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lbm20111012
MUSKEGOLIBRARYBOARDMINUTES–SPECIALMEETING (Approved–10/31/2011) DATE: Wednesday,October12,2011 PLACE: MuskegoPublicLibrary S73W16663JanesvilleRoad-Meeti ngRoom#6 Muskego,WI53150 1. Call to order – President De-Vito Scalzo called the meeting to order at 7:00 pm. 2. PledgeofAllegiance–Recitedbythoseinattendance. 3. RollCall–PresentwereBoardMembersJosephBoschert,Josephi neDe-VitoScalzo,Ald.KertHarenda,Aaron Robertson,TinaSchaeferandTinaWeiss.Boardmemb erAnniSchleicher(excused)wasabsent.Aquorumw as present.AlsopresentwereThomasHennen,WCFLSDir ector,MayorKathyChiaverotti,BernieBellin,Denn is Sampson,andRecordingSecretaryCindySchweitzer. 4. StatementofPublicNotice–Thismeetingwasnoticeinaccordancewiththeopen meetinglawonOctober11,2011. 5. PublicComments-None 6.ApprovalofMinutes–K.HarendamovedtoapprovetheSeptember28,2011 minutes.T.Schaeferseconded. PresidentDe-VitoScalzorequestedthatPage4oft heminutes(underthesecondclosedsession)reflec ttostatethat actionmaynotbetakeninclosedsession,instead ofactionmaybetaken.Motiontoadopttheminute sascorrected carriedunanimously. PresidentDe-VitoScalzorequestedthatduetoWCFL SDirectorThomasHennen’sneedtoleaveearlydue toaprior commitmentthattheBoardmovestoAgendaNo.10Un finishedBusiness.A.Robertsonmovedtochangeor der;K. Harendaseconded.Motioncarried6infavor. 10.NewBusiness:actionmaybetakenconsistentwi ththepertinentmatterscontainedherein A. InterimMPLDirectorandinterimfinancialconsu ltant–TomHennen,presenter. T.HennenintroducedBernieBellin,retiredLibrary Director,whowouldserveastheInterimLibraryD irectorfor MuskegoPublicLibraryandDennisSampson,current LibraryDirectoroftheNewBerlinPublicLibrary,who wouldserveastheInterimLibraryFinanceOfficer.Hegaveabriefbackgroundoneach.BernieBellin ,wouldbe inchargeofthedaytodayoperations,personnels upervision,collectiondevelopmentetc.DennisSam pson wouldberesponsibleforallthefinancialreports,etc.TheywouldbeworkingasconsultantstotheL ibraryfora threemonthperiodendingJanuary16,2012withno employmentobligationstoorfromtheCity. AquestionandanswerperiodbetweentheBoardand thetwocandidatesfollowed.BothK.HarendaandT. WeissquestionedhowasInterimDirectorB.Bellin wouldlookatfillingthecurrentvacantpositions.B.Bellin statedhewouldfirstevaluatetheservicestheLib raryoffersandaftermeetingwiththestaffmakea determination followingtheStateandCountystandardsforaLibr aryofthissize. A.Robertsonmovedtoapprovebo thcontractsaspresented,T.Schaeferseconded.M otioncarried,6infavor. T.Hennenwasexcused.MayorChi averottithankedbothT.HennenandJ.Di-VitoScal zoforalltheirtimeand workduringthisprocess. 7. NextLibraryBoardMeeting:optionsavailablefo rfutureMuskegoPublicLibraryBoardMeetings. PresidentDi-VitoScalzostatedkeepinginlinewit hotherCitymeetingsandintheinterestofholdin gtheBoard meetingatanearliertimeespeciallyduringthewi ntermonthsshewaslookingforinputfromtheBoar dastowhat daysandtimesworkbestforall.InterimDirector Bellinstatedduetoapreviouslyplannedtriphe wouldnotbeableto attendthemeetingonOctober26 thandrequestedthatitbemovedtoMondayOctober3 1.Aftermuchdiscussionit wasdecidedthattheOctober31 stmeetingstartat5:30pmandthattheNovembermee tingwouldbeheldon LibraryBoard 2 October12,2011 TuesdayNovember15 that6:00pm.InterimDirectorBellinwillcheckwi thFinanceDirectorMuellerastowhetherthe timingofthefinancialreportswouldbeavailable formeetingsonthefirstorthirdTuesdayofthem onthgoingforward. 8. LibraryBoardMemberResignation.PresidentDe-VitoScalzoreportedontheletterof resignationshereceivedfrom BoardmemberSylviaEckenrode.Sylviastatedthats heenjoyedhermanyyearsontheBoardandwishedt heLibrary allthebest.PresidentDe-VitoScalzosentSylvia acardonbehalfoftheBoardthankingherforher service. 9. UnfinishedBusiness A. WLAConference–attendanceupdate PresidentDe-VitoScalzohadnotreceivedanyrespo nsestoBoard’sinvitationtoattendtheStateLibr ary ConferencebeingheldinMilwaukeeinNovember,but sheherselfwouldbeabletoattendtheThursdays ession. T.WeissquestionedifLibrarystaffwasofferedth eopportunitytoattendoriftheFriendsoftheLi brarymembers wouldbeabletoattend.PresidentDi-VitoScalzoa ndInterimDirectorBellinwillcheckwithJaneGen zelandthe FriendsoftheLibrarytoseeifthereisanintere st.. B. SearchCommitteeupdate PresidentDe-VitoScalzostatedthatthefollowing willbemembersofthesearchcommittee: 1. InterimDirectorBellin 2. PresidentDe-VitoScalzo 3. MayorChiaverotti 4. BoardmemberAaronRobertson 5. BoardmemberTinaSchaefer 6. BoardmemberLindaO’Bryan(SchoolBoardReprese ntative) 7. WCFLSDirectorThomasHennen, DuetoapotentialconflictofinterestWCFLSDirec torTomHennenwishestoserveonthesearchcommit teeup tothepointoftheinterviewandfinalselectionp rocess.Thememberswillberesearchingpossibleme etingdates. InterimDirectorBellingavethankstotheBoardfo rgivinghimtheopportunitytoworkwiththem. 11.Motiontoadjourn K.Harendamovedtoadjourn,J.Boschertseconded;motioncarried6infavor.Meetingwas adjournedat8:00pm. Minutestakenandtranscribedby CindySchweitzer,RecordingSecretary