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lbm20120417MUSKEGOLIBRARYBOARDMINUTES (Approve d5/15/2012) DATE: Tuesday,April17,2012 PLACE: MuskegoPublicLibrary S73W16663JanesvilleRoad-Meeti ngRoom#6 Muskego,WI53150 1)Calltoorder –PresidentDe-VitoScalzocalledthemeetingtoor derat6:00pm. 2)PledgeofAllegiance –Recitedbythoseinattendance. 3)Rollcall–PresentwereBoardMembersJosephBoschert,ChrisB uckmaster,JosephineDe-VitoScalzo, KrisannDurnford,Ald.KertHarenda,AaronRobertso nandTinaWeiss.AlsopresentwereLibraryDirect orPete LoeffelandrecordingsecretaryCindySchweitzer.L indaO’Bryan(excused)andTinaSchaefer(excused)were absent. 4)StatementofPublicNotice–Themeetingwasnoticedinaccordancewiththeope nmeetinglawonApril13, 2012. 5)PublicComment-None 6)Guests–None 7)Approvalofminutes a.February13,2012SpecialMeeting b.February21,2012RegularMeeting -K.HarendamovedtoapprovetheFebruary13 thandFebruary21 st, 2012minutes,A.Robertsonseconded.Motioncarried . 8)President’sReport–PresidentDe-VitoScalzowelcomedandintroducedne wBoardmemberChrisBuckmaster totheBoard. a.BoardOfficersNominatingCommittee –PresidentDe-VitoScalzostatedthatannualelect ionofofficersfor theBoardiscomingupinMayandaccordingtothe LibraryBoard’spolicy“thePresidentoftheLibrar yBoard shallproposecommitteemembersforthenominating committee”andshehasselectedK.DurnfordandT. Weisstoperformthoseduties.Theywillreportat theBoard’sMaymeetingtheirselectionsforPresid ent,Vice President,SecretaryandTreasurer.Sincethecurre ntsecretaryhasindicatedthatshenolongerwishe sto attendthemeetings,discussionfollowedonwhether aBoardmemberoramemberofthelibrarystaffco uldbe assignedthattask.DirectorLoeffelstatedthath efeltthatifaBoardmemberdidnotcomeforward totakethe minuteshewouldhavenoproblemfindingastaffme mbertofillthatfunction.J.Boschertquestioned ifastaff membertookthatrolewouldthateliminatetheneed fortheBoardtohaveasecretary.DirectorLoeffe lfeltthat theymightneedtokeepthatpositionasabackupt othePresidentandVicePresidentintheeventtha ttheyare bothabsent. 9)Treasurer’sreport a.FinancialReportsforJanuary,FebruaryandMarch,2012 TreasurerA.RobertsonmotionedtoplacetheLibrar yFinancialreportsfrom1/1/12to3/31/12onfile (see attached),K.Harendaseconded;motioncarried. TreasurerA.RobertsonmotionedtoplacetheLibrar yTrustFundandWCFLSfinancialreportsfrom1/1/1 2to 03/31/12onfile(seeattached),K.Harendaseconde d;motioncarried. LibraryBoard 2 April17,2012 10)Administrator’sReport–DirectorLoeffelgaveanoverviewoftheattachedD irector’sReportand theMonthly StatisticsreportthathewillpresenttotheBoard eachmonthgoingforward.Healsotheremindedth eBoardof theupcomingWineTastingeventthatwillbeheldi nMay. 11)UnfinishedBusiness -None 12)NewBusiness–Discussionand/oractionitems a.RemovalofWallbetweenMeetingRooms4and5 –TheLibraryhasseveralmeetingroomsthatareu sed bythepublic.Thedividingwallforrooms4and5 consistofindividualpanels,includingtwodoorpa nels. InterimDirectorBellinhadrecommendedthatthedo orsbereplacedorremovedandthespacebeusedas onelargeroom.AtthistimeDirectorLoeffelstat edtheywillcollapsethewallsandnotgothrough the expenseofremovingthewallsandstaffwillbedir ectedtoreserveitasoneroom.Aninquirywasput forth regardingwhethertheLibrarytracksthenumberof groupsthatareturnedawaybynothavingthatextr aroom. DirectorLoeffelproposedthathewouldcomeupwit hamethodtotrackgroupsbeingturnedawayforla ckof theextraroombeingavailable. b.2012SummerHours –DirectorLoeffelproposedtoimplementthesame summerhoursaslastyear. BetweenMemorialDayandLaborDayweekendstheLib rarywouldcloseonehourearlierat8:00pmMonday throughThursdayandat1:00pmonSaturdays.Disc ussionensuedregardingwhethertherewasmore overtimepaidoutlastsummerduetothereducedho urs.DirectorLoeffelstatedthathewouldinvesti gatethis matter.Additionally,hementionedthelargeamount ofovertimeusedinthefirstquarterofthisyea rand wouldexplorethatmatteralso.K.Harendamotion edtoapprovethesummerhoursaslisted,K.Durnfo rd seconded;motioncarried. c.Director’srequesttoattendspringWAPLconference –DirectorLoeffelrequestedpermissionfromthe BoardtoattendtheSpringWisconsinAssociationof PublicLibraries.J.De-VitoScalzomotionedthat Board approvehisrequesttoattendtheconference,K.Du rnfordseconded;motioncarried.Allagreedthatgo ing forwardaslongastheconferencewasbudgetedfor thereisnoneedtogettheBoard’sapproval. 13)NextMeeting--May15,2012at6:00pm PresidentDe-VitoScalzoinquiredaboutthecostof photocopieschargedtopatronsandwherethatmon eyis deposited.DirectorLoeffelstatedthatthecharge istencentsacopyforphotocopies,computergen eratedprints, etc.andthemoneyisputinthegeneralledger.T hefirstquarterofthisyeartherewas$1950.65re venue generatedandlookingbackthelastfewyearshefo undthattheLibrarywasaveragingbetween$120-$130in printrevenuesperweek. 14)Motiontoadjourn.K.Harendamotionedtoadjourn,A.Robertsonsecond ed;motioncarried.Meeting adjournedat6:40pm. Minutestakenandtranscribedby CindySchweitzer,RecordingSecretary