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Landfill Standing Commitee Packet 01102022CITY OF MUSKEGO LANDFILL STANDING COMMITTEE AGENDA 01 /10/2022 5:00 PM Muskego City Hall, W182 S8200 Racine Ave CALL TO ORDER ROLL CALL STATEMENT OF PUBLIC NOTICE APPROVAL OF MINUTES Approval of Minutes of the October 4, 2021 Meeting Minutes 10042021.pdf OPEN FORUM (Limit to 5 Minutes/Person) Opportunity for citizens to address the committee on issues relevant to the current landfill operation. STATUS OF PROJECTS Discussion update. No formal action may be taken on any of the following: • Clay Extraction • MMSD Project • Electronic Recycling • Residential Drop -Off Site • Well Testing for Well Water Protection Area • Plan Modification Issues • Property Protection/Sociological • Household Hazardous Waste Discussion on Permanently Moving Future Meetings to City Hall NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: CONTINUING BUSINESS Discussion update and possible action may be taken on any or all of the following: OTHER BUSINESS Review Payments made from Committee Funds 1 12.21 207 Balance Sheet.pdf 12.21 Landfill Detail Ledger.pdf Confirm Next Meeting Date: April 4th, 2022 at 5:00 PM Due to Spring Election, consider changing date to April 11 th, 2022 CITIZEN COMMENTARY (Limited to 15 Minutes) Time for citizens to respond to agenda items discussed at this meeting. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. K EMERALD PARK LANDFILL STANDING COMMITTEE MINUTES October 4, 2021 5:00 PM Muskego City Hall, Council Chambers, W182S8200 Racine Avenue CALL TO ORDER Chairman Slocomb called the meeting to order at 5:03 PM. ROLL CALL Present: Mark Slocomb, Analiese Smith, Patrick Murray, Aid. Eileen Madden, Greg Burmeister and Harvey Schweitzer; Scott Kroeger, Director of Public Works and Development Absent: Michael Cowling and Roland Kieffer Guests: Jo Spear, Jr., Daniel Otzelberger and Chad Siegle, GFL Environmental STATEMENT OF PUBLIC NOTICE The meeting was posted in accordance with the Wisconsin open meeting laws. APPROVAL OF MINUTES Mr. Murray made a motion to approve the minutes of the March 29, 2021 meeting. Aid. Madden seconded. Motion Passed 6 in favor. Mr. Murray made a motion to approve the minutes of the June 28, 2021 meeting. Aid. Madden seconded. Motion Passed 6 in favor. OPEN FORUM (Limit to 5 Minutes/Person) Opportunity for citizens to address the committee on issues relevant to the current landfill operation. COMPLIANCE OFFICER REPORT Mr. Spear reviewed his memo covering the third quarter audit. He stated 20 new wells are operational and the new cell construction is completed. He also stated he has not received any odor complaints since March. Basin #2 sediment removal is scheduled for Fall 2021. STATUS OF PROJECTS Clay Extraction Mr. Otzelberger stated the only clay extraction is due to the construction of a new cell that has been recently completed. MMSD Project 3 Mr. Otzelberger stated the Landfill is delivering gas on a daily basis to the District at about 2,400 — 2,500 cfm. Electronic Recycling Mr. Otzelberger stated materials are picked up every two weeks. Residential Drop -Off Site Mr. Otzelberger stated the yard waste area has been moved. New signage forthcoming. The residential boxes will be moved to the new location as well. Well Testing for Well Water Protection Area Mr. Otzelberger stated Mr. Perugini was unavailable. He stated the collection cards would be mailed in early November with collection dates in December. Plan Modification Issues Mr. Otzelberger stated none at this time. A new 150,000 leachate tank has been approved with functionality in the 2nd quarter of 2022. Property Protection/Sociological Mr. Otzelberger stated none at this time. Household Hazardous Waste Ms. Smith stated usage and budget are back on track with 2018 and 2019 numbers. New HHW site opening at the Landfill on October 16t". It will be open the 1st & 3rd Saturdays, from 8AM — Noon, February thru November. Residents will have their IDs scanned and the attendant will unload their vehicle. NEW BUSINESS Annual Rate Amendment to the Household Hazardous Waste Contract Ms. Smith reviewed the items that were updated/changed for 2022. Aid. Madden made a motion to approve the Annual Rate Amendment to the Household Hazardous Waste Contract. Mr. Schweitzer seconded. Roll Call Vote Taken. Motion Passed 6 in favor. Discussion on Permanently Moving Future Meetings to City Hall Chairman Slocomb, Mr. Schweitzer and Mr. Murray would prefer to hold the meetings back at the Landfill. Ald. Madden, Mr. Burmeister want to stay at City Hall. Mr. Otzelberger said he can be accommodating at either location. Chairman Slocomb would prefer to hold off on voting because two members were missing. Director Kroger voiced his concerns over the difficulty in recording meetings at the Landfill. Mr. Spear asked how quickly an audit could be pulled up from the website. Ms. Fredlund was able to pull up the latest audit for example purposes. Mr. Spear walked the Committee through all his pictures that were now on display. 4 The Committee agreed to push this discussion to Unfinished Business for the next meeting. CONTINUING BUSINESS OTHER BUSINESS Review Payments made from Committee Funds Establish Meeting and Annual Tour Dates for 2022 The Committee agreed to the following dates: January 10, 2022 April 4, 2022 June 27, 2022 including Annual Tour October 3, 2022 COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW CITIZEN COMMENTARY (Limited to 15 Minutes) Time for citizens to respond to agenda items discussed at this meeting. Mr. Spear requested to forego his weekly audit the last week of the year beginning December 26th. Mr. Murray made a motion to allow JSA Environmental to not complete their weekly audit. Ms. Smith seconded. Motion Passed 6 in favor. ADJOURNMENT Mr. Murray made a motion to adjourn at 6:01 PM. Aid. Madden seconded. Motion Passed 6 in favor. Respectfully Submitted, Wendy Fredlund Recording Secretary 41 CITY OF MUSKEGO BALANCE SHEET DECEMBER 31, 2021 EPI STANDING COMMITTEE FUND ASSETS 207.00.00.00.1001 EQUITY IN POOLED CASH TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY 207.00.00.00.3510 FUND BAL UNRESERV DESIGNATED 207.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT REVENUE OVER EXPENDITURES - YTD TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 124,993.33 8,581.27 108,253.32 8,158.74 124,993.33 124,993.33 124,993.33 6 CITY OF MUSKEGO Report Criteria: Actual Amounts Accounts With Balances Or Activity Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDS: 207,213 Page and Total by FUND Include BALANCE SHEETs: None All Segments Tested for Total Breaks Detail Ledger - Landfill Committee Detail Ledger Period: 01/21 - 12/21 Page: 1 Dec 28, 2021 03:38PM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance INTEREST ON INVESTMENTS 01/01/2021 (00/21) Balance 207.01.00.00.4531 .00 01/31/2021 JE 1100 JAN INT- FUTURE PARKLAND 1.71- 01/31/2021 (01/21) Period Totals and Balance .00 * 1.71- * 1.71- 02/28/2021 JE 2075 FEB INT- FUTURE PARKLAND 1.38- 02/28/2021 (02/21) Period Totals and Balance .00 * 1.38- * 3.09- 03/31/2021 JE 3073 MAR INT- FUTURE PARKLAND 1.14- 03/31/2021 (03/21) Period Totals and Balance .00 * 1.14- * 4.23- 04/30/2021 JE 4128 APR INT - FUTURE PARKLAND .92- 04/30/2021 (04/21) Period Totals and Balance .00 * .92- * 5.15- 05/31/2021 JE 5077 MAY INT - FUTURE PARKLAND .95- 05/31/2021 (05/21) Period Totals and Balance .00 * .95- * 6.10- 06/30/2021 JE 6132 JUNE INT - FUTURE PARKLAND .74- 06/30/2021 (06/21) Period Totals and Balance .00 * .74- * 6.84- 07/31/2021 JE 7172 JULY INT - FUTURE PARKLAND .95- 07/31/2021 (07/21) Period Totals and Balance .00 * .95- * 7.79- 08/31/2021 JE 8078 AUG INT - FUTURE PARKLAND .95- 08/31/2021 (08/21) Period Totals and Balance .00 * .95- * 8.74- 12/31/2021 (12/21) Period Totals and Balance .00 * .00 * 8.74- YTD Encumbrance .00 YTD Actual -8.74 Total -8.74 YTD Budget-200.00 Unearned 191.26 LANDFILL HOST FEES 01/01/2021 (00/21) Balance 207.01.00.00.4560 .00 01/29/2021 CR 1486913 2021 STANDING COMMITTEE - GFL 10,000.00- 01/31/2021 (01121) Period Totals and Balance .00 * 10,000.00- * 10,000.00- 02/15/2021 AP 443 GFL ENVIRONMENTAL 8,278.69 02/19/2021 CR 1487619 STANDING COMMITTEE/ADV DISP -ADVANC 8,278.69- 02/28/2021 (02/21) Period Totals and Balance 8,278.69 * 8,278.69- * 10,000.00- 12/31/2021 (12/21) Period Totals and Balance .00 * .00 * 10,000.00- YTD Encumbrance .00 YTD Actual-10,000.00 Total-10,000.00 YTD Budget-10,000.00 Unearned .00 LANDFILL NEGOTIATING COMM. 01/01/2021 (00/21) Balance 207.01.00.00.6055 .00 02/09/2021 AP 326 MURRAY, PATRICK 50.00 02/09/2021 AP 328 KIEFFER, ROLAND 50.00 02/09/2021 AP 348 SLOCOMB, MARK 50.00 02/09/2021 AP 352 COWLING, MICHAEL 50.00 02/09/2021 AP 376 BURMEISTER,GREG 50.00 02/09/2021 AP 385 SCHWEITZER, HARVEY 50.00 02/09/2021 AP 412 SMITH, ANALIESE 50.00 02/28/2021 (02/21) Period Totals and Balance 350.00 * .00 * 350.00 03/30/2021 AP 125 KIEFFER, ROLAND 50.00 03/30/2021 AP 152 SLOCOMB, MARK 50.00 03/30/2021 AP 174 BURMEISTER,GREG 50.00 03/30/2021 AP 183 SCHWEITZER, HARVEY 50.00 03/30/2021 AP 224 SMITH, ANALIESE 50.00 04/30/2021 (04/21) Period Totals and Balance 250.00 .00 * 600.00 7 CITY OF MUSKEGO Detail Ledger - Landfill Committee Detail Ledger Page: 2 Period: 01/21 - 12/21 Dec 28, 2021 03:38PM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 06/29/2021 AP 538 KIEFFER, ROLAND 50.00 06/29/2021 AP 602 SCHWEITZER, HARVEY 50.00 06/29/2021 AP 625 SMITH, ANALIESE 50.00 06/30/2021 (06/21) Period Totals and Balance 150.00 .00 * 750.00 06/29/2021 AP 118 BURMEISTER,GREG 50.00 07/15/2021 AP 355 MURRAY, PATRICK 50.00 07/31/2021 (07/21) Period Totals and Balance 100.00 .00 * 850.00 10/05/2021 AP 56 MURRAY, PATRICK 50.00 10/05/2021 AP 74 SLOCOMB, MARK 50.00 10/05/2021 AP 90 BURMEISTER,GREG 50.00 10/05/2021 AP 100 SCHWEITZER, HARVEY 50.00 10/05/2021 AP 119 SMITH, ANALIESE 50.00 10/31/2021 (10/21) Period Totals and Balance 250.00 * .00 1,100.00 12/31/2021 (12/21) Period Totals and Balance .00 * .00 1,100.00 YTD Encumbrance .00 YTD Actual 1,100.00 Total 1,100.00 YTD Budget 2,500.00 Unexpended 1,400.00 ADMINISTRATIVE CHARGES 01/01/2021 (00/21) Balance 207.01.00.00.6057 .00 06/30/2021 JE 6063 ALLOCATE AUDIT/ADMIN FEES 750.00 06/30/2021 (06/21) Period Totals and Balance 750.00 * .00 750.00 12/31/2021 (12/21) Period Totals and Balance .00 * .00 * 750.00 YTD Encumbrance .00 YTD Actual 750.00 Total 750.00 YTD Budget 1,500.00 Unexpended 750.00 Number of Transactions: 34 Number of Accounts: 4 Debit Credit Proof Total EPI STANDING COMMITTEE FUND: 10,128.69 18,287.43- 8,158.74- Number of Transactions: 34 Number of Accounts: 4 Debit Credit Proof Grand Totals: 10,128.69 18,287.43- 8,158.74- Report Criteria: Actual Amounts Accounts With Balances Or Activity Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDS: 207,213 Page and Total by FUND Include BALANCE SHEETS: None All Segments Tested for Total Breaks