mayor Slocomb will contact attorneys whose practice involves CDAs and see if any would be interested in interviewing at the next meeting. MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Including him, Chairman Waltz said that Commissioners Lidbury, Miles, Ald. Petfalski had th attended the 11 conference on downtown revitalization Monday and Tuesday of this week and brought back a lot of information that should be helpful. Commissioners shared what they had gleaned from the conference. Commissioner Miles was impressed with the Top 10 Reasons Downtown is Important: (1) Your central business district is a prominent employment center. (2) As a business center, your downtown plays a major role. (3) A downtown is a reflection of how a community sees itself. (4) A significant portion of your community’s tax base comes from the downtown. (5) The central business district is an indispensable shopping and service center. (6) Your downtown is the historic core of your community. (7) Downtown represents a vast amount of public and private investment in your community. (8) A central business district is often a major tourist draw. (9) Downtown is usually the center of government. (10) Your downtown provides a sense of community and place. The Commissioners realized they needed to learn more; what areas are being used for and what is the plan for other areas in the city? They mentioned that most of the people in attendance were more main street people and economic development people. Director Turk gave background information on the Mayor’s Task Force for Economic Development. This committee of seven advises other committees. They are working on a design guide for architectural styles in the city that will help developers and doing an economic study of the downtown area and Durham Hill area, working on a community gateway and directional signage, and also studying the Moorland/Janesville Road area. They expect to have a set of design CDA Minutes, October 9, 2002 guidelines for commercial and industrial people to bring before the Common Council for approval within a year. The task force may come up with a plan and look to the CDA to implement it. It was recommended that the CDA members attend the task force meetings and give input to that committee. Director Turk indicated also that they could look at having a joint meeting in the future with the task force. Commissioners will be provided a copy of the task force’s timeline. Commissioners expressed their interest in obtaining more resource materials on the city to review. They will be provided with a copy of the 2010 Comprehensive Master Plan for the city and also the design guidelines by the next meeting. FUTURE AGENDA ITEMS:: Agenda items for the next meeting include, but not limited to, ethics governing the CDA, next TID project summary, legal counsel interviews, CDA visionary for downtown, 2010 comprehensive plan, architectural guidelines, update on Mayor’s task force, open meeting rules for governing bodies, additional meetings in 2003. CITIZEN COMMENTARY:: Mr. Art Dyer was in attendance and requested more information on the possibility of some low interest loans or grants through the CDA. He would like to restructure the debt he has at a lower rate. NEXT MEETING: The next meeting is scheduled for Wednesday, November 13, at 7:00 p.m. ADJOURNMENT: There being no further business, Commissioner Link moved for adjournment. Alderman Salentine seconded. Upon a voice vote, the motion carried. The meeting adjourned at 8:25 p.m. Stella Dunahee, CPS Recording Secretary