COMMITTEE OF THE WHOLE Packet 02-09-2021CITY OF MUSKEGO
COMMITTEE OF THE WHOLE AGENDA
02/09/2021
5:15 PM
Muskego City Hall, W182 S8200 Racine Avenue
CALL TO ORDER
ROLL CALL
STATEMENT OF PUBLIC NOTICE
APPROVAL OF AGENDA
APPROVAL OF MINUTES
November 10, 2020
COWM20201110.docx
NEW BUSINESS
Park Arthur Baseball Field Development
ROI Turf Fields at Park Arthur-FINAL.pdf
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT The Committee of the Whole may possibly reconvene immediately following
the Common Council meeting of the same date to continue work on agenda items.
V102ICda
IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE
MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN
BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY
REFERRED TO ABOVE IN THIS NOTICE.
ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS
THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT
MUSKEGO CITY HALL, (262) 679-4100.
Unapproved
CITY OF MUSKEGO
COMMITTEE OF THE WHOLE MINUTES C4 0,1
November 10, 2020 MUSKEGO
5:15 PM
City Hall, W182 S8200 Racine Avenue
CALL TO ORDER
Mayor Petfalski called the meeting to order at 5:26 p.m.
ROLL CALL
Present: Alderpersons Wolfe, Terrence, Kapusta, Engelhardt, Kubacki, Hammel, and Madden.
Also present: Public Works & Development Director Kroeger, City Attorney Warchol, and
Administrative Assistant Crisp.
STATEMENT OF PUBLIC NOTICE
Ms. Crisp stated that the meeting was noticed in accordance with the open meeting law.
APPROVAL OF AGENDA
Alderperson Kubacki moved to approve. Alderperson Wolfe seconded; motion
carried.
APPROVAL OF MINUTES
October 13, 2020: Alderperson Madden moved to approve. Alderperson Engelhardt
seconded; motion carried.
NEW BUSINESS
Discussion regarding Idle Isle Lease with the Water Bugs
Mayor Petfalski stated that originally the Water Bugs had a Lease Agreement with the City
of Muskego to use the old building for concessions and payed $1 a year. In 2006, the old
building was destroyed and the Water Bugs were asked to support the cost of the storage
area of a new Pavilion. The WB entered into a lease agreement to spread that payment out
over 10 years making monthly installments. Partway through that 10-year period the lease
was extended until 2018 at a lower monthly rate; it has since been paid off. Recently, the
WB asked if they could enter into a new lease with the City of Muskego to use the Pavilion
at Idle Isle for storage at $1 a year. There were no objections from the Council to
change the WB Lease for the storage area to $1.00/year as long as the improvements
have been paid off. As there is nothing in writing stating that it was, in fact, paid in full,
Alderperson Wolfe made a motion to direct Mayor Petfalski to come back if they are
not current in their payments. Alderperson Engelhardt seconded; motion carried.
Update on Sandy Beach Recreational Trail Bridge
Mayor Petfalski explained that WE Energies took out a bridge two years ago and it wasn't
replaced at the time because of cost. Mr. Kroeger stated that WE Energies owns the trail,
we use it. It is now a detour route and the trail comes to an end at both sides. To replace
the bridge at that time would cost $285,000. Mayor asked him to look at options on what
we could do. He and Ryan (from DPW) went to look at it. They have a vendor that could set
an 84" culvert pipe for $70,000 and DPW would do the backfilling and fill it over. The two
barricades that are there would be used for railings. It would be pedestrian only and WE
Energies is OK with that because they can access the trail from both sides. Permits have
K
November 10, 2020
been pulled with Army Corp of Eng, the DNR, and the City. We are ready to begin work
now as we have time and staff to do it. We can use money from "Urban Water Drainage"
fund to do the work. Alderperson Wolfe made a motion to replace bridge with culvert
pipe. Alderperson Kubacki seconded; motion carried.
Baseball Field Discussion
Mayor Petfalski has been having discussions with the baseball organizations trying to get
them to come together to form one organization so that we only have one entity to deal
with. This would enable them to do their own scheduling and taking care of the field prep.
In prior meeting, it was discussed replacing the three smaller diamonds at Park Arthur with
turf. The cost to do this would be about $100,000 for all three. The baseball organizations
would be interested in this (not yet committed) if the City would front that cost and they
would pay it back over 10 years. The Council indicated no objections to working out an
agreement with this yet to be created baseball organization to pay back the City for
the turf upgrade for fields 1, 2, & 3 over a 10-year period. Their payments could be less
than what they are paying for field prep. There would be a turf fee for groups that are not
part of this organization that could be used when turf needs to be replaced. There would be
a facilities use agreement with the organization as to how the scheduling would work with
outside groups, etc. and many details that will have to be worked out.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS
None
ADJOURNMENT
Alderperson Terrence made a motion to adjourn at 5:47 p.m. Alderperson
Engelhardt seconded; motion carried.
Minutes recorded and transcribed by Christine Crisp.
3
LOW COST TO USER
GROUP
MEDIUM COST TO USER
GROUP
HIGH COST TO USER
GROUP
GAME ONLY USE (per night for
resident teams, non-resident teams
pay per game)
Est. # of
games
Cost per
date/per field
TOTAL Low $$
Option
Cost per date/
per field
TOTAL Medium
$$ Option
Cost per date/
per field
TOTAL High $$
Option
100% Muskego Teams GAMES
75
$ 100.00
$ 7,500.00
$ 125.00
$ 9,375.00
$ 150.00
$ 11,250.00
75% Muskego Teams GAMES
40
$ 125.00
$ 5,000.00
$ 150.00
$ 6,000.00
$ 175.00
$ 7,000.00
Non-resident League Teams GAMES
40
$ 200.00
$ 8,000.00
$ 225.00
$ 9,000.00
$ 250.00
$ 10,000.00
TOTALS
1 155
1
1 $ 20,500.00
$ 24,375.001
1
1 $ 28,250.00
TOURNAMENT ONLY USE (per day)
Est. # of
tourney
games
Cost per
date/per field
TOTAL Low $$
Option
Cost per
date/per field
TOTAL
Medium $$
Option
Cost per
date/per field
TOTAL High $$
Option
Resident Tournaments (4)
36
$ 250.00
$ 9,000.00
$ 300.00
$ 10,800.00
$ 350.00
$ 12,600.00
Non -Resident Tournaments (8)
72
$ 350.00
$ 25,200.00
$ 450.001
$ 32,400.00
$ 500.00
$ 36,000.00
TOTALS
108
$ 34,200.00
$ 43,200.00
$ 48,600.00
1.5 hour PRACTICE ONLY USE (NEW
OPPORTUNITY 1
Est. # of
practice
p
Cost per
date er ield
/p f
TOTAL Low $$
Option
p
Cost per
date er ield
/p f
TOTAL
Medium $$
Option
Cost per
date er ield
/p f
TOTAL High $$
O
Option
p
PRACTICES Resident Team
25
$ 75.00
$ 1,875.00
$ 100.00
$ 2,500.00
$ 125.00
$ 3,125.00
PRACTICES Non -Resident Team
75
$ 125.00
$ 9,375.00
$ 150.00
$ 11,250.00
$ 175.00
$ 13,125.00
TOTALS
100
$ 11,250.00
$ 13,750.00
$ 16,250.00
TOTAL POTENTIAL REVENUE
Ten year tota
$ 65,950.00
$ 659,500.00
$ 81,325.00
$ 813,250.00
$ 93,100.00
$ 931,000.00
Please note these are conservative numbers based on past use over the last 5 years. As word gets out, the number of games will rise for touranment and 1.5 hour
practices bringing in even more revenue.
4
Capital Budget Expensens
Baseball: Park Arthur Fields 1.2. and 3
Annual Maintenance Cost
2023 2024 2025 2026 2027
;3.000 $9.000 $3.000 $9.000 $3.000
1 bag of crumb rubber applied to each field ($750/field) = $2,250
Sanitizing of turf area = $300
Replace batter boxes at ($2,000/field) = $6,000 (biannual cost)
NOTES
1. Cost on replacing turf on all 3 fields?
Approximately $100-$125K per field
8-12 years. 12 years if you maintain the infill levels
2. Life expectancy?
and replace high traffic areas.
3. Outside interests for other complexes to utilize our
The Rock? Yes. MKE Angels, USA Baseball
fields.
Tourneys, GameDay USA, SB showcases, etc
4. Besides the Rock we will be the only complex like this in
the area? Is Woodside in Mauston the next closest in the
Yes- DeForest has a quad but only two are turf.
area?
41
Revenue
Est. Potential Yearly
Expenses
Staffing for Turf Manager
Capital Repairs
NET
(Using low cost option)
(Using medium cost option)
(Using high cost option)
Low Cost Option Medium Cost Option High Cost Option
$ 65,950.00 $ 81,325.00 $ 93,100.00
Year 1
Year 2
$ 15,908.81
$
15,908.81
$ 3,000
$
9,000.00
$ 18,908.81
$
24,908.81
$ 47,041.19
$
41,041.19 $
$ 62,416.19
$
56,416.19 $
$ 74,191.19
$
68,191.19 $
Years to pay off replacement turf in 10 years $375,000
(Using low cost option net)
(Using medium cost option net)
(Using high cost option net)
Years
8.5
6.3
5.3
2 Year Average
44,041.19
59,416.19
71,191.19
Program: Turf Manager
Account # Description
4320 Program Revenue
Expenses: (100.05.72.18. )
5101
Salaries
5201
FICA
5702
Supplies
6002
Background Checks
Total Expenses
Net Program Income
Descriptions/Calculations
Budget
Est 2021
Revenue: Tournament Fees (Using low option from Revenue Sheet)
Expenses: 1 staff x 150 days x 5 hr/day x $15/hr
1 staff x 2 days x 15 weekends x 7.5 hr/day x $15/hr
TOTAL SALARIES
FICA
Staff shirt and equipment
Background
Work Hours
Mon. -Fri. 5PM-10PM (April 1-Oct. 31)
Sat./Sun. 7:30AM-Noon & 7:30PM-10:30PM (15 weekends)
Budget
Est 2022
$34,200.00
$14,625.00
$1,118.81
$150.00
$15.00
$15,908.81
$18,291.19
$34,200.00
$11,250.00
$3,375.00
$14,625.00
$1,118.81
$150.00
$15.00
7