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LIBRARY BOARD Packet 07192022CITY OF MUSKEGO LIBRARY BOARD AGENDA 07/19/2022 5:00 PM Library Conference Room, S73 W16663 Janesville Road Please click the link below to join the webinar: https://us02web.zoom.us/j/85838598405 Webinar ID: 858 3859 8405 Phone: 312-626-6799 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Approval of Minutes - June 21, 2022 06.21.22 Library Board Minutes June 2022 Financials June 2022 Financials PRESIDENTS REPORT DIRECTOR'S REPORT July 2022 Director's Report July 2022 Director's Report �l \ MUSKEGO PUBLIC LIBRARY IDEAS. INFORMATION. COMMUNITY. UNFINISHED BUSINESS Discussion update and possible action maybe taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Discussion/Action: Approval of 2023 Library Capital Budget 2023 Library Capital Budget - Draft Discussion/Action: Approval of Public Comments at Library Board Meetings Policy - 2nd Read Policy_Public Comments at Library Board Meetings_DRAFT2 Discussion/Action: Approval of Library Board Certification of Eligibility for Exemption from County Library Tax Board Letter for Standards for 2022 MS COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. K CITY OF MUSKEGO LIBRARY BOARD MINUTES 06/21 /2022 5:00 PM Library Conference Room Please click the link below to join the webinar: https://us02web.zoom. us/j/83204804342 Webinar ID: 832 0480 4342 Phone: 312-626-6799 CALL TO ORDER President Konkel called the meeting to order at 5:OOPM. PLEDGE OF ALLEGIANCE POI I CAI I MUSKEGO PUBLIC LIBRARY IDEAS. INFORMATION. COMMUNITY. Present were President Konkel, Trustee Blair, Trustee Foundos, Trustee Heinowski, Trustee Kangas, Trustee Schroeder, Trustee Woodward, Alderperson Schroeder and Director Larson. Trustee Humphreys was excused. Trustee Heinowski let at 6:10pm. STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Trustee Blair made a motion to approve the CONSENT AGENDA, Trustee Woodward seconded. Motion Passed 8 in favor. Approval of Minutes - May 17, 2022 May 2022 Financials PRESIDENTS REPORT DIRECTOR'S REPORT June 2022 Director's Report UNFINISHED BUSINESS Discussion update and possible action maybe taken on any or all of the following: NEW BUSINESS Discussion update and possible action maybe taken on any or all of the following: Discussion: 2023 Library Operating Budget — 1 st Read 3 Discussion: 2023 Library Capital Budget and Five Year Capital Plan — 1 St Read Discussion: Public Comment Policy - 1st Read Discussion/Action: Approval of Library Closure Dates for Elections Alderperson Schroeder made a motion to approve the Library Closure Dates for Elections, Trustee Kangas seconded. Motion Passed 7 in favor. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Alderperson Schroeder made a motion to adjourn, Trustee Blair seconded. Motion Passed 7 in favor. Meeting adjourned at 6:31 PM. NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. 2 4 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1 Report dates: 6/1/2022-6/30/2022 Jul 13, 2022 09:55AM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = {<>] "1099 adjustment' Invoice Detail.Type = {>] "adjustments" Invoice Detail.GL account = "1000571000000'-"1000571999999","5020000000000'-"5029999999999","5030000000000'-"5039999999999","4100890716500'-"4100890716599" Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number ADVANCED CHEMICAL SYSTEMS 171070 1 Invoice 06 22 QUARTERLY CONTRACT PA 06/01/2022 07/01/2022 288.75 622 100.05.71.00.5415 Total ADVANCED CHEMICAL SYSTEMS: 288.75 AMAZON CAPITAL SERVICES 11WT-QFMR-D 1 Invoice PRINT 05/13/2022 06/12/2022 29.95 622 100.05.71.01.5711 11WT-QFMR-D 2 Invoice DYMO TAPE & SPRING CLAMPS 05/13/2022 06/12/2022 80.51 622 100.05.71.00.5701 144H-J1TK-M6 1 Invoice FOL- SRPKIDS 05/12/2022 06/11/2022 185.00 622 100.05.71.00.5752 19CJ-YP31-KD 1 Invoice SUPPLIES - CARDSTOCK 06/02/2022 07/02/2022 39.48- 622 100.05.71.00.5701 1 F3N-YDXG-L 1 Invoice SPARKLE SCREEN CLEANER 06/22/2022 07/22/2022 18.87 722 100.05.71.00.5702 1JKC-3FMD-F3 1 Invoice YA - MAGNETS FOR GLASS WHIT 05/30/2022 06/29/2022 79.90 622 410.08.90.71.6513 1KHM-FT3V-Y 1 Invoice PRINT 05/15/2022 06/14/2022 39.95 622 100.05.71.01.5711 1 LKK-DKHM-3 1 Invoice YA- OPAC KEYBOARD/MOUSE 06/08/2022 07/08/2022 38.99 622 410.08.90.71.6513 1MFT-DLR3-96 1 Invoice AV O6/05/2022 07/05/2022 481.89 622 100.05.71.02.5711 1QKR-MNNN-4 1 Invoice HUBS & PEELERS FOR RFID CAR 05/15/2022 06/14/2022 103.17 622 410.08.90.71.6502 1RPW-YJ4L-99 1 Invoice DESK HEATER-ABBY 06/15/2022 07/15/2022 35.09 622 100.05.71.00.5701 1TCT-W47X-N 1 Invoice COLOR PAPER/CARD STOCK 06/02/2022 07/02/2022 95.42 622 100.05.71.00.5701 1TFW-4K6N-46 2 Invoice SUPPLIES 05/06/2022 06/05/2022 46.68 622 100.05.71.00.5701 1TFW-4K6N-46 1 Invoice RFID 05/06/2022 06/05/2022 71.70 622 410.08.90.71.6502 1 W9X-HXVH-H 1 Invoice CREDIT FOR RFID MICE 05/20/2022 06/20/2022 71.70- 622 410.08.90.71.6502 1WDV-X3NH-9 1 Invoice PRINT 06/17/2022 07/17/2022 46.42 622 100.05.71.01.5711 1 WXM-HP7L-R 1 Invoice AV 06/04/2022 07/04/2022 66.87 622 100.05.71.02.5711 1XRC-XVKD-R 1 Invoice GLUE STICKS & TAPE 05/21/2022 06/20/2022 43.01 622 100.05.71.00.5701 1 xtp-9v49-1 hw 1 Invoice COMPUTER -STREAMING MEETIN 06/15/2022 07/15/2022 1,529.89 622 100.05.71.00.5505 Total AMAZON CAPITAL SERVICES: 2,882.13 BAKER & TAYLOR COMPANY 0003263767 1 Invoice PRINT CREDIT O6/02/2022 07/02/2022 10.80- 622 100.05.71.01.5711 2036708448 1 Invoice PRINT 04/26/2022 05/26/2022 1,010.14 622 100.05.71.01.5711 2036723828 1 Invoice PRINT 05/03/2022 06/03/2022 1,164.57 622 100.05.71.01.5711 2036726519 1 Invoice PRINT 05/03/2022 06/03/2022 1,042.32 622 100.05.71.01.5711 2036729159 1 Invoice PRINT 05/04/2022 06/04/2022 1,131.93 622 100.05.71.01.5711 2036735882 1 Invoice PRINT 05/06/2022 06/06/2022 350.48 622 100.05.71.01.5711 2036740039 1 Invoice PRINT 05/10/2022 06/10/2022 341.70 622 100.05.71.01.5711 2036746762 1 Invoice PRINT 05/11/2022 06/11/2022 1,323.79 622 100.05.71.01.5711 2036747085 1 Invoice PRINT 05/11/2022 06/11/2022 373.17 622 100.05.71.01.5711 2036748045 1 Invoice PRINT 05/11/2022 06/11/2022 106.04 622 100.05.71.01.5711 2036752748 1 Invoice PRINT 05/13/2022 06/20/2022 3,158.93 622 100.05.71.01.5711 2036759824 1 Invoice PRINT 05/17/2022 06/17/2022 515.25 622 100.05.71.01.5711 2036765675 1 Invoice PRINT 05/19/2022 06/19/2022 654.69 622 100.05.71.01.5711 2036775614 1 Invoice PRINT 05/23/2022 06/23/2022 345.83 622 100.05.71.01.5711 2036779869 1 Invoice PRINT 05/25/2022 06/25/2022 343.02 622 100.05.71.01.5711 2036781217 1 Invoice PRINT 05/25/2022 06/25/2022 256.88 622 100.05.71.01.5711 2036791920 1 Invoice PRINT O6/01/2022 07/01/2022 670.46 622 100.05.71.01.5711 2036795304 1 Invoice PRINT 06/01/2022 07/01/2022 971.70 622 100.05.71.01.5711 2036799535 1 Invoice PRINT 06/03/2022 07/03/2022 927.74 622 100.05.71.01.5711 2036806550 1 Invoice PRINT 06/07/2022 07/07/2022 373.95 622 100.05.71.01.5711 2036810906 1 Invoice PRINT 06/08/2022 07/08/2022 156.60 622 100.05.71.01.5711 5 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Report dates: 6/1/2022-6/30/2022 Page: 2 Jul 13, 2022 09:55AM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number 2036815338 1 Invoice PRINT 06/10/2022 07/10/2022 1,062.15 622 100.05.71.01.5711 2036823949 1 Invoice PRINT 06/14/2022 07/14/2022 378.57 622 100.05.71.01.5711 2036827866 1 Invoice PRINT 06/16/2022 07/16/2022 399.20 622 100.05.71.01.5711 2036833050 1 Invoice PRINT 06/20/2022 07/20/2022 313.02 622 100.05.71.01.5711 2036840464 1 Invoice PRINT 06/22/2022 07/22/2022 197.19 722 100.05.71.01.5711 2036840896 1 Invoice PRINT 06/22/2022 07/22/2022 273.19 722 100.05.71.01.5711 2036846956 1 Invoice PRINT 06/27/2022 07/27/2022 1,380.78 722 100.05.71.01.5711 2036846958 1 Invoice PRINT 06/27/2022 07/27/2022 433.99 722 100.05.71.01.5711 2036849837 1 Invoice PRINT 06/28/2022 07/28/2022 345.64 722 100.05.71.01.5711 5017743637 1 Invoice PRINT 05/11/2022 06/11/2022 168.49 622 100.05.71.01.5711 H659345CM 1 Invoice PRINT 04/26/2022 06/14/2022 25.19- 622 100.05.71.01.5711 Total BAKER & TAYLOR COMPANY: 20,135.42 BAKER & TAYLOR ENTERTAINMENT H16257360 1 Invoice AV 05/04/2022 06/04/2022 14.39 622 100.05.71.02.5711 H61257361 1 Invoice AV 05/04/2022 06/04/2022 11.51 622 100.05.71.02.5711 H61277590 1 Invoice AV 05/04/2022 06/04/2022 17.99 622 100.05.71.02.5711 H61277591 1 Invoice AV 05/04/2022 06/04/2022 14.98 622 100.05.71.02.5711 H61277592 1 Invoice AV 05/04/2022 06/04/2022 482.11 622 100.05.71.02.5711 H61351640 1 Invoice AV 05/10/2022 06/10/2022 211.57 622 100.05.71.02.5711 H61364090 1 Invoice AV 05/10/2022 06/10/2022 159.01 622 100.05.71.02.5711 H61364091 1 Invoice AV 05/10/2022 06/10/2022 24.46 622 100.05.71.02.5711 H61448060 1 Invoice AV 05/19/2022 06/19/2022 32.38 622 100.05.71.02.5711 H61448061 1 Invoice AV 05/19/2022 06/19/2022 97.50 622 100.05.71.02.5711 H61470040 1 Invoice AV 06/21/2022 06/19/2022 36.50 622 100.05.71.02.5711 H61542760 1 Invoice AV 05/28/2022 06/28/2022 28.07 622 100.05.71.02.5711 H61554520 1 Invoice AV 06/01/2022 07/01/2022 18.71 622 100.05.71.02.5711 H61564370 1 Invoice AV 06/01/2022 07/01/2022 143.89 622 100.05.71.02.5711 H61568230 1 Invoice AV 06/01/2022 07/01/2022 23.03 622 100.05.71.02.5711 H61629650 1 Invoice AV 06/08/2022 07/08/2022 247.53 622 100.05.71.02.5711 H61641670 1 Invoice AV 06/14/2022 07/14/2022 107.92 622 100.05.71.02.5711 H61777390 1 Invoice AV 06/21/2022 07/21/2022 75.54 722 100.05.71.02.5711 H61777391 1 Invoice AV 06/21/2022 06/21/2022 17.99 722 100.05.71.02.5711 H61854250 1 Invoice AV 06/28/2022 07/28/2022 46.76 722 100.05.71.02.5711 Total BAKER & TAYLOR ENTERTAINMENT: BRADFORD SYSTEMS CORPORATION 3825-1 1 Invoice YA MAGNETIC GLASS MARKER B 05/09/2022 Total BRADFORD SYSTEMS CORPORATION: 1,811.84 06/08/2022 4,970.50 622 410.08.90.71.6513 4,970.50 CARDMEMBER SERVICE 3469bla/06282 1 Invoice JOJ REGISTRATION/AD 05/27/2022 06/24/2022 50.00 622 100.05.71.00.6062 3469bla/06282 2 Invoice DISCOVERY WORLD PASS 05/27/2022 06/24/2022 750.00 622 503.05.00.00.6007 3469bla/06282 4 Invoice FOL - ZOO PASS THRU 06/30/22 05/27/2022 06/24/2022 1,000.00 622 100.05.71.00.5752 3469bla/06282 6 Invoice INSERVICE STAFF LUNCH/SNACK 05/27/2022 06/24/2022 173.46 622 100.05.71.00.5303 3469bla/06282 5 Invoice DISTILLED WATER FOR DISC CLE 05/27/2022 06/24/2022 19.08 622 100.05.71.00.5701 3469bla/06282 3 Invoice MILWAUKEE BUSINESS JOURNAL 05/27/2022 06/24/2022 160.00 622 100.05.71.01.5711 3871es/062822 1 Invoice CRAFTERNOON & POLLINATOR 05/27/2022 06/24/2022 161.62 622 100.05.71.00.6062 3897sq/062822 1 Invoice LANYARD 05/27/2022 06/24/2022 11.76 622 100.05.71.00.5702 3905ah/062822 1 Invoice FOL-TEENS 05/27/2022 06/24/2022 14.40 622 100.05.71.00.5752 3913ab/062822 4 Invoice FOL - ATLAS + PRESCHOOL POW 05/27/2022 06/27/2022 366.67 622 100.05.71.00.5752 3913ab/062822 2 Invoice ROOTING 4 MUSKEGO GARDEN S 05/27/2022 06/27/2022 19.66 622 100.05.71.00.6062 3913ab/062822 1 Invoice CARDSTOCK 05/27/2022 06/27/2022 35.83 622 100.05.71.00.5701 3913ab/062822 3 Invoice PRINT 05/27/2022 06/27/2022 107.89 622 100.05.71.01.5711 7547gw/06142 1 Invoice DECKER EQUIP -LIB MAINT 05/27/2022 06/24/2022 79.63 622 100.05.71.00.5415 6 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Report dates: 6/1/2022-6/30/2022 Page: 3 Jul 13, 2022 09:55AM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GLAccount Number Total CARDMEMBER SERVICE: 2,950.00 CDW GOVERNMENT, INC x866591 1 Invoice YUBI KEY-2MFA 05/27/2022 06/09/2022 530.64 622 100.05.71.00.5505 Total CDW GOVERNMENT, INC: 530.64 CIVIC PLUS CORP 228492 1 Invoice WEBSITE-ANNUAL FEE 07/10/2022 08/09/2022 829.58 622 100.05.71.00.5505 Total CIVIC PLUS CORP: 829.58 COMPLETE OFFICE OF WIS 412490 1 Invoice TISSUE, TOWEL, GARBAGE BAGS 06/29/2022 07/29/2022 787.85 722 100.05.71.00.5703 Total COMPLETE OFFICE OF WIS: 787.85 DEMCO EDUCATIONAL CORP 7141741 1 Invoice BOOKMARKS 06/13/2022 07/13/2022 109.46 622 100.05.71.00.5701 7141741 2 Invoice DVD, BLURAY, CD CASES, TATTLE 06/13/2022 07/13/2022 2,315.97 622 100.05.71.00.5702 Total DEMCO EDUCATIONAL CORP: 2,425.43 ENVISIONWARE, INC INV-US-58947 1 Invoice RFID DESKPAD(3) AND DISCREAD 04/19/2022 05/19/2022 4,453.95 622 410.08.90.71.6502 INV-US-58975 1 Invoice 3MO RFID CART RENTAL (2) 04/21/2022 05/21/2022 3,000.00 622 410.08.90.71.6502 Total ENVISIONWARE, INC: 7,453.95 FINDAWAY WORLD LLC 387097 1 Invoice AV 04/28/2022 05/28/2022 59.97 622 100.05.71.02.5711 389520 1 Invoice AV 05/17/2022 06/17/2022 59.99 622 100.05.71.02.5711 390707 1 Invoice AV 05/27/2022 06/26/2022 89.98 622 100.05.71.02.5711 392036 1 Invoice AV 06/09/2022 07/09/2022 454.93 622 100.05.71.02.5711 394048 1 Invoice AV 06/27/2022 07/27/2022 19.99 722 100.05.71.02.5711 Total FINDAWAY WORLD LLC: 684.86 GRAINGER 9318070761 1 Invoice LED EMERGENCY LIGHTS 05/19/2022 06/18/2022 133.08 622 100.05.71.00.5415 Total GRAINGER: 133.08 HEARTLAND BUSINESS SYSTEMS 528242-h 1 Invoice ANNUAL MAINT.- HOST PUBLIC 06/23/2022 07/23/2022 1,007.14 622 100.05.71.00.5505 Total HEARTLAND BUSINESS SYSTEMS: 1,007.14 IMPACT ACQUISTIONS LLC 2584715 1 Invoice PUBLIC MFD 6/1-8/31/22 06/14/2022 07/14/2022 334.50 622 100.05.71.00.5401 Total IMPACT ACQUISTIONS LLC: 334.50 INPRO CORPORATION 2120207 1 Invoice NEW BOOKS SIGN FOR YA 05/27/2022 06/26/2022 435.37 622 410.08.90.71.6513 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Report dates: 6/1/2022-6/30/2022 Page: 4 Jul 13, 2022 09:55AM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GLAccount Number Total INPRO CORPORATION: 435.37 JANI-KING INC- MILW REGION MIL06220108 3 Invoice LIBRARY 06/01/2022 06/30/2022 3,125.00 622 100.05.71.00.5835 Total JANI-KING INC- MILW REGION: 3,125.00 JM BRENNAN, INC. SALES000142 1 Invoice ONSITE TO FIX AC NOT RUNNING 06/22/2022 07/22/2022 424.40 622 100.05.71.00.5415 Total JM BRENNAN, INC.: 424.40 KUJAWA ENTERPRISES INC. 86281 1 Invoice PLANT MAINTENANCE 05/02/2022 06/14/2022 61.00 622 100.05.71.00.5415 97236 1 Invoice 06 22 PLANT MAINT 06/02/2022 06/28/2022 61.00 622 100.05.71.00.5415 Total KUJAWA ENTERPRISES INC.: 122.00 MICROMARKETING LLC 890627 1 Invoice AV 06/14/2022 07/14/2022 241.45 622 100.05.71.02.5711 891193 1 Invoice AV 06/21/2022 07/21/2022 34.99 722 100.05.71.02.5711 Total MICROMARKETING LLC: 276.44 MIDWEST TAPE 502050404 1 Invoice AV 05/02/2022 06/02/2022 39.99 622 100.05.71.02.5711 502120362 1 Invoice AV 05/16/2022 06/16/2022 79.98 622 100.05.71.02.5711 502153744 1 Invoice AV 05/24/2022 06/24/2022 76.98 622 100.05.71.02.5711 502184153 1 Invoice AV 05/31/2022 06/30/2022 199.95 622 100.05.71.02.5711 502192868 1 Invoice HOOPLA USAGE05/22 06/01/2022 07/01/2022 380.80 622 100.05.71.03.5711 502205599 1 Invoice AV 06/22/6622 07/06/2022 169.96 622 100.05.71.02.5711 502234814 1 Invoice AV 06/10/2022 07/10/2022 185.96 622 100.05.71.02.5711 502234816 1 Invoice AV 06/10/2022 07/10/2022 167.96 622 100.05.71.02.5711 502271373 1 Invoice AUDIO 06/17/2022 07/17/2022 119.97 622 100.05.71.02.5711 Total MIDWEST TAPE: 1,421.55 QUALITY AWARDS LLC 31435 1 Invoice NAMETAG 05/12/2022 05/31/2022 13.75 622 100.05.71.00.5701 Total QUALITY AWARDS LLC: 13.75 RECYCLE TECHNOLOGIES, INC. 225158 1 Invoice RECYCLING FLOURESCENT BULB 05/24/2022 06/04/2022 32.55 622 100.05.71.00.5415 Total RECYCLE TECHNOLOGIES, INC.: 32.55 SAFEWAY PEST MANAGEMENT INC. 686000 1 Invoice PEST CONTROL - 06/22 06/06/2022 07/06/2022 35.00 622 100.05.71.00.5415 Total SAFEWAY PEST MANAGEMENT INC.: 35.00 SIEMENS INDUSTRY INC. 5330411293 1 Invoice INSTALL/CONFIGURE NEW FIRED 06/20/2022 07/20/2022 2,882.59 622 100.05.71.00.5415 Total SIEMENS INDUSTRY INC.: 2,882.59 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 5 Report dates: 6/1/2022-6/30/2022 Jul 13, 2022 09:55AM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number SPECTRUM 011270004292 1 Invoice 04/29-05/28/22 BUSINESS INTERN 04/29/2022 05/16/2022 109.98 622 100.05.71.00.5505 011270005292 1 Invoice 05/29-06/28/22 ENTERPRISE INTE 05/29/2022 06/15/2022 109.98 622 100.05.71.00.5505 Total SPECTRUM: 219.96 STATE OF WISCONSIN 505-00000695 1 Invoice TEACH 1/1/22-6/30/22 06/08/2022 07/08/2022 600.00 622 100.05.71.00.5505 Total STATE OF WISCONSIN: 600.00 THE HAPPY MOWER 2500 3 Invoice MEDAINS/BLVDS 05/31/2022 06/30/2022 1,416.00 622 100.05.71.00.5415 Total THE HAPPY MOWER: 1,416.00 TIAA BANK 8972070 1 Invoice STAFF PRINTER LEASE - 7/1-7/31/ 06/10/2022 06/30/2022 336.55 622 100.05.71.00.5401 Total TIAA BANK: 336.55 US ALLIANCE FIRE PROTECTION 1046-F081223 1 Invoice MAY 22 LIBRARY 06/09/2022 06/09/2022 84.00 622 100.05.71.00.5415 Total US ALLIANCE FIRE PROTECTION: 84.00 WAUKESHA COUNTY TREASURER 2022-1301024 1 Invoice 6/1/22-5/31/23 ZOOM WEBINAR & 06/01/2022 07/01/2022 216.00 622 100.05.71.00.5303 Total WAUKESHA COUNTY TREASURER: 216.00 WE ENERGIES 4163140399 1 Invoice LIBRARY (00118) 06/01/2022 06/23/2022 6,090.33 622 100.05.71.00.5910 Total WE ENERGIES: 6,090.33 WILS 496447 1 Invoice MYWILS MEMBERSHIP 7/1/22-6/3 05/06/2022 07/05/2022 199.00 622 100.05.71.00.5305 Total WILS: 199.00 WISCONSIN LIBRARY ASSOCIATION 14723 1 Invoice BRITTANY WLATHRU O8/25/23 05/26/2022 08/25/2022 282.00 622 100.05.71.00.5305 Total WISCONSIN LIBRARY ASSOCIATION: 282.00 Grand Totals: 65.438.16 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 6 Report dates: 6/1/2022-6/30/2022 Jul 13, 2022 09:55AM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = {<>} " 1099 adjustment' Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"21000571999999","5020000000000""5029999999999","5030000000000""5039999999999","4100890716500""4100890716599" 10 CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1 Period: 06/22 Jul 12, 2022 11:49AM Account Number Account Title 104014:?,1N1i1.1I CULTURE, REC AND EDUCATION 100.05.71.00.4140 LIBRARY GRANTS REVENUE 100.05.71.00.4150 LIBRARY -SYSTEM, ETC 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 100.05.71.00.4313 LIBRARY FINES 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 100.05.71.00.4542 LIBRARY PHONE USE 100.05.71.00.4544 ROOM RENTAL 100.05.71.00.4551 SALE OF F/A- COMPUTERS 100.05.71.00.4552 LIBRARY FRIENDS REVENUE Total LIBRARY DEPARTMENT 2022-22 2022-22 2022-22 2022-22 % Actual Over/ Adopted Amended YTD Current month To (Under) Budget Budget Actual Actual Budget Budget .00 .00 .00 .00 .00 .00 144,178.00 144,178.00 73,455.72 .00 50.95% 70,722.28- 1,300.00 1,300.00 1,375.47 365.78 105.81 % 75.47 17,000.00 17,000.00 5,624.14 1,091.64 33.08% 11,375.86- 9,000.00 9,000.00 6,719.21 1,824.15 74.66% 2,280.79- .00 .00 .00 .00 .00 .00 1,000.00 1,000.00 1,062.50 225.00 106.25% 62.50 .00 .00 .00 .00 .00 .00 5,000.00 5,000.00 975.17 .00 19.50% 4,024.83- 177,478.00 177,478.00 89,212.21 3,506.57 50.27% 88,265.79- CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period: 06/22 Jul 12, 2022 11:31AM Account Number Account Title 2022-22 Adopted Budget 2022-22 Amended Budget 2022-22 YTD Actual 2022-22 Current Month Actual % Actual To Budget Over/ (Under) Budget GENERALFUND CULTURE, REC AND EDUCATION 100.05.71.00.5101 SALARY & WAGES 690,746.40 690,746.40 319,031.07 53,267.18 46.19% 371,715.33- 100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00- 100.05.71.00.5201 FICA 54,831.10 54,831.10 24,452.83 4,069.63 44.60% 30,378.27- 100.05.71.00.5202 PENSION 38,732.26 38,732.26 17,373.43 2,898.10 44.86% 21,358.83- 100.05.71.00.5203 HEALTH 92,656.59 92,656.59 47,316.05 6,895.06 51.07% 45,340.54- 100.05.71.00.5204 LIFE 1,404.29 1,404.29 585.12 97.52 41.67% 819.17- 100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 24,000.00 24,000.00 12,000.00 2,000.00 50.00% 12,000.00- 100.05.71.00.5302 MILEAGE 2,000.00 2,000.00 273.52 57.04 13.68% 1,726.48- 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 795.46 389.46 22.73% 2,704.54- 100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 1,054.47 481.00 81.11% 245.53- 100.05.71.00.5401 LIBRARY EQUIPMENT 18,000.00 18,000.00 9,324.19 671.05 51.80% 8,675.81- 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 45,200.00 45,200.00 23,404.06 2,615.41 51.78% 21,795.94- 100.05.71.00.5505 COMPUTER CHARGES 42,086.00 42,086.00 31,128.04 3,710.07 73.96% 10,957.96- 100.05.71.00.5602 TELEPHONE 648.00 648.00 .00 .00 .00 648.00- 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 7,500.00 7,500.00 1,459.79 439.35 19.46% 6,040.21- 100.05.71.00.5702 PROCESSING SUPPLIES 16,500.00 16,500.00 4,960.02 2,327.73 30.06% 11,539.98- 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,500.00 3,500.00 845.55 .00 24.16% 2,654.45- 100.05.71.00.5740 LIBRARY GRANT EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 3,112.69 1,566.07 62.25% 1,887.31- 100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 390.00 .00 30.00% 910.00- 100.05.71.00.5835 HOUSEKEEPING SERVICES 45,300.00 45,300.00 19,950.00 3,125.00 44.04% 25,350.00- 100.05.71.00.5910 GAS & ELECTRIC 73,000.00 73,000.00 29,311.41 6,090.33 40.15% 43,688.59- 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 1,057.64 .00 42.31% 1,442.36- 100.05.71.00.6062 PROGRAMMING 6,900.00 6,900.00 2,504.10 231.28 36.29% 4,395.90- 100.05.71.01.5711 PRINT MATERIALS 113,500.00 113,500.00 57,707.06 17,888.84 50.84% 55,792.94- 100.05.71.01.5713 PRINT MATERIALS -ADULT .00 .00 .00 .00 .00 .00 100.05.71.02.5711 AUDIO VISUAL MATERIALS 34,900.00 34,900.00 14,154.68 4,167.38 40.56% 20,745.32- 100.05.71.03.5711 ELECTRONIC MATERIALS 21,819.00 21,819.00 17,309.71 380.80 79.33% 4,509.29- 100.05.71.03.5714 AUDIO VISUAL MATERIAL -A.V. .00 .00 .00 .00 .00 .00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT.- 1,348,823.64 1,348,823.64 639,500.89 113,368.30 47.41% 709,322.75- 12 CITY OF MUSKEGO BALANCE SHEET JUNE 30, 2022 LIBRARY EXPANSION TRUST FUND ASSETS 502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00) 502.00.00.00.1011 CASH IN BANK- LIBRARY-113 12,952.26 502.00.00.00.1105 LIBRARY INVESTMENTS 45,872.70 TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY 502.00.00.00.3501 FUND BALANCE -RESERVED 61,692.95 502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 35,814.89) REVENUE OVER EXPENDITURES - YTD 49.90 TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 25,927.96 25,927.96 25,927.96 13 CITY OF MUSKEGO BALANCE SHEET JUNE 30, 2022 FEDERATED LIBRARY SYSTEM FUND ASSETS 503.00.00.00.1001 EQUITY IN POOLED CASH TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY 503.00.00.00.3510 FUND BALANCE -RESERVED 503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT REVENUE OVER EXPENDITURES - YTD TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 40,632.33 14,784.97 25,347.36 500.00 40,632.33 40,632.33 40,632.33 14 Director's Report July 19, 2022 1. Reference Update (from Elke Saylor - Head of Reference, Samantha Quail - Adult Services Librarian, Jolyn Lobe and Laura Boeck, Reference Assistants): Summer Reading is keeping all of us busy at the reference desk where we field lots of questions and interact with many happy families redeeming their free books, coupon packets and the ever -popular stickers. Programming for adults slows down in the summer as people gravitate towards outside activities to soak the brief Wisconsin summer. We do have one local author visit coming up on July 19 and continue to offer bi-weekly Movie Matinees. Over the past month, staff have managed to spend 133 hours tagging the adult fiction collection which means ca. 43% of that collection now has RFID tags. We have also finished several smaller collections, e.g. such as Board Books, kids' music CDs, etc. 2. Children's Update (from Abby Bussen, Children's Librarian, Courtney Metko and Heather Ziolecki, Children's Assistants): June was an incredibly busy month for the kids' department as we kicked off our summer reading program with pre -registration at Jammin' on Janesville before officially opening registration on June 6. As of July 8, we have 841 kids registered, which is just 19 shy of our 2021 total. In June, we hosted 18 events with a total of 1,461 attendees. Along with our outdoor Picturebook Picnic on the amphitheater, we began a partnership with Parks & Recreation with Books @ the Beach hosted at Idle Isle and Pop-up Playgroup in the Parks hosted at a different local park every other Tuesday. We gathered our elementary -aged crew for Chew & View movie matinee, Happy Campers camp -in, and Rock the Block LEGO club. We also welcomed several performers, including magician Nickey Fynn and live animal performers Nature's Niche and Zoozort. We also hosted several virtual Learners Lounge evening programs for kids and tweens with presenters from the WI Department of Natural Resources and Milwaukee Public Museum. We also worked with volunteers to plant the community garden, which is thriving thanks to the care of our awesome helpers. Looking forward, we have 17 fun events in July, including a kickoff to resume our GOAT Readers partnership with Pop's MarketPlace! 3. Young Adult Update (from Amanda Hyland, Young Adult and Marketing Librarian): Summer Reading started Monday June 6. As of July 13, there are 131 teens signed up. The Young 15 Adult Librarian is currently working on setting up technology (Nintendo Switch and Meta Quest 2 VR equipment) in the Teen Area. The new Infinity Game table has been extremely popular with teens and families. The Teen Area Grand Opening was well attended and received, everyone had a fun time playing games and exploring the new area. There was DIY ice cream program on June 29 and teens learned how to make ice cream using different flavors. The YA Librarian has also been working on recruiting volunteers for the Friends of the Library Mini -Golf Fundraiser in November and creating a new Library Welcome brochure in time for September's National Library Card Sign -Up Month. 4. Circulation Update (from Jane Matusinec, Circulation Supervisor): On Monday the 11th, Jane and Brittany had a very productive meeting with Henry from LFI regarding the circulation desk. We are getting closer to a final design. The circulation staff continues to be very busy as the summer reading program is attracting lots of patrons. Mondays continue to be the busiest, averaging about 1200 checkouts on those days. Jane will be working with Amanda to develop a new library informational brochure. We hope to have this completed before September, which is "Get a Library Card" month. 5. Other Updates: a. Dates of Note: The next Board meeting is August 16th, 2022. Because final budget numbers from the Bridges Library System will not be ready until July 20t", the Library Board will discuss/take action on the second draft of the operating budget in August. b. Friends' of the Library: The Friends' of the Library Garden Walk was a success! Just over $8,000 was raised and despite the rain we received positive feedback from attendees! A special thank you to the Friends of the Library, the volunteers and garden hosts, sponsors, and the Garden Walk Chairs Maria Tess and Judy Stiyer! Friends' book sales are exceeding 2022. c. Building Updates: The crosswalks will be repainted 7/17/2022. d. Positive Impact Story: A patron has appreciated using our study rooms the past couple weeks because ISP issues at her house rendered her internet service not functional! The study rooms and wi fi allowed her to continue her remote work. e. Other Projects: Brittany will begin preparing the November staff training day, which will focus on emergency response procedures. The last month has been busy investigating final projected costs for the restroom renovation, new study room construction, and circulation desk design. Michele has been busy evaluating library wayfinding signage, studying the challenges patrons face while navigating the Library and identifying ways to improve. The Library's domain change occurred and now all staff have an email ending in @muskego.wi.gov. The .org email will still be forwarded for a while but please update your address books! 6. Employee Anniversaries: None 16 Monthly Statistics for Muskego Public Library 2022 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL JUN YTD Checkouts 2019 21,785 21,507 24,231 23,645 21,420 26,506 30,895 26,132 21,640 22,944 20,647 18,821 280,173 139,094 2021 17,136 16,739 18,981 17,152 15,839 24,118 23,556 21,439 16,422 17,686 17,576 15,319 221,963 109,965 2022 18,684 17,194 19,312 18,134 16,801 23,958 114,083 114,083 22 vs 21 % Change 9.0% 2.7% 1.7% 5.7% 6.1% (0.7%) (48.6%) 3.7% Overdrive Checkouts (E-books, E-Audio, E-Video) 2019 2,247 2,119 2,302 2,198 2,232 2,262 2,455 2,351 2,312 2,358 2,220 2,202 27,258 13,360 2021 3,088 2,839 3,141 2,931 3,127 2,965 3,114 3,004 2,863 3,007 3,012 2,857 35,948 18,091 2022 3,520 3,266 3,294 3,347 2,857 2,930 19,214 19,214 22 vs 21 % Change 14.0% 15.0% 4.9% 14.2% (8.6%) (1.2%) (46.6%) 6.2% Kanopy/Hoopla Play Withdrawal KANOPY 2019 21 29 53 41 75 54 44 62 56 59 58 53 605 273 KANOPY/HOOPLA 2021 207 258 217 197 228 221 263 213 219 219 2697 1328 KANOPY 2021 60 62 58 72 59 60 56 58 53 752 385 HOOPLA 2021 147 139 162 203 155W 166 1 945 943 KANOPY/HOOPLA 2022 66 230 249 238 256 1472 1472 KANOPY 2022 73 - 73 60 50 352 352 HOOPLA2022 193 1881b 178 )n8 120 22 vs 21 % Change TOTAL 28.5% (10.9%) 14.7% 20.8% 2.2% 15.8% (45.4%) 10.8% 22 vs 21 % Change KanopV ONLY 21.7% (43.2%) 17.7% 3.4% (25.0%) (15.3%) (53.2%) (8.6%) Owning Holds Shipped 2019 3,296 2,872 2,914 2,669 2,670 2,975 3,148 2,811 3,107 2,980 2,902 2,495 34,839 17,396 2021 3,715 3,082 3,647 3,203 2,847 3,612 3,029 3,202 3,157 3,054 2,989 2,533 38,070 20,106 2022 3,666 3,167 3,266 3,118 2,722 3,077 19,016 19,016 22 vs 21 % Change (1.3%) 2.8% (10.4%) (2.7%) (4.4%) (14.8%) (50.0%) (5.4%) Self -Service Transaction Percentage of Total Circ (Self -check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts) 2019 56.4% 60.6% 62.5% 63.0% 65.6% 63.3% 65.1% 65.2% 66.6% 62.9% 64.0% 65.3% 63.4% 61.9% 2021 53.6% 57.3% 63.1% 63.6% 64.7% 60.0% 63.0% 62.7% 63.2% 62.9% 64.5% 64.3% 61.9% 60.4% 2022 61.7% 63.1% 62.2% 62.2% 64.1% 58.8% 61.8% 61.8% Curbside Pickups 2021 63 39 26 18 11 7 6 8 6 8 4 7 203 164 2022 9 1 1 7 2 1 21 21 22 vs 21 % Change (85.7%) (97.4%) (96.2%) (61.1%) (81.8%) (85.7%) (89.7%) (87.2%) Library Visits 2019 10,151 11,418 12,525 13,775 10,701 14,463 14,851 13,447 10,803 12,373 11,118 10,601 146,224 73,033 2021 7,190 6,753 7,826 7,291 6,425 10,424 9,978 9,488 8,207 8,076 8,782 8,150 98,587 45,908 2022 8,834 8,792 10,571 9,333 8,806 13,031 59,367 59,367 22 vs 21 % Change 22.9% 30.2% 35.1% 28.0% 37.1% 25.0% (39.8%) 29.3% Reference Transactions (DPI defined) 2019 1,182 1,123 1,067 995 1,002 1,211 1,331 1,215 1,171 1,118 987 878 13,280 6,580 2021 832 758 933 763 728 895 984 795 799 791 762 633 9,673 4,909 2022 982 759 929 742 646 1,077 5,135 5,135 22 vs 21 % Change 18.0% 0.1% (0.4%) (2.8%) (11.3%) 20.3% (46.9%) 4.6% Technical/Other Information Transactions 2019 0 576 528 427 492 3,152 4,030 1,362 4111 536 450 346 12,380 5,175 2021 1,067 11016 055 818 654 1,958 1,581 1,149 518 590 570 617 11,593 6,568 2022 580 671 820 583 699 1,992 5,345 5,345 22 vs 21 % Change (45.6%) (34.0%) (22.3%) (28.7%) 6.9% 1.7% (53.9%) (18.6%) Meeting Room Use 2019 78 89 107 97 91 87 87 68 78 96 106 78 1,062 549 2021 25 23 26 33 48 64 48 48 69 76 78 71 609 219 2022 59 83 99 94 67 71 473 473 22 vs 21 % Change 136.0% 260.9% 280.8% 184.8% 39.6% 10.9% (22.3%) 116.0% 17 M U S 7r' T� O S73W 16663 W Janesville Rd J� Muskego, WI 53150 PUBLIC LIBRARY P 262.971.2100 Z-N W cityofmuskego.org/library Background Information on 2023 Capital Budget and 5-Year Capital Plan The Strategic Planning Committee met with Library Staff on June 14th and endorsed the 2023 Capital Projects and 5-year capital plan to be sent to the full Library Board for review. Formal Needs Assessment Reports were created to verify the priority of the 2023 Capital Projects (bathroom renovations and study room expansions), with Committee Trustees and Library Staff reviewing 2019 Strategic Planning feedback, 2022 patron and staff surveys, and statistical usage data pertaining to these areas. Additionally, the 2019 Building Accessibility Scan was reviewed to determine access issues pertaining to the bathroom that the 2023 project would address. The results of the Needs Assessment Reports support the value of both projects and are available for any Trustee to review in the June 14th Strategic Planning Committee packet. 2023 project costs are estimates. Final project costs will be provided at the July Library Board meeting for the final approval, once schematic designs are completed. Project estimates beyond 2023 are broad estimates or TBD. The year 2027 was left intentionally devoid of projects until the 2023 strategic planning year occurs. Bathroom Renovation Update: 7/15/2022 The Library hired FEH design to draw up plans to understand the full cost for renovation and the different renovation scenarios. They also evaluated the ADA accessibility of the restrooms. Five years ago $50,000 was chosen as a project estimate to perform cosmetic upgrades. As we received the numbers today, several things have changed: 1. The scope of the project has changed from cosmetic (paint, new mirrors, etc) to a full renovation. 2. The scope of the project has expanded due to age (deterioration), ADA standards (bathrooms were built under 1991 ADA standards and WI is not at 2010 standards), and factoring in professional architect and engineering costs to assist with the project. 3. Inflation due to time, construction, labor, shipping, and materials costs. Option 1: $67,493 (with 3% inflation). Only family restroom would be completely renovated with new floor, repositioned plumbing and dispensers for ADA clearance, new vanity, new lighting, removal of wallpaper and painting. Other three restrooms will have this work done: HVAC rebalanced, papertowel/garbage dispensers ADA adjusted, peeling wallpaper torn down and walls painted, and lighting update. Option 2: $185,120 (with 3% inflation). All four restrooms renovated with following work: Remove existing wall and floor finish. Remove existing shower. Remove & reinstall toilets and urinals. New vanity with undermounted sinks with automatic faucets and soap dispensers. New floor tile. New wall finish. New mirrors. New lighting at toilet stalls and sconces at vanity. New floor drain trap guards. New hot water recirculating pump (sensor -faucet required). New drinking fountain with bottle filler. Option 3: We defer the restroom renovation. We invest operational maintenance dollars to repair or patch some of the pressing issues and hope the project costs less in subsequent years. Factors to consider: Choosing option 1 will mean project soft costs (building risk insurance, permit fees, engineering oversite, etc) of up to $20,000 will be repeated when the rest of the bathrooms are renovated in subsequent years. 19 LIBRARY - 5 YR CAPITAL PLAN - DRAFT as of 07.19.22 I I Expenditure Schedule Project Name TOTAL 2023 2024 2025 2026 2027 Public Furniture $46,490 $0 $0 $0 $46,490 $0 Additional Study Rooms $72,000 $72,000 $0 $0 $0 $0 Public Restroom Renovation See Options See Options $0 $0 $0 $0 Storage Shed $7,590 $0 $7,590 $0 $0 $0 Parking Lot Repair/Repave $125,400 $0 $125,400 $0 $0 $0 Wayfinding Signage TBD $0 TBD $0 $0 $0 Roof Repair/Replacement $180,000 $0 $0 $180,000 $0 $0 Door Improvements/Keycard Access Building Conversion $40,000 $0 $0 $0 $40,000 $0 Ampitheater Improvements TBD $0 TBD $0 $0 $0 TOTAL EXPENDITURES $471,480 1 $72,000 $132,990 $180,000 $86,490 $0 20 • Public Comments at Library Board Meetings The Muskego Public Library Board of Trustees dedicates itself to providing a welcoming and productive environment at all Library Board Meetings and Subcommittee Meetings. The agenda for each Library Board meeting includes a time for comments from patrons who are present at the meeting. Public comment speakers must be eligible for a Muskego Public Library card. Patrons will be limited to making comments related to all agenda items excluding closed session items relating to employment and labor issues. Members of the public who are in attendance will be asked at this point in the agenda if they wish to make any comments. Forms to sign up for public speaking will be available 15 minutes prior to the start of the meeting. Each person who wishes to speak must state their name and address for the public record and limit comments to three minutes. If a patron continues to speak beyond three minutes, the Library Board President will inform the speaker that the three minutes are over and that no more comments will be taken. Library Board Trustees and Library Staff may not respond or discuss public comments during the public comment period. When the topic appears on the agenda during the Business portion of the meeting, the comments may be addressed then. Due to Wis. Stat. § 19.84(2), Open Meetings of Governmental Bodies - Public Notice, if the comments that were made do not directly pertain to an agenda item, the Board members may not discuss the topic or take action at the meeting. Complaints against persons will not be heard in public. They should be put in writing and directed to the Library Director or Board President for response. After all citizens have been allowed an opportunity to speak, the Board will resume session in accordance with the agenda. This policy does not preclude additional guidelines being developed for meetings with a large number of people in attendance in order to provide as many patrons as possible the opportunity to speak. All attendees and speakers at Library Board meetings must follow the Library's Code of Conduct Policy. ■ ■ lriges. �� LIBRARY SYSTEM Bringing libraries together To: Muskego Public Library Board of Trustees From: Karol Kennedy, Bridges Library System Director Re: Waukesha County Library Standards Certification Date: July 7, 2022 741 N. Grand Ave., #210 Waukesha, WI 53186 262.896.8080 bridgeslibrarysystem.org Wisconsin Statute 43.64(2) allows Waukesha County municipalities that tax their residents for libraries the opportunity to exempt their residents from the county library levy if two criteria are met: 1) The municipal tax rate for library services is equal to or greater than the rate of the county library tax, and 2) The library meets or exceeds the Waukesha County adopted library standards. Exemption from the county library tax, therefore, includes two distinct actions. The municipality action required is a certification of its library tax rate. That process begins when I send out a communication to the municipality after the state releases its official Equalized Assessed Values in mid -August. The library action requires the library board to review the information in this letter and certify the library's compliance with the various standards by completing the form beginning on page 2 of this document and returning it to the Bridges office by August 31, 2022. The Waukesha County Board approved the updated county library standards in April of this year. All 16 library boards in the county have since endorsed these standards. More information is available here: atps://bridge )rarysystem.org/waukesha-county-planning-committee-2016-act-1501. There are numeric Minimums to Exempt as well as Quality Assurance Items in the standards. This letter includes your library's specific standards -related requirements. Please complete the documentation on pages 3-4 and then complete the Library Board Certification of Eligibility for Exemption from County Library Tax on page 5. Please scan and send all pages (with signatures on page 5) to me via email by August 31. This form constitutes your library's certification for compliance with the library standards portion required for exemption from the Waukesha County library tax levy. Thank you for providing outstanding library services to the citizens of Waukesha County! 0+ Step 1. Review your Library's Library Service Effort Ratio (LSER) Calculation There is a provision in the Waukesha County Plan that allows a library to qualify for the exemption without meeting the Minimums to Exempt. If a library can demonstrate its ability to provide for most of the needs of its own resident by reaching its targeted Library Service Effort Ratio (LSER), it is allowed to exempt from the county library tax without meeting the numeric Minimums to Exempt. The LSER is calculated as follows: • Lending by your library to your own residents: 174,789 • PLUS lending to other library community's residents: 19,063 • DIVIDED by total circulation by your residents at all county libraries: 185,967 Your library's LSER is shown in Table 1 below. Muskego's Library Services Effort Ratio (LSER)_ Eligible for Exemption Based on LSER? If your LSER ratio is higher than your listed target rate, you will see a "Yes" in Table 1 above and may skip to step 3 on this form. Please note, even if there is a "Yes" listed above, you are encouraged to complete step 2 for the purposes of assessment. However, if your LSER is higher than your required target, step 2 is not required for the purposes of meeting the minimum for the standards portion of the county library tax exemption. If there is a "No" in Table 1 for your library, you must complete step 2. All libraries must complete step 3. 1 Step 2: Compare your Library's previous year's data to your Library's Minimums to Exempt Please review the data below gathered from your library's 2021 state annual report and indicate whether your library will meet its minimum requirements in 2022. Please circle "Yes" or "No" in the last column in Table 2. (Completing this table is required if LSER = "No" in step 1.) 2 23 Table 2. Library Muskego 2020 Municipal Population 25,271 will Meet Library Actuals Met Minimum Category Minimum to from 2021 during 2021? Minimum Exempt annual report 20277 (Circle I one) _ Materials Expenditures/Capita $5.40/capita $6.35/capita Number Hours 58 61 Open/Week Budgeted Staff in FTE 13.51 Collection Size 103,000 Public Computers/Internet 13 Access Devices Wireless Internet Yes Access 14.30 129,107 21 Yes Yes Yes Yes Yes Yes Yes No No oYes No (Yes No Yes No (YDes No 3 24 Step 3. Review and Report on Quality Assurance Standards for Muskego Public Library Review each item and circle "Yes" or "No" in Table 3 below. (Completing this Table is required regardless of LSER ratio.) Table 3. Quality Assurance Standards Library Assurance for 2022 (circle one) Library board member orientations Yes' are provided No CYes Library website includes key board/staff contact & meeting info No Library board conducts director es performance evaluation No Library budgets for professional Yes development No Library has active strategic plan Yes No Library has a current circulation Yes policy No Library has a current collection Yes management policy No Policies are considered current if they have been adopted or reviewed within the last five years. Please attach narrative for any items for which the library circles "No" and describe steps planned to address the area(s) of non-compliance. Note: For each item in tables 2 and 3, libraries are able to select "No" one time during the annual certification process for the five-year planning period. If your library has circled "No" for an item in a previous year in tables 2 or 3, circling "No" a second time for that same item may result in the loss of ability for the municipality to exempt its residents from the county library tax. 4 25 Library Board Certification of Eligibility for Exemption from County Library Tax I certify that the library board's responses related to the Minimums to Exempt and Quality Assurance Standards were approved by the library board and reflect the library's plan of service for 2022. Name of Library 11 Muskego Public Library Date Form Completed: Library Board President Name: Library Board President Signature: Library Director's Signature: This form (pages 1-5) must be completed, signed, and submitted to the Bridges Library System no later than August 31, 2022. 5 26 • 2022 Waukesha County Standards Certification Step 3 Narrative Regarding the Quality Assurance Standards (Step 3), the Muskego Public Library has selected "no" for the following areas in Table 3: Library has a current circulation policy Library has a current collection management policy The Muskego Public Library does have circulation and collection development policies that are active and in use, but they do not meet the definition of "current" according to the Waukesha Standards, in that they are older than five years. This is the first time selecting "no" for these items in the five-year planning period. The Muskego Public Library has already made it a goal in our 2022 Action Plan this year to "Review all Muskego Public Library policies" (page 3, Muskego Public Library 2022 Action Plan). These policies will be reviewed by the Muskego Library Board of Trustees this year to ensure future compliance with the Quality Assurance Standards. Sincerely, Brittany Larson Library Director Muskego Public Library 262-971-2119 blarson@muskego.wi.gov