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lbm20111115
MUSKEGOLIBRARYBOARDMINUTES DATE: Tuesday,November15,2011 (Approved)as corrected12/20/2011 PLACE: MuskegoPublicLibrary S73W16663JanesvilleRoad-Meeti ngRoom#6 Muskego,WI53150 1. Calltoorder–PresidentDe-VitoScalzocalledthemeetingtoorde rat6:00pm. 2. PledgeofAllegiance–Recitedbythoseinattendance. 3. Rollcall –PresentwereBoardMembersJosephBoschert,Josep hineDe-VitoScalzo,KrisannDurnford(arrivedat 6:05),Ald.KertHarenda,LyndaO’Bryan,AaronRobe rtson,TinaSchaeferandTinaWeiss.AnniSchleiche r(excused) wasabsent.Aquorumwaspresent.Alsopresentwere InterimLibraryDirectorBernieBellin,InterimLi braryFinance OfficerDennisSampsonandRecordingSecretaryCind ySchweitzer. 4. StatementofPublicNotice–Thismeetingwasnoticedinaccordancewiththeope nmeetinglawonNovember14, 2011. 5. PublicComments–None 6. Guests–None 7. ApprovalofMinutesofOctober31,2011-T.Weissrequestedanamendmenttotheminutesfor clarificationon page2under11A.ResolutionNo.2011.06afterPar k&Recusestherooms,sherequestedthefollowing beinserted, some businessesdoingtheirpresentationsfinishtheirp resentationsbyofferingtheirproductsforsale.I fitisopenedup forbusinessestousehowwouldweassurethatabu sinesswouldnotbesolicitingtheirproducts.A.Robertsonmoved toapprovetheOctober31,2011minutesascorrecte d,T.Schaeferseconded.Motioncarried,6infavor .K.Harenda abstained. 8.President’sReport – a. ElectionofanewVice-President –PresidentDe-VitoScalzostatedthatattheBoard ’slastmeetingitwas suggestedbyamemberandagreeduponthattheBoar delectaVice-President.Shemotionedtonominate Tina SchaefertoserveasVicePresident,T.Weisssecon ded.Motioncarried,7infavor. b. SearchCommitteeReport 1. Jobposting-–PresidentDe-VitoScalzostatedthatthecommittee hadmetonNovember8 thandhad completedthetasksandboththerevisedjobpostin gandjobdescriptionweresentviaemailtoboard members;thecommitteeisopentoanycommentsors uggestions.T.Schaeferquestionediftheyhad receivedthesuggestedsalaryrangefromtheCity.OncereceivedInterimDirectorBellinwillinsert the range.J.Boschertquestioned“whoaretheotherco mmunityagenciesandwhatismeantbypolitically activeenvironment”.InterimDirectorBellinstat edthatpoliticallyactiveenvironmentmeansyouwo uldbe intouchwithelectedofficialsatboththelocala ndStatelevel,hefeelsitisimportantthatthed irector knowstheStateSenatorandlegislatorsandbeable tocallthemonissuesatanytime.Thecommunity agencieswouldincludetheschools,theChamberand otherlocalorganizations.Hestatedthatthesear ch committeechoseJanuary6,2012asthedeadlinefor applicationsduetotheupcomingholidays. J.Boschertquestionedwhytherequirementof5yea rs.InterimDirectorBellinstatedthatwasstandar din theindustry.L.O’Bryansuggestedthatunderminim umrequirementsinsteadofrequiring5years professionalpubliclibraryexperiencethattheyin sert5yearspreferredsoastonoteliminateapot ential applicantthatmeetstherestofthequalifications butdoesnothavethe5years’experience.T. Schaefermotiontoapprovethepostingwiththeabo veminorchangesandtypographicalcorrections.A. Robertsonseconded.Motion carried,8infavor. 2. RevisedPositionDescription–InterimDirectorBellinstatedthecommitteebased thisonthe previousjobdescription.Theolddescriptionstat edthatthattheDirectorreportstotheMayorbut inreality theyreporttotheBoardhoweverthedaytodayiss ueswouldbeinconsultationwiththeMayordueto the supportoftheITandMaintenanceDepartments.Afte rhehademailedthedescriptionhehadaddedunder PhysicalRequirementstheapplicant“Mustpossessa validWisconsindriver’slicense”becauseofthe LibraryBoard 2 November15,2011 needoftheDirectortoattendmeetingswithinthe countyorelsewhere.PresidentDe-VitoScalzofeel s thatthereshouldbemoreemphasisontheabilityt oresearchandapplyforgrants.Itwasdecidedtha t applicantswiththoseskillswouldbringthemforth intheinterviewprocess.T.Weissfeelsoneattri bute thatismissingisthe“abilitytoplanandimpleme ntprograms,communication&marketingproductsto enhanceoverallinternalandexternalrelations”.K.Harendasuggestedthatbeaddedtothethird paragraphonpagetwo.L.O’Bryanstated,forcont inuity,weshouldchangetheminimumqualifications to read5years’experience“preferred”asinthejob posting.K.Durnfordquestionedwhetherthe requirementsaremorecomplexthansurroundinglibr aries.InterimDirectorBellinlookedatotherjob descriptionsintheareaandfeelsthisismorecom pleteandthoroughwhichwasagreedhelpsinthe process,deterringthosenotqualified.A.Robert sonstatedhefeltthiswasgreatworkandencapsul ates whatwearelookingfor.Hemotionedtoacceptjob descriptionaswrittenwiththechangesasindicate d above.K.Harendaseconded.Motioncarried,8infa vor. c. Uniformboardmeetingdayandtime-PresidentDe-VitoScalzorecappedattheOctober1 2,2011meetingit wasagreedtomovethemeetingtimeto6pmandto alsodiscussanewmeetingday.Atthattimethere was discussionwhetherthefirstorthirdTuesdaywould workformostmembersandifthatwasdependenton the financialreportingprocess.InterimDirectorBell instatedthataftermeetingwiththeFinanceDirec torhefound thatthereportsareavailableanytimesothatisn otanissue.PresidentDe-VitoScalzoalsoaskedif board memberswantedtochooseanothermeetingdayinstea dofTuesday.Thiswasdiscussedandallboardmemb ers inattendanceconcurredTuesdaywasthebestdayfo rtheirneeds.K.Harendamotionedtoholdthemeet ingson thethirdTuesdayofthemonthat6:00pmstarting onDecember20,2011,A.Robertsonseconded.Motion carried,8infavor. 9. Treasurer'sreport—October8,2011–November4,2011-A.Robertsonmotionedtoplacethefinancialreport for theLibrarydatedOctober8throughNovember4,201 1onfile,withexpensesat$55,841.24.T.Schaefer seconded.T. WeissquestionedwhatispurchasedatOfficeMaxan dsuggestedthatifitisforprintingservicestha tthereare businessesintheCitythatmightbemorecompetiti veintheirpricing.ItwasagreedthatInterimDir ectorBellinwould checkintootheroptions.K.Harendaquestionedif thelibrarydoesanannualRFP.InterimDirectorBe llinsaidthat biggestprintingisthesummerprogramandthatis donecooperativelywithWaukeshaCountyandforthe smaller projectsitwouldbedifficulttoprojectforthef ollowingyear.Motioncarried,8infavor. A.RobertsonmotionedtoplaceonfiletheWCFLSre portdatedOctober8throughNovember4,2011with expenses of$7,451.73.T.Schaeferseconded.K.Harendaque stionedwhatthefundsfromWCFLSarebeingusedfo r.Interim DirectorBellinstatedthatthefundsareusedstri ctlyformaterialsnotforstaffing.K.Harendaqu estionedwhatthe differencewasfromusingthefundsfromtheLibrar y’s’budgetortheWCFLSbudget.InterimDirectorB ellinsaidthere wasnoneandthatstaffwasapparentlytakingequal amountsfromeachandthatgoingforwardthenewd irectorcould possiblydepleteoneaccountbeforetappingonthe other.Motioncarried,8infavor. 10.UnfinishedBusiness (discussion,update,andpossibleactionmaybetak enonanyorallofthefollowing:) a. ResolutionNo.2011-05 06 MeetingRoomEligibilityremovedfromtable–K.Harendamotionedto removeitemfromtable,A.Robertsonseconded.T.Weissmovedtocorrecttheagendatoreflectthat ResolutionNo.2011-05is2011-06andthatResoluti onNo.2011-06isResolutionNo.2011-07.Motion carried,8infavor. b. ResolutionNo.2011-05 06MeetingRoomEligibility–InterimDirectorBellinstatedthatthisisnotask ing foranythingthatisnotalreadybeingdone.Heha dcheckedwithstaffandtheroomsareverybusyan duse isrestrictedtotherooms1-5infrontofthebuil ding.Thefeespaidsofarthisyearamountto$125 .00.He suggeststhatwhenthepolicyisrewrittentospeci fywhatroomsareavailableandstatethatnothing canbe sold.L.O’Bryanquestionedifanauthordoingapr esentationwouldbeeligibletoselltheirbooks.T .Weiss questionedifabusinesssuchasTastefullySimple oraFinancialAdvisorwouldbeeligibletosellth eirgoods orservices.Discussionfollowedoncurrentpolicy ofallowingnon-profitgroupsusetheroomsatnoc harge whichdoesnotstatethattheyarenotallowedtos ellproducts.T.Schaeferfeelsthereneedstobem ore researchdonebeforetheboardcanredothepolicy.JBoschertfeelsthecurrentpolicyaddressesmost ofthe issuesbroughtforthandthatthefeesareasepara teissue.InterimDirectorBellinsaidthisissome thingyou canapprovewiththeintentoflookingatthewhole policyforbotheligibilityandfeestructure.SincePark& Reccurrentlyusestheroomsofferingprogramsthat offerservicesorproducts,theyshouldabidewith the LibraryBoard 3 November15,2011 policy.K.Durnfordquestionedwhatpromptedthisr esolution.J.Boschertsaidthattherewereconcern s broughtforththatonlynonprofitcivicgroupswere allowedtousetheroomsandotherorganizationsw erenot. K.Harendamotionedtotakethesequestionsandcon cernstothePark&RecBoardandtheLibraryBoard agreedtorevisitthisissueattheJanuary,2012m eeting.J.Boschertseconded.Motioncarried,8in favor. c. ResolutionNo.2011-06 07AllowingConcealedCarryWeaponsremovedfromtable –K.Harenda motionedtoremoveitemfromtable,A.Robertsonse conded.Motioncarried,8infavor. d.ResolutionNo.2011-06 07AllowingConcealedCarryWeapons –InterimDirectorBellinhasdonesome researchsincethelastmeetingandstatedJ.Bosch ertwascorrectinstatingthatifyoupostsignsn ottoallow concealcarryyouneedtohavetheequipmentandst affinplacetoprohibitanyoneenteringwithawea ponto insurethesafetyofall.Hedoesnotsupportallo wingweaponsinthebuildingbutitiscostprohibi tivetopost thesigns.T.WeissstatedthattheChamberishavi ngapaneldiscussionwithprofessionalscomingin on December2atPapa’sJoe’sat8amandisopentoe veryone.Discussionfollowedonhowotherpublic buildingsarehandlingthisissueandhowtheState lawdefinesweapons.K.Harendamotionedtoappr ove ResolutionNo.2011-07,J.Boschertseconded.Motio ncarried,6infavor.K.DurnfordandA.Robertson abstained. e. ReportfromFinancialConsultant -InterimFinanceOfficerSampsonstatedthatheha dspokenwiththe City’sFinanceDirectorSharonMuellerandfoundth atuptodatefinancialreportsareavailableatan ygiven time.Heisworkingonpreliminaryreportsandhas askedFinanceDirectorMuellerforlastyear’syea rend accrualtohelptheLibraryplantheDecemberexpen sesforthisyear.HeclarifiedthatLibraryTrust Fundand WLFCSfundsarenon-lapsingandcanbecarriedover tothenextyear.TheLibrary’sunexpendedfundsa re tobereturnedtotheCityorpossibly,duetoexte nuatingcircumstancesthisyear,theCitymightupo nrequest allowthosefundstobecarriedover.J.Boschertm otionedtorequesttheunexpendedfundstobecarri ed over,A.Robertsonseconded.Motioncarried,8inf avor. 11.NewBusiness–Discussionand/oractionitems –None. InterimDirectorBellinwillplacethefollowingon thenextagendaforpossiblediscussion: •PermissiontoholdaLibraryrummagesale •WorkwithFinanceDirectorregardinghiringapart timeofficemanager •Supportof“Jammin’onJanesville” •YoungAdultsectionreorganization 12.NextMeeting--December20,2011at6:00pm. 13.Motiontoadjourn-K.Harenda motionedtoadjourn,A.Robertsonseconded;motion carried,8infavor Meetingwasadjournedat7:29pm. Minutestakenandtranscribedby CindySchweitzer,RecordingSecretary