COMMITTEE OF THE WHOLE Packet 09-28-2021CITY OF MUSKEGO
COMMITTEE OF THE WHOLE AGENDA hnWill
C4 of
2021
5:30 USKEGO
5:30 PMMuskego City Hall, W182 S8200 Racine Avenue
CALL TO ORDER
ROLL CALL
STATEMENT OF PUBLIC NOTICE
APPROVAL OF AGENDA
APPROVAL OF MINUTES
September 14, 2021
COW09142021.pdf
NEW BUSINESS
Review Agreement with Tyler Technologies, Inc. for Assessment Services
Review Agreements with Tess Corners Volunteer Fire Department for Fire Protection and
Ambulance Services
TCVFD Proposed Agreements-Budgets.pdf
Mayor's Proposed 2022 Budget (Draft document will be provided on Tuesday via email and hard
copy.)
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT The Committee of the Whole may possibly reconvene immediately following
the Common Council meeting of the same date to continue work on agenda items.
NOTICE
IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE
MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN
BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY
REFERRED TO ABOVE IN THIS NOTICE.
ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS
THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT
MUSKEGO CITY HALL, (262) 679-4100.
CITY OF MUSKEGO
COMMITTEE OF THE WHOLE MINUTES
September 14, 2021
5:00 PM
Muskego City Hall, W182 S8200 Racine Avenue
CALL TO ORDER
Mayor Petfalski called the meeting to order at 5:01 pm.
ROLL CALL
Unapproved
VSKEGO
Present: Alderpersons Wolfe, Hammel, Terrence, Kapusta, Engelhardt, Kubacki, and Madden.
Also present: City Attorney Warchol, Public Works and Development Director Kroeger, Lead
Planner Trzebiatowski, Police Chief Westphal, Sergeant Monreal, Finance Director Mueller,
Assistant Finance Director Mustapich, Library Director Larson, IT Director Loudon, Deputy Clerk
Blenski and Assistant Deputy Clerk Roller.
STATEMENT OF PUBLIC NOTICE
The Assistant Deputy Clerk stated that the meeting was noticed in accordance with the open meeting
law.
APPROVAL OF AGENDA
Alderperson Kubacki moved to approve. Alderperson Engelhardt seconded; motion carried.
APPROVAL OF MINUTES
• July 13, 2021
• August 10, 2021
Alderperson Engelhardt moved to approve minutes from July 13, 2021 and August 10, 2021.
Alderperson Madden seconded; motion carried.
NEW BUSINESS
Continue 2022 Capital Projects Fund Budgets:
The following requests were presented:
1. Information Technology (Pages 7 - 10). IT Director Loudon was present to review the department
requests.
Project Name
Expenditure
Wireless Cameras (Idle Isle, Sandhill Park, Manchester Park)
$71,900
Fiber Connect to School District
$64,295
Storage Area Network (SAN) Replacement
$132,000
Copier Replacements
$22,000
TOTAL
$290,195
Consensus: 7 in favor
K
COW Minutes — September 14, 2021
P. 2
2. Police (Pages 11 — 17). Police Chief Westphal and Sergeant Monreal presented the requests.
The Chief noted that he prioritized his requests in the order of importance to the operation of his
Department.
Project Name
Expenditure
Ammunition
$68,000
Taser Conducted Electric Weapon Replacement
$63,715
40mm Launcher
$5,000
Windows (Replacement of Original Courtyard Windows
$14,000
Pe erball
$5,000
Laundry Room Replace Existing Basement Windows with a Laundry Room
$120,000
Suburban Critical Incident Team Vehicle (SCIT)
Vehicle was purchased in 2020. Payment split over five years.
$7,500
TOTAL
$283,215
Consensus: 7 in favor
Mayor Petfalski requested the meeting recess at 6:06 pm to begin the Common Council
Meeting for the Public Hearing.
The Committee of the Whole reconvened at 6:27 pm.
3. Library (Pages 23 — 26). Library Director Larson presented the requests.
Project Name
Expenditure
Carpeting/Flooring Final Phase to Replace Original Flooring)
$11,000
Public Furniture (Replacement of Original Furniture
$16,000
Radio Frequency Identification System RFID Upgrade
$48,500
Service Desks Redesign
$60,500
TOTAL
$136,000
Consensus: 7 in favor
4. Finance & Administration (Pages 5 — 6). Finance Director Mueller presented the requests.
Project Name
Expenditure
Mailing and Shipping Machine (Replace 2012 Eui ment)
$8,500
Election Equipment (2018 Carryover)
$45,000
TOTAL
$53,500
Consensus: 7 in favor
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
None
ADJOURNMENT
Alderperson Kubacki made a motion to adjourn at 6:52 pm. Alderperson Wolfe seconded;
motion carried.
Minutes taken and transcribed by Assistant Deputy Clerk Roller.
3
9/23/2021
TESS CORNERS
VOLUNTEER FIRE DEPARTMENT
8:29 AM
Fire Budget
2022 - 2023
ACCOUNT
CATEGORY
ACCOUNT
DESCRIPTION
INCOME
City of Muskego
Tower Rental
Donation
Plans Review
Fire Other Income
Fire Interest Income
***** TOTAL INCOME
LAND / LAND IMPROVEMENTS I Land and Land Improvements
TOTAL LAND / LAND IMPROVEMENTS
BUILDINGS / BUILDING IMPROVEMENTS I Buildings and Building Imorovements
TOTAL BUILDINGS / BUILDING IMPROVEMENTS
FURNITURE / FIXTURES / APPLIANCES I Furniture, Fixtures, and Appliances
TOTAL FURNITURE / FIXTURES / APPLIANCES
I VEHICLES (Vehicle Purchases I
PERSONNEL IPersonnel
TOTAL VEHICLE PURCHASES
TOTALPERSONNEL
2022
BUDGET
2023
BUDGET
598,051
698,051
30,000
30,000
600
600
2,200
2,200
150
150
100
100
631,101
731,101
0
0
0
0
50,000
50,000
50,000
50,000
10,000
15,000
10,000
15,000
15,000
15,000
15,000
15,000
160,000
175,000
160,000
175,000
2021
YTD**
249,026
17,141
600
255
320
19
267,361
0
0
0
0
9,625
9,625
28,934
28,934
112,854
112,854
Page 1 of 5
4
9/23/2021 TESS CORNERS 8:29 AM
VOLUNTEER FIRE DEPARTMENT
Fire Budget
2022 - 2023
ACCOUNT
CATEGORY
ACCOUNT
DESCRIPTION
BUILDING
Building Maintenance
MAINTENANCE
Building Cleaning
Janitorial Supplies
Stewards
TOTAL BUILDING MAINTENANCE
CLOTHING
Clothing
TOTAL CLOTHING
CONTINGENCY / DONATION
Contingency / Donation Expenses
TOTAL CONTINGENCY / DONATION
FIRE EQUIPMENT &
Fire Equipment
SUPPLIES
Fire Supplies
TOTAL FIRE EQUIP. & SUPPLIES
FIRE EQUIPMENT
Fire Equipment Maintenance
MAINTENANCE
TOTAL FIRE EQUIP. MAINTENANCE
FIRE INSPECTOR
Fire Inspector
Fire Inspector Office Supplies
Fire Inspector Seminars/Training
TOTAL FIRE INSPECTOR
2022
BUDGET
2023
BUDGET
20,000
25,000
0
0
4,000
4,500
0
0
24,000
29,500
10,000
15,000
10,000
15,000
25,000
28,000
25,000
28,000
20,000
20,000
15,000
20,000
35,000
40,000
5,000
7,500
5,000
7,500
8,000
10,000
250
250
400
400
8,650
10,650
2021
YTD**
11,089
0
731
0
11,819
38,836
38,836
0
0
8,395
24,192
32,587
983
983
3,842
0
0
3,842
Page 2 of 5
9/23/2021 TESS CORNERS 8:29 AM
VOLUNTEER FIRE DEPARTMENT
Fire Budget
2022 - 2023
ACCOUNT
CATEGORY
ACCOUNT
DESCRIPTION
FIRE PREVENTION
Fire Prevention
TOTAL FIRE PREVENTION
GROUND
Ground Maintenance
MAINTENANCE
Grass Cutting
Snow Plowing
TOTAL GROUND MAINTENANCE
INSURANCE
Fire WC Insurance
Fire General Insurance
TOTAL INSURANCE
MEMORIALS
Memorials
TOTAL MEMORIALS
OFFICE SUPPLIES
Office Supplies
Computer Support
Postage
Subscriptions
Office Equipment Maintenance
TOTAL OFFICE SUPPLIES
2022
BUDGET
2023
BUDGET
2,000
2,500
2,000
2,500
10,000
11,000
7,500
8,000
28,000
30,000
45,500
49,000
14,000
16,000
35,000
38,000
49,000
54,000
200
250
200
250
2,500
2,500
12,000
12,000
1,200
1,200
0
0
4,500
4,500
20,200
20,200
2021
YTD**
0
0
344
0
25,200
25,544
11,235
35,092
46,327
0
0
0
8,289
275
0
4,076
12,641
Page 3 of 5
9/23/2021 TESS CORNERS 8:29 AM
VOLUNTEER FIRE DEPARTMENT
Fire Budget
2022 - 2023
ACCOUNT
CATEGORY
ACCOUNT
DESCRIPTION
PROFESSIONAL
Bank Charges
FEES
Plans Review
Federal/State Unemployment, Social Security
Payroll Processing Fees
Professional Fees
TOTAL PROFESSIONAL FEES
RADIO EQUIPMENT
Radio Equipment
Radio Equipment Maintenance
TOTAL RADIO EQUIPMENT
SPECIAL EVENTS/
Member Appreciation Events
MONTHLY MTGS.
Monthly Dinner
Rehabilitiation Supplies
TOTAL SPECIAL EVENTS
TRAINING/SEMINAR
Seminars
Travel Expenses
TOTAL TRAINING/SEMINARS
2022
BUDGET
2023
BUDGET
50
50
2,800
3,200
42,000
46,000
3,000
3,500
15,000
16,000
62,850
68,750
5,500
6,000
500
550
6,000
6,550
15,000
15,000
0
0
0
0
15,000
15,000
3,000
3,200
0
0
3,000
3,200
2021
YTD**
258
400
21,04
1,087
2,385
25,177
0
0
0
10,004
0
0
10,004
750
0
750
Page 4 of 5
9/23/2021
TESS CORNERS
VOLUNTEER FIRE DEPARTMENT
8:29 AM
Fire Budget
2022 - 2023
ACCOUNT
CATEGORY
ACCOUNT
DESCRIPTION
VEHICLE
Gas & Oil
MAINTENANCE
Vehicle Maintenance
Pumper Testing
TOTAL VEHICLE MAINTENANCE
UTILITIES
Electricity
Gas
Internet
Water/Sewer Charges
Telephone
TOTAL UTILITIES
**** TOTAL EXPENSES
** 2021 is based upon actual expenses as of 06/30/2021
NET GAIN/(LOSS)
2022
BUDGET
2023
BUDGET
10,000
12,500
40,000
45,000
10,000
12,500
60,000
70,000
25,000
28,000
10,000
12,000
400
400
4,200
4,200
10,000
11,000
49,600
55,600
656,000
730,700
(24,899) 401
2021
YTD**
4,268
18,495
0
22,762
14,959
6,446
154
2,182
3,431
27,172
409,857
(142,496)
Page 5 of 5
1.1
Tess Corners Vol. Fire Department
2022 - 2026
Capital Budget Summary
Capital Item
2022
2023
2024
2025
2026
Total
Fire Hose
$5,000.00
$5,000.00
$5,000.00
$5,000.00
$5,000.00
$25,000.00
Pagers
$7,000.00
$7,000.00
$7,000.00
$7,000.00
$7,000.00
$35,000.00
Fire Helmets
$8,000.00
$8,000.00
$16,000.00
Fire Gear
$45,000.00
$45,000.00
$45,000.00
$135,000.00
Zoll X-Series
$180.000.00
$180.000.00
Hose Testing
$10,000.00
$10,000.00
$10,000.00
$30,000.00
Ambulance
$325,000
$325,000.00
$650,000.00
Engine
$700,000.00
$700,000.00
Tanker
$325,000.00
$325,000.00
Vehicle CAD / Modem update
$115,700.00
115,700.00
Totals
$362,700.00
$345,000.00
$767,000.00
$345,000.00
$392,000.00
$2,211,700.00
COMMON COUNCIL - CITY OF MUSKEGO
RESOLUTION #xxx-2021
APPROVAL OF FIRE PROTECTION AGREEMENT WITH
TESS CORNERS VOLUNTEER FIRE DEPARTMENT
WHEREAS, It is necessary that the City of Muskego and the Tess Corners Volunteer
Fire Department enter into an Agreement for fire protection for the City's residents; and
WHEREAS, The Finance Committee has reviewed the attached Agreement and has
recommended approval.
NOW, THEREFORE, BE IT RESOLVED That the Common Council of the City of
Muskego, upon the recommendation of the Finance Committee, does hereby approve
the Agreement for fire protection between the Tess Corners Volunteer Fire Department
and the City of Muskego for the period January 1, 2022 to December 31, 2024.
BE IT FURTHER RESOLVED That the Mayor and Clerk -Treasurer are hereby
authorized to sign the Agreement and the City Attorney is authorized to make
substantive changes to it as may be necessary in order to preserve the general intent
thereof.
DATED THIS 12T" DAY OF OCTOBER 2021.
SPONSORED BY:
COMMITTEE OF THE WHOLE
This is to certify that this is a true and accurate copy of Resolution #XXX-2021 which
was adopted by the Common Council of the City of Muskego.
Clerk -Treasurer
10/12sm
10
2022 - 2024 AGREEMENT
CITY OF MUSKEGO -- TESS CORNERS VOLUNTEER FIRE DEPARTMENT
AGREEMENT made and entered this day of , 2021, by and between Tess
Corners Volunteer Fire Department, a Wisconsin Corporation, party of the first part and the City
of Muskego, a Municipal Corporation of the State of Wisconsin, party of the second part:
IN CONSIDERATION of the mutual covenants herein contained, it is agreed: That the term of this
agreement is January 1, 2022 to December 31, 2024. Additionally, that party of the second part will
pay to party of the first part a payment of $xxx,xxx.xx for services, payable upon receipt of the Fire
Department's check ledger for the previous quarter detailing expenditures for those quarters. The
Fire Department agrees to quarterly have its financial statements including work notes and financial
Statements prepared in conformity with accounting principles.
The party of the second part will fund an amount of $x,xxx,xxx.xx for capital expenditures as itemized
in Addendum 1.
Fire runs are to be made by the party of the first part to any fire within the City's corporate boundaries
in compliance with a call from any resident of said area.
Party of the first part will furnish the necessary fire trucks, hoses, ladders, and miscellaneous
firefighting equipment, and the volunteer fire fighting assistance made by any resident of the area to
be served by party of the first part under this Agreement.
The party of the first will provide quarterly, or upon the request of the City, a report on Fire
Department response activities to the Public Works and Safety Committee. This report shall list all
individual calls for service. This report shall include the currently available report that shows incident
number, unit, date, alarm and arrival time and response time. Specific individual response times and
locations within the quarterly report may be requested by the Committee from time to time for the
purpose of clarifying the individual specific response times.
Party of the first part assumes all liability for damages caused by the negligent operation of its fire
trucks or equipment, and agrees to obtain automobile liability insurance covering the operations of
its trucks said insurance to have a minimum liability for bodily injury in the amount of $2,000,000.00
Combining Single Limit. Party of the first part shall provide separate written Endorsements to its
Policy of Insurance for the following; Naming the City as an Additional Insured, Waiver of
Subrogation, Primary and Non -Contributory Insurance Coverage and Thirty (30) Day Notice of
Cancellation. A Certificate of Insurance along with said Endorsements shall be provided to the City
upon request showing evidence of the above insurance requirements.
The party of the second part, recognizing the value of mutual aid agreements between fire
departments, agrees to permit Tess Corners Volunteer Fire Department to continue on with such
agreements. The Tess Corners Volunteer Fire Department need remain in compliance with the
Department of Commerce standard requirements for Comm. 30 to continue receiving the 2% Fire
Insurance Entitlement Dues.
11
City of Muskego/Tess Corners Volunteer Fire Department
2022-2024 Agreement
Page 2
Each party agrees to provide notice to the other party at least sixty (60) days prior to the expiration
of this agreement if any contract terms other than term and payment are expected to be different
than as described herein for any subsequent contract term.
For valuable consideration acknowledged by each party, the Tess Corners Fire Department hereby
agrees that it will comply with any and all requirements of the law commonly known as the Wisconsin
Open Meetings Law, the Wisconsin Open Records Law, and the Wisconsin Fair Labor Law.
Any previous contracts between the parties as to payments for services are hereby declared null and
void as of January 1, 2022.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first
above written.
TESS CORNERS VOLUNTEER FIRE DEPT. CITY OF MUSKEGO
President
Secretary
Mayor Rick Petfalski
Clerk -Treasurer Sharon Mueller
CITYHALL/COMMON COUNCIL/CCR2021xxx-TCVFD Agreement.doc
COMMON COUNCIL - CITY OF MUSKEGO
RESOLUTION #xxx-2021
APPROVAL OF AGREEMENT FOR AMBULANCE SERVICES
WITH THE TESS CORNERS VOLUNTEER FIRE DEPARTMENT
WHEREAS, It is necessary that the City of Muskego and the Tess Corners Volunteer
Fire Department enter into an agreement for ambulance services.
NOW, THEREFORE, BE IT RESOLVED That the Common Council of the City of
Muskego does hereby approve the attached Agreement for Ambulance Services with
the Tess Corners Volunteer Fire Department for the period January 1, 2022 through
December 31, 2024.
BE IT FURTHER RESOLVED That the Mayor and Clerk -Treasurer are authorized to
sign the Agreement in the name of the City and the City Attorney is authorized to make
substantive changes to the Agreement as may be necessary in order to preserve the
general intent thereof.
DATED THIS 12th DAY OF OCTOBER, 2021.
SPONSORED BY:
Committee of the Whole
This is to certify that this is a true and accurate copy of Resolution #XXX-2021, which was
adopted by the Common Council of the City of Muskego.
Clerk -Treasurer
10/21 sm
13
AGREEMENT FOR AMBULANCE SERVICES
FOR JANUARY 1, 2022 TO DECEMBER 31, 2024
Tess Corners Volunteer Fire Department, hereinafter referred to as TC Rescue,
hereby agrees to provide ambulance rescue services, in the common meaning of
those words, to the entire City of Muskego, hereinafter referred to as the City,
whenever called upon to do so for the duration of this agreement.
a. TC Rescue shall supply ambulance vehicles, together with the necessary
manpower to utilize said equipment and agrees to maintain locations within the
City to house -said vehicles and other necessary rescue apparatus.
b. TC Rescue shall promptly respond, upon being notified by the City's designated
Dispatcher, to any location within the City's corporate limits, with the necessary
ambulance apparatus as well as sufficient manpower to operate said apparatus,
to render emergency medical services at the scene of such emergency.
c. Rescue services shall include both emergency medical care on the scene of an
emergency, rendered by two (2) State certified emergency medical technicians as
well as transportation by ambulance to a medical facility by two (2) EMT's or other
qualified state licensed parties. Rescue services shall be provided but are not
limited to instances involving trauma, medical emergencies, automobile accidents
and water and ice rescue operations. Rescue services shall not include
emergency response to incidents involving known "hazardous materials" as that
term is commonly used in the fire service unless such personnel are qualified.
d. Services shall also include mutual aid response by fire departments or
ambulance services from surrounding communities to assist TC Rescue should
TC rescue request aid from such departments. The need for such response shall
be in the sole discretion of the TC Rescue official in charge at the time of call.
There shall be no additional charge to the City for mutual aid response.
2. TC Rescue agrees to provide State certified Basic level EMT's on each of its
ambulance calls and further agrees to provide at least one (1) State certified EMT
Intermediate or higher on every first call.
3. TC Rescue shall obtain and maintain in full force and effect during the term of this
contract and pay the premium thereon for the following policies of insurance. TC
Rescue further agrees to secure vehicle, liability, property damage, and errors and
omissions insurance for any and all actions of the said EMT's, officers, and
department as a whole.
a. Workers Compensation policy.
b. Commercial General Liability policy with a combined single limit of not less than
$2,000,000 per occurrence for bodily injury, personal injury and property
damage.
c. Automobile Liability policy for all vehicles with a combined single limit of not less
than $2,000,000 per occurrence for bodily injury and property damage.
d. Medical Malpractice policy for the rescue and ambulance services provided for in
this agreement with a limit of not less than $2,000,000 per occurrence.
14
Agreement for Ambulance Services - Page 2
e. A Certificate of Insurance shall be provided to the City evidencing that the above
requirements have been met. In addition, TC Rescue shall provide the following
written Endorsements to its insurance policies:
1) Naming the City as an additional insured
2) Waiver of subrogation
3) Primary and noncontributory insurance
4) 30 day notice of cancellation
f. Memorandum copies of the insurance policies shall be provided to the City upon
request.
4. TC Rescue agrees to indemnify, defend, and hold harmless the City of Muskego, its
elected and appointed officials, officers, employees, agents, representatives and
volunteers, and each of them, from and against any and all claims, demands,
damages, suits, and actions, including attorney's fees, caused by reason of any act,
omission, fault, or negligence, whether active or passive, of TC Rescue or of anyone
acting under its direction or control or on its behalf. The obligation to indemnify,
defend, and hold harmless the City of Muskego, shall be applicable unless liability
results from the sole negligence of the City of Muskego, its elected and appointed
officials, officers, employees, agents, representatives and volunteers.
5. TC Rescue will be responsible for any and all billings in regards to patient transports.
6. This contract shall be in full force and effect starting on January 1, 2022 and ending
on December 31, 2024.
7. TC Rescue shall keep an accurate and full report on all rescue calls made, and
submit the report quarterly.
a. This report shall list all individual calls for service.
b. This report shall include response zone and overall response time calculated
from time of page for rescue response to first responder and ambulance arrival.
The times listed shall be in detail to the minute.
8. Each party agrees to provide notice to the other party at least (60) days prior to the
expiration of this agreement if any contract terms are to be different as described
herein for any subsequent contract term.
Dated
By THE CITY OF MUSKEGO:
Mayor Rick Petfalski
Clerk -Treasurer
72021.
By TESS CORNERS VOLUNTEER
FIRE DEPARTMENT:
President
Secretary
15