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LIBRARY BOARD Packet 06212022CITY OF MUSKEGO LIBRARY BOARD AGENDA 06/21 /2022 5:00 PM Library Conference Room Please click the link below to join the webinar: https://us02web.zoom.us/j/83204804342 Webinar ID: 832 0480 4342 Phone: 312-626-6799 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Approval of Minutes - May 17, 2022 05 17 22 Library Board Minutes May 2022 Financials May 2022 Financials PRESIDENTS REPORT DIRECTOR'S REPORT June 2022 Director's Report June 2022 Library Board Director Report �l \ MUSKEGO PUBLIC LIBRARY IDEAS. INFORMATION. COMMUNITY. UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Discussion: 2023 Library Operating Budget — 1 st Read 2023 Library Operating Budget 06.17.22 - Draft 1 Discussion: 2023 Library Capital Budget and Five Year Capital Plan — 1 st Read 2023 Capital Budget - Draft Discussion: Public Comment Policy - 1st Read Policy_Public Comments at Library Board Meetings_DRAFT Discussion/Action: Approval of Library Closure Dates for Elections COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. K CITY OF MUSKEGO LIBRARY BOARD MINUTES 05/17/2022 5:00 PM Library Conference Room, S73 W16663 Janesville Road Please click the link below to join the webinar: https://us02web.zoom.us/j/84559129207 Webinar ID: 845 5912 9207 Phone: 312-626-6799 CALL TO ORDER President Konkel called the meeting to order at 5:08PM. PLEDGE OF ALLEGIANCE MUSKEGO PUBLIC LIBRARY corns. INFORVATTov. COADJ MTY. Present were President Konkel, Trustee Blair, Trustee Foundos, Trustee Heinowski, Trustee Humphreys, Trustee Kangas, Trustee Schroeder, Trustee Woodward, Alderperson Schroeder and Director Larson. Trustee Schroeder and Alderperson Schroeder left at 5:45PM. ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Trustee Kangas made a motion to approve the CONSENT AGENDA, Trustee Schroeder seconded. Motion Passed 8 in favor. Approval of Minutes - April 19, 2022 Place on file the Library Financial Reports - April 2022 Financials PRESIDENTS REPORT DIRECTOR'S REPORT May 2022 Director's Report UNFINISHED BUSINESS Discussion update and possible action maybe taken on any or all of the following: Discussion/Action: Environmental Scan of Mission Statements and Possible Approval of WiLS Consultants for Mission Statement Study Trustee Humphreys made a motion to decline the WiLS consultants, Alderman Schroeder seconded. Motion Passed 8 in favor. 3 NEW BUSINESS Discussion update and possible action maybe taken on any or all of the following: Discussion/Action: Election of 2022-2023 Muskego Public Library Board Officers Trustee Kangas made a motion to approve the Election of the 2022-2023 Muskego Public Library Board Officers, Trustee Foundos seconded. Motion Passed 8 in favor. Discussion: Presidential Appointments to Library Board Committees Discussion/Action: Approval to Endorse 2022-2026 Waukesha County Library Standards Trustee Humphreys made a motion to approve the 2022-2026 Waukesha County Library Standards, Trustee Woodward seconded. Motion Passed 6 in favor. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Trustee Woodward made a motion to adjourn, Trustee Blair seconded. Motion Passed 6 in favor. Meeting adjourned at 6:09 PM. NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. 4 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1 Report dates: 5/1/2022-5/31/2022 Jun 08, 2022 10:36AM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = (<>) " 1099 adjustment" Invoice Detail.Type = (>) "adjustments" Invoice Detail.GL account = "1000571000000'-"1000571999999","5020000000000'-"5029999999999","5030000000000'-"5039999999999","4100890716500'-"4100890716599" Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number AMAZON CAPITAL SERVICES 19HX-TDKC-C 1 Invoice FOL KIDS 05/01/2022 05/31/2022 150.79 522 100.05.71.00.5752 1JMW-DMJP-3 1 Invoice PRINT 04/20/2022 05/20/2022 36.53 522 100.05.71.01.5711 1M42-1YMG-P 1 Invoice AV 04/17/2022 05/17/2022 79.18 522 100.05.71.02.5711 1nxn-hrkv-46fj 1 Invoice REPLACMENT UPS BATTERIES 05/06/2022 06/05/2022 269.99 522 100.05.71.00.5505 1QPR-VFRQ-M 1 Invoice SWITCH GAME 04/10/2022 05/10/2022 55.63 522 100.05.71.03.5711 1T1H-K4GD-P 1 Invoice RFID CARTS 04/25/2022 05/25/2022 344.00 522 410.08.90.71.6502 1X91-QPGW-P 1 Invoice COMMUNITY GARDEN 04/13/2022 05/13/2022 12.57 522 100.05.71.00.6062 1X91-QPGW-P 2 Invoice ATLAS - FOL 04/13/2022 05/13/2022 6.49 522 100.05.71.00.5752 1X91-QPGW-P 3 Invoice MASKS & SOAP 04/13/2022 05/13/2022 18.88 522 100.05.71.00.5703 Total AMAZON CAPITAL SERVICES: 974.06 BAKER & TAYLOR COMPANY 2036679404 1 Invoice PRINT 04/14/2022 05/14/2022 543.76 522 100.05.71.01.5711 2036693190 1 Invoice PRINT 04/20/2022 05/20/2022 1,148.09 522 100.05.71.01.5711 5017684398 1 Invoice PRINT 04/13/2022 05/13/2022 147.93 522 100.05.71.01.5711 5017713819 1 Invoice PRINT 04/28/2022 05/28/2022 40.33 522 100.05.71.01.5711 T24116690 1 Invoice AV 04/20/2022 05/20/2022 68.35 522 100.05.71.01.5711 Total BAKER & TAYLOR COMPANY: 1,948.46 BAKER & TAYLOR ENTERTAINMENT H61012240 1 Invoice AV 04/13/2022 05/13/2022 111.50 522 100.05.71.02.5711 H61012241 1 Invoice AV 04/13/2022 05/13/2022 16.55 522 100.05.71.02.5711 H61012242 1 Invoice AV 04/13/2022 05/13/2022 17.99 522 100.05.71.02.5711 H61022830 1 Invoice AV 04/14/2022 05/14/2022 16.55 522 100.05.71.02.5711 H61048280 1 Invoice AV 04/15/2022 05/15/2022 12.73 522 100.05.71.02.5711 H61056530 1 Invoice AV 04/15/2022 05/15/2022 71.26 522 100.05.71.02.5711 H61096430 1 Invoice AV 04/19/2022 05/19/2022 14.23 522 100.05.71.02.5711 H61096431 1 Invoice AV 04/19/2022 05/19/2022 153.94 522 100.05.71.02.5711 H61140840 1 Invoice AV 04/28/2022 05/28/2022 23.73 522 100.05.71.02.5711 H61164630 1 Invoice AV 04/25/2022 05/25/2022 10.18 522 100.05.71.02.5711 H61187110 1 Invoice AV 04/26/2022 05/26/2022 10.79 522 100.05.71.02.5711 H61187111 1 Invoice AV 04/26/2022 05/26/2022 53.26 522 100.05.71.02.5711 Total BAKER & TAYLOR ENTERTAINMENT: 512.71 CARDMEMBER SERVICE (ELAN) 3469BLA/0524 1 Invoice BRITTANY WAPL 04/27/2022 05/24/2022 206.00 522 100.05.71.00.5303 3469BLA/0524 2 Invoice LIB DAY/NATL LIB WK 04/27/2022 05/24/2022 215.66 522 100.05.71.00.6062 3469BLA/0524 3 Invoice STAFF LIB WEEK LUNCH 04/27/2022 05/24/2022 321.30 522 100.05.71.00.5752 3469BLA/0524 4 Invoice ANNUAL LINKAGE MAG SUBSCRI 04/27/2022 05/24/2022 59.00 522 100.05.71.01.5711 3871EK/05242 1 Invoice CRAFTERNOON SUPPLIES 04/27/2022 05/24/2022 91.53 522 100.05.71.00.6062 3905AH/05242 1 Invoice TEEN FOL 04/27/2022 05/24/2022 31.40 522 100.05.71.00.5752 3913AB/05242 3 Invoice ATLAS - KIDS FOL 04/27/2022 05/24/2022 37.37 522 100.05.71.00.5752 3913AB/05242 2 Invoice COMMUNITY GARDEN 04/27/2022 05/24/2022 19.15 522 100.05.71.00.6062 3913AB/05242 1 Invoice PRINT 04/27/2022 05/24/2022 254.30 522 100.05.71.01.5711 5 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2 Report dates: 5/1/2022-5/31/2022 Jun 08, 2022 10:36AM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total CARDMEMBER SERVICE (ELAN): 1,235.71 CDW GOVERNMENT, INC W751928 1 Invoice REF. DESK TONER 05/03/2022 06/02/2022 173.69 522 100.05.71.00.5505 Total CDW GOVERNMENT, INC: 173.69 ELM USA, INC. 49064 1 Invoice GREEN, YELLOW, RED PADS & C 04/27/2022 05/27/2022 279.49 522 100.05.71.00.5702 Total ELM USA, INC.: 279.49 FINDAWAY WORLD LLC 387427 1 Invoice AV 04/29/2022 05/29/2022 307.95 522 100.05.71.02.5711 Total FINDAWAY WORLD LLC: 307.95 GNO PRODUCTIONS LLC GN052422 1 Invoice DJ GINO - JAMMIN' ON JANESVILL 05/09/2022 05/24/2022 350.00 522 100.05.71.00.6062 Total GNO PRODUCTIONS LLC: 350.00 MIDWEST TAPE 501960205 1 Invoice AV 04/12/2022 05/12/2022 39.99 522 100.05.71.02.5711 501981579 1 Invoice AV 04/18/2022 05/18/2022 74.98 522 100.05.71.02.5711 501985920 1 Invoice AV 04/18/2022 05/18/2022 39.99 522 100.05.71.02.5711 502023678 1 Invoice AV 04/25/2022 05/25/2022 134.97 522 100.05.71.02.5711 502048834 1 Invoice 0422 HOOPLA 04/30/2022 05/30/2022 403.62 522 100.05.71.03.5711 Total MIDWEST TAPE: 693.55 NABCO ENTRANCES 90129142 1 Invoice EXTERIOR DOOR SERVICE CALL 04/25/2022 05/25/2022 184.00 522 100.05.71.00.5415 Total NABCO ENTRANCES: 184.00 SAFEWAY PEST MANAGEMENT INC. 684018 1 Invoice PEST CONTROL 05/02/2022 06/02/2022 35.00 522 100.05.71.00.5415 Total SAFEWAY PEST MANAGEMENT INC.: 35.00 TIAA BANK 8914230 1 Invoice STAFF PRINTER LEASE 05/10/2022 05/30/2022 336.55 522 100.05.71.00.5401 Total TIAA BANK: 336.55 US ALLIANCE FIRE PROTECTION 1046-FO78507 1 Invoice INVESTIGATE & REPAIR DRY SYS 04/29/2022 05/10/2022 10,451.00 522 100.05.71.00.5415 Total US ALLIANCE FIRE PROTECTION: 10,451.00 WAUKESHA COUNTY TREASURER 2022-1301020 1 Invoice CAFE CARD COMBOS 02/14/2022 03/16/2022 361.56 522 100.05.71.00.5701 Total WAUKESHA COUNTY TREASURER: 361.56 CITY OF MUSKEGO Invoice Number SegN WE ENERGIES 4127805836 Total WE ENERGIES: Grand Totals: Payment Approval Report - Library Board Report Alpha Page: 3 Report dates: 5/1/2022-5/31/2022 Jun 08, 2022 10:36AM Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number 1 Invoice LIBRARY (00118) 05/02/2022 05/24/2022 5,354.79 522 100.05.71.00.5910 23,198.52 Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = {<>) " 1099 adjustment" Invoice Detail.Type = {>) "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000'="5029999999999","5030000000000""5039999999999","4100890716500""4100890716599" CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Period: 05/22 Page: 1 Jun 08, 2022 11:14AM Account Number Account Title 104014:?,1N1i1.1I CULTURE, REC AND EDUCATION 100.05.71.00.4140 LIBRARY GRANTS REVENUE 100.05.71.00.4150 LIBRARY -SYSTEM, ETC 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 100.05.71.00.4313 LIBRARY FINES 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 100.05.71.00.4542 LIBRARY PHONE USE 100.05.71.00.4544 ROOM RENTAL 100.05.71.00.4551 SALE OF F/A- COMPUTERS 100.05.71.00.4552 LIBRARY FRIENDS REVENUE Total LIBRARY DEPARTMENT 2022-22 2022-22 2022-22 2022-22 % Actual Over/ Adopted Amended YTD Current month To (Under) Budget Budget Actual Actual Budget Budget .00 .00 .00 .00 .00 .00 144,178.00 144,178.00 73,455.72 .00 50.95% 70,722.28- 1,300.00 1,300.00 1,042.67 302.07 80.21 % 257.33- 17,000.00 17,000.00 4,481.64 807.01 26.36% 12,518.36- 9,000.00 9,000.00 5,100.86 2,022.42 56.68% 3,899.14- .00 .00 .00 .00 .00 .00 1,000.00 1,000.00 637.50 75.00 63.75% 362.50- .00 .00 .00 .00 .00 .00 5,000.00 5,000.00 1,333.57 .00 26.67% 3,666.43- 177,478.00 177,478.00 86,051.96 3,206.50 48.49% 91,426.04- CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period: 05/22 Jun 08, 2022 11:11AM Account Number Account Title 2022-22 Adopted Budget 2022-22 Amended Budget 2022-22 YTD Actual 2022-22 Current Month Actual % Actual To Budget Over/ (Under) Budget GENERALFUND CULTURE, REC AND EDUCATION 100.05.71.00.5101 SALARY & WAGES 690,746.40 690,746.40 265,763.89 53,593.08 38.47% 424,982.51- 100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00- 100.05.71.00.5201 FICA 54,831.10 54,831.10 20,383.20 4,094.52 37.17% 34,447.90- 100.05.71.00.5202 PENSION 38,732.26 38,732.26 14,475.33 2,903.33 37.37% 24,256.93- 100.05.71.00.5203 HEALTH 92,656.59 92,656.59 34,475.30 6,895.06 37.21% 58,181.29- 100.05.71.00.5204 LIFE 1,404.29 1,404.29 487.60 97.52 34.72% 916.69- 100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 24,000.00 24,000.00 10,000.00 2,000.00 41.67% 14,000.00- 100.05.71.00.5302 MILEAGE 2,000.00 2,000.00 216.48 33.35 10.82% 1,783.52- 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 406.00 206.00 11.60% 3,094.00- 100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 573.47 .00 44.11% 726.53- 100.05.71.00.5401 LIBRARY EQUIPMENT 18,000.00 18,000.00 8,316.59 .00 46.20% 9,683.41- 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 45,200.00 45,200.00 20,788.65 10,670.00 45.99% 24,411.35- 100.05.71.00.5505 COMPUTER CHARGES 42,086.00 42,086.00 27,417.97 443.68 65.15% 14,668.03- 100.05.71.00.5602 TELEPHONE 648.00 648.00 .00 .00 .00 648.00- 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 7,500.00 7,500.00 1,020.44 361.56 13.61% 6,479.56- 100.05.71.00.5702 PROCESSING SUPPLIES 16,500.00 16,500.00 2,632.29 279.49 15.95% 13,867.71- 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,500.00 3,500.00 845.55 18.88 24.16% 2,654.45- 100.05.71.00.5740 LIBRARY GRANT EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 1,546.62 547.35 30.93% 3,453.38- 100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 390.00 .00 30.00% 910.00- 100.05.71.00.5835 HOUSEKEEPING SERVICES 45,300.00 45,300.00 16,825.00 .00 37.14% 28,475.00- 100.05.71.00.5910 GAS & ELECTRIC 73,000.00 73,000.00 23,221.08 5,354.79 31.81% 49,778.92- 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 528.82 .00 21.15% 1,971.18- 100.05.71.00.6062 PROGRAMMING 6,900.00 6,900.00 2,272.82 688.91 32.94% 4,627.18- 100.05.71.01.5711 PRINT MATERIALS 113,500.00 113,500.00 39,818.22 2,298.29 35.08% 73,681.78- 100.05.71.01.5713 PRINT MATERIALS -ADULT .00 .00 .00 .00 .00 .00 100.05.71.02.5711 AUDIO VISUAL MATERIALS 34,900.00 34,900.00 9,987.30 1,189.77 28.62% 24,912.70- 100.05.71.03.5711 ELECTRONIC MATERIALS 21,819.00 21,819.00 16,928.91 459.25 77.59% 4,890.09- 100.05.71.03.5714 AUDIO VISUAL MATERIAL -A.V. .00 .00 .00 .00 .00 .00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT: 1,348,823.64 1,348,823.64 519,321.53 92,134.83 38.50% 829,502.11- E CITY OF MUSKEGO BALANCE SHEET MAY 31, 2022 LIBRARY EXPANSION TRUST FUND ASSETS 502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00) 502.00.00.00.1011 CASH IN BANK- LIBRARY-113 12,950.13 502.00.00.00.1105 LIBRARY INVESTMENTS 45,828.11 TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY 502.00.00.00.3501 FUND BALANCE -RESERVED 61,692.95 502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 35,814.89) REVENUE OVER EXPENDITURES - YTD 3.18 TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 25,881.24 25,881.24 25,881.24 10 CITY OF MUSKEGO BALANCE SHEET MAY 31, 2022 FEDERATED LIBRARY SYSTEM FUND ASSETS 503.00.00.00.1001 EQUITY IN POOLED CASH TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY 503.00.00.00.3510 FUND BALANCE -RESERVED 503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT REVENUE OVER EXPENDITURES - YTD TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 41.382.33 14,784.97 25,347.36 1,250.00 41,382.33 41,382.33 41,382.33 11 Director's Report June 21, 2022 1. Reference Update (from Elke Saylor - Head of Reference, Samantha Quail - Adult Services Librarian, Jolyn Lobe and Laura Boeck, Reference Assistants): We are off to the races with another Summer Reading Program for all ages. Adults can again earn raffle tickets for every half hour of reading and put them towards a long list of wonderful prizes ranging from Milwaukee Rep tickets or a gift pack from Lakeside Brewery to gift cards to local businesses. We kicked off sign-up for the Summer Reading Program at Jammin' on Janesville in our parking lot filled with fun, music, adoptable pets, and several community organizations. Our slate of activities for National Pollinator Month have been popular, everything from the Melinda Myers webinars to the "seed bombs" Take and Makes Jolyn created. We hosted a presentation from local beekeeper Andy Hemken which drew 20 participants who stayed well past closing time with their questions for the beekeeper. We invited the Muskego Food Pantry to come speak at the library and explain what they do, what they need, and when they need certain things. Since everything grown in the Community Garden beds gets donated to the Muskego Food Pantry, we thought it would be a nice opportunity for the families who help grow these goodies to hear about the impact their labor makes. Of course, anyone else is invited to attend this presentation as well. 2. Children's Update (from Abby Bussen, Children's Librarian, Courtney Metko and Heather Ziolecki, Children's Assistants): As busy as the summer months are for the library, May is often the busiest time of year for the kids' department specifically. During May, we wrapped up our weekly storytime and school -aged programming while also finalizing our summer reading plans and making time to visit all the private and public school students in the community. Thanks to our strong partnerships with MNSD, St. Paul's, and St. Leonard's, we were able to make physical or virtual contact with a huge majority of kids and families in our service population. We ended our in -person winter/spring 2022 programming with a total of 3,794 attendees across 181 programs. While we continue to require registration and cap our class sizes, we were happy to have our programs full of excited young library enthusiasts. As most summer programs do not fiV require registration, we will have the perfect opportunity to evaluate the need for registration in fall and onwards. We're gearing up for our Summer Reading Program! All performers have been booked and we are planning more "outreach storytimes" in locations outside of the library. For example, Books at the Beach! We're looking forward to another successful Summer Reading! 3. Young Adult Update (from Amanda Hyland, Young Adult and Marketing Librarian): In May there was a a DIY Rock Candy Take and Make that teens could pick up at the Reference Desk. The Grand Opening Celebration for the Young Adult Area is on Friday, June 17. Summer Reading started Monday June 6. As of June 15, there are 81 teens signed up. The Young Adult Librarian is currently working on setting up technology in the Teen Area and recruiting volunteers for the Friends of the Library Mini -Golf Fundraiser in November. 4. Circulation Update (from Jane Matusinec, Circulation Supervisor): Circulation staff have been busier than usual as our circulation has topped 1200 checkouts two Mondays in a row, our best numbers all year. Our summer reading and special children's programs have been bringing people in. We are also issuing lots of new library cards and updating lots of existing cards. We continue to work on RFID tagging as time allows. Recent updates have made the process go more smoothly. Brittany and Jane met with Michele from MKE Design and finessed our circulation desk design a bit further. 5. Other Updates: a. Dates of Note: The next Board meeting is July 19, 2022. b. Friends of the Library: The Friends are finalizing details for the Garden Walk, set for June 25t", 2022 from 9am-5pm. There are many new components and sponsors. Please help spread the word about this amazing fundraiser, that includes local businesses, homeowners, and artists! c. Building Updates: The library furniture has ended. Citizens were happy to use these pieces, revenue was raised, and we saved space in the landfill! d. Positive Impact Story: A patron came in because her phone company stopped supporting landlines and they cut off her phone service without notice. Without a cell phone, internet, or a landline, she came to the Library to determine next steps. Library staff were able to research other viable landline options and get her set up with a new landline service the same day! e. Other Projects: RFID tagging is going well. The entire Large Print collection and children's board book collection are complete. We are now working on Adult Fiction. 6. Employee Anniversaries: Lois Cotton, Library Aide (3 years) 13 Monthly Statistics for Muskego Public Library 2022 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL MAY YTD Checkouts 2019 21,785 21,507 24,231 23,645 21,420 26,506 30,895 26,132 21,640 22,944 20,647 18,821 280,173 112,588 2021 17,136 16,739 18,981 17,152 15,839 24,118 23,556 21,439 16,422 17,686 17,576 15,319 221,963 85,847 2022 18,684 17,194 19,312 18,134 16,801 90,125 90,125 22 vs 21 % Change 9.0% 2.7% 1.7% 5.7% 6.1% (59.4%) 5.0% Overdrive Checkouts (E-books, E-Audio, E-Video) 2019 2,247 2,119 2,302 2,198 2,232 2,262 2,455 2,351 2,312 2,358 ,220 2,202 27,258 11,098 2021 3,088 2,839 3,141 2,931 3,127 2,965 3,114 3,004 2,863 3,007 012 2,857 35,948 15,126 2022 3,520 3,266 3,294 3,347 2,857 16,284 16,284 22 vs 21 % Change 14.0% 15.0% 4.9% 14.2% (8.6%) (54.7%) 7.7% Kanopy/Hoopla Play Withdrawal KANOPY 2019 21 29 53 41 75 54 59 58 53 605 219 KANOPY/HOOPLA 2021 07 258 217 197 228 221 237 213 219 219 2697 1107 KANOPY2021 60 74 72 59 79 58 53 752 326 HOOPLA 2021 147 184 156 162 158 155 166 1 945 781 KANOPY/HOOPLA 2022 66 230 249 238 233 1216 1216 KANOPY 2022 73 42 1- 60 54 1-10 302 302 HOOPLA 2022 193 188 176 178 179 914 22 vs 21 % Change TOTAL 28.5% (10.9%) 14.7% 20.8% 2.2% (54.9%) 9.8% 22 vs 21 %Change Kanopy ONLY 21.7% (43.2%) 17.7% 3.4% (25.0%) (59.8%) (7.4%) Owning Holds Shipped 2019 3,296 2,872 2,914 2,669 2,670 2,975 3,148 2,811 3,107 2,980 2,902 2,495 34,839 14,421 2021 3,715 3,082 3,647 3,203 2,847 3,612 3,029 3,202 3,157 3,054 2,989 2,533 38,070 16,494 2022 3,666 3,167 3,266 3,118 2,722 15,939 15,939 22 vs 21 % Change (1.3%) 2.8% (10.4%) (2.7%) (4.4%) (58.1%) (3.4%) Self -Service Transaction Percentage of Total Circ (Self -check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts) 2019 56.4% 60.6% 62.5% 63.0% 65.6% 63.3% 65.1% 65.2% 66.6% 62.9% 64.0% 65.3% 63.4% 61.6% 2021 53.6% 57.3% 63.1% 63.6% 64.7% 60.0% 63.0% 62.7% 63.2% 62.9% 64.5% 64.3% 61.9% 60.4% 2022 61.7% 63.1% 62.2% 62.2% 64.1% 62.6% 62.6% Curbside Pickups 2021 63 39 26 18 11 7 6 8 6 8 4 7 203 157 2022 9 1 1 7 2 20 20 22 vs 21 % Change (85.7%) (97.4%) (96.2%) (61.1%) (81.8%) (90.1%) (87.3%) Library Visits 2019 10,151 11,418 12,525 13,775 10,701 14,463 14,851 13,447 12,373 11,118 10,601 146,224 58,570 2021 7,190 6,753 7,826 7,291 6,425 10,424 9,978 9,488 8,076 8,782 8,150 98,587 35,484 2022 8,834 8,792 10,571 9,333 8,806 46,336 46,336 22 vs 21 % Change 22.9% 30.2% 35.1% 28.0% 37.1% (53.0%) 30.6% Reference Transactions (DPI defined) 2019 1,182 1,123 1,067 995 1,002 1,211 1,331 1,215 1,118 987 878 13,280 5,369 2021 832 758 933 763 728 895 984 795 791 762 633 9,673 4,014 2022 982 759 929 742 646 4,058 4,058 22 vs 21 % Change 18.0% 0.1% (0.4%) (2.8%) (11.3%) (58.0%) 1.1% Technical/Other Information Transactions 2019 0 576 528 427 492 3,152 4,030 1,362 481 536 450 346 12,380 2,023 2021 1,067 1,016 055 1820 818 654 1,958 1,581 1,149 518 590 570 617 11,593 4,610 2022 580 671 583 699 3,353 3,353 22 vs 21 % Change (45.6%) (34.0%) (22.3%) (28.7%) 6.9% (71.1%) (27.3%) Meeting Room Use 2019 78 89 107 97 91 87 87 68 96 106 78 1,062 462 2021 25 23 26 33 48 64 48 48 76� 78 71 609 155 2022 59 83 99 94 67 402 402 22 vs 21 % Change 136.0% 260.9% 280.8% 184.8% 39.6% (34.0%) 159.4% 14 'U�Ifd 1� MUSIEGQ 4PUBLICLIBRARY BUDGET AS OF06/17/22 100 05 7100.5101 SALARY & WAGES 629,314 658,759 676,014 690,746 690,746 100% - 100.05.71.00.5102 SALARY&WAGES - OVERTIME 1,391 - 2,000 2,000 100% 100.05.71.00.5201 FICA 48,325 50,105 51,677 54,831 54,831 100% 100.05.71.00.5202 PENSION 36,490 38,899 38,325 38,732 38,732 100% C-mulymflects2022 budgetCityHRwill providerecommendation ofwhatfunds 100.05.71.00.5203 HEALTH INSURANCE 106,881 106,781 87,978 92,657 92,657 100% neededtosupportstaffin2023. 100.05.71.00.5204 LIFE INSURANCE 1,196 1,136 1,140 1,404 1,404 100% 100.05.71.00.5205 FSA FEE EXPENSE - - - - - - 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 19,200 20,800 24,000 24,000 24,000 100% 100.05.71.01.5711 PRINT MATERIALS 119,528 113,162 113,196 113,500 111,700 98% (1,800) Budgetreductionforreprioritization 100.05.71.02.5711 AUDIO VISUAL MATERIALS 42,286 29,606 31,857 34,900 32,500 93% (2,400) Budgetreduction forreprioritization 100.05.71.03.5711 ELECTRONIC MATERIALS 17,087 19,458 17,851 21,819 23,583 108% 1,764 Includes Bridges early numbers, Hoopla Ertimate$50DD, Kanopy$50D. 100.05.71.00.5774 LIBRARY REPLACEMENT 690 189 364 1,300 300 23% (1,000) Budgetreduaionforreprioritization 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 47,719 36,488 42,187 45,200 45,200 100% - 100.05.71.00.5602 TELEPHONE 150 270 648 700 108% 52 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 2,688 2,937 2,946 3,500 3,000 86% (500) Budgetreductionforreprioriti,,tion 100.05.71.00.5835 HOUSEKEEPING SERVICES 35,792 40,490 43,610 45,300 45,300 100% 100.05.71.00.5910 GAS & ELECTRIC 71,572 71,748 63,570 73,000 73,000 100% - 100.05.71.00.5915 SEWER &WATER 1,703 2,032 1,069 2,500 2,500 100% 100.05.71.00.5302 MILEAGE 1,097 318 518 2,000 1,500 75% (500) Budgetreduedon forreprioritization 100.05.71.00.5303 CONFERENCES & TRAINING 3,446 3,828 1,964 3,500 3,500 100% 100.05.71.00.5305 DUES & MEMBERSHIPS 1,057 1,054 1,147 1,300 1,300 100% - 100.05.71.00.5401 LIBRARY EQUIPMENT 22,202 27,826 17,650 18,000 16,800 93% (1,200) Savingsfrom RFID maint,3M. Increase to cover p2p staff network fiber, .gm, email licenses, public computer 100.05.71.00.5505 COMPUTER CHARGES/LIBRARY 37,033 26,640 32,656 42,086 55,596 132% 13,510 software upgrade,reservationsoftware 100.05.71.00.5701 OFFICE SUPPLIES 7,454 9,052 7,927 7,500 7,500 100% - Needtoabsorb-$l,lWin paper costs (22car[onsx$50) 100.05.71.00.5702 PROCESSING SUPPLIES 12,630 16,525 13,584 16,500 15,500 94% (1,000) Savingsfrom RFID 100.05.71.00.5740 LIBRARY GRANT EXP 1,549 3,195 - 100.05.71.00.5752 LIBRARY FRIENDS EXP 6,139 5,214 7,154 5,000 5,000 100% - 100.05.71.00.6062 PROGRAMMING 5, 6,79A 5,592 6,900 6,900 100% - EXPENDITURE TOTAL 1,280,SS4 1,293,266 1,283,977 1,348,824 1,355,750 101% 6,926 100.05.71.00.4140 LIBRARY GRANT REV 1,549 3,489 0 0 0 0% - 100.05.71.00.4150 LIBRARY -SYSTEM, ETC 118,193 121,422 133,957 144,178 146,993 102% 2,815 Includes Hoopla funds from thesystem 100.05.71.00.4274 LIBRARY LOST & DAMAGED 1,951 1,384 2,224 1,300 1,300 100% - 100.05.71.00.4313 LIBRARY FINES 13,798 6,962 10,771 17,000 15,000 88% (2,000) Based on current trends 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 8,072 5,231 8,062 9,000 9,000 100% - 100.05.71.00.4544 ROOM RENTAL 2,594 825 2,544 1,000 1,000 100% - 100.05.71.00.4552 LIBRARY FRIENDS REV 6,904 5,393 6,331 5,000 5,000 100% REVENUETOTAL 153,060 144,707 163,888 177,478 178,293 100% 815 NET CITY SUPPORT FOR LIBRARY 1,127,494 1,148,559 1,120,089 1,171,346 1,177,457 vs Prior Year 11% 2% -2% 0% 1% Category Summaries bALAKILb IOTAL = 658,7 692,746 100% BENEFITS TOTAL JRW"2 217,720 203,120 211,624 211,624 100% SALARIES & 171 100% MATERIALS TOTAL 179,591 162,415 163,268 171,519 168,083 98% (3,436) BUILDING & UTILITIES TOTAL 159,624 153,964 153,383 170,148 169,700 100% (448) MISCELLANEOUS 98,542 100,407 88,191 102,786 113,596 111% 10,810 TOTAL 1,280,554 1,293,266 1,283,977 1,348,824 1,355,750 101% 6,926 TADepartments\Librar)ALibrary Boardt2022-06 Board Packet\2023 Library Budget with Actuals 06.17.22 - Draft 15 M U S 7r' T� O S73W 16663 W Janesville Rd J� Muskego, WI 53150 PUBLIC LIBRARY P 262.971.2100 Z-N W cityofmuskego.org/library Background Information on 2023 Capital Budget and 5-Year Capital Plan The Strategic Planning Committee met with Library Staff on June 14th and endorsed the 2023 Capital Projects and 5-year capital plan to be sent to the full Library Board for review. Formal Needs Assessment Reports were created to verify the priority of the 2023 Capital Projects (bathroom renovations and study room expansions), with Committee Trustees and Library Staff reviewing 2019 Strategic Planning feedback, 2022 patron and staff surveys, and statistical usage data pertaining to these areas. Additionally, the 2019 Building Accessibility Scan was reviewed to determine access issues pertaining to the bathroom that the 2023 project would address. The results of the Needs Assessment Reports support the value of both projects and are available for any Trustee to review in the June 14th Strategic Planning Committee packet. 2023 project costs are estimates. Final project costs will be provided at the July Library Board meeting for the final approval, once schematic designs are completed. Project estimates beyond 2023 are broad estimates or TBD. The year 2027 was left intentionally devoid of projects until the 2023 strategic planning year occurs. LIBRARY - 5 YR CAPITAL PLAN - DRAFT as of 06.16.22 Expenditure Schedule - Project Name TOTAL 2023 2024 2025 2026 2027 Public Furniture $46,490 $0 $0 $0 $46,490 $0 Additional Study Rooms $50,000 $50,000 $0 $0 $0 $0 Public Restroom Renovation $98,500 $98,500 $0 $0 $0 $0 Storage Shed $7,590 $0 $7,590 $0 $0 $0 Parking Lot Repair/Repave $125,400 $0 $125,400 $0 $0 $0 Wayfinding Signage TBD $0 TBD $0 $0 $0 Roof Repair/Replacement $180,000 $0 $0 $180,000 $0 $0 Door Improvements/Keycard Access Building Conversion $40,000 $0 $0 $0 $40,000 $0 Ampitheater Improvements $0 $0 TBD $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURES $547,980 i $148,500 $132,990 $180,000 $86,490 $0 17 • Public Comments at Library Board Meetings The Muskego Public Library Board of Trustees dedicates itself to providing a welcoming and productive environment at all Library Board Meetings and Subcommittee Meetings. The agenda for each Library Board meeting includes a time for comments from patrons who are present at the meeting. Members of the public who are in attendance will be asked at this point in the agenda if they wish to make any comments. Forms to sign up for public speaking will be available 15 minutes prior to the start of the meeting. Each person who wishes to speak must state their name and address for the public record and limit comments to three minutes. If a patron continues to speak beyond three minutes, the Library Board President will inform the speaker that the three minutes are over and that no more comments will be taken. Library Board Trustees and Library Staff may not respond or discuss public comments during the public comment period. If the topic appears on the agenda during the Business portion of the meeting, the comments may be addressed then. Due to Wis. Stat. § 19.84(2), Open Meetings of Governmental Bodies - Public Notice, if the comments that were made do not directly pertain to an agenda item, the Board members may not discuss the topic or take action at the meeting. Complaints against persons will not be heard in public. They should be put in writing and directed to the Library Director or Board President for response. After all citizens have been allowed an opportunity to speak, the Board will resume session in accordance with the agenda. This policy does not preclude additional guidelines being developed for meetings with a large number of people in attendance in order to provide as many patrons as possible the opportunity to speak. All attendees and speakers at Library Board meetings must follow the Library's Code of Conduct Policy.