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MUSKEGOLIBRARYBOARDMINUTES (Unapproved) DATE: Tuesday,May15,2012 PLACE: MuskegoPublicLibrary S73W16663JanesvilleRoad-Meeti ngRoom#6 Muskego,WI53150 1) Calltoorder–PresidentDe-VitoScalzocalledthemeetingtoorde rat6:00pm. 2) PledgeofAllegiance–Recitedbythoseinattendance. 3) Rollcall –PresentwereBoardMembers,JosephBoschert,Ald.NeilBorgman,ChrisBuckmaster, JosephineDe-VitoScalzo,KrisannDurnford(excused at6:50),LindaO’Bryan,AaronRobertson,Tina SchaeferandTinaWeiss.Therewasaquorum.Also presentwereLibraryDirectorPeteLoeffeland RecordingSecretaryCindySchweitzer. 4) StatementofPublicNotice–Themeetingwasnoticedinaccordancewiththeopen meetinglawonMay9, 2012. 5) PublicComment–None 6) Guests–None 7) ApprovalofMinutesofApril17,2012-K.Durnford movedtoapprovetheminutes,T.Weissseconded; motioncarried. 8) President’sReport –PresidentDe-VitoScalzowelcomedAld.NeilBorg man,thenewMayoralAldermanic appointee,totheLibraryBoard.Sheremindedthet rusteesofLibraryDirectorPeteLoeffel’ssixmont h evaluationcomingdueinSeptemberperhiscontract .PresidentDe-VitoScalzosuggestedusingtheCity of Muskego’semployeereviewformwithsomemodificati ons.ShewillbedistributingtheformtotheBoard via e-mail. 9) Treasurer'sreport— a) FinancialReportsforApril,2012 Treasurer A.Robertsonmotionedtoplaceonfilethefinancia lreportfortheLibrarythatcovers expensesforthemonthofApril,T.Schaefersecond ed;motioncarried. TreasurerA.Robertsonmotionedtoplaceonfileth efinancialreportfortheLibraryTrustFundand WCFLScoveringexpensesforthemonthofApril,T.Schaeferseconded;motioncarried. 10)Administrator’sReport LibraryDirectorLoeffelgaveanoverviewoftheat tacheddirector’sreportwhichincludeshisplanst ocreate adedicatedstoryhourroom,computerclassesandr emindedtheBoardoftheupcomingWineTasting eventonSaturdayMay19 th.HealsoincludedasheetofPublicLibraryStand ards;theQuantitative StandardsbyMunicipalPopulationwhichareguideli nesdevelopedbytheDepartmentofPublicInstructi on asbenchmarksforvaryinglevelsofservice.Hepr eparedareporttoshowhowMuskegoranks.Ald. Borgmanquestionedifanyoftheareasintherepor tneedtobeaddressed.DirectorLoeffelstatedth atthe mostimportantwouldbestaffing. 11)UnfinishedBusiness–None LibraryBoard 2 May15,2012 12)NewBusiness-Discussionand/oractionitems a. LibraryBoardOfficersElection BothT.WeissandK.Durnfordhadcanvassedmembers oftheBoardandnominatedthefollowing slateofofficersfor2012-2013: •President–JosephineDe-VitoScalzo •VicePresident–TinaSchaefer •Secretary–JosephBoschert •Treasurer–AaronRobertson C.Buckmastermotionedtoapprovetheofficersasp roposed,Ald.Borgmanseconded;motion carried. b. ReviewofFinancialReportingStudybyDennisSa mpson DirectorLoeffelgaveabriefoverviewoftherecom mendationsthatweresubmittedbyInterim FinancialOfficerDennisSampsontotheBoardinJa nuary.Hewouldliketobeginutilizingthe recommendationtocombinetheWCFLSfundwiththeO peratingfund.Itappearsthatpastpractice wasthattheLibrarykeptthefundsseparateandus edtheWCFLSfundtofillinthegapsofthe generaloperatingbudget.HewillmeetwithSharon MuellerDirectorofFinanceandAdministration todiscusstheprocess. c. LibraryStaffing i. Vacantpositions DirectorLoeffeldiscussedthefillingofthecurre ntvacancies,therestructuringofsomeof thecurrentpositionsandcreatingafull-timeLibr arianIII,HeadofTechnicalServices position.Hewentoverthethreealternateproposal shepresentedtotheBoard(see attached).Muchdiscussionwashadontheprosand consofeachalternateandwhether theuseofvolunteersoranadditionalself-checko utterminalwouldbefeasible. T.Weissmotionedtopursuethepossibilitiestoam endthebudgetcombiningtheWCFLS fundwiththeoperatingbudgetandtomoveforward withalternate#3.Ald.Borgman seconded.J.Boschertsupportsthecombiningofth eWCFLSfundswiththeoperating budgetbutnotalternate#3.T.Weisswithdrewher originalmotionandamendedthemotion toreadthatDirectorLoeffelpursuewiththeCity toamendthebudgettocombinethe WCFLSfundswiththeoperatingfunds.Ald.Borgman seconded;motioncarried. DirectorLoeffelquestionedwhattheBoardwantedh imtodoaboutstaffingespeciallywith thependingretirementofMaryWeber(LibrarianI)attheendofMay.C.Buckmaster questionedtheimpactofeachoftheproposedalter natesonthecurrentandfuturebudgets andalsotheimpacttotheLibrarypatrons.Direct orLoeffelstatedthathewouldworkon thatreport.Hefelthecouldfunctionallygoahea dandhire1Librarianand1Libraryaide rightnowandtheBoardcouldrevisithowmanytot alhirestheLibrarywillbedoingafterthe nextmeeting,butfeelsstronglyabouthiringthet woLibrarianpositionshehadproposedin alternate#3.DirectorLoeffelquestionedsincehe doesnotintendtoreplacetheLibrarianI positionasnowwritten,butwitheitheraLibraria nIIorIIIpositionasproposedinalternate #3,whatistheprocesstheBoardwouldbeagreeabl eto.T.Schaeferwhoservedonthe searchcommitteefortheDirector’spositionstated thatthecommitteerevisedtheDirectors jobdescriptionandatthattimefeltthatallthe jobdescriptionsneededtobeupdatedas theydonotreflecttheircurrentresponsibilities.Ald.BorgmanstatedthatifDirectorLoeffel couldhavethejobdescriptionreadyforapprovala tthenextmeetingthatwouldgivehim timetopostitbeforehegoesonvacationatthee ndofJune.DirectorLoeffelwillbringthe followingjobdescriptionsfromalternate#3backt otheBoardforapprovalattheJune15, 2012meetingandeventuallyastimeallowswillbe updatingallthejobdescriptions. LibraryBoard 3 May15,2012 •FulltimeLibrarianIII,HeadofTechnicalService s •FulltimeLibrarianII,YoungAdultLibrarian(rep lacesLibrarianI,overdues) •ParttimeLibraryAides ii. TechnicalServicesLibrarian DirectorLoeffelfeelsthatitisimportanttohave thispositionfilledbyacandidatewitha MasterofLibrarySciencedegreewhowouldbetaske dwithcataloging,theAdultnonfiction collectionandperformingreferenceduties.Hispr oposalwouldrestructurethecurrentjob descriptiontoreflectthatrequirement.Hepropos esthatthecurrentemployeeinthat classificationbeassigneddutiesthatwouldinclud eCirculationSupervisorandthehandling ofoverdues. iii. YoungAdultLibrarian DirectorLoeffelwouldliketocreatethisposition utilizingacandidatewithaMasterof LibrarySciencedegreetoconcentrateonbuildingu ptheYoungAdultcollectionand programingforthatarea.Thiswouldfreeupcurre ntstafftoconcentrateonthechildren’s programing. d. CityWayfindingSignage DirectorLoeffelpassedaroundsamplesofWayfindin gsignagethatisgoingbeforetheCommonCouncil inJuneforapproval. 13)NextMeeting–June19,2012at6:00pm. PresidentDe-VitoScalzostatedthatK.Durnfordwi llnotbeinattendanceattheJunemeeting.Direct or Loeffelindicatedthathewouldnotbeabletoatte ndtheJuly17 thmeeting.C.Buckmasterquestionedifit isalwaysnecessarytohaveameeting.Thiswillbe discussedattheJunemeeting. 14)Motiontoadjourn–J.Boschertmotionedtoadjourn,Ald.Borgmansecon ded;motioncarried. Meetingwasadjournedat7:37pm. Minutestakenandtranscribedby CindySchweitzer,RecordingSecretary