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LIBRARY BOARD Packet 04192022CITY OF MUSKEGO LIBRARY BOARD AGENDA , l 04/19/2022 i PM Lbr Library Conference Room, S73 W16663 Janesville MUSKEGO Road PUBLIC LIBRARY IDEAS. INFORMATION. COMMUNITY. Please click the link below to join the webinar: https://us02web.zoom.us/j/86228060178 Webinar ID: 862 2806 0178 Phone: 312-626-6799 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Approval of Minutes - March 15, 2022 03 15 22 Library Board Minutes Place on file the Library Financial reports - March 2022 Financials March 2022 Financials PRESIDENTS REPORT DIRECTOR'S REPORT April 2022 Director's Report April 2022 Director's Report UNFINISHED BUSINESS Discussion update and possible action maybe taken on any or all of the following: NEW BUSINESS Discussion update and possible action maybe taken on any or all of the following: Discussion/Action: Presidential Appointment of Nominating Committee Muskego Public Library Board of Trustees Bylaws Discussion/Action: Approval of Allowable Costs Worksheet for 2023 Budget 1 Allowable Costs Form for 2023 Budget Discussion/Action: Consideration and Possible Approval of WiLS Consultants for Website Usability and Mission Statement Studies WiLS Proposal Mission State ment_Website COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. K CITY OF MUSKEGO LIBRARY BOARD MINUTES t �� 03/15/2022 5:00 PM Library Conference Room, S73 W16663 MUSKEGO Janesville Road PUBLIC LIBRARY IDEAS. INFORMATION. COMMUNITY. Please click the link below to join the webinar: https://us02web.zoom.us/j/81034050656 Webinar ID: 810 3405 0656 Phone: 312-626-6799 CALL TO ORDER Vice President Konkel called the meeting to order at 5:02PM. PLEDGE OF ALLEGIANCE ROLL CALL Present were Vice President Konkel, Trustee Darkow, Trustee Heinowski, Trustee Humphreys, Trustee Kangas, Trustee Schroeder, Alderman Wolfe and Director Larson. Trustee Blair was excused. President Aaron Robertson retired from Board 2/14/2022. STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Trustee Humphreys made a motion to approve the CONSENT AGENDA, Trustee Kangas seconded. Motion Passed 6 in favor. Approval of Minutes - February 15, 2022 Place on file the Library Financial Reports - February 2022 Financials PRESIDENTS REPORT DIRECTOR'S REPORT March 2022 Director's Report UNFINISHED BUSINESS Discussion update and possible action maybe taken on any or all of the following: Discussion/Action: Code of Conduct Policy Review (2nd read) Trustee Darkow made a motion to approve the Code of Conduct Policy, Trustee Heinowski seconded. Motion Passed 6 in favor. 3 NEW BUSINESS Discussion update and possible action maybe taken on any or all of the following: Discussion/Action: Library Board Presidential Appointment Trustee Darkow made a motion to approve the Library Board Presidential Appointment, Trustee Schroeder seconded. Motion Passed 6 in favor, 1 abstention. Discussion/Action: Library closure for in-service and training Trustee Humphreys made a motion to approve the Library closure for in-service and training, Trustee Schroeder seconded. Motion Passed 6 in favor. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Trustee Darkow made a motion to adjourn, Trustee Humphreys seconded. Motion Passed 6 in favor. Meeting adjourned at 6:06 PM. NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. 2 4 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1 Report dates: 3/1/2022-3/31/2022 Apr 05, 2022 11:38AM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = {<>] " 1099 adjustment" Invoice Detail.Type = {>] "adjustments" Invoice Detail.GL account = "1000571000000'-"1000571999999","5020000000000'-"5029999999999","5030000000000'-"5039999999999","4100890716500'-"4100890716599" Invoice Number SegNo Type ADVANCED CHEMICAL SYSTEMS 170616 1 Invoice Total ADVANCED CHEMICAL SYSTEMS: Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number QTRLY CHEMICAL SVC AGREEME 03/01/2022 03/31/2022 288.75 322 100.05.71.00.5415 288.75 AMAZON CAPITAL SERVICES 11gj-6x9w-rhry 4 Invoice LIBRARY PHONES-RE[PLACEMEN 03/20/2022 04/19/2022 1,056.17 322 100.05.71.00.5505 19NJRHDJ-77 1 Invoice BINDERS 02/25/2022 03/27/2022 6.78 322 100.05.71.00.5701 19NJRHDJ-77 2 Invoice FOL KIDS 02/25/2022 03/27/2022 109.95 322 100.05.71.00.5752 1CMF-WGDH- 1 Invoice AV 02/09/2022 03/08/2022 34.95 322 100.05.71.02.5711 1GTM-LYKH-D 2 Invoice HOT COCOA PACKETS 02/11/2022 03/08/2022 9.10 322 100.05.71.00.6062 1GTM-LYKH-D 1 Invoice TAGGING CART 02/11/2022 03/08/2022 204.30 322 410.08.90.71.6502 1JXJ-1J4L-NH 1 Invoice CRAFTERNOON SUPPLIES 02/14/2022 03/08/2022 19.97 322 100.05.71.00.6062 1KWK-R7L6-6 1 Invoice CREDIT 02/09/2022 03/08/2022 1.95- 322 100.05.71.02.5711 1QMT-6RFQ-9 1 Invoice PRINT 02/08/2022 03/08/2022 17.06 322 100.05.71.01.5711 1RDQ-C9WN- 1 Invoice KIDS MASKS & CLEANING WIPES 02/21/2022 03/23/2022 88.91 322 100.05.71.00.5703 1RDQ-C9WN- 2 Invoice LARGE KEYBOARD, WITEOUT, TA 02/21/2022 03/23/2022 134.75 322 100.05.71.00.5701 Total AMAZON CAPITAL SERVICES: 1.679.99 BAKER & TAYLOR COMPANY 2036515916 1 Invoice PRINT 02/08/2022 03/08/2022 1,914.28 322 100.05.71.01.5711 2036520547 1 Invoice PRINT 02/10/2022 03/08/2022 707.43 322 100.05.71.01.5711 2036525698 1 Invoice PRINT 02/12/2022 03/08/2022 426.68 322 100.05.71.01.5711 2036536606 1 Invoice PRINT 02/16/2022 03/08/2022 627.47 322 100.05.71.01.5711 2036536668 1 Invoice PRINT 02/18/2022 03/18/2022 325.31 322 100.05.71.01.5711 2036551987 1 Invoice PRINT 02/23/2022 03/23/2022 799.71 322 100.05.71.01.5711 2036565483 1 Invoice PRINT 03/01/2022 04/01/2022 2,129.67 322 100.05.71.01.5711 2036568849 1 Invoice PRINT 03/02/2022 04/02/2022 1,005.58 322 100.05.71.01.5711 2036575480 1 Invoice PRINT 03/04/2022 04/04/2022 303.84 322 100.05.71.01.5711 2036577910 1 Invoice PRINT 03/07/2022 04/07/2022 308.38 322 100.05.71.01.5711 5017550724 1 Invoice PRINT 02/09/2022 03/08/2022 191.43 322 100.05.71.01.5711 5017564483 1 Invoice PRINT 02/16/2022 03/16/2022 73.50 322 100.05.71.01.5711 5017579281 1 Invoice PRINT 02/23/2022 03/23/2022 84.78 322 100.05.71.01.5711 5017594977 1 Invoice PRINT 03/02/2022 04/02/2022 123.22 322 100.05.71.01.5711 T24093530 1 Invoice AV 02/01/2022 03/08/2022 25.19 322 100.05.71.02.5711 T24097460 1 Invoice AV 02/07/2022 03/08/2022 68.37 322 100.05.71.02.5711 T24103790 1 Invoice AV 02/12/2022 03/21/2022 46.78 322 100.05.71.01.5711 Total BAKER & TAYLOR COMPANY: 9,161.62 BAKER & TAYLOR ENTERTAINMENT H60211020 1 Invoice AV 02/10/2022 03/08/2022 17.99 322 100.05.71.02.5711 H60211950 1 Invoice AV 02/10/2022 03/08/2022 17.99 322 100.05.71.02.5711 H60228440 1 Invoice AV 02/10/2022 03/08/2022 14.39 322 100.05.71.02.5711 H60229250 1 Invoice AV 02/10/2022 03/08/2022 12.95 322 100.05.71.02.5711 H60249050 1 Invoice AV 02/14/2022 03/08/2022 18.71 322 100.05.71.02.5711 H60249350 1 Invoice AV 02/14/2022 03/08/2022 14.98 322 100.05.71.02.5711 H60249660 1 Invoice AV 02/14/2022 03/08/2022 12.73 322 100.05.71.02.5711 H60249670 1 Invoice AV 02/14/2022 03/08/2022 11.89 322 100.05.71.02.5711 5 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2 Report dates: 3/1/2022-3/31/2022 Apr 05, 2022 11:38AM Invoice Number SegNo Type H60249680 1 Invoice H60249690 1 Invoice H60249850 1 Invoice H60250510 1 Invoice H60250560 1 Invoice H60252980 1 Invoice H60253100 1 Invoice H60253180 1 Invoice H60282780 1 Invoice H60291220 1 Invoice H60291900 1 Invoice H60295470 1 Invoice H60305150 1 Invoice H60372190 1 Invoice H60372191 1 Invoice H60414990 1 Invoice H60463980 1 Invoice H60471550 1 Invoice H60473020 1 Invoice H60511520 1 Invoice H60520960 1 Invoice H60550060 1 Invoice H60583610 1 Invoice Total BAKER & TAYLOR ENTERTAINMENT: CARDMEMBER SERVICE (ELAN) 3469BLA/0322 1 Invoice 3469BLA/0322 3 Invoice 3469BLA/0322 2 Invoice 3871 ES/03222 1 Invoice 3871ES/03222 2 Invoice 3897SQ/03222 1 Invoice 3913AB/03222 1 Invoice 3913AB/03222 2 Invoice Total CARDMEMBER SERVICE (ELAN): COMPLETE OFFICE OF WIS 305686 1 Invoice Total COMPLETE OFFICE OF WIS: DAN LAIB STUDIOS 705 1 Invoice Total DAN LAIB STUDIOS: Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number AV 02/14/2022 03/08/2022 14.98 322 100.05.71.02.5711 AV 02/14/2022 03/08/2022 11.89 322 100.05.71.02.5711 AV 02/14/2022 03/08/2022 11.88 322 100.05.71.02.5711 AV 02/14/2022 03/08/2022 12.73 322 100.05.71.02.5711 AV 02/14/2022 03/08/2022 11.89 322 100.05.71.02.5711 AV 02/14/2022 03/08/2022 9.33 322 100.05.71.02.5711 AV 02/14/2022 03/08/2022 11.88 322 100.05.71.02.5711 AV 02/14/2022 03/08/2022 17.99 322 100.05.71.02.5711 AV 02/15/2022 03/08/2022 43.18 322 100.05.71.02.5711 AV 02/15/2022 03/08/2022 25.19 322 100.05.71.02.5711 AV 02/15/2022 03/08/2022 20.14 322 100.05.71.02.5711 AV 02/15/2022 03/08/2022 12.73 322 100.05.71.02.5711 AV 02/16/2022 03/08/2022 68.33 322 100.05.71.02.5711 AV 02/22/2022 03/22/2022 16.55 322 100.05.71.02.5711 AV 02/22/2022 03/22/2022 68.37 322 100.05.71.02.5711 AV 02/25/2022 03/25/2022 13.49 322 100.05.71.02.5711 AV 02/28/2022 03/28/2022 22.31 322 100.05.71.02.5711 AV 03/01 /2022 04/01 /2022 12.73 322 100.05.71.02.5711 AV 03/01 /2022 04/01 /2022 17.99 322 100.05.71.02.5711 AV 03/03/2022 04/03/2022 564.84 322 100.05.71.02.5711 AV 03/03/2022 04/03/2022 17.27 322 100.05.71.02.5711 AV 03/07/2022 04/07/2022 56.12 322 100.05.71.02.5711 AV 03/08/2022 04/08/2022 33.10 322 100.05.71.02.5711 1,216.54 BINS FOR REF DESK, CASTER RE 02/25/2022 03/24/2022 156.10 322 100.05.71.00.5701 HOT SPOT 02/25/2022 03/24/2022 77.00 322 100.05.71.00.5774 12 MONTH MAYO CLINIC SUBSCRI 02/25/2022 03/24/2022 32.00 322 100.05.71.01.5711 WSJ ANNUAL SUBSCRIPTION 02/25/2022 03/24/2022 599.88 322 100.05.71.01.5711 CRAFTERNOON-FEB & MAR 02/25/2022 03/24/2022 93.88 322 100.05.71.00.6062 ADULT FOL 02/25/2022 03/24/2022 10.80 322 100.05.71.00.5752 KIDS FOL 02/25/2022 03/24/2022 405.90 322 100.05.71.00.5752 VIRTUAL PROGRAM -MPM 02/25/2022 03/24/2022 200.00 322 100.05.71.00.6062 1,575.56 PAPER PRODUCTS, LINERS -LIB 03/04/2022 04/04/2022 366.02 322 100.05.71.00.5703 366.02 SRP VIRTUAL DRAWING WORKSH 02/18/2022 03/22/2022 650.00 322 100.05.71.00.6062 DEMCO EDUCATIONAL CORP 7086795 1 Invoice SUBJECT LABELS, CORNERS PR 02/24/2022 Total DEMCO EDUCATIONAL CORP: DREW ART INC 1834 1 Invoice YA MURAL 02/25/2022 Total DREW ART INC: 03/26/2022 187.62 322 100.05.71.00.5702 187.62 03/08/2022 2.387.50 322 410.08.90.71.6513 6 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3 Report dates: 3/1/2022-3/31/2022 Apr 05, 2022 11:38AM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number ELLIOTT'S ACE HARDWARE 601005/032222 3 Invoice LIB MAINT 02/28/2022 03/31/2022 13.10 322 100.05.71.00.5415 Total ELLIOTT'S ACE HARDWARE: 13.10 FILTRATION CONCEPTS, INC 3106 7 Invoice RETURN FILTERS 03/14/2022 04/13/2022 401.64 322 100.05.71.00.5415 3106 8 Invoice RETURNED FILTERS 03/14/2022 04/13/2022 401.64- 322 100.05.71.00.5415 3106 2 Invoice LIBRARY FILTERS 03/14/2022 04/13/2022 832.11 322 100.05.71.00.5415 Total FILTRATION CONCEPTS, INC: 832.11 FINDAWAY WORLD LLC 371613 1 Invoice AV 12/09/2021 03/08/2022 54.99 322 100.05.71.02.5711 379342 1 Invoice AV 02/15/2022 03/08/2022 487.92 322 100.05.71.02.5711 379447 1 Invoice AV 02/16/2022 03/08/2022 49.99 322 100.05.71.02.5711 Total FINDAWAY WORLD LLC: 592.90 HEARTLAND BUSINESS SYSTEMS 503809-h 1 Invoice ANNUAL MAINT- FIREWALLS (2) 03/09/2022 04/08/2022 1,574.20 322 100.05.71.00.5505 Total HEARTLAND BUSINESS SYSTEMS: 1,574.20 INGERSOLL LIGHTING 120296 1 Invoice 4' TUBE LIGHTS 02/16/2022 03/08/2022 878.00 322 100.05.71.00.5415 Total INGERSOLL LIGHTING: 878.00 JANI-KING INC- MILW REGION MIL04220108 10 Invoice LIBRARY 04/01/2022 04/30/2022 3,125.00 322 100.05.71.00.5835 Total JANI-KING INC- MILW REGION: 3,125.00 JM BRENNAN, INC. SALES000139 1 Invoice BUZZING STARTER CONTRACTO 02/28/2022 03/28/2022 1,482.43 322 100.05.71.00.5415 Total JM BRENNAN, INC.: 1,482.43 KUJAWA ENTERPRISES INC. 66992 1 Invoice PLANT MAINTENANCE -MARCH 03/01/2022 03/22/2022 61.00 322 100.05.71.00.5415 Total KUJAWA ENTERPRISES INC.: 61.00 MICROMARKETING LLC 879062 1 Invoice AV 02/22/2022 03/22/2022 104.78 322 100.05.71.02.5711 879287 1 Invoice AV 02/24/2022 03/22/2022 28.00 322 100.05.71.02.5711 879542 1 Invoice AV 02/28/2022 03/22/2022 51.99 322 100.05.71.02.5711 Total MICROMARKETING LLC: 184.77 MIDWEST TAPE 501662495 1 Invoice AV 02/08/2022 03/08/2022 19.99 322 100.05.71.02.5711 501758875 1 Invoice HOOPLA USAGE 2/22 02/28/2022 03/28/2022 393.80 322 100.05.71.03.5711 Total MIDWESTTAPE: 413.79 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4 Report dates: 3/1/2022-3/31/2022 Apr 05, 2022 11:38AM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number NABCO ENTRANCES 90126835 1 Invoice REPLACE ON/OFF/HOLD SWITCH 02/23/2022 03/08/2022 398.96 322 100.05.71.00.5415 Total NABCO ENTRANCES: 398.96 SAFEWAY PEST MANAGEMENT INC. 680497 1 Invoice PEST CONTROL 03/07/2022 03/22/2022 35.00 322 100.05.71.00.5415 Total SAFEWAY PEST MANAGEMENT INC.: 35.00 SIEMENS INDUSTRY INC. 5330239197 1 Invoice TROUBLESHOOT PANEL ISSUES 02/16/2022 03/08/2022 653.00 322 100.05.71.00.5415 5330263911 1 Invoice 03/01/22-02/28/23 FIRE SERVICE A 03/01/2022 03/22/2022 2,049.00 322 100.05.71.00.5415 Total SIEMENS INDUSTRY INC.: 2,702.00 SPECTRUM 011270003012 1 Invoice BUSINESS INTERNET (3/1-3/28/22) 03/01/2022 04/12/2022 109.98 322 100.05.71.00.5505 Total SPECTRUM: 109.98 STAFF ELECTRIC CO INC 5120 1 Invoice ELECTRICAL -OUTLETS & DUCT 03/08/2022 04/08/2022 3,690.00 322 410.08.90.71.6513 Total STAFF ELECTRIC CO INC: 3,690.00 TIAA BANK 8797551 1 Invoice STAFF PRINTER LEASE 4/1-4/30/2 03/10/2022 03/30/2022 336.55 322 100.05.71.00.5401 Total TIAA BANK: 336.55 WAUKESHA COUNTY TREASURER 2022-1301019 1 Invoice CAFE LIB CARDS 02/14/2022 03/08/2022 10.80 322 100.05.71.00.5701 Total WAUKESHA COUNTY TREASURER: 10.80 WE ENERGIES 4054313000 1 Invoice LIBRARY-00118 03/02/2022 03/24/2022 6,174.91 322 100.05.71.00.5910 Total WE ENERGIES: 6,174.91 Grand Totals: 40,129.10 Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = {<>} "1099 adjustment' Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599" CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1 Period: 03/22 Apr 07, 2022 09:37AM Account Number Account Title 104014MAN;ii1.1I CULTURE, REC AND EDUCATION 100.05.71.00.4140 LIBRARY GRANTS REVENUE 100.05.71.00.4150 LIBRARY -SYSTEM, ETC 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 100.05.71.00.4313 LIBRARY FINES 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 100.05.71.00.4542 LIBRARY PHONE USE 100.05.71.00.4544 ROOM RENTAL 100.05.71.00.4551 SALE OF F/A- COMPUTERS 100.05.71.00.4552 LIBRARY FRIENDS REVENUE Total LIBRARY DEPARTMENT 2022-22 2022-22 2022-22 2022-22 % Actual Over/ Adopted Amended YTD Current month To (Under) Budget Budget Actual Actual Budget Budget .00 .00 .00 .00 .00 .00 144,178.00 144,178.00 2,733.72 116.72 1.90% 141,444.28- 1,300.00 1,300.00 433.51 201.73 33.35% 866.49- 17,000.00 17,000.00 2,841.12 972.07 16.71% 14,158.88- 9,000.00 9,000.00 2,410.74 942.91 26.79% 6,589.26- .00 .00 .00 .00 .00 .00 1,000.00 1,000.00 200.00 150.00 20.00% 800.00- .00 .00 .00 .00 .00 .00 5,000.00 5,000.00 708.95 350.55 14.18% 4,291.05- 177,478.00 177,478.00 9,328.04 2,733.98 5.26% 168,149.96- CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period: 03/22 Apr 07, 2022 09:21AM Account Number Account Title 2022-22 Adopted Budget 2022-22 Amended Budget 2022-22 YTD Actual 2022-22 Current Month Actual % Actual To Budget Over/ (Under) Budget GENERALFUND CULTURE, REC AND EDUCATION 100.05.71.00.5101 SALARY & WAGES 690,746.40 690,746.40 132,785.69 26,559.17 19.22% 557,960.71- 100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00- 100.05.71.00.5201 FICA 54,831.10 54,831.10 10,220.97 2,105.65 18.64% 44,610.13- 100.05.71.00.5202 PENSION 38,732.26 38,732.26 7,234.80 1,446.96 18.68% 31,497.46- 100.05.71.00.5203 HEALTH 92,656.59 92,656.59 20,685.18 6,895.06 22.32% 71,971.41- 100.05.71.00.5204 LIFE 1,404.29 1,404.29 292.56 97.52 20.83% 1,111.73- 100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 24,000.00 24,000.00 6,000.00 2,000.00 25.00% 18,000.00- 100.05.71.00.5302 MILEAGE 2,000.00 2,000.00 46.22 8.19 2.31% 1,953.78- 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 200.00 .00 5.71% 3,300.00- 100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 363.47 .00 27.96% 936.53- 100.05.71.00.5401 LIBRARY EQUIPMENT 18,000.00 18,000.00 6,022.45 336.55 33.46% 11,977.55- 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 45,200.00 45,200.00 6,866.56 5,859.24 15.19% 38,333.44- 100.05.71.00.5505 COMPUTER CHARGES 42,086.00 42,086.00 25,698.16 1,574.20 61.06% 16,387.84- 100.05.71.00.5602 TELEPHONE 648.00 648.00 .00 .00 .00 648.00- 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 7,500.00 7,500.00 510.30 308.43 6.80% 6,989.70- 100.05.71.00.5702 PROCESSING SUPPLIES 16,500.00 16,500.00 2,329.52 187.62 14.12% 14,170.48- 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,500.00 3,500.00 566.29 454.93 16.18% 2,933.71- 100.05.71.00.5740 LIBRARY GRANT EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 901.30 526.65 18.03% 4,098.70- 100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 467.00 77.00 35.92% 833.00- 100.05.71.00.5835 HOUSEKEEPING SERVICES 45,300.00 45,300.00 9,375.00 .00 20.70% 35,925.00- 100.05.71.00.5910 GAS & ELECTRIC 73,000.00 73,000.00 12,188.27 6,174.91 16.70% 60,811.73- 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 528.82 .00 21.15% 1,971.18- 100.05.71.00.6062 PROGRAMMING 6,900.00 6,900.00 1,257.80 972.95 18.23% 5,642.20- 100.05.71.01.5711 PRINT MATERIALS 113,500.00 113,500.00 23,902.12 9,717.00 21.06% 89,597.88- 100.05.71.01.5713 PRINT MATERIALS -ADULT .00 .00 .00 .00 .00 .00 100.05.71.02.5711 AUDIO VISUAL MATERIALS 34,900.00 34,900.00 5,783.27 2,140.76 16.57% 29,116.73- 100.05.71.03.5711 ELECTRONIC MATERIALS 21,819.00 21,819.00 15,633.43 393.80 71.65% 6,185.57- 100.05.71.03.5714 AUDIO VISUAL MATERIAL -A.V. .00 .00 .00 .00 .00 .00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT: 1,348,823.64 1,348,823.64 289,859.18 67,836.59 21.49% 1,058,964.46 10 CITY OF MUSKEGO BALANCE SHEET MARCH 31, 2022 FEDERATED LIBRARY SYSTEM FUND ASSETS 503.00.00.00.1001 EQUITY IN POOLED CASH TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY 503.00.00.00.3510 FUND BALANCE -RESERVED 503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT REVENUE OVER EXPENDITURES - YTD TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 41.132.33 14,784.97 25,347.36 1,250.00 41,132.33 41,382.33 41,382.33 11 CITY OF MUSKEGO BALANCE SHEET MARCH 31, 2022 LIBRARY EXPANSION TRUST FUND ASSETS 502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00) 502.00.00.00.1011 CASH IN BANK- LIBRARY-113 12,950.13 502.00.00.00.1105 LIBRARY INVESTMENTS 45,828.11 TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY 502.00.00.00.3501 FUND BALANCE -RESERVED 61,692.95 502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 35,814.89) REVENUE OVER EXPENDITURES - YTD 3.18 TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 25,881.24 25,881.24 25,881.24 12 ,iMUSKEG* PUBLIC LIBRARI - LR17,�PWE"_. i Director's Report April 19, 2022 1. Reference Update (from Elke Saylor - Head of Reference, Samantha Quail - Adult Services Librarian, Jolyn Lobe and Laura Boeck, Reference Assistants): Happy 22nd Birthday to the Library! We had an amazing National Library/Birthday Week filled with balloons, cookies, gifts, favors and games for our patrons. We had 412 participants over the course of the week, and gave out 261 Friends' membership/fundraising campaign envelopes. People appreciated the giveaways, and there were innumerable positive interactions between staff and patrons who expressed their love for the library and the staff. Thanks to the Friends, the staff also got a special treat in the form of a free luncheon. AARP TaxAide has wrapped up for another year. Even with rigorous Covid precautions mandated by the corporate office, our amazing crew of volunteer tax preparers was able to file 162 free tax returns. We are so glad we were able to provide this much appreciated service again. Sam and Michele have spent much time over the last month taking detailed inventory of surplus shelving and furniture. Now that we have so much new furniture, we are eager to responsibly dispose of the old and make the new shine. The lengthy list has been shared with City Hall and several departments are taking some of the items off our hands. Next the list will be sold to other libraries or through a state auction site. The goal is to have things cleared out of the Library in time for Summer Reading. Upcoming programs: Wednesday, May 11 at 6pm: Healing Herbal Remedies for Women and Children Tuesday, May 17 at 7pm: Home Makeover: Green Edition (registration required) Saturday, May 21 from 9-11am: Shred Day (registration required) 2. Children's Update (from Abby Bussen, Children's Librarian, Courtney Metko and Heather Ziolecki, Children's Assistants): With only a couple months left before June, the kids' department continues to lead our ever -popular storytimes and afterschool elementary -aged programs while planning for summer reading. We're excited to be bringing back the community garden for its second year and are busy recruiting volunteers for the planting and upkeep of this successful program. We've been plotting out our big performers and working on getting prizes all lined up. Our full schedule and line-up will be announced mid -May, right before we start our promotional school visits! 13 3. Young Adult Update (from Amanda Hyland, Young Adult and Marketing Librarian): In March, there was a Lucky Charms Scavenger Hunt for teens in Young Adult Area. For April there is Jelly Belly Tasting that teens can pick up at the Reference Desk. The Young Adult Area redesign is almost done and the Grand Opening Celebration is being planned for Friday, June 17. The Young Adult Library is currently working on Summer Reading programs, and marketing materials for the Friends of the Library Garden Walk and mini -golf fundraiser, and Jammin' on Janesville. 4. Circulation Update (from Jane Matusinec, Circulation Supervisor): Brittany and I continue to fine tune the approach to the RFID conversion. We visited the Oconomowoc library to see firsthand how the staff was tagging during a planned library closure. We observed the process of tagging, saw how carts were utilized in the stacks and saw how the Polaris inventory tool was used to track progress. All of this shared information will help make our project run smoothly. The Oconomowoc staff also shared their written instructions with us to use as we see fit and they will continue to be a support for us as we move forward with this project. Jane has started writing tagging instructions for the library's special collections (mostly media). We have also attended 2 virtual sessions with the Envisionware RFID team that will be working with us in training and installation of all things RFID. We have tentative plans in place for training our staff. The new circulation desk design is also in the works. We are awaiting some design suggestions from MKE Design who came out to see how our desk is currently used. We should be receiving their rendering soon. Preliminary planning has begun with the city's IT department, maintenance and Staff Electric. At the end of April, we will be using a donation from our community partner, Waukesha State Bank. They have generously donated $100 to go toward fine forgiveness. Circ staff will be implementing this "pay it forward" campaign the last week of April to coincide with Financial Literacy Month. Patrons will be pleased and surprised when we tell them their fine is covered by WSB. Implementation details are still being finalized. Keri one of our shelvers has been working on a massive shifting and reorganizing of the children's collection. 5. Other Updates: a. Dates of Note: The next Board meeting is May 17, 2022. This will be the Library Board's annual meeting where officer positions are elected. b. Friends of the Library: The Friends raised over $580 last month in their book sale. Thank you to the Friends for sponsoring the Shred Day that is coming up as well as helping volunteer at the event. The Library recently helped organize a membership/fundraising campaign during National Library Week and we hope to see positive impact from this campaign. 14 c. Building Updates: The trees were recently trimmed by DPW to remove low hanging branches from touching the Library roof. Brittany is having the crosswalks repainted because they have faded over time. d. Positive Impact Story: A patron remarked they were grateful that the curbside service still exists. They said it is getting more difficult to move and they didn't want to have to give up the Library. e. Other Projects: Brittany is applying for a WiLS action fund grant. We did not receive the Bridges Competitive Grant. The Library will be closed May 20t" for our RFID tagging training. Brittany is working right now on budget forecasting for 2023 and the Library Board can expect to see a budget draft at the June 2022 meeting. 6. Employee Anniversaries: Laura Boeck, Reference Assistant (22 years), Stacy Rogowski, Library Aide (5 years), Susan Folz, Library Aide (4 years), Courtney Metko, Children's Assistant (3 years) 15 Monthly Statistics for Muskego Public Library 2022 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL I MAR YTD Checkouts 2019 21,785 21,507 24,231 23,645 21,420 26,506 30,895 26,132 21,640 22,944 20,647 18,821 280,173 67,523 2021 17,136 16,739 18,981 17,152 15,839 24,118 23,556 21,439 16,422 17,686 17,576 15,319 221,963 52,856 2022 18,684 17,194 19,312 55,190 55,190 22 vs 21 % Change 9.0% 2.7% 1.7% (75.1%) 4.4% Overdrive Checkouts (E-books, E-Audio, E-Video) 2019 2,247 2,119 2,302 2,198 2,232 2,262 2,455 2,351 2,312 2,358 2,220 2,202 27,258 6,668 2021 3,088 2,839 3,141 2,931 3,127 2,965 3,114 3,004 2 863 3,007 3,012 2,857 35,948 9,068 2022 J1 3,520 3,266 3,294 ` 1k 10,080 10,080 22 vs 21 % Change 14.0% 15.0% 4.9% (72.0%) 11.2% Kanopy/Hoopla Play Withdrawal KANOPY 2019 21 29 53 41 54 62 59 58 53 605 103 KANOPY/HOOPLA 2021 207 258 217 197 221 263 213 219 219 2697 682 KANOPY 2021 74 62 58 59 60 58 53 61 752 196 HOOPLA 2021 184 15 139 162 203 155 166 158 1945 486 KANOPY/HOOPLA 2022 230 249 745 745 KANOPY 2022 42 188 188 HOOPLA 2022 188 557 557 22 vs 21 %Change TOTAL 28.5% (10.9%) 14.7% (72.4%) 9.2% 22 vs 21 % Change Kanopy ONLY 21.7% (43.2%) 17.7% T (75.0%) (4.1%) Owning Holds Shipped 2019 3,296 2,872 2,914 2,669 2,670 2,975 3,148 2,811 3,107 2,980 2,902 2,495 34,839 9,082 2021 3,715 3,082 3,647 3,203 2,847 3,612 3,029 3,202 3,157 3,054 2,989 2,533 38,070 10,444 2022 3,666 3,167 3,266 10,099 10,099 22 vs 21 % Change (1.3%) 2.8% (10.4%) (73.5%) (3.3%) Self -Service Transaction Percentage of Total Circ (Self -check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts) 2019 56.4% 60.6% 62.5% 63.0% 65.6% 63.3% 65.1% 65.2% 66.6% 62.9% 64.0% 65.3% 63.4% 59.9% 2021 53.6% 57.3% 63.1% 63.6% 64.7% 60.0% 63.0% 62.7% 63.2% 62.9% 64.5% 64.3% 61.9% 58.1% 2022 61.7% 63.1% 62.2% 62.3% 62.3% Curbside Pickups 2021 63 39 26 18 11 7 6 8 6 8 4 7 203 128 2022 9 1 1 11 11 22 vs 21 % Change (85.7%) (97.4%) (96.2%) (94.6%) (91.4%) Library Visits 2019 10,151 11,418 12,525 13,775 10,701 14,463 14,851 13,447 10,803 12,373 11,118 10,601 146,224 34,094 2021 7,190 6,753 7,826 7,291 6,425 10,424 9,978 9,488 8,207 8,076 8,782 8,150 98,587 21,769 20220 8,834 8,792 10,571 28,197 28,197 22 vs 21 % Change 22.9% 30.2% 35.1% (71.4%) 29.5% Reference Transactions (DPI defined) 2019 1,182 1,123 1,067 995 1,002 1,211 1,331 1,215 1,171 1,118 987 878 13,280 3,372 2021 832 758 933 763 728 895 984 795 799 791 762 633 9,673 2,523 2022 982 759 929 2,670 2,670 22 vs 21 % Change 18.0% 0.1% (0.4%) (72.4%) 5.8% Technical/Other Information Transactions 2019 0 576 528 427 492 3,152 4,030 1,362 481 536 450 346 12,380 1,104 2021 1,067 1,016 1,055 818 654 1,958 1,581 1,149 518 590 570 617 11,593 3,138 2022 580 671 820 2,071 2,071 22 vs 21 % Change (45.6%) (34.0%) (22.3%) (82.1%) (34.0%) Meeting Room Use 2019 78 89 107 97 91 87 87 68 78 96 106 78 1,062 274 2021 25 23 26 33 48 64 48 48 69 76 78 71 609 74 2022 59 83 99 241 241 22 vs 21 % Change 136.0% 260.9% 280.8% (60.4%) 225.7% 16 Muskego Public Library Board of Trustees Bylaws Article I Identification This organization is the Board of Trustees of the Muskego Public Library, located in Muskego Wisconsin, established by the Wisconsin municipality of Muskego, according to the provisions of Chapter 43 of the Wisconsin Statutes, and exercising the powers and assuming the duties granted to it under said statute. Article II Membership Section 1. Number and Qualifications. The library board shall consist of nine members. A minimum of seven members must be residents of the municipality. One member shall be a member of the Common Council. In addition, one member must be a school district administrator or his or her representative [Municipal Code Chapter 12, Section 12-7.,Wisconsin Statutes Section 43.54(1)]. Section 2. Appointments and Terms of Office. Appointments shall be made by the Mayor subject to confirmation of the Common Council. The Mayor shall appoint the citizen members for staggered three- year terms. The appointed Alderperson and school district representative shall serve a three-year term [Municipal Code Chapter 12, Section 12-7., Wisconsin Statutes Section 43.54(1)]. Section 3. Reimbursement for Expenses. No compensation shall be paid to the members of a Library Board for their services, except as allowed by Wisconsin Statute 43.57(d). Section 4. Meeting Attendance. Three consecutive absences by an appointed member from regularly scheduled meetings shall operate to vacate the member's office. An absence excused by the board president for good cause shall not be considered an absence here under (Municipal Code Chapter 12, Section 12-9). Article III Officers Section 1. The officers shall be a president, a vice president, and a treasurer, elected from among the appointed trustees at the annual meeting of the Board. No member shall hold more than one office at a time. Vacancies in office shall be filled by vote at the next regular meeting of the Board after the vacancy occurs. Section 2. A nominating committee shall be appointed by the president and shall present a slate of officers at the annual meeting. Additional nominations may be made from the floor at that time. Section 3. Officers shall serve a term of one year from the annual meeting at which they are elected and until their successors are duly elected. Section 4. The president shall preside at meetings of the Board, authorize calls for special meetings, appoint all committees, execute all documents authorized by the Board, serve as an ex-officio voting member of all committees except the nominating committee and generally perform all duties associated with the office of president. Section S. The vice president, in the event of the absence or disability of the president, or of a vacancy in that office, shall assume and perform the duties and functions of the president. Section 6. The library director, or his or her designee, shall keep true and accurate minutes of all meetings of the Board, shall issue notice of all regular and special meetings, and shall perform such other duties as are generally associated with the office of secretary. Section 7. The treasurer shall check over vouchers payable and report the amount of expenditures made during the previous month. Section 8. In the absence of all officers at a board meeting, the Library Board members present shall elect a temporary President for that meeting. Article IV Meetings Section 1. Regular Meetings. The regular meetings shall be held each month, the date and hour to be set by the Board at its annual meeting. Section 2. Annual Meeting. The annual meeting, which shall be for the purpose of the election of officers, shall be held at the time of the regular meeting in May of each year. Section 3. Agendas and Notices. Meeting agendas and notices shall indicate the time, date, and place of the meeting and indicate all subject matters intended for consideration at the meeting. The library director, in consultation with the President of the Library Board, shall prepare the agenda. Any board member wishing to place an item on the agenda must notify either the Library Director or President at least three business days prior to the meeting. Section 4. Minutes. Minutes of all meetings shall, at a minimum, indicate board members present, all items of business, all motions (except those that were withdrawn), and the result of all votes taken. Current board minutes shall be posted in the library. Section S. Special Meetings. Special meetings may be called at the direction of the president, and shall be called at the written request of three or more members for the transaction of business as stated in the call for the meeting. Except in cases of emergency, at least 48 hours notice shall be given. In no case may less than two hours notice be given. Section 6. Quorum. A quorum for the transaction of business at any meeting shall consist of five or more members of the Board present in person. Section 7.Open Meetings Law Compliance. All Board meetings and all committee meetings shall be held in compliance with Wisconsin's open meetings law (Wisconsin Statutes Sections 19.81 to 19.98). Section 8. Parliamentary Authority. The rules contained in Robert's Rules of Order, latest revised edition shall govern the parliamentary procedure of the meetings, in all cases in which they are not inconsistent with these bylaws and any statutes applicable to this Board. Article V Committees Section 1. Standing Committees. Standing committees can be appointed based on the need of the Library and at the behest of the Board. Standing committees perform a continued function and remain in existence permanently. They are meant to consider particular subject areas, such as the Personnel Committee or Strategic Planning Committee. The Personnel Committee is charged with managing the Library Director annual evaluation process as well as helping build the Library Director annual goals. The Strategic Planning Committee is charged with helping build the Library's annual Action Plan as well as managing the strategic planning process. The President shall make committee appointments at the annual meeting. Committee vacancies shall be filled by the President at the next regular meeting of the Board after the vacancy occurs. Section 2. Nominating Committee. The Nominating Committee is appointed by the President to present a slate of officers to serve at the annual meeting. Members of the nominating committee are not barred from becoming nominees for office themselves. The Nominating Committee will contact each person whom it wishes to nominate in advance to obtain acceptance of the nomination. The President will accept nominations from the floor at the annual meeting. Section 3. Ad Hoc Committees. Ad hoc committees for the study of special projects shall be appointed by the president, with the approval of the Board, to serve until the final report of the work for which they were appointed has been filed. These committees may also include staff and public representatives, as well as outside experts. Section 4. No committee shall have other than advisory powers. Article VI Duties of the Board of Trustees Section 1. Legal responsibility for the operation of the Muskego Public Library is vested in the Board of Trustees. Subject to state and federal law, the Board has the power and duty to determine rules and regulations governing library operations and services. Section 2. The Board shall select, appoint and supervise a properly certified and competent library director, and determine the duties and compensation of all library positions. Section 3. The Board shall approve the budget and make sure that adequate funds are provided to finance the approved budget. Section 4. The Board shall have exclusive control of the expenditure of all moneys collected, donated or appropriated for the library fund and shall audit and approve all library expenditures. Section S. The Board shall supervise and maintain buildings and grounds, as well as regularly review various physical and building needs to see that they meet the requirements of the total library program. Section 6. The Board shall study and support legislation that will bring about the greatest good to the greatest number of library users. Section 7. The Board shall cooperate with other public officials and boards and maintain vital public relations. Section 8. The Board shall approve and submit the required annual report to the Division for Libraries, Technology, and Community Learning. Article VII Library Director The library director shall be appointed by the Board of Trustees and shall be accountable to the Board. The library director shall be considered the executive officer of the library under the direction and review of the Board, and subject to the policies established by the Board. The director shall act as technical advisor to the Board. The director shall be invited to attend all Board meetings (but may be excused from closed sessions) and shall have no vote. Article VIII Conflict of Interest Section 1. Board members may not in their private capacity negotiate, bid for, or enter into a contract with the Muskego Public Library in which they have a direct or indirect financial interest. Section 2. A board member shall withdraw from Board discussion, deliberation, and vote on any matter in which the Board member, an immediate family member, or an organization with which the Board member is associated has a financial interest. Section 3. A board member may not receive anything of value that could reasonably be expected to influence his or her vote or other official action. Article IX General Section 1. An affirmative vote of the majority of all members of the Board present at the time shall be necessary to approve any action before the Board. The president may vote upon and may move or second a proposal before the Board. Section 2. Any rule or resolution of the Board, whether contained in these bylaws or otherwise, may be suspended temporarily in connection with business at hand, but such suspension, to be valid, may be taken only at a meeting at which two-thirds of the members of the Board are present and two-thirds of those present so approve. Section 3. These bylaws may be amended at any regular meeting of the Board by majority vote of all members of the Board, provided written notice of the proposed amendment shall have been delivered to all members at least ten days prior to the meeting at which such action is proposed to be taken. Revision List Originally adopted May 19, 2015 Revision adopted October 16, 2018 (Article V, Section 1) Revision adopted November 17, 2020 (Article II, Sections 1,2,4) Revision adopted April 20, 2021 (Article V, Sections 1,2) Allowable Cost Worksheet for Waukesha County Libraries - in Bridges Library System Instructions: Fill out the following financial information as they pertain to prior year actuals and the current year budget. For prior year actual information, please verify that all applicable information matches the reference fields certified in the annual report. For current year adopted budget information, please reflect the numbers adopted by your municipal entity, effective January 1. Library Name: Muskego Description Annual Report Reference 2021 Actuals (Per Annual Report) 2022 Municipal Adopted Budget Library Notes or Comments Revenues Local Municipal Library Operating Revenue Section V, 1 (for 2021) and Section V, 9 (for 2022) $1,169,768 $1,171,346 Home County Operating Revenue Section V, 2(a) $61,129 $65,860 Other County Payments for Library Services Section V, 2(b) $72,828 $75,721 State Funds (e.g. Innovation & Hoopla Grants) Section V, 3 $0 $2,597 Federal Funds Section V, 4 $0 $0 Contract Income Section V, 5 $0 $0 Funds Carried Forward for Operations Section V, 6 $0 $0 All Other Operating Income Section V, 7 $29,517 $33,300 Indirect Cost Funding (If applicable and if not already counted in Municipal Operating Revenue) N/A -Field should match Indirect Cost field in Expenditures listed below $65,787 $65,787 Total Revenues $1,399,029 $1,414,611 Expenditures Operating Expenditures Section VI, 6 $1,286,758 $1,348,824 Indirect Costs (If applicable and if not already counted in another field) N/A - Field should match Indirect Cost Funding in Revenues listed above $65,787 $65,787 Total Operating Expenditures $1,352,545 $1,414,611 Library Capital and Debt Section VII (1 & 2) 1 $165,2321 $136,000 Total Expenditures 1 $1,517,7771 $1,550,611 The information listed above is a correct statement of the Library's spending for 2021 actuals and 2022 budget. Please provide any additional comments in the box below. Board President Library Director Date Date Allowable Costs Form for 2023 budget Muskego prepopulated 4/14/2022 T:\Departments\Library\Library Board\2022-04 Board Packet\Individuals\Allowable Costs Form for 2023 budget Muskego prepopulated 23 O i 0 i WILS ideas to action Overview WiLS, in partnership with the Nfuskego Public Library, will provide consulting and facilitation services in order to create an impactful communication plan for the library to effectively meet patrons where they are, increase the community's awareness and su pport of the library, and develop consistency in tone and approach. Deliverables 1. Library mission; vision, and value statements that represent the work of the library and its role in the community_ Not to exceed: $2,358.DO a. A pre -questionnaire to begin defining how the staff and board seethe missian, vision and values of the library aligning with the work they do and the needs of the community. b. A half day, in person meeting to develop potential mission, vision, and value statements that can involve staff and board. c. Drafting and editing process with the library director to finalize mission, vision, and value statements Note: Included in above cost is $675 travel cost for two WiLS consultants and mileage. WiLS can convert the in -person meetings to virtual. 24 2. A website usability study to assess the communication effectiveness of the new website_ Not to exceed: $990.00 a. Through work with the library, using a questionnaire or a meeting, develop a list of key pieces of website information. b. Create a usability activity for the library to complete with select members of the public in order to compile real world use data_ c. Complete a basic website usability checklist. d. Using the above sources, create a report for the library that offers suggestions for near and long term improvements to website user experience_ Background on Deliverable #1: -On the Library's 2022 Action Plan this year is the following action item: "Review strategic statements for improvement: mission, vision, and values". -The mission, vision, and values statements were adopted by the Muskego Library Board on April 19, 2016 (see third page). -The mission statement in particular has been identified as not a true mission statement. The definition of a mission statement is "a brief description of an entity's fundamental purpose. It answers the question, 'why does our [entity] existT The mission statement articulates the company's purpose both for those in the organization and for the public. A mission statement is a sentence or short paragraph... Ward, S. (2020, June 29). What is a Mission Statement? The Balance Small Business httos://www.thebalancesmb.com/mission-statement-2947996 -Decision 1: Should we engage with WiLS as a formal consultant to manage this process? -Decision 2: Are all three statements (mission, vision, and values) in need of updates? -Decision 3: In 2023 the strategic planning process will begin to build the 2024-2026 Strategic Plan. Does this process make sense as a kickoff/framework to that? Or does the mission statement (or statements) come out of the data from the process? If the latter then does this process take place in 2023? Background on Deliverable #2: -One of the broad goals on the Muskego Library's 2020-2023 Strategic Plan is to "increase awareness and communication regarding Library resources, services programs, and opportunities" -On the Library's 2022 Action Plan this year is the following action item connected to this goal: "Perform website usability study after new City website launched" -Decision 1: Should we engage with WiLS as a formal consultant to manage this process? 25 Library Mission, Vision and Values Library Mission Statement Ideas. Information. Community. Library Vision The Muskego Public Library strives to retain its status as a community focal point for idea exchange, information access, and community gathering. The Library's collaborative team commits itself to ensuring availability of superior materials, services, and staff expertise. Library Commitments & Values We believe these values will drive our culture, priorities, and community -focused decisions. • Service to community - We function to serve the needs of a strong and diverse community. • Accessibility - Our materials and services are open and available to a diverse population. • Positive user experience - We strive for patron enrichment through superior library materials and services, anticipating our patrons' current and future needs. • Continuous improvement - We never stop looking for ways to innovate and adapt how the library delivers services to the community.