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lbm20111220MUSKEGOLIBRARYBOARDMINUTES Approved–Januar y17,2012 DATE: Tuesday,December20,2011 PLACE: MuskegoPublicLibrary S73W16663JanesvilleRoad-Meeti ngRoom#6 Muskego,WI53150 1.Calltoorder–PresidentDe-VitoScalzocalledthemeetingtoorde rat6:01PM. 2. PledgeofAllegiance–Recitedbythoseinattendance. 3. Rollcall–PresentwereBoardMembersJosephBoschert,Josephi neDe-VitoScalzo,KrisannDurnford,Ald.Kert Harenda,AaronRobertson,AnniSchleicher,andTina Weiss.LyndaO’BryanandTinaSchaeferwereabsent .Aquorum waspresent.AlsopresentwereInterimLibraryDire ctorBernieBellin,Children’sLibrarianPennyHall e(arrivedat6:14) andRecordingSecretaryCindySchweitzer. 4. Statementofpublicnotice–Thismeetingwasnoticedinaccordancewiththeope nmeetinglawonDecember19, 2011. InterimDirectorBellinstatedthatChildren’sLib rarianPennyHallewillbeappearingbeforetheboa rdtonightandinorder forhertoattendtoherdutiesattheMusicaletha tisscheduledtostartat6:30hewouldliketomo vetoagendaitem10 (c)whenshearrives. PresidentDeVito-ScalzothankedInterimDirectorBe llinforpostingthemeetingnoticeontheLibrary doorasiscommon practiceinotherlibraries. 5. PublicComment –None 6. Guests–None 7. ApprovalofminutesofNovember15,2011-K.Durnford movedtoapprovetheNovember15,2011minutes,Ald . Harendaseconded;motioncarried,allinfavor. 8. President’sReport a. SuggestionBox–PresidentDe-VitoScalzosaidthataftersurveying afewlibrariessuchasWaukesha,New BerlinandGreenfieldshefoundthatitwascommon practicetohaveacommentboxandfeltitwouldbo thbenefit thestaffandprovidefeedbacktotheLibraryBoard .Discussionfollowedregardingthetypesofforms,which locationinthelibrarywouldbebestandthatfor confidentialityitshouldbelockedandopenedbyt heLibrary Directoronly.Itwassuggestedthatitbeuptot hedirector’sdiscretiontobringforthissuesthat warrantthe Board’sattentionleavingtheotherissuestobeha ndledinternally.A.Robertsonmotionedtoapprove the suggestionbox,A.Schleicherseconded;motioncarr ied,allinfavor. 11.c.YAfurniturepurchase–PennyHalle willpresent–Children’sLibrarianPennyHallegaveanoverviewo fthe proposedchangestotheYoungAdultsectionanddis tributedalistoffurniturerequestsforthearea.There currentlyisnotanareaforyoungadultstocongre gateandinordertoattractYoungAdult’stheLibr aryhasformed theirownTeenAdvisoryBoardwhichisseparatefro mtheCity’sTeenBoard.(Shehastriedwithoutsuc cessto reachouttotheCity’sTeenBoardmembers.)Theyh avebeenbusygettingbooksinorder,weeding,choo sing furnitureandresearchingotherlibrariesforideas fortheproposedareathatwillbelocatedatthe backofthe library.Therewerequestionsregardingonthenum berofteensthatcurrentlyusetheareaandwhatn umbersdo theyhopetoattract.LibrarianHalleansweredthat thisisanunchartedareaandthereisnowayofk nowingwhat willhappen.BothInterimDirectorBellinandLibr arianHalleexplainedthattheywouldbelocatedaw ayfromthe generalareasotheywouldnotbotherotherpatrons ,yetvisibletostaff;givingthemasenseofthe irownarea.J. Boschertquestionedhowwewillknowafterspending approximately$6200.00ifthisisasuccessornot .Director BellinstatedafterseeingsuccessintheFranklin,GreenfieldandCudahyLibrarieshefeelsthatthe concept“if youbuildit,theywillcome”applies.Thoughthere isnowaytomeasuresuccessatthispointhefeel sitisa relativelyinexpensiveforayintothistypeoffurn ishings.LibrarianHallestatedthat“wealreadyk nowthattheYA collectionisusedheavilybutwedonotseethems tayintheLibrary”andfeelsweshouldinvestint hemasthey arethereadersofthefutureandgivesthemaplac etogo.LibrarianHallewasexcusedat6:30PM. LibraryBoard 2 December20,2011 K.Harendaaskedifthereweregrantsavailablefor thefurnishings.J.Boschertquestionedwherethe fundsfor thisprojectwouldcomefromandhowdoesitfitin totheLibrary’slongtermstrategicplan.Interim DirectorBellin answeredthatthefundswouldcomefromtheWCFLSa ccountandgrantmoneyisgenerallynotavailablef or furniture.Hefeelstheprofitsfromtheupcomingr ummagesalewouldgreatlyoffsetthecostandproje ctsthatthe salecouldgenerate&2000-$3000.00.T.Weisstated thattherewasanewbusinesscalled“OfficeFurnit ure Options”intheIndustrialparkthatmightbeinter estedinsomeoftheitemsforsaleandmightbea sourcefor furniturefortheYAarea. 9. Treasurer'sreport—November5,2011–November2 3,2011 –A.RobertsonmotionedtoplaceonfiletheLibrar y FinancialreportcoveringNovember24,2011toDece mber13,2011withexpensesof$40,455.30andaba lanceof $85,100.53.J.Boschertseconded;motioncarrieda llinfavor.A.Robertsonmotionedtoplaceonfile theWCFLS FinancialreportcoveringNovember24,2011toDece mber13,2011withexpensesof$10,260.73withaba lanceof $91,591.22.K.Durnfordseconded;motioncarried,a llinfavor. 10.Administrator’sReport a. LibraryRummageSaleonFebruary10and11,2011 –IntheinterestofcleaninguptheLibraryofmult iple itemssuchastypewriters,printers,etc.andtor aisefundstooffsetthecostofthefurnishingsfo rthe proposedYoungAdultareaInterimDirectorBellini sproposingholdingarummagesaleonFridayand Saturday,February10 thand11 th.HehopestogetvolunteersfromtheLibrarystaf fand/orFriendsofthe Librarygrouptostaffthesale.Heplansonadver tisingonCraig’slist.Anyitemsleftwillbehau ledawayor soldforscrap.J.Boschertmotiontoimplementth erummagesale,A.Schleicherseconded;motioncarr ied, allinfavor. b.RelocateCDsandDVDstomorevisiblelocation–InterimDirectorBellinstatedthatthelibraryst affhas beenfindingstickersfromcasesthathousetheCDs andDVDsindicatingthattheitemshavebeenstole n. Hissuggestionistomovethecollectiontotheare athatnowcurrentlydisplaysthemagazines.Todo so, therewouldbeaneedtomodifythecurrentshelvin gbypurchasinginsertsallowingforbrowsingbins.The areaisvisiblefromboththecirculationandrefer encedeskswhichwillhopefullydeterpatronsfrom stealing itemsfromthecollection.Thecostcouldbeashi ghas$4000or$5000.00.Otheroptionswerediscus sed anditwasdecidedthatthemagazineareawastheb estareaforall.J.Boschertquestionedthethef trate, doesthisexpensewarrantsolvinga$500problem.I nterimDirectorBellinexplainedthatstaffisfind ing10-12 stickersamonthandit’snotsomuchthecostoft heDVDitself,butthewholeprocessingcosts.Whet herthe DVD’saremovedornottheLibraryneedsmorebins,heisnotsurehowmanyandwhatthetotalcostwo uld be.HewillwiththeBoard’sapprovalmovetheDVD’sandwillrevisitthisinJanuarytolettheBoar dknowif thereisaneedformorebinsandhowmany.K.Hare ndamotionedtorelocatetheDVD’stothemagazine area,K.Durnfordseconded;motioncarried,allin favor. c.YAArea-InterimDirectorBellinexplainedthatwhattheyar edoingisessentiallycreatinganewservicefor thelibrary.K.Durnfordmotionedthattheyproceed withthefurniturepurchase,T.Weissseconded.J . Boschertquestionedifitwaspossibletowaitunti laftertherummagesalebeforepurchasingthefurn iture. InterimDirectorBellinfeelsthattowaitisamis take,weneedtokeepthekids’interesthereandt hatthe rummagesaleismoreofavehicletoremoveexcess outdatedfurnitureandequipment.T.Weissdoesno t wanttolosetheYAusersandhavinghadworkedin theLibraryshefeltthatthishasbeeninthework sforthe last10years.K.Harendamotionedtoamendthemot ionthattheprofitsfromtherummagesalebeused to offsetthecostofthenewfurniture.J.Boschert questionedthatwithalltheotherneedsintheLib rarywhyis thisapriority.K.Harendaunderstandsthequestio naboutprioritizing;theBoardhasgonefromE-Rea ders, dropboxesandadriveupbookdroptofurniture.H eislookingforclarificationastowhatthestatu sison thoseitems.InterimDirectorBellinhadmetwith acoupleofarchitectsaboutthedriveupbookdrop andwas surprisedtofindthatitcouldbedoneforapproxi mately$50,000.Hehadthoughtitwouldbealotm oreand thereismoneyinWCFLSforthatproject.Asfaras therequestfortheYAfurniturehefeelsstaffdi dtheir homeworkandit’sareasonablerequest.Aftermuch discussion,A.Robertsonsecondedtheamended motion;motioncarried,allinfavor.Ontheorigin almotionbyK.Durnfordtoproceedwiththepurcha se; motioncarried,6infavorwithJBoschertvotingn o. d. LibraryTrusteeTrainingdatetobedetermined–InterimDirectorBellinhasofferedtoholdatrain ing sessionformembersoftheLibraryBoardwhichwill coverlegalissues,policyproceduresandgeneral responsibilitiesoftheboardmembers.Thoseinat tendancedecidedtoholdthesessiononSaturday, January21 stat8:00AMandwillbeheldattheLibraryinMeet ingRoom#6.Thesessionisexpectedtorun about21/2to3hours. LibraryBoard 3 December20,2011 e. LibraryLegislativeDayFebruary14,2012 –InterimDirectorBellinencouragedBoardmembers toattend theLibraryLegislativeDaythatwillbeheldonFe bruary14,2012inMadison.Itisagreatopportuni tytomeet withthelegislators/stafffromMadison.Ithasbee nsuccessfulforhiminlobbyingforsystemfinanci alsupport inthepast. 11.UnfinishedBusiness (discussion,update,andpossibleactionmaybetak enonanyorallofthefollowing:) a. ReportfromFinancialConsultant–noreport-InterimDirectorBellinstatedthatFinancialConsu ltant SampsonisworkingwithSharonMueller,theCityFi nanceDirectorandthattheyhaveselectedPaulaHo use oftheLibrarystafftoserveasanofficemanager,alsoworkingwithDirectorMueller. 12.NewBusiness–Discussionand/oractionitems a. Travel/interviewexpensesforcandidates –InterimDirectorBellinreportedthatthecommitt eehas received5or6applicantsfortheDirector’sposit ion.Beforetheinterviewprocessbeginsheisloo kingfor directionastowhetheranyexpensesfortravelwil lbereimbursedtotheapplicants.Itispossiblet hatinitial interviewswillbedonewithphoneinterviewsandt hroughaSkypeconnection.Mostfeltthatinthep rivate sectoritiscommonpracticetopayforthecostof anairlineflightand/orlodgingandaskedthatIn terim DirectorBellinresearchwhatotherlibrariesoffer inthiscase. b. ConductinterviewsondatesTBDbytheSearchCo mmittee –InterimDirectorBellinstatedthatthiswas broughtforthbyT.SchaeferwhofeltthattheBoar dneededtoauthorizetheResearchcommitteetohol d interviews.A.SchleichermotionedtothattheRes earchcommitteeprogressandconductinterviews,K. Durnfordseconded;motioncarried,allinfavor. c. WCFLS–2012Payment–InterimDirectorBellinstatedthatthisisanagre ementtoreceivefundsfrom WCFLS.A.Schleichermotionedtosigntheagreement ,A.Robertsonseconded;motioncarried,allinfav or. 13.NextMeeting--January17,2012at6:00pm 14.Motiontoadjourn.J.Boschert motionedtoadjourn,A.Schleicherseconded;moti oncarried,allinfavor . Meetingwasadjournedat7:26PM... Minutestakenandtranscribedby CindySchweitzer,RecordingSecretary